**Trustees' Annual Report for the period**
Period start date Period end date 1 April 2020 31 March 2021
**From**
**To**
Section A Reference and administration details
**Charity name** Friends of Claygate Primary School
**Other names charity is known by Registered charity number (if any)** 1172759
**Charity's principal address** Claygate Primary School
Foley Road, Claygate Esher **KT10 0NB**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mark Aulds Chair
2 Catherine Wotton 1.04.20 – 16.07.20
3 Forsyth McGarrity 1.04.20 – 31.12.20
4 Laura Stonehouse 1.04.20 – 31.12.20
Sandra
5
Cunningham
6 Catherine Park
7 Steven Forman 3.11.20 – 31.3.21
Alexander Rennie 3.11.20 – 31.3.21
8
Campbell
9 Gillian Hall 20.07.20 – 31.3.21
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by existing trustees Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The charity has no direct employees and relies on time given by trustees and other volunteers for its day to day operations. The administrative office at Claygate Primary School, with its various resources, provides support on record-keeping and accounting issues.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the charity are to advance the education of the pupils at Claygate Primary School by providing or assisting in the provision of funding, facilities, equipment or other support in connection with or in furtherance of education of pupils at the School.
March **2012**
**TAR**
2
The main activity has been the raising of funds to improve educational standards at Claygate Primary School. The grant of funds made to the School at the end of the year will benefit all pupils at the School.
In conducting their activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The main achievement of the charity since its formation has been to secure a regular stream of donations from parents of pupils at Claygate Primary School, in order to be able to support the school financially. During the year the charity was able to make total grants of £15,058 to the school, in order to be able to support the overall budget as well as maintaining existing levels of classroom and curriculum support.
March **2012**
**TAR**
4
## **Section E Financial review**
The charity feels it is appropriate to distribute most of any funds raised to **Brief statement of the** the School reasonably promptly, subject to the needs of the school at the **charity’s policy on reserves** time. A small amount of funds is retained in case urgent ad hoc funding requests are received.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity’s funds were raised almost entirely from donations by parents who have children at the School. Total donations received were £28,015, which was supplemented by Gift Aid of £7,865 reclaimed from HMRC for periods up to 31 March 2021.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
||**s trustees**||
|---|---|---|
||||
|**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Catherine Park|Alexander Campbell|
||
Trustee|Trustee|
||12 February 2022||
||12 February 2022||
March **2012**
**TAR**
5
**----- Start of picture text -----**
Friends of Claygate Primary School 1172759
Receipts and payments accounts CC16a
For the period 01-Apr-20 31-Mar-21
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations received 28,015 - - 28,015 38,329
Gift Aid reclaimed 7,865 - - 7,865 9,129
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
35,879 - - 35,879 47,458
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 35,879 - - 35,879 47,458
A3 Payments
- - - - -
Donations to Claygate Primary School 15,058 - - 15,058 43,950
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 15,058 ] - - 15,058 43,950
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 15,058 - - 15,058 43,950
Net of receipts/(payments) 20,821 - - 20,821 3,508
A5 Transfers between funds - - - - -
A6 Cash funds last year end 23,605 - - 23,605 20,097
Cash funds this year end 44,426 - - 44,426 23,605
**----- End of picture text -----**
CCXX R1 accounts (SS)
13/02/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank account with Natwest
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**44,426**
**-**
**-**
**-**
**-**
**-**
**44,426**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Catherine Park
Alexander Campbell|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
12-Feb-22
12-Feb-22|
CCXX R2 accounts (SS)
13/02/2022
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Friends of Claygate Primary School **members of**
**On accounts for the year** 31 March 2021 **Charity no** 1172759 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2021** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 8/2/2022 **Name:** Janet Millerd
**Relevant professional** South African Institute of Chartered Accountants **qualification(s) or body (if any):**
**Address:** 7 Woodlands Close Claygate Kt10 0JF
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**