% ; io) Biz7y rl | Trustees’ Annual Report for the period | | | Period start date | {Period end date | From Wei ae To| 31 August 2023 Section A Reference and administration details _ Charity name Bizzy Bees Pre-School ClO Registered charity number (if any)| 1172751 ; . Charity's principal address |The Memorial Hall, Bedford Road, Wootton, Bedford Names of the charity trustees who manage the charity | | pairs P **----- Start of picture text -----**
,
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4 Nicola O’Halloran | Chair [&]
; . Safeguarding
3 | Laura Hanwell AppointadiO4nedoog AL eenh
4 [Kathryn Tuck Appointed 30.08.2028 «| [SC]
Elizabeth Blunt Resigned Oa. 10z0aae |er|
Hannah Keep Secretary, | Appointed 25.01.2023: :
+" | Resigned 04.01.2024
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Section B Structure, governance and management :
Description of the charity’s trusts
Type of governing document! Constitution
(eg. trust deed, constitution)
How the charity is constituted |/MeorPporated charity
(eg. trust, association, company)
Trustee selection methods |Election by members
(eg. appointed by, elected by)
| :
Additional governance issues (Optional information)
Y : Bizzy Bees Pre-School CIO is a registered childcare provider with
ou may choose to include OFSTED, the independent governing body within childcare. Bizzy Bees is
additional information, where : F : j
relevant. about: a member of the Pre-School Learning Alliance with close links to Bedford
, : Borough Council. We take advice from the Department of Education and
© policies and procedures follow the EYFS Statutory Framework.
adopted for the induction and . . ary :
training of trustees; Bizzy Bees is a committee run Pre-School with an employed manager,
e es tr deputy manager, finance / administrator, lead practitioner, and early years
the charity's organisational —_| practitioners. The committee members are all volunteers with the
structure and any wider ___|exception of the manager. Pay for employees is agreed by the committee
network with which the charity | and is based on role, responsibility, performance, qualifications and
works; minimum wage. The day to day running of the Pre-School is performed by
e relationship with any related the manager and deputy manager. Recruitment is jointly overseen by the
parties; management team and committee. Policies within the charity are
, approved by the committee. ~ elie it : Ty
e trustees’ consideration of ahaa dela ‘Aen le
major risks and the system Committee members are voted by the members at the Annual General
and procedures to manage Meeting although they can join at any time if the trustees are in
them. _ {agreement. We do not ask committee members have any prior experience
' {just the willingness to want to help and support our charity. We offer free
{training through EduCare Early Years Alliance to support new trustees. All
trustees must complete their safeguarding and prevent training as a
minimum requirement. All committee members are subjected to our safer
recruitment policy which includes statutory OFSTED requirements such as
_ |DBS certificates to be obtained and safeguarding training completed.
|
|The minimum number of committee members is 3 and the maximum is 12,
together with up to a further 3 co-opted members.
. Committee are responsible for overseeing risks faced by the Pre-School.
The three main risks are:-
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- e Reputation: to ensure the success of Bizzy Bees. Risk is managed through safeguarding policies; safer recruitment, staff, children and family’s wellbeing policies are all up to date and enforced. To ensure all policies are up to date, relevant and implemented. - e Finances: to ensure Bizzy Bees remains financially viable to remain open. Risks such as low intake of children, managing cash flow, managing spending, ensuring reserve funds are adequate and relevant. The committee meet once a month and always TAR Sept 2022 to Aug 2023 2 ‘ **----- Start of picture text -----**
"0.
