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2023-08-31-accounts

Charity Registration Number 1172784

LEVERSTOCK GREEN VILLAGE ASSOCIATION CIO

ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

LEVERSTOCK VILLAGE ASSOCIATION CIO

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 AUGUST 2023

The Trustees present the annual report and financial statements of the charity for the year ended 31 August 2023. The financial statements comply with current statutory requirements and the requirements of the Charity’s governing document.

OBJECTIVES AND ACTIVITIES Objects

The charity’s objects, as detailed in the constitution, are:

To promote the benefit and protect the interests of the inhabitants of Leverstock Green and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.

Establish or secure the establishment of a community centre, The Village Hall, and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.

Activities

In order to achieve these objectives, during the year the charity has:

Kept a watching brief on all planning and environment issues which affect residents and lobbied the appropriate authorities where necessary.

Ensured that the Village Hall is well maintained and appropriate for all hall users and drawn up plans to initiate refurbishment projects to keep the facilities to a standard expected by the local residents and users. In this connection the charity has liaised with the Leverstock Green Parish Trust for funding.

Raised funds by a variety of means to cover any shortfall between the hall-hire income and expenses; to pay for the refurbishment works. The hall has been open since September 2021 and has almost returned to precovid booking rates; extra cleaning is still taking place.

Maintained sub-committees and working parties as are necessary to address the aims and objectives of the Constitution. These currently comprise, Hall Management; Finance; Environment; and Fete/Fund raising (working party) all of which report back to the Main Committee. Normal face-to-face meetings have been taking place.

Placed any surplus funds not needed for immediate running of the Village Hall, or other projects, on deposit to earn interest.

Public benefit

The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in the planning and operations of all its current and future activities. In particular, the Trustees have given due regard to public benefit to ensure that all the activities have open access and are affordable.

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LEVERSTOCK VILLAGE ASSOCIATION CIO

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

ACHIEVEMENTS AND PERFORMANCE

Until the closure of the hall regular hiring bookings remained fairly constant and provided a variety of activities for members of the community and these have now returned to almost pre-covid bookings. These were also supplemented with occasional bookings. Children’s birthday parties have now resumed and these continue to be popular and a good source of income.

Environmental Issues

The Environmental Sub-Committee (ESC) is made up of members of the main committee and other local residents. Its function is to examine planning applications and proposals with the aim of protecting and preserving the local environment, amenities and Green Belt from encroachment or inappropriate development. The ESC also examines relevant National, Regional, County and Local Plans to establish the possible impact on the environment and amenities of Leverstock Green and the wider LGVA Area of Benefit.

The ESC has monitored closely the emerging St Albans and Dacorum Local Plans. Both plans have been delayed by a number of internal and external factors. The St Albans Plan, which holds the prospect of substantial housing developments in the East Hemel Area, is now not expected to be adopted until 2025 at the earliest.

The Poppy Fields Cemetery is complete and will be brought into use when the current Woodwell’s Cemetery reaches its capacity. The new Crematorium is now complete and has opened.

Events provided in accordance with our aims:

Winter Fayre, Christmas Lights and Village Fete

The Winter Fayre and Christmas Lights were held in Nov-22 and proved very popular once again. It is intended to improve on it for 2023 by having some different stalls and a Christmas Grotto.

The Summer Fete had new and different stalls with a good mix of food and other goods. This proved very popular and many congratulations were received. We hope to build on this for 2024.

Additional Activities

The Hall Management Sub-Committee continues to oversee the running of the hall, thus providing a welcoming venue for the numerous local groups who meet regularly in the Hall as well as for our occasional hirers.

A big drive to increase the number of members of the 500 Club has had limited success. The first prize of £100 each month with a second prize of £30 is still a worthwhile return on the £12 annual subscription.

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LEVERSTOCK VILLAGE ASSOCIATION CIO

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

FINANCIAL REVIEW

Reserves

It is the policy of the charity that unrestricted funds, which have not been designated for a specific use, should be maintained at a level equivalent of £60,000 or twelve months’ hall expenditure whichever is the greater. The Trustees consider that reserves at this level will ensure that in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

At 31 August 2023 the charity held free reserves of £115,714 (2022: £130,360). This equates to 19 months of running costs. The committee is aware of the excess reserves. Any investments will be made with caution due to the situation created by the rising costs of running expenses, in particular Utilities.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Leverstock Green Village Association CIO is governed by its constitution dated 27 April 2018.

