2023-03-31-accounts - Friends Of Claygate Primary School

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Trustees' Annual Report for the period

Period start date Period end date 1 April 2022 31 March 2023

From

Section A Reference and administration details

Charity name Friends of Claygate Primary School

Other names charity is known by Registered charity number (if any) 1172759

Charity's principal address Claygate Primary School

Foley Road, Claygate Esher KT10 0NB

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Meryl White Chair (resigned) 1/04/2022 – 27/01/2023
Sandra
2
Cunningham
3 Catherine Park
Alexander Rennie Chair (appointed) 27/01/2023 – 31/01/2023
4
Campbell
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

Charitable Incorporated Organisation

(eg. trust, association, company)

Trustee selection methods

Appointed by existing trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The charity has no direct employees and relies on time given by trustees and other volunteers for its day to day operations. The administrative office at Claygate Primary School, with its various resources, provides support on record-keeping and accounting issues.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the charity are to advance the education of the pupils at Claygate Primary School by providing or assisting in the provision of funding, facilities, equipment or other support in connection with or in furtherance of education of pupils at the School.

March 2012

TAR

The main activity has been the raising of funds to improve educational standards at Claygate Primary School. The grant of funds made to the School at the end of the year will benefit all pupils at the School.

In conducting their activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

The main achievement of the charity since its formation has been to Summary of the main secure a regular stream of donations from parents of pupils at Claygate achievements of the charity Primary School, in order to be able to support the school financially. during the year During the year the charity was able to make total grants of £46,988 to the school, in order to be able to support the overall budget as well as maintaining existing levels of classroom and curriculum support.

March 2012

TAR

Section E Financial review

The charity feels it is appropriate to distribute most of any funds raised to Brief statement of the the School reasonably promptly, subject to the needs of the school at the charity’s policy on reserves time. A small amount of funds is retained in case urgent ad hoc funding requests are received.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s funds were raised almost entirely from donations by parents who have children at the School. Total donations received were £20,875, no claim was made for gift aid during the period.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Alexander Rennie Campbell Full name(s) Catherine Park Position (eg Secretary, Chair, Trustee Trustee etc) Date 5 March 2024 5 March 2024

March 2012

TAR

TAR March 2012

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Friends of Claygate Primary School 1172759
Receipts and payments accounts CC16a
For the period 01-Apr-22 31-Mar-23
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations received 20,875 - - 20,875 23,898
Gift Aid reclaimed - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 20,875 ] - - 20,875 23,898
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 20,875 - - 20,875 23,898
A3 Payments
- - - - -
Donations to Claygate Primary School 46,988 - - 46,988 35,000
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 46,988 ] - - 46,988 35,000
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 46,988 - - 46,988 35,000
Net of receipts/(payments) - 26,113 - - - 26,113 - 11,102
A5 Transfers between funds - - - - -
A6 Cash funds last year end 33,325 - - 33,325 44,427
Cash funds this year end 7,212 - - 7,212 33,325
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CCXX R1 accounts (SS)

05/03/2024

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R2 accounts (SS)	Signature Details Details Bank account with Natwest Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details 2	Unrestricted funds Restricted funds to nearest £ to nearest £ 7,212 - - - - 7,212 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Catherine Park Alexander Rennie Campbell	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 05-Mar-24 05-Mar-24 05/03/2024

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Friends of Claygate Primary School members of On accounts for the year 31 March 2023 Charity no 1172759 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Date: 5/3/24
Signed:
Name: Janet Millerd
Relevant professional South Africa Institute of Chartered Accountants
qualification(s) or body
(if any):
Address: 7 Woodlands Close
Claygate
KT10 0JF
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October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER