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|Description|ofthe|charity's trusts|charity's trusts|||
|---|---|---|---|---|---|
|Type of governing||document||||
|||||The Group's governing
documents
are those ofThe Scout||
|||||Association.
They consist ofa Royal Charter,
which
in turn||
|||||gives authority
to the Bye Laws ofthe Association
and The||
|||||Policy, Organisation
and Rules of The Scout Association.||
|How the charity is||constituted||The Group is atrust established
under
its rules which are||
|||||common to all Scouts.||
|Trustee selection methods||||||
|||||The Trustees are appointed
in aoixirdance
with the Policy,||
|||||Organisation
and Rules ofThe Scout Association.||
|Additional|governance||issues|||
|||||The Group is managed
by the Group Executive Committee,||
|||||the members
ofwhich are the 'Charity Trustees' ofthe Scout||
|||||Group which is an educational
charity. As charity trustees||
|||||they are responsible
for complying
with legislation
applicable||
|||||to charities. This includes the registration,
keeping proper||
|||||accounts and making
returns to the Chadity Commission|as|
|||||appropriate.||
|||||The Committee consists of3independent
representatives,||
|||||Chair, Treasurer and Secretary together
with the Group Scout||
|||||Leader,
individual
section leaders
and parent's||
|||||representation
and meets every 3months.||
|||||This Group Executive Committee
exists to support the Group||
|||||Scout Leader in meeting the responsibilities
ofthe||
|||||appointments
and is responsible
for:||
|||||The maintenance
ofGroup property;||
|||||The raising offunds and the administration
ofGroup finance;||
|||||The insurance
ofpersons,
property and equipment;||
|||||Group public occasions;||
|||||Assisting
in the recruitment
ofleaders and other adult||
|||||support;||
|||||Appointing
any sub committees
that may be required;||
|||||Appointing
Group Administrators
and Advisors other than||
|||||those who are elected.||
|||||e
urpoee
cou ng|||
|---|---|---|---|---|---|---|
|Summary
set out in|ofthe objects ofthe charity
its governing
document|||Scouting exists to actively engage and support young people
in their personal
development,
empowering
them to make a positive contribution
to society.|||
|||||The Values ofScouting|||
|||||As Scouts we are guided
by these values:|||
|||||integrity - We act with integrity;
we are honest, trushvorthy|||
|||||and loyal.|||
|||||Respect - We have self-respect
and respect for others.|||
|||||Care - We support others and take care ofthe world
in which|||
|||||we live.|||
|||||Belief - We explore our faiths, beliefs and|attitudes.||
|||||Co-opemticn
-We make a positive difference; we co-|||
|||||operate with others and make friends.|||
|||||The Scout Method|||
|||||Scouting takes place when young people,|in partnership|with|
|||||adults, work together based on the|||
|||||values ofScouting and:|||
|||||- enjoy what they are doing and have fun|||
|||||- take part in activities indoors and outdoors|||
|||||- learn by doing|||
|||||-share in spidtual
reflection|||
|||||-take responsibility
and make choices|||
|||||- undertake
new and challenging
activities|||
|||||—make and live b
their Promise.|||
|Summary|ofthe main activities||in|Forthe 14th Hove (StAndrews
Portslade)|Scout Group the||
|relation to|these objects|||main activities
in relation to these objectives is the provision|||
|||||ofthe weekly section meetings, as follows:|||
|||||Beaver Scouts Mondays
&Tuesdays|6:00—7:00pm||
|||||Cub Scouts Wednesdays
&Thursdays|6:30—8:00pm||
|||||Scouts Mondays
&Tuesdays|7:15—9:00pm||
|||||Afi sections have additional
activities to support their|||
|||||programme
beyond their weekly meetings.|||
|Public benefit statement||||eGroup meets the Charity Commission's
public benefit|||
|||||crittata under both the advancement
ofeducation
and the|||
|||||advancement
ofcitizenship
or community|development||
|||||headln s.|||
|Summary|ofthe main achievements|of|The Covid Pandemic has severly restricted the range of|
|---|---|---|---|
|the charity|during the year||activies that the Group has been able to offer to the Beavers,|
||||Cube and Scouts with no face to face sessions taking place.|
||||Adjustments
have been made to the badge criteria to enable|
||||he members
ofthe Group to earn badges at home that|
||||would have to be completed
with the Group during
normal|
||||times. All sections have met via zoom. The Beavers have had|
||||various visitors attending
their zoom sessions
including|
||||Essex Reptilers, a Drumming
workshop
and a magician. The|
||||Beavrs took part in some joint zoom sessions with the Cube|
||||and they were able to take part in acamp at home. 11|
||||Beavers moved
up to Cube|
||||Cubs:
The Cubs also met via zoom although
they did not|
||||start straight away. The were able to take part in 2camps at|
||||home including a District Astronomy
Camp. They had various|
||||visitors and took parts in various practical sessions. 11Cube|
||||earnt their Chief Scout Silver Awards|
||||Scouts:
The Scouts also held weekly meetings
via zoom|
||||including
an electronics
evening|
|Future|Plans||The current lease on the land that the building
in Vale Park|
||||sits is in the process of being renewed.