Bizzy aod
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discuss finances to ensure the above risk factors are assessed and resolutions can be made quickly should a risk arise. e ~ Education:framework.toRegularensure reviews,Bizzy Beestrainingdelivers andthedevelopmentEYFS statutory ~ discussions can help to ensure the framework is being implemented within the setting alongside updating policies and learning objectives. Through risk management by the committee, the committee are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised not all risks can be predicted or protected against, but the committee feel all reasonable risks have been adequately managed. : ## Section C ## Objectives and activities **----- Start of picture text -----**
|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |:|Bizzy|Bees|is|an|inclusive|Pre-School|providing|childcare|for|children| |||aged|2-4|years|old.|Bizzy|Bees works|for the|public|benefit,|supporting| |education|and|development|of young|children.|Bizzy|Bees|achieves|this| |||theby:- local community. Bizzy Bees key objective|is the early years| |oly|[ated]|ae;|[ of][ the]|/@°|_.|DeliveringPromoting children’sthe EYFS care and|andleaming safety. through©|play| |gavermitia|g|decuient’|curt’|°|Maintaining|a working|partnership with|parents/carers| |oe|e|.|Promoting|health|and|wellbeing|;| |°|-|Providing|a|service|to|support|children|and|their families.| |°|Enabling|a|safe|and|stimulating|environment|for|children|to| |thrive|Late|;|ofa|aS|UI|ee|ae| |The|main|objective|of Bizzy|Bees|Pre-School|ClO|is|to|provide|high| |quality|childcare|to the|residents|of Wootton|and|surrounding|areas.| |Bizzy|Bees supports|children|and|parents/carers|in|their child’s|early| |l|eee i|soa|ah cares pe provides free flow childcare and accepts| |pe|all|forms|of|government|funded|pay such as, 2 year funded for both low-| |BR RIEGanahetl hi imidefor|the|3—4-year-oldsincome families and and the th|e|nxt|e|wnded working 30 hours parent for funding. working 15 hoursfamilies. fundedBizzy|for| |||fence objects (include within|Bees also supports a high number of SEND children each year,|relying| |this eaction the statutory|on|additional|government funding|to be|able to|offer the|individual| |declaration|that|trustees|have| |||i|support for|each child.| |eedtesaa|Bizzy Bees is|an|inclusive setting and as such we accommodate|a range| |||Commission|on public|of needs within the|setting ensuring we are supporting|all families within| |benefit)|our community.| |||We|take|an|active|role|in|supporting|low-income|families|by|offering| |cultural|capital|experiences.|Bizzy|Bees|is|an|authorised|signatory|of the| |food|bank and|LOFFS|offering|food|vouchers|and|support to|our families.| |Our fees|are|set|at|a|level|to|ensure|the|financial|viability|of the|charity| |but|to|make|our|setting|as|accessible|as|possible|to|all|families.| |TAR|Sept 2022|to Aug|2023|3|i| **----- End of picture text -----**
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| : | Bizzy Bees objective is to continue to support the community, children and families by providing a safe, nurturing and educational environment for children aged 2-4 years. Our long-term objective is to have our own single use building where we can move away from being a pack away setting. This would allow us to increase the size of the setting and support more families. Bizzy Bees is a member of the local community and takes part in events such as the Parish Council Remembrance day memorial parade. Bizzy Bees held their own summer fete this year open to the public. Bizzy Bees provided a 45-minute free magician entertainment for anyone to come and enjoy alongside stall and rides to fundraise for the charity. Bizzy Bees is an equal opportunity charity and is committed to a working environment free from any discrimination. | Bizzy Bees is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. ## Additional details of objectives and activities (Optional information) il The charity is heavily reliant on the help of volunteers and fundraising - vs efforts. The committee is formed of amazing volunteers not only to assist a Fae in fundraising but also to support the Pre-School in its overall functioning. Bizzy Bees is very grateful to everyone who gives up their free time to pap ' ensure the charity can go from strength to strength. . Youmaychoosetoinclude |. . cour lise ay further rit ae a where | We were awarded a £2000 Grant from the Harpur Trust and used the relevant, about: money this year to create our wonderful sensory garden. A huge thank ° policy on grantmaking; you to the Trust for enabling us to create this wonderful space for our children. e policy programme related au Plt investment, . We will be applying for more grants in the future to secure more funds to e contribution made by develop the sensory garden further and invest in some climbing volunteers. equipment for the children of Bizzy Bees. **----- Start of picture text -----**
