2021-03-31-accounts - Faversham Assistance Centre

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Charity Registration number - 1172770

FAVERSHAM ASSISTANCE CENTRE CIO

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021

FAVERSHAM ASSISTANCE CENTRE CIO YEAR ENDED 31ST MARCH 2021 CONTENTS

	Page
Legal and Administrative Information	1
Trustees' Report	2 - 3
Independent Examiner's Report	4
Statement of Financial Activities	5
Balance Sheet	6
Notes to the Accounts	7 - 9

FAVERSHAM ASISTANCE CENTRE CIO

Page 1

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST MARCH 2021

Trustees

Mrs M D Ford Chair of Trustees Mr M J Moore Treasurer Mr T Abram Mr M Hinton Mrs R Duffy Mrs J Negus Appointed 30th March 2021 Mr G Dorkins Appointed 30th March 2021 Faversham Town Council representative Cllr E Thomas

Project Manager Miss Georgina Todd

Charity Number 1172770 Correspondence Address Umbrella Building Court Street Faversham Kent ME13 7AT Independent Examiner A G B Scott 4 Orchard Close St Stephens Canterbury Kent CT2 7AL Bankers National Westminster Bank plc 13 Market Place Faversham Kent ME13 7DT

FAVERSHAM ASSISTANCE CENTRE CIO

Page 2

TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2021

The Trustees of the Charity present their annual report and accounts of the Charity for the year ended 31st March 2021.

Governing Document and Constitution

The Charity is a Charitable Incorporated Organisation and is governed by a constitution adopted on the 26th April 2017.

Organisation Structure

The Charity is managed by a Board of Trustees which meet regularly . The Trustees of the Charity are listed on the legal and administrative page. The Board of Trustees are ably supported by the project manager.

Objectives and Activities for Public Benefit

The Charity's objectives are to offer practical help to the elderly and disabled who are financially challenged in Faversham and the surrounding neighbourhood (including some areas close to Faversham and Sittingbourne)

The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's objectives.

Achievements and Performance

The past year has been a very challenging one for FACE with the Covid- 19 pandemic, the staff worked in gardens during the summer when permitted, always maintaining social distancing and as things eased in the early autumn a certain amount of decorating was undertaken. Our project manager vacated the office at the Umbrella centre to work from home in line with Government guidance. We agreed a reduction in our rent with the Trustees of Faversham umbrella during the period the office was vacated.

The donations from our clients was reduced in the year in line with reduced activity but we are pleased to report KCC have provided us with core funding of £14,367 (2020 £ 14,367). We have also managed to find other sources of core funding and we took the opportunity of obtaining Covid related grants where possible, a full list of grants is shown on page 8 . Our other fundraising was limited but we did manage to sell plants from drive of Mike and Lynn Taylor and we thank them for this facility. The Trustees made the decision during the first lockdown not to use volunteers during the pandemic, this will be kept under constant review and when the Trustees consider it is safe we hope our team of volunteers will return.

At the time of approving the accounts, the vaccination rollout appears to be success and following the Government road map we hope life will begin to return to some form of normality in 2021/22. The Trustees are pleased to report that although it has been a very challenging year are reserves increased during the year and KCC have again agreed to pay our core funding in 2021/22 at the same level as 2020/21. Our project manager continues to look for other sources of core funding and we hope that in 201/22 we will be able to do some other fundraising. it is planned that we will have our traditional May plant stall. We need to continue to raise funds as we believe there will be an ever-increasing demand for the our services.

The Trustees are delighted to welcome on the 30th March 21 two new Trustees Janet Negus and Graham Dorkins.We thank our workforce and volunteers for the ongoing success of FACE without their hard work in the homes and gardens of our clients we would not have such a successful charity, their work is very much appreciated. We continue to hear positive experiences from our clients which are also greatly appreciated by the Trustees and our project manager.

FAVERSHAM ASSISTANCE CENTRE CIO

Page 3

TRUSTEE'S REPORT FOR THE YEAR ENDED 31ST MARCH 2021

Financial Review

The accounts have been prepared on an accruals basis so as to reflect the true financial position of the Charity. The results are shown on page 5

Reserves Policy

The Trustees continue to look for new sources of income to build up their reserves, and our pleased to report we have achieved our target of 6 months expenditure.

Plans for the Future

The Charity will continue to search for new sources of Core funding , we will look for more volunteers and continue to raise our profile through attendance at fayres and other fundraising events .

Risk management

During the year the Trustees have reviewed all major risks which the Charity could suffer and confirm all necessary action has been taken to mitigate.

We thank all those who have given their time and support over the period in helping us to achieve the aims of the Charity.

Signed on behalf of the Trustees on 11th May 2021

………………………………………

Mrs M D Ford Chair of Trustees

FAVERSHAM ASSISTANCE CENTRE CIO

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FAVERSHAM ASSISTANCE CENTRE CIO

I report to the Trustees on my examination of the accounts of the Faversham Assistance Centre CIO for the year ended 31st March 2021

Responsibilities and basis of report

The Charity's Trustees of the CIO are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of my examination of the CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving cause to believe that in any material respect.

