2023-09-30-accounts - Three Peas

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THREE PEAS

Charitable Incorporated Organisation No 1172777

ANNUAL REPORT and Financial Statements

for the year to 30 September 2023

ADMINISTRATIVE DETAILS

Charity Name:

Three Peas

Registered Charity number: 1172777 (England and Wales) Charity’s Registered Office:

54 Mount Ararat Road, Richmond upon Thames TW10 6PJ

Roxanna Panufnik and Axel Scheffler

Patrons: Roxanna Panufnik and Trustees: Martina Riot Joelle Sprung Clementine Koenig Ursula Steinhauer Maria Ribas

Independent Examiner

Thomas Ward FCA, Lonsdale Ward Limited, 5, Market Yard Mews, 194-204 Bermondsey Street, London SE1 3TQ

Bankers

HSBC, 127 High Street, Hounslow TW3 1QP

REPORT OF THE TRUSTEES for the year ending 30 September 2023

1. STRUCTURE, GOVERNANCE AND MANAGEMENT

The Trustees present the report and financial statements for Three Peas from 1 October 2022 to 30 September 2023. The charity is governed by its Constitution. The trustees are responsible for the overall management and control of the charity. The financial statements are prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2015), (Charities SORP FRS 102) and the Charities Act 2011.

Recruitment and Appointment of Trustees:

The Constitution provides for a minimum of three trustees and should there be a requirement for new trustees they would be identified and appointed by the current trustees according to their relevant skills, knowledge and experience. Trustees are confirmed in post at the Annual General Meeting. A new trustee would receive a copy of the current Constitution, the previous year’s Annual Report and Accounts and a copy of the Charity commission leaflet “The Essential Trustee: What You Need to Know.

Three Peas: Report of the Trustees for the year ended 30[th] September 2023 (continued)

Operation and Risk Management :

The Trustees administer the charity along with two additional members and meetings are held monthly. The trustees are aware of their duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The charity maintains a risk register and policy and areas of potential operational risk are reviewed at these meetings. Financial sustainability would be the main risk for the charity. However, this is monitored by regularly reviewing and reporting of the reserves and ensuring funding is in place ahead of any major new projects.

2. OBJECTIVES AND ACTIVITIES

Purpose of the Charity:

The purpose of the charity is to operate for the benefit of the public in the prevention or relief of poverty of refugees in Europe and the developing world by providing grants, items, and services to individuals in need and/or charities or other organisations working to prevent or relieve poverty.

Aims and Activities

Three Peas is committed to providing essential grassroots support to vulnerable refugees in Europe. Activity to date has been focussed on Greece, with principal projects in northern Greece, Athens and on the island of Lesvos and Samos. Through its close working relationship with different organisations on the ground Three Peas are able to respond quickly to the ever-changing crisis in order to provide relief and benefit for refugees both in and around the refugee camps and in the community.

Public Benefit

The trustees, in making their decisions, have considered the Charity Commission’s guidance on public benefit and are committed to ensuring that their support reaches refugee communities and vulnerable families most at risk and in need. To this end Three Peas have chosen to support:

Projects in community spaces, supplying food, medical support, clothing and other essentials to individuals with little or no other means of support.
Logistics, supporting one of Greece biggest warehouse for reception and distribution of food and non-food goods.
Housing projects for vulnerable young adults and families on Lesvos
Health and sports projects to facilitate mental and physical wellbeing and to some extend integration in local communities.
Sourcing and deliveries of essential goods and supplies, such as clothing, baby equipment, toiletries and medical supplies, to organisations providing for refugees.

Three Peas: Report of the Trustees for the year ended 30[th] September 2023 (continued)

3. ACHIEVEMENTS

The number of refugees arriving in Greece has remained consistent despite receiving little attention from the press. Those arriving on Greek shores are mostly confined to what are now ‘closed and controlled’ camps where basic needs and medical, legal services are threadbare. Refugees and asylum seekers declining to be housed in those camps find themselves with no support.

Since the beginning of conflicts two years ago at the borders of Europe, and more recently in the Middle East, funds channelled towards support to non-governmental organisations in Greece are at an all time low and many of these NGOs have had to close their operations. For those still running, the on-going inflation in combination with a decrease in donations has greatly reduced their services and reach.

This year we focused on maintaining our support to our long-established partners, helping them stabilise their level of support and services to the communities in need. As always, we followed their actions and impact on the ground via online meetings, direct communication by electronic means and detailed reporting, as well as in-person visits.

We also organised a one-off fundraiser for Lesbos Parea centre, the biggest community centre on the island, to help them bridge the couple of months needed until their next big sponsorship. We also funded medical support for individuals with specific needs on the island of Chios through the association Offene Arme, providing X-rays, scans and psychiatrist consultations. Finally, we sponsored the distribution of sleeping bags via WaveThessaloniki and an important food distribution throughout Greece via Attika Human Support.

GREECE Mainland and Islands

Lack of funds in Greece has greatly impacted our partners. Though it is increasingly difficult to raise funds, we are grateful to have been able to maintain our support to all existing partners.

Athens

The non-registered and paperless refugee population in Athens is still high, with very little or no access to state help, leading many vulnerable individuals to homelessness, police pickups, trafficking and prostitution.

We support STEPS, an organisation serving the refugee and homeless communities. Our support allows them to run a food distribution centre and organise legal and medical help on street outreach mission.

We increased our monthly payment to Attika Human Support Warehouse (600 to 1,500 euros) after one of their major donors pulled out. Based in Athens, Attika Warehouse is one of the main goods reception and distribution centres and its closure would catastrophically affect many support groups throughout the whole country -mainland and the islands- and the population they serve.

Three Peas: Report of the Trustees for the year ended 30[th] September 2023 (continued)

We increased our monthly support to Yoga Sport for Refugee Athens to include expenses of the sport space and the volunteer training office. YSFR consistently offers high quality sport courses and participates in local sport activities (races, tournaments etc) thus encouraging a healthy physical and mental life style. They also trained volunteers from the international and refugee communities to take on some responsibility in the running of the classes or of the centre.

As of January 2023 we support HipHop4Hope, a group of dancers organising classes in various community and sport centres as well as free street events open to all. They cater to an age-range often forgotten, the late teen young adult. HH4H thus offers a fun, creative environment often hard to get by for this part of the refugee population, at a delicate age on the path to adulthood.

Samos

We maintained our support to Just Action, now one of the very few remaining organisations serving the refugee and most vulnerable populations on Samos. Just Action also strives to create positive links and common goals between the refugee and local communities, while creatively and innovatively limiting the environmental impact of their work. We help them maintain the quality of the food packs they distribute and fund bus tickets, allowing camp inhabitants to travel from the faraway camp to the town centre where they can find the Just Action free shop as well as legal help and healthcare services provided by other organisations.

On Lesbos we carry on financing Attika Human Support ’s housing programme.

Our support to Waves, a Thessaloniki based organisation, has been transferred to Three Peas German charity.

OTHER COUNTRIES

In Czech Republic , the impact of our support and the outstanding quality of the work of the team at the NHCC (Nové Hrady Community Centre) has been such that the state decided to take on payment of the salary of their Ukrainian speaking psychologist from April 2023, which we had previously funded.

Three Peas: Report of the Trustees for the year ended 30[th] September 2023 (continued)

4. FUNDRAISING

Our supporters have been our lifeline. We are grateful to those private supporters who donated to us either through one-off or regular donations, and those who organised private fundraisers to benefit us. Our local school community has been of generous help this year, having chosen us as their ‘charity of the year’.

In September 2023, our famous Jem Stone’s Village Disco took place. This event, as well as raising much needed funds, is important as it gives the Charity more visibility and thereby widens our community of supporters.