15 individual trustees are elected at the Association’s Annual General Meeting. Trustees representing local bodies are nominated by each individual body under its prevailing rules or constitution. At its first meeting after the Annual General Meeting the Management Committee elects from among its members the Officers of the charity to serve for the forthcoming year. Two members are appointed by our landlords, Dacorum Borough Council.

A Welcome Pack is in place to give to each new Trustee on joining the Main Management Committee. It is reviewed and updated each time it is needed so that the very latest information is included. In addition to the Constitution, latest accounts, minutes of last 2 months’ meetings, the various Policies, a map of our Area of Benefit and information from the Charity Commission concerning Trustees, information such as contact details of staff and Trustees, a Who’s-Who of those actively involved in the association, a history of the charity and the Village Hall, also of the Parish Trust and their Charity Scheme and any other material considered relevant, is given. All new Trustees are personally welcomed by the Chairman and encouraged to ask any questions and join any sub-committee in which they may have a particular interest and are assigned an experienced trustee to assist in familiarising themselves with the charity’s activities.

Powers to invest the charity’s funds for the benefit of the charity and its members are set out in the Constitution and are vested in the Management Committee.

The charity has no direct connection with any other charity or organisation, but the Leverstock Green Parish Trust provides the charity with donations towards the maintenance of the hall in accordance with its own Scheme of Arrangement.

With the exception of the paid staff, all Trustees are volunteers and all the work of the charity is undertaken by volunteers (not necessarily Trustees) without whom the charity would not be able to function.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

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LEVERSTOCK VILLAGE ASSOCIATION CIO

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31[ST] AUGUST 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Leverstock Green Village Association CIO is an incorporated charity registered with the Charity Commission (number 1172784).

The principal operating address of the charity is:

Village Hall Leverstock Green Herts HP3 8QG

The Trustees who served in the year and up to the date of this report were:

Elected Members I Parish Chairman C B Gage Vice-Chairman (also Holy Trinity Church Representative) D Tang Treasurer M Rayner Secretary (also Leverstock Green Womens’ Institute Representative) J Baldwin H Bassadone S Brind R Goldstein C Hill B Makins Minute writer (also Leverstock Green Cricket Club Representative) R Sutton N Taylor J Walker A Weightman

Representative Members

Leverstock Green Football Club W Dawes Leverstock Green Tennis Club A Woof 1[st] Leverstock Green Scouts M Griffiths

Nominated Members

Dacorum Borough Council Councillor C McArevey Dacorum Borough Council Councillor J Gale

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LEVERSTOCK VILLAGE ASSOCIATION CIO

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31[ST] AUGUST 2023

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees are responsible for preparing the accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year.

In preparing accounts giving a true and fair view, the Trustees should follow best practice and:

The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy the financial position of the Charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the accounts comply with the Charities Act 2011 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By order of the Trustees

I Parish – Chairman

13 November 2023

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LEVERSTOCK VILLAGE ASSOCIATION CIO

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LEVERSTOCK GREEN VILLAGE ASSOCIATION CIO —

I report to the trustees on the accounts of Leverstock Green Village Association Trust CIO (charity no: 1172784) for the year ended 31st August 2023 which are set out on pages 7 to 15.

Respective responsibilities of trustee and examiner The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is required.

Basis of independent examiner’s report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement In connection with my examination, no matter has come to my attention to indicate that:

271 St Albans Road Hemel Hempstead Hertfordshire HP2 4RP Dated: 3 October 2023

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LEVERSTOCK GREEN VILLAGE ASSOCIATION CIO STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023

