## **Trustees’ Annual Report for the period**
**From 1[st] January 2021 Period start date To 31[st] December 2021 Period end date**
**Charity name: Pink Champagne Breast Cancer Survivors Dragon Boat Team**
## **Charity registration number: 1172801**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To promote and protect the
purposes of the charity physical and mental health of
as set out in its those who have had treatment
governing document for breast cancer, in particular,
but not exclusively, by the
provision of support, practical
advice and recreational activities
in dragon boat racing
Summary of the main Para 1.17 and Main activities of our charity
1.19
activities in relation to (somewhat affected by the
those purposes for the Coronavirus pandemic)
public benefit, in Pink Champagne were able to
particular, the activities, return to the water in the late
projects or services Summer. See “our achievements”
identified in the for the year as a whole.
accounts.
Organise weekly practices,
coaching and training sessions,
ensuring the health and safety of
members on and off the water at
all times
Regular attendance twice weekly
be 20-30 paddlers. Membership
of 40 is now increasing.
Winter months include paying for
a safety boat to ensure the health
and safety of the team
Fundraising allows for our boats
to be maintained and stored,
purchase of team kit, payment of
registration fees for dragon boat
racing events, nationally and
internationally
Raising awareness of our charity
via breast cancer shops and
breast cancer units at hospitals,
local events, social media etc
Annual Festival
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We continue to support any
members who are unable to
attend paddling due to ongoing
treatment.
A “hardship” fund is available to
enable members to attend UK
events
Statement confirming Para 1.18 As a Charity, we have regard to
whether the trustees the guidance issued by the
have had regard to the Charity Commission on public
guidance issued by the benefit and seek to continue to
Charity Commission on carry out our purposes as
public benefit detailed above.
Our members benefit from both
fitness, social interaction and
support from fellow survivors.
Our charity demonstrates the
positivity of strong teamwork
which has carried on throughout
the pandemic.
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Our Charity relies greatly on
Para 1.38 volunteers for its success. The
Contribution made by board of Trustees, is made up
volunteers entirely of volunteers who are
also members with experience of
breast cancer.
Our female helms are members
and volunteers who we have
financed in training
Our male helm/coach is a non-
cancer volunteer
We benefit from countless hours
of help from family, friends and
local businesses who continually
support and strengthen our team.
Other
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## **Achievements and Performance**
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SORP reference
The pandemic presented both
paddling and social restrictions,
however we are proud of our
Summary of the main achievements during 2021.
Para 1.20
achievements of the
charity, identifying the “Zoom” paddling where we were
difference the charity’s joined by other teams from both
work has made to the the UK and abroad
circumstances of its
beneficiaries and any The local college who leased our
wider benefits to society training centre from the council,
as a whole. relinquished their lease due to
lack of income during the
pandemic. We worked closely
with a new User Group and
secured a new lease, allowing us
to continue with both storage of
our boats and paddling from the
centre
The trustees produced a
“paddling questionnaire” for the
team, to invite feedback on
fitness and preferences for
training sessions in preparation
for returning to paddling
Return to paddling sessions have
been well supported with full
boats
We finally took delivery of a new,
Post Code Community funded,
dragon boat and held a “Dotting
of the Eye” ceremony, attended
by the mayor and local press
We managed to take teams to
two “Henley Winter series”
events in October and November
Our membership “drive” resulted
in 8 new members to date
(February) with more awaiting
taster sessions
Continued fundraising resulted in
a successful application to Sport
England, who were supporting
Charities impacted by Covid. This
enabled us to fund first aid
training, boat repairs, a storage
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**container, hand gels and cleaning materials and new trollies. Our boats and equipment suffered as we were not allowed access to the centre until a new lease was agreed. The team came together to raise funds via a clothing and accessories auction, following the sad loss of a much-loved member A donation was received from Going for Bust allowing us to purchase a new boat cover We managed, finally, to bring the team together for a successful Xmas social Our Welfare trustee supported members who had to return to treatment and those struggling during the pandemic**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Fundraising was very difficult
during the pandemic but in
Performance of addition to the information
fundraising activities Para 1.41 above, we continue to be part of
against objectives set “AmazonSmile” and made a few
more sales of our “buffs” online.
These could be used as face
masks.
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 At the end of the financial year
financial position at the Pink Champagne had £43,616 in
end of the period its bank accounts.
Statement explaining Para 1.22 Pink Champagne’s policy is to
the policy for holding hold sufficient reserves to cover
reserves stating why any unforeseen expenses that
they are held may occur e.g., boat replacement,
safety equipment, repairs etc.
Bournemouth, Christchurch &
Poole Council (BCP) is
redeveloping the Hengistbury
Head Outdoor Centre, where the
charity is based with
consultations taking place with
all the users. We anticipate that
we will have to contribute to the
capital costs of the
redevelopment in return in return
for reduced future rental
payments. Such a capital
contribution will come from
reserves.