Discussion are|
||||underway
with B&H City Council (the Landlord) to renew the|
||||lease for a period of20years with the following
amendments|
||||to the existing lease - occasional
overnight
use, more vehicle|
||||parking
and an extension to the amount of land covered by|
||||the lease to the west ofthe current
building.
A planning|
||||applicationhas
been submitted
to B&H City Council to extend|
||||the section ofthe building
on the western
end to provide for|
||||more storage space.|
|Brief statement|ofthe charity's|ofthe charity's|policy on|Reserves Policy|
|---|---|---|---|---|
|reserves|||||
|||||Tha Group's
policy on reserves
is to hold sufficient resources|
|||||to continue
the
charitable
activities
of the
group
should|
|||||income
and
fundraising
activities
fall
short.
The
Group|
|||||Executive Committee
considers that the group should
hold a|
|||||sum
equivalent
to 12 months
running
costs, circa K6,000.|
|||||The Group held reserves off40,000 against this at year end.|
|||||This is above the level required
for operating
expenses as we|
|||||are currently
building
up additional
reserves towards the cost|
|||||efthe building
extension.
The figure has also built up due to|
|||||the receipt of Local Covid Grants.
Due ot the receipt of the|
|||||grants and the decision to not hold face to face meetings
no|
|||||subscriptions
were collected but parents were asked to make|
|||||a donation
if they felt able to. There are plans
in place to|
|||||generate
additional
funds
towards
the
building
extension|
|||||through
grant
applications.
A Gifi Aid
Claim
covering
the|
|||||cunent and 2 previous
years was submitted
and accepted
in|
|||||the 2020/2021 accounting
year.|
|Details ofany funds
(circumstances
plus||materially
in deficit
steps to eliminate)||There are no known outstanding
payments
due to or from the
Group|
|Further financial|review details||||
|||||Inveshnent
Policy|
|||||The Group's Income and Expenditure
is relatively
small and|
|||||as a consequence
does not have sufficient funds to invest in|
|||||longer-term
investments
such as stocks and shares. The|
|||||Group has therefore adopted a low risk strategy to the|
|||||investment
ofits funds.
Afi funds are held in cash using only|
|||||mainstream
banks or building
societies or The Scout|
|||||Association's
Short Term Investment
Service.|
|||||The Group Executive regularly
monitors the levels ofbank|
|||||balances and the interest rates received to ensure the group|
|||||obtains maximum
value and income from its banking|
|||||arrangements.
