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2023-09-30-accounts

Registered number: 10335024 Charity number: 1172743

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED (A company limited by guarantee)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

CONTENTS

Page
Reference and administrative details of the company, its Trustees and advisers 1
Trustees' report 2 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 17

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2023

Trustees

Mr J Boas, Trustee N A Covell, Trustee D G Goodwin, Trustee (appointed 3 February 2022) Mr J Price, Trustee

Company registered number

10335024

Charity registered number

1172743

Registered office

Harbour St Bride Durlston Road Swanage Dorset BH19 2HZ

Accountants

GMBC LLP Chartered Tax Advisers and Accountants Marine House 151 Western Road Haywards Heath West Sussex RH16 3LH

Page 1

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023

The Trustees present their annual report together with the financial statements of the Purbeck International Chamber Music Festival Limited for the year 1 October 2022 to 30 September 2023. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

a. Policies and objectives

The main objectives of the charity are to advance, improve and maintain public education in and appreciation of music, in the Isle of Purbeck and the surrounding Dorset area by holding an annual festival of chamber music to include concerts, master classes and workshops.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

Achievements and performance

a. Review of activities

A programme of concerts and events based on a theme of ‘Forgotten Voices’ was presented from 7-10 September 2023. The festival explored compositions from past eras that have either rarely or never been performed. Concertgoers had the opportunity to hear undiscovered music, written by artists who were silenced for political, religious, gender and other reasons. Artists included the Danel Quartet, Marianna Shirinyan, Nurit Stark, Katharina Ziemke, Vivi Lachs and Kate Royal.

A new partnership with the Dorset Museum in Dorchester was announced. For the third year in a row, the Festival’s Friday evening concert was held at the Dorset Museum allowing the Festival to reach new audiences outside of the traditional Purbeck venues.

In 2022 and 2023 the board has focussed on increasing our organizational efficiency by increasing our reliance on a professional General Manager, lowering our overheads and increasing our consistency year on year. In 2023 we made continued advances in social media marketing and made new efforts to grow our friends network to facilitate annual giving.

The financial outcome of the 2023 year was slightly weaker than expected and resulted in a small yearly loss.

Page 2

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Achievements and performance (continued)

b. Fundraising activities

Funding for the Purbeck International Chamber Music Festival comes from a mixture of private donations, loyal supporters, ticket revenue, charitable grants and corporate donations. The Trustees have prioritised the development of diversified sources of income so as not to be dependent on any one source or type of funds. The Trustees are motivated to develop new supporters, new grant funding and new corporate donations while continuing to nurture the festival's long-standing contributors. The festival prides itself on having cultivated a loyal following from local subscribers and concert goers and will continue to develop a sense of ownership between local supporters and the festival.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

Structure, governance and management

a. Constitution

Purbeck International Chamber Music Festival Limited is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association.

b. Methods of appointment or election of Trustees

The management of the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association.

Plans for future periods

The 2024 festival will be a celebration on the theme of Youth and Experience.

Members' liability

The Members of the company guarantee to contribute an amount not exceeding £10 to the assets of the company in the event of winding up.

Page 3

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees on and signed on their behalf by: 07/06/24

Jason Price (Jun 7, 2024 14:44 GMT+2)

Mr J Price (Trustee)

Page 4

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED (A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023

Independent examiner's report to the Trustees of Purbeck International Chamber Music Festival Limited ('the company')

I report to the charity Trustees on my examination of the accounts of the company for the year ended 30 September 2023.

Responsibilities and basis of report

As the Trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.

Graham Hole Signed: Graham Hole (Jun 7, 2024 11:24 GMT+1)

Dated:

07/06/24

Graham Hole CTA

GMBC LLP

Chartered Tax Advisers and Accountants Marine House 151 Western Road Haywards Heath West Sussex RH16 3LH

Page 5

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Note
Income from:
Donations and legacies
3
Charitable activities
4
Total income
Expenditure on:
Raising funds
5
Charitable activities
6
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Unrestricted
funds
2023
£
42,597
18,624
61,221
-
64,188
64,188
(2,967)
19,572
(2,967)
16,605
Restricted
funds
2023
£
550
-
550
-
550
550
-
-
-
-
Total
funds
2023
£
43,147
18,624
61,771
-
64,738
64,738
(2,967)
19,572
(2,967)
16,605
Total
funds
2022
£
40,207
21,222
61,429
2,145
59,555
61,700
(271)
19,843
(271)
19,572

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 8 to 17 form part of these financial statements.

