2024-03-31-accounts - 14th Hove (St Andrews Portslade) Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
14th Hove (St Andrews Portslade) Scout Group
Charity name
Other names the charity is known by
1 1 7 2 7 7 1
Registered charity number (if any)
2 7 0 7 1
HQ registration number
Scout Hut, Vale Park
Charity’s principal address
Rear of 104 St Andrews Road
Portslade
East Sussex B N 4 1 1 D E
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Group Lead Volunteer Trustee Trustee Treasurer Scout Lead Leader Scout Lead Leader Cub Team Leader Beaver Team Leader Beaver Team Leader Sally Thorley Katie Chipping Kathy Bruce Chair Trustee Name Jenine Twardzik Lucy Pizer Dates acted if not for whole year Office (if any) Resigned 31/01/24 Patricia Awcock Emma Porritt Timothy Thorley Andrew Archibald Jonathan Leonard

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Section B

Structure, governance and management

Description of the charity’s trusts Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Groups Constituion was updated and agreed at the 2023 AGM How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees and meets 3 times per year Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income. The Group is primarily reliant upon income from subscriptions. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14.5 years. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income. The Group is primarily reliant upon income
from subscriptions. The group does hold a reserve to ensure
the continuity of activities should there be a major reduction
in income. The Board could raise the value of subscriptions
to increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14.5 years. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (14 September 2024)

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Section C Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people
Summary of the objects of the charity set
in their personal development,
out in its governing document
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation For the 14th Hove (St Andrews Portslade) Scout Group the
to these objects main activities in relation to these objectives is the provision
of the weekly section meetings. All sections have additional
activities to support their programme beyond the weekly
meetings
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
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Section D

Achievements and performance

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Summary of the main achievements of During 2023 and into 2024 the Group continued with it's fund
the charity during the year raising efforts and successfully applied to the Youth
Investment Fund or a grant towards the cost of the extension
and refurbishment of the Scout Hut. We were awarded an
amount of £193,000 towards the capital project and an
additional £6,000 revenue grant. The money is being spent,
alongside the fund raising and grants that the Group were
awarded in the last financial year on the building and project
management of the extension as well as the demolition and
rebuilding of the toilets and kitchen, the redecoration of the
office, a new boiler and new flooring in the entrance hall
along with underfloor heating in the entrance. We were also
able to replace both the front and side doors to the hut. The
foundations for the new extension were completed at the end
of 2023 along with a new cycle stand to the front of the
building.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 6 months running costs, circa £6,000.
The Group held reserves of approximately £45,822 against
this at year end. This is above the level/below required for
operating expenses. The value of funds in the bank is
significantly higher than the reserve due to the ongoing
Details of any funds materially in deficit
The Trusee Board are not aware of any funds materially in
deficit
Investment Policy
With the exception of the Youth Investment Grant, the
Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies. The funds being
held for the building works and refurbishment needs to be
readily available and the decision was made to hold these in
a current account The Group changed from the HSBC to the
Co-Op Business Banking so that online payments could be
made.
Section F Other Optional Information
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5 LT700001 (14 September 2024)

During 2024/2025 we will continue with the building of the Plans for future periods (details of any Extension to the Scout Hut and refurbishment of the main significant activities planned to achieve hall th )

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	Sally Thorley Group Lead Volunteer 3 - 0 1 2 5

6 LT700001 (14 September 2024)

14th Hove Scout Group Receipts and Payments Account For the year IIZl8 1st April l)23 318t MaK 2024 Receipts 22123 23124 Unrestricted fund• Unrestricted Don•tion•. l•w¢6M •NJ 1mil•rinm kl•mb•tshpsubsuw 15902 09 fS•D2.00 16600 00 8195.00 Nkntrn•mb•rW•ubKrtOknn8r•ith•d m?. 161.81 784 23 T. Surf•nd Bwk Irrt¢rn• •. 1418. $075.15 3719. rn# F••• $614.86 Acdvy DA Bwklrv48 2087.57 2179.1 srrf> Sub t•t•l 14291.0 YcLth Inv*sbnert Grnni 7504 63 54991.jty Gmr Js71sfy Subtolal Fundral¥lng1gro••l Fundr•0AthI ?45 Sub lol•l Irvtmnt 181 80 14•.57 Stsb toial Toial Gross Incom• •20J8.17 Au•t and InvMkn•rt etr. Toi4lrn¢¢lpts •2.1108.17 ooooooi