1 accounting records were not kept in respect of the CIO as required by section 130 of the Act

2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A G B Scott 4 Orchard Close St Stephens Canterbury Kent CT2 7AL

Date 2nd July 2021

FAVERSHAM ASSISTANCE CENTRE CIO

Page 5

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021

Notes Unrestricted funds £ Income: *Voluntary income:* Grants 2 41,438 Donations from clients 11,134 Church Donations 600 *Activities for generating funds:* Fundraising events 373 Other donations 500 Total incoming resources 54,045 Expenditure *Expenditure on charitable activities* Wages and National Insurance 33,302 Pensions 333 Office service charges - Office and Liability Insurance 743 Tools equipment and Materials 232 Office Telephone - Office supplies and postage 644 Van and Transport costs 3,748 Volunteer costs - Website costs 150 Sundry expenses 158 Depreciation 1,695 Total Expenditure 41,005 Net income(expenditure) 13,040 Transfer between funds - Net movement in funds 13,040 Reconciliation of Funds Total funds brought forward 22,946 Total fund carried forward 35,986	Restricted funds £ - - - -	2021 Total £ 41,438 11,134 600 373 500	2020 Total £ 31,564 12,043 1,088 3,289 6,073
54,045 33,302 333 - 743 232 - 644 3,748 - 150 158 1,695 41,005 13,040 - 13,040 22,946 35,986	- - - 1,200 - 33 875 - - - - - - 2,108 (2,108) - (2,108) 7,500 5,392	54,045 33,302 333 1,200 743 265 875 644 3,748 - 150 158 1,695 43,113 10,932 - 10,932 30,446 41,378	54,057
			34,309 336 3,000 710 203 932 675 5,183 23 150 692 2,728
			48,941
			5,116 -
			5,116 25,330
			30,446

FAVERSHAM ASSISTANCE CENTRE CIO

Page 6

BALANCE SHEET AS AT 31ST MARCH 2021

Notes Fixed assets Tangible assets 3 Current assets Stock of publications and stationery Debtors and prepayments 4 Current account Cash in Hand Total Current Assets Liabilities Creditors falling due within one year 5 Net current assets Net Assets The Funds of the Charity Unrestricted funds 6 Restricted funds 7 Total Charity Funds	- 475 34,095 504 35,074 (695) (695)	2021 £ 6999 34,379 41,378 35,986 5,392 41,378	130 502 21,123 100 21,855 (103) (103)	2020 £ 8694 21,752
				30,446
				22,946 7,500
				30,446

Signed on behalf of the Trustees on 11th May 2021 by

………………………………. …………………………………. M D Ford - Chair of Trustees M J Moore, FCA - Treasurer

Charity Registration number 1172770

FAVERSHAM ASSISTANCE CENTRE CIO

Page 7

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021

1 Accounting policies

The Principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial are as follows:

a) Basis of preparation

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16th July 2014, the Financial Reporting Standard for Smaller Entities (effective January 2015). Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)

The financial statements are prepared on a going concern basis. There are no material uncertainties related to events or conditions which would cast doubt on the Charity's ability to continue as a going concern

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

b) Incoming resources

Income recognition policies

Items of income are recognised and included in the accounts when all the following criteria are met:

the charity have entitlement to the funds;
any performance conditions attached to the item(s) of income have been met or are fully within the control of the Charity.
there is sufficient certainty that receipt of the income is considered probable; and
the amount can be measured reliably

Incoming resources with related expenditure

When incoming resources have related expenditure the incoming resources and related expenditure are reported in the Statement of Financial Activities, SOFA.

Donations

Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Volunteer help

The value of voluntary help received is not included in the accounts

c) Resources expended

All resources expended are recognised once there is a legal or constructive obligation to make a payment to a third party. Resources expended include attributable VAT which cannot be recovered.

d) Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Motor Vehicles 25%pa reducing balance Equipment 20%pa reducing balance

h) Fund accounting

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund.

FAVERSHAM ASSISTANCE CENTRE CIO

Page 8

NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2021

2 Voluntary income Unrestricted Funds £ Grants 41,438 Local authorities Faversham Town Council 5,160 Kent County Council 14,367 Charities Kent Community Foundation 8,000 Lottery 8,746 Faversham Rotary Trust Fund 500 Tesco 500 Co-op members fund 4,165 The Edward Vinson 1957 Charity Settlement - Beerling Foundation - 41,438 3 Fixed Assets Cost As at 31st March 2020 Additions As at 31st March 2021 Depreciation As at 31st March 2020 Charge for year Debtors and prepayments 4 Prepayments Net book values As at 31st March 2020 As at 31st March 2021 As at 31st March 2021	Restricted Funds £ - - - - - - - - - - - Motor Vehicles £ 13,506 - 13,506 6,842 1,354 8,196 6,664 5,310	2021 Total £ 41,438 5,160 14,367 8,000 8,746 500 500 4,165 - - 41,438 Equipment £ 3,507 - 3,507 1,477 341 1,818 2,030 1,689 2021 £ 475 475	2020 Total 31,564
			3,000 14,367 10,000 - - - 1,197 2,000 1,000
			31,564
			Total £ 17,013 -
			17,013
			8,319 1,695
			10,014
			8,694
			6,999
			2020 £ 502
			502

FAVERSHAM ASSISTANCE CENTRE CIO

Page 9

NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2021

5 Creditors: falling due within one year Salary under paid Sundry Accruals Tax and National Insurance 6 Analysis of net assets between funds Fixed assets Current asset Current liabilities 7 Protective clothing Equipment Rent and Utility costs Restricted Funds	Balance at 01.04.2020 £ 2,000 500 5,000 7,500	2021 £ 608 20 67 695 Unrestricted Restricted funds funds £ £ 6,999 - 29,682 5,392 (695) - 35,986 5,392 Incoming Expenses Transfers resources £ £ £ - (33) - - - - - (2,075) - - (2,108) -	2020 £ - 20 83
			103
			Total funds £ 6,999 35,074 (695)
			41,378
			Balance at 31.03.2021 £ 1,967 500 2,925
			5,392

Restricted fund

Protective clothing Equipment Rent and utility costs

A grant provided byThe Edward Vinson Charity for protective clothing A grant from Percy Bilton to provide garden equipment.

Grant received from the Allen Lane Foundation, Faversham Town Council and Queenbrough Fisheries as a contribution to rent and utility costs