Occasionally
this may involve using an|
|||||account that requires a period ofnotice before funds may be|
|||||withdrawn,
before doing sothe Group Executive considers|
|||||the cash flow requirements.|
|The trustees declare that they have approved|The trustees declare that they have approved|the trustees'|the trustees'|report|above|
|---|---|---|---|---|---|
|Signed on behalf ofthe charity's trustees||||||
|Signature(s)||||||
|Full name(s)|Katie Chipping||||Sally Thorley|
|Position (eg Secretary, Chair)|Chair||||Group Scout Leader|
|Date|j 5|3|M|2.||
|||||||||14th Hove Scout Group|14th Hove Scout Group||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||Receipts and Payments|Account||||
|||||||||Forthe|||||
|||||||||year|1stApril 2020||To 31stMarch|2021|
|||||||||from|||||
||~|||~|~|~|||||||
||||||||||19/20||20/21||
||||||||||Unrestricted|funds|Unrestricted|fund.|
|Recei ts|||||||||||||
|Donations,||legacies||and||similar||income|||||
|Membership||subscriptions||||||||15908.7|||
|Less:Membership|||subscriptions||||paid on (National/County/Area/District)|||7740||6998|
|Net membership|||subscriptions||||retained|||8168.79||-6996|
|Donations||||||||||85.5||2206.0|
|Tuck, Scarf|and||Book Income|||||||1191.85|||
|SIR Aid|||||||||||8908.33||
|Camp Fees||||||||||6295.45||75|
|Activity Days||||||||||5000.78|319.66||
|Hall Bookings||||||||||1385||115|
|Grants|||||||||||||
|Maintenenace||grant|||||||||||
|Other grants||—Government|||Covid graras|||||0|22708||
|||||||||||||I;|
|Fundraisin|||ross)||||||||||
|Fundrastng|Activities|||||||||2918.09|646.82||
|Investment||income|||||||||||
|Bank interest||||||||||16.65||4.28|
||||||||Sub|total|||||
|Asset and|investment||||sales, etc.|||||0|||
|||||||||Total ruce/pfs|||||
|||||14th Hove Scout Group|14th Hove Scout Group|14th Hove Scout Group||||
|---|---|---|---|---|---|---|---|---|---|
|||||Receipts and Payments||Account||||
||||||Forthe|||||
||||||year|1stApril|2020|To 31stMarch 2021||
||||||from|||||
|~||~
~|~|||||||
|||||||2019/2020||2020/2021||
|||||||Unrestricted|funds|Unrestricted|fund.|
|8 ments||||||||||
|haritable|Payments|||||||||
|uth programme||and activities|||||5725.5||1144.|
|ult support|and|training||||||||
|round Rent|||||||380.||200|
|ster, Electricity||and Gas|||||2787.23||1196.0|
|surance|||||||1265.74||1306.38|
|aintenance|and|Cleaning|||||101.71||248.1|
|aterials and|equipment||||||693.87|||
|amp Equipment|||||||393.73|||
|tationary,
Printing,
Stamps|||||||35|||
|ontribution
to camp costs|||||||5616.|||
|nitorms
and|Badges||||||2011.9||454.99|
|GM and trustee||expenses|||||301.58|||
|nnual Fees|||||||582.58||437.07|
|isceganeous|||||||918.22||520.85|
|ease Renewal|||||||487||700|
|ire Exlinguisher||and Boiler|Smvlcing||||145.6|||
|undraisis||snses||||||||
|'||||||||||
|d
in
Expenses|||||||619.61|||
||||Sub|total||||||
|||||Total Gross ExpenChture||||||
|sset and|investment||purchases, etc.|||||||
||||||Total payments|||||
|||||Net of|ruceiptsl(payments)|||||
|ash funds last year|||end|||||||
|||||Cash|funds this year end|||||
|||~|~|||~||~
~|~|~|~||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||31st March||||31stMarch||
|||||||||||||2020|||2021||
||||||||||||Unrestricted||||Unrestricted||
|||||||||||||||—|||
|||||||||||||funds|||IIIIIIII||
|Cash funds|||||||||||||||||
|Bank current account||||||||||||14552.3|||26291.77||
|Bank deposit account||||||||||||8313.4|||18908.8||
|CeshlRosls|||||||||||||||||
|Other moneta||assets|||||||||||||||
|Tex claim|||||||||||||||||
|Debts due from the|CountylAreslDislrictlGroup||||||||||||||||
|Insurance
claim|||||||||||||||||
|Investment
assets|||||||||||||||||
|Investment
properly|—detail||||||||||||||||
|Quoted investments|||||||||||||||||
|Other investments|—detail||||||||||||||||
|Non moneta|assets|||for chari|||'s|own|use||||||||
|Other stock|||||||||||||||||
|Land end buildings||||||||||||80000|||80000||
|Motor vehicles|||||||||||||||||