Throughout the year we also received support from several publishers through auctioning of our patron’s artwork and the selling of Christmas book cards.

Scholastic UK have continued to support Three Peas through donations resulting from the sale of their book KIND written by Alison Green and illustrated by 38 illustrators and launched the KIND Activity Book in November to support us further. They make it possible for us to carry on helping the amazing work of our partner-organisations on the ground.

5. FUTURE PLANS

Three Peas intend to continue to focus on Greece as funds and goods donations are at an all-time low.

Through those difficult times, we realise that we have built relationships with amazing partners in Greece. Through their skill, determination and careful management of resources, all are still operating. Our plan is to carry on supporting them and the extraordinary work they do with such humanity and efficiency as best we can, and to also stay approachable for emergency help.

Given the difficulty to raise funds at the moment, our focus next year will be on fundraising events and projects. As well as raising much needed funds, we hope these projects will further develop and widen our connection with our communities here in the UK.

6. THANK YOU

Our thanks go to our donors and to those who follow our work and spread the word.

Many volunteers contribute to Three Peas’ activities in a variety of ways, through helping at events with catering, facilitating, organising, and hosting, and through their own fundraising efforts on our behalf. We would particularly like to thank our team of Three Peas ‘Angels’ for their tireless support in this respect.

We thank the student of DSLAktiv, the organisers of Chettle Fete and the swimmers of Eel Pie Swim and those lovely private individuals for their fundraisers. Your actions here in the UK change lives in Greece.

Three Peas: Report of the Trustees for the year ended 30[th] September 2023 (continued)

We would like to thank our patron composer Roxanna Panufnik whose humanity aligns so well with ours and our patron illustrator Axel Scheffler for offering his time, energy and connections in support of our work, and for his commitment over the years.

Our thanks also go to all our funders, for their donations in kind, Macmillan for their support through auctioning of Axel’s work, and Renard Press with the publication of The Fir Tree book cards.

Our special thanks go to the amazing team at Scholastic for their donations from the sales of KIND , its author Alison Green and the 38 illustrators of Kind who all gave their work, and from the sales of the Kind Activity Book and the two illustrators joining this amazing group of artists and book makers without whom our scope of activities and impact would be much reduced.

To our incredibly kind and caring community, thank you for your trust!

7. FINANCIAL REVIEW

The financial period covered by this report are the 12 months ending 30[th ] September 2023.

At the balance sheet date, the Charity had free reserves amounting to £71,254 being the excess of income over expenditure generated on unrestricted funds since commencement. During the year the Charity provided funds of £126,022 to support refugees in Greece and Czech Republic.

As noted above the Charity relies on voluntary support and donations in kind. An accurate estimate of the monetary value for this could not be determined and therefore no account of these is recorded in the financial statements.

The Charity does not have a reserves policy at present, but it seeks to ensure that it continues to raise sufficient income to allow it to continue to provide support as and when it is required.

Visual summary

Three Peas: Report of the Trustees for the year ended 30[th] September 2023 (continued)

8. DECLARATIONS

The trustees declare that they have taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the trustees of Three Peas Signature:

Full Name: Martina Riot

Position: Trustee

Date: 14.03.2024

Report of the Independent Examiner to the Trustees of Three Peas

I report on the accounts of Three Peas for the period ended 30[th] September 2023, which comprise the Statement of Financial Activities, the Balance Sheet and the related notes, set out on pages 13 to 14.

This report is made solely to the Charity’s Trustees, as a body, in accordance with Chapter 3 of Part 8 of the Charities Act 2011. My examination has been undertaken so that I might state to the Charity’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity’s Trustees as a body, for my examination, for this report, or for the opinions I have formed.