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||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Bizzy 8| |Section|D|.|Achievements|and|performance| |i| |a| |Summary of the main|tele Pre coi CIO has providedi|a service|to around 50 families| |achievements|of the|charity|IS SEQUEMS Sete| |curing:the year|Again, a new committee formed this year as other committee members| |moved|on|due|to|other work|commitments|and|some,|as|their|children|left| |the|setting.| |After the|success|of our|‘movie|nights’|last|year we|have|continued|to| ||||enjoy these|fundraising|events|with|the|children. We|held|our|first| |and|Bizzy Bees|raised a|total|of £939.81. We|have|held|Christmas and| |||Summer Fete and opened|it up to the public, this was a huge success||| |Halloween|parties|along|with some|amazing|raffles where|all|the|prizes| |1| |:|were|donated|by|local|businesses. We have|plans for a wreath making| |event|at|Christmas|too — although|this|will|fall|into|next|year’s|financial||| |||accounts.| |After the|success|of|Bizzy|Bees|first|pre-school|trip|last|year,|our|leavers|f| |7|this|year enjoyed|a|pre-school|trip|to|a|farm|followed|by|our very|own|{| |graduation|ceremony.| |As|a|Pre-School|and|charity,|we|support the|growth|and|development| |within|the|early|years|sector.|Bizzy|Bees|is|supporting|college|student| |placement|this|year.|She|is|gaining|hands|on|experience|whilst studying| |at|college.|We|are|very|proud|of|her;|the|children|love|the|days|sheis| |with|us! We|have|also|had|a|member|of|staff complete|their PANCO| |training. A|staff member|has|passed|their|Level|3|and|another member of|'| |staff has|started|their|Level|2|qualification.|Three|members|of|staff have| |completed|their|Early|Years|Professional|Development|course — with|one| |more|just|behind|them!| |Section|E|Financial|review| ||| |Brief|Bizzy Bees Pre-School ClO hasa|sufficient Reserves|Policy that|is| |statement|of the|reviewed|regularly and|to ensure that|it remains|adequate|(to|cover such| |charity’s|policy on|reserves|things|as|redundancies|or closure,|relocation|costs,|unforeseeable| |repairs).|This|is also|in|place to|reserve money|for future|projects|like|a| |||new|building|for Bizzy|Bees.|The money|will|also ensure|our charity|is| |able|to|operate|during|periods|of|lower income.| |As|of 31% August 2023,|Bizzy Bees holds £24943.43|in|its reserves| |||account with a £5 monthly bank charge coming out.| |Bizzy|Bees|reserves|policy|states we|must|hold|between|£20,000|and| |£25,000|in|reserves.| |||This policy|is due for review shortly due to the cost of living and wage|:| |increases.|It may be necessary for the next financial year to ensure this||| |amount|is|increased.||| |Details|of any funds|materially||| |,|1p|N/A| |in|deficit|}| |TAR|Sept 2022|to Aug|2023|5| **----- End of picture text -----**
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## Further financial review details (Optional information) > You may choose to include The charity’sity’s principalprinci source of incoincome comes from funded childcare > additional information, where hours from the local government as follows:ae levant cia _ peste about: 2 years funded — up to 15 hours a week — for qualifying parents e 3-4 year funded — up to 15 hours a week — for all children over the age of the charity’s principal 3. Sources of funds (including | 34-year funding — an additional 15 hours per week (referred to as 30 any fundraising); hours funding) — for qualifying parents. > e Supportedhow expenditure the key has objectives | ThisThis is will supplemented bycontinue to be the fee paying charity's hoursmain sourceeeeoe of i :to the parents. of the charity;y ? ¢ Bizzy Bees total income from funded hours amounted to £147,619.25. Investment policy and Bizzy Bees total income from fee invoicing amounted to £37,570.47. objectives including any . ethical investment policy Bizzy Bees secured a £2000 Grant from the Harper Trust, Bedford. This adopted. money was used to develop our new sensory garden — which has been a huge success. There has been no investments made this year. Section F Other optional information As a charity, the families of the children at Bizzy Bees are assured that all income of the charity will be put straight back into the charity, ensuring excellent childcare is provided and the advancement of education is met through our ethos of child led play in a free flow setting. Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Position (eg Secretary, Chair,
etc)
Date 6']03{2u
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BizzyBeesPre-School_TAR_31Aug2023 6 BIZZY BEES PRE SCHOOL Chbrlty Number 1172751 BIZZY BEES PRE SCHOOL Charity Number 1172751 | | | | INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2023 |IBCOME||£|£|EXPENDITURE||£|£| |---|---|---|---|---|---|---|---| |Fees & Grants||||Staff|||| |Fees
Nursery Education Grant
Grants
StaffReinbursements||37,570.47
195,758.45
2,000.00|235,328.92|Wages
Training
StaffUniform
StaffRecruitment||151,750.50
848.00
4,027.78
666.35|| |Training Re-imbursement
StaffUniform||-|:|Debarment Disclosure
Other||=
7|54,292.63| |Fundraising
Children Uniform
General Fundraising
Donations
Other
Interest||315.75
2,790.42
774.92|3,881.09|Premises
Rent
Equipment/Repair
Equipment& Materials
Equipment
Materials||4,355.00
3,651.99
7,033.67
*|8,006.99
7,033.67| |Miscellaneous||10,694.87|10,694.87|Consumablers
Food / Drink||3,471.99|3,471.99| |||||Administration|||| |||||General
Payroll admin costs||744.55
670.40|| |||||B.T./Internet
Auditorfees||4,848.83
