## **MILNSBRIDGE VILLAGE HALL Armitage Road Milnsbridge Huddersfield HD3 4JY** ## **Charity Registration Number 1172735** ## **Trustees Annual Report 1/1/2022 to 31/12/2022** The Charitable Objects of the charity remain the same as those set out in the Constitution and Governing Document when it was set up as a CIO (Charitable Incorporated Organisation). The trustees have operated having regard to the guidance issued by the Charity Commission on public benefit. The charity is run entirely by volunteers, for the benefit of the area of operation of the charity. In addition to the trustees, there are approximately 15 volunteers who give of their time and talents to ensure that the charity is effective in meeting its objectives. Volunteers carry out a variety of tasks ranging from gardening and grounds work, to baking cakes, manning stalls at events, handling publicity etc. Three new trustees were appointed: Madeline Andersen-Warren, Margaret Bullett and Simon Bullett. They had all been members of the Advisory Committee for a reasonable length of time prior to appointment and had proved in that capacity to be valued volunteers contributing much to the activities and running of the Village Hall. New trustees are required to complete an application stating areas of interest, experience and expertise. Sadly, one of our long serving trustees, Alan Batley,passed away towards the end of the year. Trustees are very 'hands on' in leading in areas such as Community Orchard development, setting up the Community Garden, gardening, library management, food bank collections, jam making, organising events, facilitating groups and lettings in addition to the many administrative tasks. Our many regular lettings are where the greatest part of our income is generated. The regular bookings we have contribute greatly to the achievement of our objectives – advancing physical and mental health through activity and companionship as well as learning new skills and activities. Our friendship and crafting group has contributed greatly to the mental health and well being of the many members who have commented positively about how they have been ## helped. The library, under the careful stewardship of Madeline, has proved very popular and is regularly used by members of groups attending Village Hall activities. Hall run events such as coffee mornings, seasonal fairs, and concerts contribute to the finances of the Hall. Contributions from jam sales and library donations are also a welcome source of income. 'One off' and party bookings also raise a good income for the continued running of the Village Hall. Grants for specific projects were obtained from a variety of sources:- - Community Garden £6000 - Community Orchard £1135 - Jubilee Celebrations £ 500 - Christmas Dinner £ 150 ## Significant Events and Developments during 2022 include 1. Asset Transfer – lease (125 years) was signed in July. The trustees are now totally responsible for the Village Hall both internally and externally, including grounds etc. Prior to the signing of the lease the council paid for the replacement of a gable wall. We spent £10000 from our own reserves on repairing the frame of the building, and insulating and re-cladding the walls of the outside of the main hall of the building. Further work is planned for 2023 and 2024. 2. Establishment of Community Garden including raised beds, paving and garden store. Grants of £5500 from Councillors' Ward budget and £500 from a local Charity Shop enabled this. 3. Establishment of Community Orchard enabled by a grant of £1135 from Councillors' Ward budget and individual sponsorship. 4. Christmas Dinner 25/12/2022 for 40 people, cooked and served by volunteers. Funded by a grant of £150 from a local charity and assistance from Asda, Tesco and local donations. Also aided by a group of local taxi drivers volunteering to collect people for their dinner, and return them home again. 5. Jubilee Picnic Party was a free event for the community with food and games. A grant for this of £500 was made by the Councillors' Ward budget. 6. A Warm Welcome Room was operated on 2 days per week from 1[st] November to help people in the community who were struggling with their energy bills. Expenditure for the year exceeded income by approximately 10%, but a healthy balance of £25000 is held in a deposit account. This is regarded as an emergency fund to cover for emergency repairs or loss of income, and is the equivalent of 1 year's income. The main risks to the organisation are loss of key personnel from the trustees, and / or loss of significant regular hirers. We need to plan for succession of trustees to mitigate against the loss of key personnel. We need to ensure a diverse range of hirers without 'putting too many eggs in one basket'. We regard 2022 as a highly successful year from the point of view of the range of activities and community involvements contributing to the objects of the charity **Milnsbridge Village Hall.** Patrick Robin Beaumont Simon Bullett Madeline Ann Andersen – Warren Margaret Elizabeth Bullett Pauline Burhouse Janet Anne Beaumont Robert Christopher Iredale Jill Batley Sheet1 MILNSBRIDGE VILLAGE HALL BALANCE SUMMARY 2022 |Grants|£7,785.00|Gas|£326.60| |---|---|---|---| |Cash in|£2,933.65|Electric|£509.17| |Parties|£3,347.50|Broadband|£348.70| |other Bookings|£1,635.00|Water|£390.00| |Tai Chi|£420.00|Insurance / PPLPRS|£1,511.47| |Yoga|£639.00|Cleaning|£2,340.00| |Dogs|£344.00|Energy Innovation|£510.00| |Wildlings|£1,754.00|maintenance|£15,292.98| |Pennine Dance|£3,219.75|Sundries|£5,945.63| |Boogie Bounce|£734.00|Transfer to deposit acc|£10,500.00| |Hoofers|£1,290.00||| |Stay and Play|£360.00||| |Kurling|£1,055.25||| |**TOTAL inc Grants**|£25,517.15|**Total excl. deposit acc**|£27,174.55| |---|---|---|---| |Bank Balance Dec 2021|£12,488.97||| |Bank Balance Dec 2022|£10,884.61||| |Deposit Acc Dec 2021|£25,113.70||| |Deposit Acc Dec 2022|£25,126.96||| The grants were for the community garden and orchard in the grounds of the Hall We also had them for the Jubilee and Christmas Dinner Maintenance was cladding and insulating the walls of the main hall, community garden and floor varnishing Page 1 Independent examiner's report to the trustees of Milnsbridge Village Hall I report to the tnjstees on my examination of the accounts of Milnsbridge Village Hall for the year ended 3111212022. Responsibilities and basis of report As the charity trnstees of Milnsbridge Village Hall you are responsible for the preparation of the accounls in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Milnsbridge Village Hall accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent examlner's statement I have completed my examination. I confirni that no material matters have come to my attention in connection with the examlnation giving me eause to believe that in any materia] respect: . accounting records were not kepi in respect of Milnsbridge Village Hall as required by section 130 of the Act. or 2. the accounts do not accord wtth those rtcor(ts. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name.. David Lewis Relevant professional qualification or membership of professional bodies (if any): BTech (Hons) FCA Address: 151 Huddersfield Road, Holmfirth, HD9 3TP Date: 23 October 2023