Respective responsibilities of Trustees and Examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
To follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and
To state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

a) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 145 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

5, Market Yard Mews

194-204 Bermondsey Street London SE1 3TQ

Thomas Ward FCA Lonsdale Ward Limited 14[th] March 2024

Three Peas

Statement of Financial Activities For the year to 30[th] September 2023

Note

Income and endowments: Grants and private donations Donation from book sales Income from trading activities Interest received Total Expenditure on Raising funds 3 Charitable activities 4 Other costs 5 Total Other gains/(losses) – foreign exchange Net movements in funds Total funds brought forward Total funds carried forward at 30thSeptember 2023	30 September 2023 24,555 36,860 8,449 771 70,635 3,010 126,507 3,162 132,679 - (62,044) 133,298 £71,254	30 September 2022 31,350 80,816 14,385 27 _ 126,578 _ 3,280 86,919 2,714 _ __ 92,913 _ (7) 33,658 99,640 £133,298 _ _

Three Peas

Balance Sheet as at 30[th] September 2023

Current Assets Cash at bank Cash in hand Accrued income Current liabilities Creditors - accruals Net current assets Total net assets Represented by: Restricted funds Unrestricted funds		2023 £ 69,493 140 3,325 72,958 (1,704) 71,254 71,254 - 71,254 71,254		2022 £ 134,408 140 - 134,548 (1,250) 133,298 133,298 - 133,298 133,298

Approved by the Board of Trustees on 14.03.2024 and signed on their behalf by:

Martina Riot

Three Peas

Financial Statements for the year ended 30[th] September 2023

Notes

1. Background

Three Peas is a Charitable Incorporated Organisation registered in England and Wales under registration number 1172777 and its principal office is 54 Mount Ararat Road, Richmond, TW10 6PJ.

2. Principal Accounting Policies

(a) Basis of accounting

The financial statements are prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2015), (Charities SORP FRS 102) and the Charities Act 2011.

Three Peas meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost.

(b) Going concern

The ability of the charity to undertake its activities is largely dependent upon the receipt of donations and revenue from trading activities. Those revenues cannot be guaranteed and are heavily dependent upon the efforts and contributions of the trustees.

The trustees manage the activities of the charity based upon its level of reserves and anticipated guaranteed future income. Because of this the trustees consider that the continuing viability of the trust is assured and that it is therefore appropriate to prepare accounts on the going concern basis.

Incoming resources are accounted for on a receivable basis and recognised in the period in which the charity is entitled to the funds, any performance conditions attached to an award have been met, it is probable that income will be received and the amount can be measured reliably

(d) Expenses

Expenses are accounted for on an accruals basis.

(e) Reserves

Income received for a restricted purpose less related expenditure is recorded as a restricted fund. All other income is recorded as unrestricted.

(f) Foreign currencies

Monetary assets and liabilities are translated into pounds sterling at the exchange rate prevailing at the balance sheet date. Transactions in foreign currencies are translated at the rate prevailing at the date of the transaction. Gains or losses arising on the retranslation of balance sheet items are accounted for in the Statement of Financial Activities.

Three Peas

Financial Statements for the year ended 30[th] September 2023

Notes (Continued)

3. Expenditure on raising funds Events Publicity and other costs 4. Expenditure on Charitable Activities Project expenditure Miscellaneous expenditure ______ 5. Other Costs Accountancy (including independent examiner’s fee of £750) Bank charges		2023 £ 2,816 194 3,010 2023 £ 126,022 485 126,507 2023 £ 1,804 1,358 3,162		2022 £ 2,898 382 3,280 __ 2022 £ 86,263 656 _ 86,919 2022 £ 1,761 953 __ 2,714 _____

The Charity had no employees and no trustees received any expenses. The Trustees are considered to be the key management of the charity.

6. Reserves Restricted Reserves £ At 1stOctober 2022 - Excess of expenditure over income - At 30thSeptember 2023 -	Unrestricted Reserves £ 133,298 (62,044) 71,254	Total Reserves £ 133,298 (62,044) 71,254