Restricted Unrestricted Total Restricted Unrestricted Total
Note 2023 2023 2023 2022 2022 2022
£ £ £ £ £ £
Income from:
Donations & Grants 12,988 1,273 14,261 2,113 2,689 4,802
Charitable activities & events 2 642 9,385 10,027 320 6,144 6,464
Other trading activities 50,483 50,483 43,546 46,546
Investment income 438 438 90 90
Total income 13,630 61,579 75,209 2,433 52,469 54,902
Expenditure on:
Charitable & Fund-raising costs 2 (642) (4,446) (5,088) (320) (3,908) (4,228)
Staff costs 3 (41,294) (41,294) (38,842) (38,842)
Light, heat & water 4 (1,685) (20,854) (22,539) (975) (12,436) (13,411)
Insurances & Licences (2,248) (2,248) (1,814) (1,814)
Repairs & maintenance (10,505) (1,703) (12,208) (481) (1,821) (2,302)
Telephone, postage and stationery (1,558) (1,558) (1,374) (1,374)
Hall & Office equipment (798) (279) (1,077) (657) (632) (1,289)
Depreciation (100) (8,122) (8,222) (100) (8,122) (8,222)
Independent Examiner’s Fee (360) (360) (360) (360)
Professional Fees (60) (60) (40) (40)
Sundry (3,522) (3,522) (3,651) (3,651)
Total expenditure (13,730) (84,447) (98,177) (2,533) (73,000) (75,533)
Net income/(expenditure) (100) (22,868) (22,968) (100) (20,531) (20,631)
Transfer between funds - - - - - -
Net income/(expenditure) after transfers (100) (22,868) (22,968) (100) (20,531) (20,631)
Reconciliation of funds
Fund balances at beginning of year 636 207,455 208,091 736 227,986 228,722
Fund balances at end of year 536 184,587 185,123 636 207,455 208,091

The notes on pages 10 to 15 form part of these accounts.

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LEVERSTOCK GREEN VILLAGE ASSOCIATION CIO

BALANCE SHEET FOR THE YEAR ENDED 31 AUGUST 2023

Notes 2023 2022
£ £ £ £
Fixed Assets
Tangible assets 6 68,873 77,095
Current Assets
Debtors 7 1,700 1,556
Cash at bank and in hand 116,280 131,270
Total Current Assets 117,980 132,826
Creditors: Amounts Falling Due
Within One Year 8 (1,730) (1,830)
Net Current Assets 116,250 130,996
Total Assets less Current Liabilities 185,123 208,091
Represented by:
Restricted Funds 536 636
Unrestricted Funds
Designated funds 68,873 77,095
General funds 115,714 130,360
9 185,123 208,091

Approved by the Trustees on 9th Oct 2023

I Parish – Chairman Trustee

M Rayner – Secretary Trustee

The notes on pages 10 to 15 form part of these accounts.

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LEVERSTOCK GREEN VILLAGE ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

1. Accounting policies

Basis of preparation

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) effective 1 January 2015 and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

The Trustee considers that there are no material uncertainties about the charity’s ability to continue as a going concern.

Income recognition

Income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement. All other forms of income are recognised on a receivable basis. Income relating exclusively to future accounting periods is deferred.

Expenditure recognition

Expenditure is recognised when a liability is incurred.

Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Hall Improvements 25 years straight line (lease term) Fixtures, fittings & equipment 10 years straight line Computer equipment 3 years straight line

Capitalisation limit of £250.

Funds structure

Restricted funds represent grants, donations and legacies received which are allocated by the donor for specific purposes.

Unrestricted income funds are those funds that are available to the trustees to apply to the general charitable purposes as laid out in the Trust Deed.

Designated funds are unrestricted funds which have been put aside out of unrestricted funds at the discretion of the Trustees.

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LEVERSTOCK GREEN VILLAGE ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

2. Charitable activities and events & fundraising costs


Income
Expenditure Net Total
Year to 31 August 2023
£ £ £
Fireworks - - -
Winter Fayre 1,054 (45) 1,009
Christmas Lights 642 (1,180) (538)
Big Band Concert - - -
Quiz Night 690 (60) 630
Fete 2,643 (415) 2,228
500 Club 3,059 (1,480) 1,579
Newsletter 1,815 (1,460) 355
Other 125 (448) (323)
Totals 10,027 (5,088) 4,938
Year to 31 August 2022
£ £ £
Fireworks - - -
Winter Fayre 1,215 (38) 1,177
Christmas Lights 320 (1,453) (1,133)
Big Band Concert - - -
Quiz Night - - -
Fete 2,496 (690) 1,806
500 Club 2,340 (1,440) 900
Newsletter - - -
Other 93 (606) (513)
Totals 6,464 (4,227) 2,237

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LEVERSTOCK GREEN VILLAGE ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

3. Staff costs
2023 2022
£ £
Wages and salaries 40,514 38,205
Social security costs 0 0
Pension costs 780 637
41,294 38,842
Staff numbers
The average monthly number of employees (head count based on
number of staff employed) during the year was: 5 5
Staff work part-time and the average number of employees (full time
equivalent based on hours worked) during the year was: 2 2
The charity operates a defined contribution pension scheme. The
assets of the scheme are held separately from those of the company
in an independently administered fund
4. Light, heat & water
2023 2022
£ £
Electricity 7,251 3,836
Gas 13,595 5,131
Water 1,693 4,444
22,539 13,411

5. Trustees’ remuneration and expenses

No trustee received any remuneration or expenses in the year.