Furthermore, we have fundraised
in advance for an international
breast cancer event that takes
place every 4 years with the next
event to take place in New
Zealand in 2023 following the
previous event in Florence in
2018. Funds are required for
registration (£400 per team
member) and new kit to wear at
the event.
Coronavirus has impressed on us
the need to maintain ample
reserves as we have been unable
to fundraise.
Amount of reserves held Para 1.22
£20,000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 No uncertainties, membership is
uncertainties about the increasing
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
**Annual festival Moon paddle** The charity’s principal **Donations and Grants**
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sources of funds Para 1.47 Wonderful.org online donation
(including any site
fundraising) Social media and word of mouth
Craft stalls
No separate investment policy.
Excess funds are kept in an
Investment policy and instant access deposit account
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Invitation to apply
methods including Nominations proposed and
details of any seconded by members
constitutional provisions Election at AGM
e.g. election to post or Guidance through publications
name of any person or from Charity Commission
body entitled to appoint All current trustees are available
one or more trustees for advice if members are
interested in a Trustee role
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Code of Conduct for Trustees
Copy of Constitution and Annual
Policies and procedures report and Accounts
adopted for the Para 1.51 Relevant literature from Charity
induction and training of Commission
trustees
Currently eight Trustees (Min 6
Max 12)
The charity’s Other members hold non-Trustee
organisational structure Para 1.51 positions i.e., Public Relations
and any wider network and Team Coach
with which the charity
works
None
Relationship with any Para 1.51
related parties
N/A
Other
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## **Reference and Administrative details**
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Charity name Pink Champagne Breast Cancer Survivors Dragon
Boat Team
Other name the charity
uses
Registered charity 1172801
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number
Charity’s principal Hengistbury Head Outdoor Education Centre
address The Broadway
Southbourne
Bournemouth
BH6 4EN
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Angie Davies Team Manager Feb 2017 to date
2 Hilary Bracken Secretary June 2019 to date
3 Mary O’Sullivan Treasurer Feb 2017 to date
4 Ann Scovell Membership March 2021 to date
5 Carolyn Brooke Welfare Jan 2021 to date
Karen Kelly Events/travel/soci Jan 2021 to date
6
al
7 Deborah Jefferies Co-Chair July 2020 to date
8 Jo Keating Co-Chair July 2020 to date
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s)** Jo Keating **Full name(s)** Joanna Keating
**Position (eg** Co-Chair **Secretary, Chair, etc)**
**Date** 28.02.22
## **Bank Account Balances**
|Opening Balance
Qtr 1 - 01.01.22 - 31.03.22
Receipts
Payments
Petty Cash
16/01/20Interest
15/02/20Interest
15/03/20Interest
Adjustments
Transfer from savings account
**Balance as at 31/03/22**
**All agreed to bank statements as at 7/02/22**|**1704 2592**
**2668 6839**
**Petty**
**Cash**
**New Bank**
**Account**
**Savings**
**Account**|**TOTAL**|**2610 3671**
**Travel**
**Account**|**2610 3671**
**Travel**
**Account**|
|---|---|---|---|---|
||||||
||**89.94**
**722.81**
**42,742.21**
**359.70**
**-2,999.28**
**-10.00**
**0.36**
**0.00**
**0.00**
**0.00**
**2,500.00**
**-2,500.00**|**43,554.96**||**£43,615.88**|
40,825.80
## **Pink Champagne Breast Cancer Survivors Dragon Boat Team Period 1 January to 31 December 2022 Detailed Income & Expenditure Account**
**@ 7/02/22**
|**Period 1 January to 31 December 2022**
**Detailed Income & Expenditure Account**
**@ 7/02/22**|||||||||
|---|---|---|---|---|---|---|---|---|
|**Income**
Paddling Subs
Annual Membership
Fitness Class fees
Coaching/Mini bus income
Sale of Kit
Donations
Fund Raising
Festival
Trips non-members
Travel Account Income
Interest Income
**Total Income**
**Expenditure**
Rent & Insurance
Stationery, Sustenance etc
Boat Expenses
Equipment
Kit
Coaching, Helming etc
Fitness classes
Fund Raising
Festival
BDA events UK
BDA events overseas
Major events e.g. Florence
Travel Account Expenditure
**Total Expenditure**
**Excess of Income over Expenditure**|**Qtr 1 -**
**01.01.22 -**
**31.03.22**|**Qtr 2 -**
**01.04.22 -**
**30.06.22**|**Qtr 3 -**
**01.07.22 -**
**30.09.22**|**Qtr 4 -**
**01.10.22 -**
**31.12.22**|**Total**
**01.01.21 -**
**31.12.21**||**Actual 2021 **|**Variance**|
||99.70