660.00|| ||:|||Insurance||996.80|| |||||Parent reimbursements||33.50|| |||||Subs/Ofstead||1,536.13|| |||:||Miscellaneous||1,275.95|10,766.16| |||||Fundraising|||| |||||Cost incurred in fund raising||1,347.98|| |||||Cost of Uniform
Cost ofItems Purchased||277.75
162.57|1,788.30| |||||Surplus /(Deficit)Yearto|Date||64,545.14| |‘
Total|||249,904.88|Total|||249,904.88| |Reconciliation ofmovement infunds
Openingfundsasat 1 Sep2022
Surplus/ (Deficit)
ClosingFundsas at31 Aug2023|||57,186.60
___64,545.14
121,731.74_||||| |Held as|||=||||| |Petty Cash
Bank
Reserves
TOTAL|||96,788.31
___24,943.43
121,731.74||.||| or | | | q | F ## BIZZY BEES PRE SCHOOL Charity Number 1172751 INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 AUGUST 2023 ## RESPONSIBILITIES OF THE TRUSTEES As a trustee of the charity | understand that the trustees are responsible for keeping proper accounting records as well as the detection of fraud and mistatement. The trustees are also responsible for ensuring the Annual Report is in accordance with United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Any relevant matters (none) that would effect the outcome of the review or financials have been raised with the External Reviewer. **----- Start of picture text -----**
— Sao Gi] 03} 2
Nicola O'Halloran (Chair of PreSchool Board of Trustees) Date:
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## INDEPENDENT EXAMINATION | report in respect of my examination of the enclosed financials, carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out in the statement below. In connection with our review, no matter has come to our attention that; - suggests the charity has not kept acceptable accounting records - that the figures as shown in the income and expenditure account are not in accordance with those records | have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the figures to be reached. **----- Start of picture text -----**
Alex Chandler ACA
Sygma
Chartered Accountants
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External reviewer Date: **----- Start of picture text -----**
25 January 2024
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BIZZY BEES PRE SCHOOL Chbrlty Number 1172751 BIZZY BEES PRE SCHOOL Charity Number 1172751 | | | | INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2023 |IBCOME||£|£|EXPENDITURE||£|£| |---|---|---|---|---|---|---|---| |Fees & Grants||||Staff|||| |Fees
Nursery Education Grant
Grants
StaffReinbursements||37,570.47
195,758.45
2,000.00|235,328.92|Wages
Training
StaffUniform
StaffRecruitment||151,750.50
848.00
4,027.78
666.35|| |Training Re-imbursement
StaffUniform||-|:|Debarment Disclosure
Other||=
7|54,292.63| |Fundraising
Children Uniform
General Fundraising
Donations
Other
Interest||315.75
2,790.42
774.92|3,881.09|Premises
Rent
Equipment/Repair
Equipment& Materials
Equipment
Materials||4,355.00
3,651.99
7,033.67
*|8,006.99
7,033.67| |Miscellaneous||10,694.87|10,694.87|Consumablers
Food / Drink||3,471.99|3,471.99| |||||Administration|||| |||||General
Payroll admin costs||744.55
670.40|| |||||B.T./Internet
Auditorfees||4,848.83
660.00|| ||:|||Insurance||996.80|| |||||Parent reimbursements||33.50|| |||||Subs/Ofstead||1,536.13|| |||:||Miscellaneous||1,275.95|10,766.16| |||||Fundraising|||| |||||Cost incurred in fund raising||1,347.98|| |||||Cost of Uniform
Cost ofItems Purchased||277.75
162.57|1,788.30| |||||Surplus /(Deficit)Yearto|Date||64,545.14| |‘
Total|||249,904.88|Total|||249,904.88| |Reconciliation ofmovement infunds
Openingfundsasat 1 Sep2022
Surplus/ (Deficit)
ClosingFundsas at31 Aug2023|||57,186.60
___64,545.14
121,731.74_||||| |Held as|||=||||| |Petty Cash
Bank
Reserves
TOTAL|||96,788.31
___24,943.43
121,731.74||.||| or | | | q | F ## BIZZY BEES PRE SCHOOL Charity Number 1172751 INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 AUGUST 2023 ## RESPONSIBILITIES OF THE TRUSTEES As a trustee of the charity | understand that the trustees are responsible for keeping proper accounting records as well as the detection of fraud and mistatement. The trustees are also responsible for ensuring the Annual Report is in accordance with United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Any relevant matters (none) that would effect the outcome of the review or financials have been raised with the External Reviewer. **----- Start of picture text -----**
— Sao Gi] 03} 2
Nicola O'Halloran (Chair of PreSchool Board of Trustees) Date:
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## INDEPENDENT EXAMINATION | report in respect of my examination of the enclosed financials, carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out in the statement below. In connection with our review, no matter has come to our attention that; - suggests the charity has not kept acceptable accounting records - that the figures as shown in the income and expenditure account are not in accordance with those records | have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the figures to be reached. **----- Start of picture text -----**
Alex Chandler ACA
Sygma
Chartered Accountants
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External reviewer Date: **----- Start of picture text -----**
25 January 2024
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