The premium for the Village Hall insurance policy was a total of £1,231 (2022: £1,082) and includes Trustee indemnity insurance. This is provided by the Charity in order to indemnify the trustees or other officers against the consequences of any neglect or default on their part.

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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

6. Tangible fixed assets
Hall Fixtures,
Improvement fittings &
£ equipment Total
£ £
Cost
At 1 September 2022 166,324 62,598 228,922
Additions
At 31 August 2023 166,324 62,598 228,922
Depreciation
At 1 September 2022 99,794 52,032 151,826
Charged in year 6,653 1,569 8,222
At 31 August 2023 106,448 53,601 160,048
Net book value
At 31 August 2022 66,530 10,565 77,095
At 31 August 2023 59,877 8,997 68,873
7. Debtors
2023 2022
£ £
Other debtors 463 66
Prepayments and accrued income 1,237 1,490
1,700 1,556
8. Creditors: amounts falling due within one year
2023 2022
£ £
Other creditors 770 870
Accruals and deferred income 960 960
1,730 1,830

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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

9a. Funds of the charity – Current Year

At 31 Aug
2022
Incoming
resources
Resources
expended
Transfers At 31 Aug
2023
£ £ £ £ £
RESTRICTED FUNDS
Newsletter fund - - - 0
500 Club 36 - - 36
Christmas Lights Fund - 642 (642) 0
Photocopier - 798 (798) 0
Maintenance - 10,505 (10,505) 0
Heat, Light & Water - 1,685 (1,685) 0
Door Entry System 600 - (100) 500
Total restricted 636 13,630 (13,730) - 536
UNRESTRICTED
FUNDS
Designated
Fixed Asset Fund 77,095 - (8,222) - 68,873
General 130,360 61,579 (76,225) - 115,714
Total unrestricted 207,455 61,579 (84,447) - 184,587
TOTAL FUNDS 208,091 75,209 (98,177) - 185,123

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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

9b. Funds of the charity – Prior Year
At 31 Aug Incoming Resources Transfers At 31 Aug
2021 resources expended 2022
£ £ £ £ £
RESTRICTED FUNDS
Newsletter fund - - - -
500 Club 36 - - 36
Christmas Lights Fund - 320 (320) -
Photocopier - 657 (657) -
Maintenance - 481 (481) -
Heat, Light, Water - 975 (975) -
Door Entry System 700 - (100) 600
Total restricted 736 2,433 (2,533) 636
UNRESTRICTED FUNDS
Designated
Fixed Asset Fund 85,317 - (8,222) 77,095
General 142,669 52,469 (64,778) 130,360
Total unrestricted 227,986 52,469 (73,000) 207,455
TOTAL FUNDS 228,722 54,902 (75,533) 208,091
10a. Analysis of net assets by fund – current year
Unrestricted Designated Restricted Total funds
funds funds funds
£ £ £ £
Tangible fixed assets - 68,873 - 68,873
Current assets 117,444 - 536 117,980
Creditors: amounts falling due within 12m (1,730) - - (1,730)
115,714 68,873 536 185,123
10b. Analysis of net assets by fund – prior year
Unrestricted Designated Restricted Total funds
funds funds funds
£ £ £ £
Tangible fixed assets - 76,613 - 76,613
Current assets 132,672 - 636 133,308
Creditors: amounts falling due within 12m (1,830) - - (1,830)
130,842 76,613 636 208,091

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NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

11. Financial Commitments

At the year end the Charity had commitments of £0 (2022: £0)

12. Reserves

The committee is aware of the excess reserves. Any investments will be made with caution due to the on-going adverse impact Covid-19 is having on Hall income and the significant inflation of costs.

13. Related Party Transactions

There were no related party transactions during the year.

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