|Scouting equipment,||furniture|||etc|||||||7500||||7500|
|Other|||||||||||||||||
|Liabilities|||||||||||||||||
|Cheques
written but not yet||||cashed||||||||2871.32|||2804.85||
|Expenses
incurred|but not||invoiced||||||||||||||
|Subscriptions
not yet||paid|||||||||||||||
|||Sub||total|||||||||||||
|Contingent
liabilities||||and future|||obligations||||||||||
|Liabilities end Future Obligations||||||||||||||||0|
|Net Current Assets||||||||||||19794.53|||42395.79||
|Fixed Assets||||||||||||87500|||87500||
|Net Assets ofGroup||||||||||||107294.53|||129895.79||
|The above receipts and|||||payments||account||and statement|ofassets and||liabilities|were approved|by|the Trustees|on|
|||and||signed on||their behalf by|||||||||||
|||Si|nature||||||||Print Name||||||
|)CP.„~|||||||||||||||||
|||||||||||Sally||Thorley,|Group Scout Leader||||
|||||||14th Hove Scout Group|14th Hove Scout Group|14th Hove Scout Group|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||Receipts and||Payments|Account|||||
||||||||Forthe year
from|1stApril|2020|T
0|31stMarch|2021|
|||||||||2019/2020|||,'2020/2021||
|||||||||Unrestricted|||IUnrestricted|funds|
|||||||||6|||2||
|Payments|||||||||||||
|Charitable|Paymenls||||||||||||
|Youth programme|||and activities||||||5725.50|||114440|
|Adult support|and||training||||||0.00|||0.00|
|Ground Rent|||||||||380.50|||200.00|
|Water, Eleclricitr||and Gas|||||||2787.23|||1106.04|
|lhsulance|||||||||1265.74|||1306.30|
|Maintenance|and|Cleaning|||||||101.71|||248.14|
|Material snd|equipment||||||||693.87|||0.00|
|Camp Equipment|||||||||393.73|||0.00|
|Stationary,
Printing,|||Stamps||||||35.00|||0.00|
|Contribution
to camp costs|||||||||5016.70|||0.00|
|Uhilonus
shd|Bsdgss||||||||2D11.90||||
|AGM and trustee||expenses|||||||301.58|||0.00|
|Annual Fees||||||||||||487.07|
|Miecegsneous|||||||||918.22|||520.05|
|Lease Renewal||||||||||||700.00|
|Fire Extinguisher||snd Boiler||Servicing||||||||0.00|
|Fundraiaing|expenses||||||||||||
|Fuhdmlslng
Expshsss|||||||||619.61|||O.DO|
||||Sub total||||||||||
|||||Total|Gress Expendi tutu||||||||
||||||||~||||||
|Asset and|investment|||purchases, etc.|||||0.00|||0.00|
|||||||Total payments.|||||||
||||Net ofrace/|||ptsl(payments/|||||||
|Cash funds last year||||end|||||0.00|||0.00|
||||Cash||funds this year andi||||||||
||||||~|~|||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||~ 31st March 2020
1
Unrestricted|||I
I|~ 31st March
I Unrestricted||2021
funds||
|||||||||||2|||
|Cash funds|||||||||||||
|sank cument acmunt|||||||14882.30||||28291.77||
|Bank deposit acmunt|||||||0313.47||||1000887||
|Cash/Fkmls|||||||0.00|||||0.00|
|Other monetary|assets||||||||||||
|Tax claim|||||||0.00|||||0.00|
|Debts due from the|County//uasloismcVGmup||||||080|||||0.00|
|Insurance
daim|||||||0.00||||||
|Inveabnent
assela|||||||||||||
|Investmsnt
properly|- dstsg||||||0.00|||||0.00|
|Quomd invesunents|||||||0.00|||||0.00|
|Other inveslmenls
-detail|||||||0.00|||||0.00|
|Non monetary|assets for charity's||||own use||||||||
|Other stock||||||||||||0.00|
|land and buildings|||||||00000.00||||||
|Motor vehides|||||||0.00|||||0.00|
|samting
equipment,|rumilure etc||||||7500.00||||7500.00||
|Other|||||||0.00|||||0.00|
|Liabilities|||||||||||||
|Cheques adtten
but not yet cashed|||||||2871.32||||2804AO||
|Expanses incuned|but|not invoiced|||||0.00|||||0.00|
|Oubmnpeons
not yet paid|||||||0.00|||||0.00|
||||Sub total||||||||||
|Condngent
liabilities|||and future|obligations|||||||||
|LisbiOTies and Future||Obligabons|||||O.oop|||||0.00|
|Net Current Assets|||||||||||||
|Fixed Assets|||||||87500.00||||87500.00||
|Net Assets ofGroup|||||||107294.53|||129895.79|||
|The above receipts||and payments||account snd statement ofassets and|||liabilNee were approved|||by the|||
|Trustees on|||and||signed on their behalf by||||||||
|i n||rtS/onsture|||||Print Name||||||
|||||||kA71& CA'ijgl~f||||||Chat|
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