14th Hove Scout Group Receipts and Pay.ments Account For thè year 1st Awll 2023 31$t March 2024 Payilipiils 2022-23 2023-24 ¢horfible P•yrtwnts Youth wollramm•8ThY acth¥èl J479.82 AduN •upWrf GrThd R•nl •nd Bun•s6 Rai0• 17•2. In¥ui4ne• 17M.10 2116.31 MdnteMrt•wd C1•4rk4 931.1S 348.$7 1433.12 711AO C4mp Equiprnarrt 2J74.18 Stary. Tuck ¥AldRdrnAhrMntJ 19081 184.30 CorrtdlontOÈnPWlty UnKomN4rrfJ Badg SW27 1t142.jl 2J7e.99 2086 19 47207 412 78 ATr Feel 352 17 30.8• BAnk Chvw• & F •n•K)n 4nd L•A•• 6n8 71372.08 FiMeunIr• BolwS•N $1S gubtot•l Fundrnl•lTrg •XP•b Fundmidrfj Exk¥Jn 371n 1542 08 )Y1.77 1J42. Y880.J4 •711•.80 A•t.nd Invmtmont nureha•e8. rtc. Tot•ip•ym•nts 296$O.34 97189.90 N•tofrncolpW(p4ym•nts) Caoh lund• la8t year •nd Cash funds this ve•T end 46.37 4131.73 0.00 -0131.7J 4696a7 ooooooi

Statement of assets and liabilities at the end of the year 1st Awl 2023 3151 March 2024 Vnrestrl¢ted . Unr951rl¢lgd Cash funds 8ankDJrrent 1J5JO 92 4582144 4S2S4 $7 Totsl ush luThJ8 58791.49 SB22.44 othor monetary a880ts Tgxrjw InsLYance cbD 8ub tot•1 Inveslm•nt a88•ts In¥•th pwrty. dthjl Quot•d InWtwr41 OtherlrbVe•tmarM.d Sub totsl 00 Non mon•tary asa•ts for ¢Jwn L• L•nd buihYirg8 Swjing ewlmxrt. rurnlurn¢ Subtoi•i L1•bIll#S ChvquMTthn buInclch•a 7137 32 ono 8ubtol•l 7837.32 0.00 Contlng•nt Ilabllhle• •nd obl10 N•t CuTh•ntAwl• SOW 17 46822.44 Fixed A8Ui8 875fyJfyJ .00 N•t A•Mt• of Group 131454 17 11JJ22.44 The recelpts and poyments a(v)unt aTrJ statement da88et8 and *re approwd by th• Tru8tee8 on 20101r25 signed on t1 b•h)Y nature Prinl Nwn• ThcAz@w Volurttaw Tregyumr ooooooi

England & Wales Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or less in the relevant financial year Independent examinerfs report to the trustees of 14th Hove 1st Andrews Portsiade) Scout Group I reporttothe trustees on my examination of the acco of the 14th HONE (St Andrews Portsladel Scout Group forthe year ended 31. March 2024 Responsibilities and basis of report As the charity trurteès of the 14° Hove 1st Andrews Portsladel Scout GrcMJp you are responsible for the preparats'on of the accounts in accordan with the requirements of the Chairtses Act 2011 tthe Act'l. I report tn respect of my examination of the 14" Hove 1st Andrews Portsladel Scout Group accounts carried out under section 145 of the 2011 Art and in carrying out My examinatim I followed allthe applicable Directions given by the Charity Cornmlssic under section 14515llbl of the ALt Independent examiner's statsment I have completed my examination I confirm that no material matters havé tomé to my attèntion in connertion with the examination givin9 me cause to believe that in any material re5pecL. accounting fecords were not kept in respeti of the 14th Hove 1st Andrews PortsLadel Scwt Groupl a5 required by sertlon 130 ofthe ACL. or 2. the accounts do not accord with those records I have no coneems and have come across no other matters in connertion with the examinatson to which attention should be drawn in this repjrt in order to enabk a woper understandin9 of the accounts to be reached. Signed.. Name: <Hbdl J) Q&ftJ(IS Relevant professional qualrfication ormembwship of professional bodies lrfanyl: Address-. eRIA&s AFrtÉ 8J3 ¥¥G)