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Trustees’ ' Annual Report
For the period
From (start date) toenddate Ls} [iti]] 2] 2 [4 |
Section A Reference and administration details
Charity name Cardiff West District Scout Council
Registered charity number (if any) | ale lal sal ala
Charity’s principal address Cardiff and Vale Scouts
Maitland Street
Gabalfa, Cardiff
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) Jeers ch
for whole year
1 A Griffiths Dsitrict Chair Masete
23 DisthichLeensutete: |Beaae |
4 Mrs Gillian Irwin DistrictLeadDistrict SecretaVolunteer Cai[ssOey aad
6]. Mr Andrew Davies]: <"Trusteg ts nf Se
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Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor
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1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity's trusts
Type of governing document
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted pee : ; . The District is a trust established under its rules which are re (e.g. trust, association, company) common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The District is managed by the District Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout District, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: THEE : ea i Chai a) the induction and training of trustees; b) ee ee 2 ee ee ai trustee’ consideration of major risks and ae er ieee ok vie ss dt © t penton eats YOUR ere St the systems and procedures to manage pel BPRS a ee eRe aueteee them Members of the Trustee Board complete training within the first 3 months of[joining][the][Board.]
This District Trustee Board exists to support the District Lead Volunteer in meeting the responsibilities of the appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required; Appointing District Administrators and Advisors other than those who are elected.
The District Trustee Board also exists to support the Explorer Scout Sections within it's direct area.
2 LT700001 (3rd December 2018)
Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 2) The district has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| The Purpose ofScouting | |
| Summaryof the objects ofthe charity set | |
| out in its governing document | in their personal development, |
| empowering them tomakea positive contribution to society. | |
| The Values ofScouting | |
| As Scouts we are guided by these values: | |
| Integrity -We act with integrity; we are honest, trustworthy | |
| and loyal. | |
| Respect -We have self-respect and respect for others. | |
| Care -We support others and take care of the world in which | |
| we live. | |
| Belief -We explore our faiths, beliefs and attitudes. | |
| Co-operation -We makea positive difference; we co-operate | |
| with others and make friends. | |
| The Scout Method | |
| Scouting takes placewhen young people, in partnership with | |
| adults, work together based on the | |
| values of Scouting and: | |
| - enjoywhat they are doing and have fun | |
| - take part in activities indoors and outdoors | |
| - learn by doing | |
| - share in spiritual reflection | |
| - take responsibility and make choices | |
| - undertake new and challenging activities | |
| - make and live by their Promise. | |
| Summary ofthe main activities in relation | |
| to these objects | |
| Scouting Activiteis for our explorer sections provided on a | |
| weekly basis. | |
| Campsandeventsorganisedasrequired. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| You may choose to include further | ||
|---|---|---|
| statements, where relevant, about: | ||
| * policyon grantmaking; | ||
| oleateee byMERLE * policyon investments. |
Cardiff DisctrictScouts is run byvolunteers. | |
| Public | benefit statement | The District meets the Charity Commission's public benefit |
| criteria under both the advancement of education and the | ||
| advancement of citizenship orcommunitydevelopment | ||
| headings. |
4 LT700001 (3rd December 2018)
| Section D | Achievements and performance |
|---|---|
| Summary ofthe main achievements of | |
| the charity during the year | |
| Section leaders continue to provide a successful | |
| programme ofevents ensuring the children have a varied and | |
| wide range of activities as part of their scouting experience. | |
| This, in the end, is the main aim of the district and the board | |
| reaffirm their intent to ensure this work continues. | |
| Section E | Financial Review |
| Brief statement ofthe charity's policy on | |
| reserves | Reserves Policy |
| The Distrcts reserve policy is in line with ScoutAccociation | |
| Policy organisation and rules. | |
| Quantify and explain anydesignations | |
| Details ofany funds materially in deficit | |
| (circumstancesplusstepstoeliminate) |
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about:
-
- the charity's principal sources of funds (including any fundraising);
The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. * how expenditure has supported the key objectives of the charity;
- investment policy and objectives;
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Section F Other Optional Information
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Plans for future periods (details of any significant activities planned to achieve them)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity's trustees
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4. LZ)
Full name(s) Mr William Maddocks Mr Kieran Richards
Position (eg Secretary, Chair) District Chair District Treasurer
Dae ~| | if of tS
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6 LT700001 (3rd December 2018)
Cardiff West District Scout Council
Receipts & Payments Accounts
| For the period from] 01/01/2024 |
31/12/2024 | |
|---|---|---|
| Receipts & Payments | ||
| Unrestricted | Unrestricted | |
| funds 2024 | funds 2023 | |
| to the nearest £ | to the nearest £ | |
| Receipts | ||
| Donations, Legacies & Similar Income | ||
| Ee [SAC il [EeA (LY flPENI a a eS Ae Subtotal]32920) |
__28,255) Grants |
|
| Fundraising | ||
| Otherfundraising activities Bee Subworl] |
||
| OtherTrading Activities | ||
| (a aR Ses elEE CESS a a [SST PETES Subtotal ere e es |
Investment Income |
|
| BankInterest (Group&Scouts) Eee) Rieriveineminones |
Sugbannatpe fea |
|
| Other Income [eeAP (ae |
||
| Total Gross Income 32,987 |
28,255 | |
| TotalReceipts 32,987 |
28,255 |
Scouts “4Qn Cardiff West
Cardiff West District Scout Council - Accounts Summary
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Cardiff West District Scout Council
Receipts & Payments Accounts
For the period from] 01/01/2024 31/12/2024
Receipts & Payments
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Unrestricted Unrestricted
funds 2024 funds 2023
to the nearest £ to the nearest £
Payments
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Asset & Investment Purchases, etc.
Net of receipts/(payments) Cash funds last year end Cash funds this year end
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Scouts Qo Cardiff West
Cardiff West District Scout Council - Accounts Summary
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Statement of Assets & Liabilities at the End of the Period
Unrestricted Unrestricted
funds 2024 funds 2023
to the nearest £ to the nearest £
Cash funds
Total Cash Funds
(agree balances with receipts and payments account) ok ok
Other monetary assets
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Contingent Liabilities & Future Obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 1 fthOctober 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
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Siof ature
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Print Name Position
Cardiff West District Scout Council - Accounts Summary
Scouts Qe Cardiff West
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