Page 6

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED (A company limited by guarantee) REGISTERED NUMBER: 10335024

BALANCE SHEET AS AT 30 SEPTEMBER 2023

Note
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within one
year
11
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
13
Unrestricted funds
13
Total funds
1,509
29,810
31,319
(14,714)
2023
£
16,605
16,605
16,605
-
16,605
16,605
11,839
26,107
37,946
(18,374)
2022
£
19,572
19,572
19,572
-
19,572
19,572

The company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees on and 07/06/24 signed on their behalf by: _______

Mr J Price

(Trustee) Jason Price (Jun 7, 2024 14:44 GMT+2)

The notes on pages 8 to 17 form part of these financial statements.

Page 7

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

1. General information

Purbeck International Chamber Music Festival Limited is a private company, limited by guarantee, domiciled in England and Wales, registration number 10335024. The registered charity number is 1172743. The registered office of the company is Harbour St Bride, Durlston Road, Swanage, Dorset, BH19 2HZ.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Purbeck International Chamber Music Festival Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.

Expenditure on raising funds includes all expenditure incurred by the company to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

Page 8

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

2. Accounting policies (continued)

2.4 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.5 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.6 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.7 Financial instruments

The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.8 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Page 9

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

3.
Income from donations and legacies
Unrestricted
funds
2023
£
Grants
The Steel Charitable Trust
20,000
R&H Trust
20,000
Donations
1,497
Grants
-
Festival sponsorship
1,100
Subtotal
2,597
Total 2023
42,597
Total 2022
20,207
4.
Income from other charitable activities
Income from fundraising events
Restricted
funds
2023
£
-
-
-
550
-
550
550
20,000
Total
funds
2023
£
20,000
20,000
1,497
550
1,100
3,147
43,147
40,207
Total
funds
2022
£
20,000
-
10,207
-
10,000
20,207
40,207
Unrestricted
funds
2023
£
London fundraiser concert
-
Total 2022
2,263
Total
funds
2023
£
-
2,263
Total
funds
2022
£
2,263

Page 10

(A company limited by guarantee)

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

4. Income from other charitable activities (continued)

Income from other charitable activities

Unrestricted
funds
2023
£
Programme advertising
476
Charitable activities
18,148
Total 2023
18,624
Total 2022
18,959
Total
funds
2023
£
476
18,148
18,624
18,959
Total
funds
2022
£
80
18,879
18,959

5. Expenditure on raising funds Costs of raising voluntary income

Unrestricted
funds
2023
£
Catering costs
-
Musicians' fees
-
-
Total 2022
2,145
Total
funds
2023
£
-
-
-
2,145
Total
funds
2022
£
745
1,400
2,145

Page 11

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

6. Analysis of expenditure on charitable activities Summary by fund type

Unrestricted
funds
2023
£
Annual festival of chamber music
64,188
Total 2022
37,215
7.
Analysis of expenditure by activities
Annual festival of chamber music
Total 2022
Restricted
funds
2023
£
550
22,340
Support
costs
2023
£
64,738
59,555
Total
2023
£
64,738
59,555
Total
funds
2023
£
64,738
59,555
Total
2022
£
59,555
Total
funds
2022
£
59,555

Page 12

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

7. Analysis of expenditure by activities (continued)

Analysis of support costs

Office hire
IT software and website costs
Printing, postage and stationery
Advertising and promotion
Event accommodation
Travel and subsistence
Creative and design
Musicians' fees
Piano hire and related costs
Concert hall fees
Insurance
Sundry
Festival manager
Accounting fees
General manager and administrators
Event catering
Bank fees
Event logistics and multimedia
Event travel
Marketing
Total 2023
8.
Independent examiner's remuneration
Fees payable to the company's independent examiner for the independent
examination of the company's annual accounts
Total
funds
2023
£
814
1,262
-
3,822
5,878
4,167
2,431
14,923
973
1,991
497
532
11,997
943
-
-
36
5,108
5,086
4,278
64,738
2023
£
870
Total
funds
2022
£
-
1,384
36
6,092
4,901
761
-
10,285
1,046
2,024
620
275
2,500
810
15,102
1,394
62
1,100
5,820
5,343
59,555
2022
£
810

Page 13

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

9. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .

During the year ended 30 September 2023, no Trustee expenses have been incurred (2022 - £NIL) .

10. Debtors

Due within one year
Prepayments and accrued income
2023
£
1,509
1,509
2022
£
11,839
11,839

11. Creditors: Amounts falling due within one year

Accruals and deferred income
12.
Financial instruments
Financial assets
Financial assets measured at amortised cost
Financial liabilities
Financial liabilities measured at amortised cost
2023
£
14,714
2023
£
41,320
2023
£
(14,715)
2022
£
18,374
2022
£
37,946
2022
£
(18,374)

Financial assets measured at amortised cost comprise cash at bank and in hand and other debtors.

Financial liabilities measured at amortised cost comprise accruals.

Page 14

(A company limited by guarantee)

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

13. Statement of funds

Statement of funds - current year

Unrestricted funds
General Funds - all funds
Restricted funds
Restricted Funds - all funds
Total of funds
Balance at 1
October
2022
£
19,572
-
19,572
Income
£
61,221
550
61,771
Expenditure
£
(64,188)
(550)
(64,738)
Balance at
30
September
2023
£
16,605
-
16,605

Aim and use of restricted funds:

The Festival Administrator costs fund was set up in a prior year with a grant from The Steel Charitable Trust. The expenditure incurred during the year relates to the Festival Administrator costs.

The core costs fund was set up in the current year with a grant from The Steel Charitable Trust. The expenditure in the year relates to the core costs.

Page 15

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

13. Statement of funds (continued)

Statement of funds - prior year
Unrestricted funds
General Funds
Restricted funds
Festival Administrator costs
Core costs
Total of funds
Balance at
1 October
2021
£
17,503
2,340
-
2,340
19,843
Income
£
41,429
-
20,000
20,000
61,429
Expenditure
£
(39,360)
(2,340)
(20,000)
(22,340)
(61,700)
Balance at
30
September
2022
£
19,572
-
-
-
19,572

Page 16

PURBECK INTERNATIONAL CHAMBER MUSIC FESTIVAL LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

14. Analysis of net assets between funds Analysis of net assets between funds - current year

Unrestricted
funds
2023
£
Current assets
31,319
Creditors due within one year
(14,714)
Total
16,605
Total
funds
2023
£
31,319
(14,714)
16,605

Analysis of net assets between funds - prior year

Current assets
Creditors due within one year
Total
Unrestricted
funds
2022
£
37,946
(18,374)
19,572
Total
funds
2022
£
37,946
(18,374)
19,572

Page 17

Purbeck International Chamber Music Festival 2023 Final Accounts

Final Audit Report

2024-06-07

Created: 2024-06-07 By: Aloise Fiala-Murphy (aloise@oxfordopera.uk) Status: Signed Transaction ID: CBJCHBCAABAAARv2bNKVzwoMh7QXkzdy2kM9T70YWW3L

"Purbeck International Chamber Music Festival 2023 Final Acco unts" History

Document created by Aloise Fiala-Murphy (aloise@oxfordopera.uk)

2024-06-07 - 9:45:47 AM GMT

Document emailed to Jason Price (jprice@tarisio.com) for signature 2024-06-07 - 9:45:52 AM GMT

Document emailed to Graham Hole (graham@gmbc.uk) for signature

2024-06-07 - 9:45:52 AM GMT

Email viewed by Graham Hole (graham@gmbc.uk)

2024-06-07 - 10:23:54 AM GMT

Document e-signed by Graham Hole (graham@gmbc.uk)

Signature Date: 2024-06-07 - 10:24:46 AM GMT - Time Source: server

Email viewed by Jason Price (jprice@tarisio.com) 2024-06-07 - 10:41:35 AM GMT

Document e-signed by Jason Price (jprice@tarisio.com) Signature Date: 2024-06-07 - 12:44:55 PM GMT - Time Source: server

Agreement completed.

2024-06-07 - 12:44:55 PM GMT