60.00
0.00
0.00
0.00
200.00
0.00
0.00
0.00
0.36
**360.06**
0.00
225.65
19.50
2,732.13
0.00
0.00
0.00
32.00
0.00
0.00
0.00
0.00
**3,009.28**
**-2,649.22**|0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**0.00**
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**0.00**
**0.00**|0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**0.00**
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**0.00**
**0.00**|0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**0.00**
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**0.00**
**0.00**|99.70
60.00
0.00
0.00
0.00
200.00
0.00
0.00
0.00
0.00
0.36||554.69
819.70
0.00
22.46
222.69
8,673.76
1,116.39
0.00
0.00
0.00
4.42|-454.99
-759.70
0.00
-22.46
-222.69
-8,473.76
-1,116.39
0.00
0.00
0.00
-4.06|
||||||**360.06**
0.00
225.65
19.50
2,732.13
0.00
0.00
0.00
32.00
0.00
0.00
0.00
0.00
0.00||**11,414.11**
1,822.01
1,915.74
1,310.00
4,204.76
20.17
250.00
154.38
0.00
0.00
560.00
2,773.60
0.00
0.00|**-11,054.05**
-1,822.01
-1,690.09
-1,290.50
-1,472.63
-20.17
-250.00
-154.38
32.00
0.00
-560.00
-2,773.60
0.00
0.00|
||||||**3,009.28**
**-2,649.22**||**13,010.66**
**-1,596.55**|**-10,001.38**
**-1,052.67**|
## **SPORT ENGLAND**
**URN:2021006489 (Small Grants) :**
Pink Champagne Breast Cancer Survivors Dragon Boat Team
|Budget for Project: Return to Paddling
Purchase, delivery and installation of secure storage shed
2 new trollies to launch boats
£585 x 2
Power Boat Course for safety boat
£160 x 3
Repairs to Dragon Boat
Motorola 2-way 'walkie-talkie' radio 2 sets (quad pack)
Coaching on paddling technique
sessions
£150 x4
Helm training course for up to 4 people
First Aid 1 day training course for water sports
Cleaning equipment
**Total Grant Request**|£1,500
£1,170
£480
£715
£155
£600
£900
£300
£150
**£5,970**|**Spent to date**
£1,568
£50 not yet paid for concrete blocks etc
£162
Jo to make claim for Container additions - yet to get racking
£1,104
£25
£715
£286
£210
**£4,070**|
|---|---|---|
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Charity Name No (if any)
Pink Champagne Breast Cancer Survivors Dragon Boat Team 1172801
Receipts and payments accounts CC16a
Period start date Period end date
For the period To
from
01/01/2021 12/31/2021
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Memberships & Subscriptions 1,374 - - 1,374 -
Donations 704 7,970 - 8,674 -
Kit 223 - - 223 -
Fundraising 1,116 - - 1,116 -
Travel Income - - - - -
Fees 22 - - 22 -
Interest 4 - - 4 -
- - -
3,444 7,970 - 11,414 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 3,444 7,970 - 11,414 -
A3 Payments
Rent 1,077 - - 1,077 -
Insurance 745 - - 745 -
Coaching, helming and fitness 250 - - 250 -
Boat expenses,equipment 2,399 3,430 - 5,829 -
BDA events, boat and van hire 3,334 - - 3,334 -
Fundraising costs - - - - -
Stationery etc 1,776 - - 1,776 -
Travel costs - - - - -
ROUNDING - - - - -
Sub total 9,581 3,430 - 13,011 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 9,581 3,430 - 13,011 -
Net of receipts/(payments) - 6,137 4,540 - - 1,597 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 43,818 1,394 - 45,212 -
Cash funds this year end 37,681 5,935 - 43,616 -
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
**Unrestricted Restricted funds Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Current Accounts **- 5,151 5,935 -** Savings Account **42,742 - -** Petty Cash **90 - -** _**Total cash funds**_ **37,681 5,935 -** (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted funds Endowment funds funds Details to nearest £ to nearest £ to nearest £**
|**B2 Other monetary assets**||**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**
**-**
**-**|
|---|---|---|---|---|---|
|**B3 Investment assets**|**Details**|**Fund to which asset**
**belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|
**Current value**
**(optional)**|**-**
**-**
**-**
**-**
**-**
|
|**B4 Assets retained for the**
**charity’s own use**|**Details**
dragon boat
~~Computer work station and display board~~
New dragon boats
GoPro camera
New laptops with Secretary and Fundraiser
New boat
2 trollies|**Fund to which asset**
**belongs**|**Cost (optional)**
**5,200**
~~**1,800**~~
**9,168**
**448**
**864**
**8,354**
**1,044**
**-**
**-**|
**Current value**
**(optional)**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
|
|||**Fund to which**|**Amount due**|**When due**||
|**B5 Liabilities**|**Details**|**liability relates**|**-**
**-**
**-**
**-**
**(optional)**|**(optional)**||
|Signed by one or two trustees on behalf of
all the trustees|Signature|Print|Name|Date of approval||
|||Mary O'Sullivan||||
|||Jo Keating||||