2025-12-31-accounts - The Cyclamen Society

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T h e C clamen y S o c i e t y

www.cyclamen.org

Trustees Annual Report for the Financial and Reporting Period 1 January 2025 to 31 December 2025

Charity Name & Number

The Cyclamen Society. Registered Charity Number 1172732

Correspondence Address

14 Lower Minley Cottages, Minley Road, Blackwater, Camberley, Surrey. GU17 9UD

Trustees

Mr Vic Aspland Mr David Carver Treasurer Dr John Christopher Clennett President (President from 24 March 2025) Mr Vince Cordell Mr Brian Cresswell from 26 January 2026 Mr Martyn Denney Secretary Dr Phöbe Friar Dr Maurice Jackson to 25 July 2025 Mr Peter Jones to 27 January 2025 Mr Melvyn Jope President to 27 January 2025 Dr John Lonsdale from 26 January 2026 Mr Steve Walters Chairman of the Board Mr Paul Whitlock

Professional Advisors

Bankers: Lloyds Bank PLC,

Independent Examiner:

Peter C. Hill, Certified Accountant, 5 Newsham Road, Goldsworth Park, Woking, Surrey. GU21 3LA

Governance

Governing Document: The Constitution of The Cyclamen Society (dated 27[th] January 2025) The charity is a Charitable Incorporated Organisation (Foundation Structure)

Management: The charity has a Board of Trustees of up to 12 persons. In exceptional circumstances up to a further 3 trustees may be appointed giving an absolute maximum of 15. There must be a minimum of 7 trustees.

The trustees are appointed for a period of 12 months at the first General Meeting of the Board in the calendar year.

The Cyclamen Society has no temporary or permanent paid or unpaid staff.

Membership

Membership of the charity is limited to the Trustees. Membership of the associated Cyclamen Society is open to all on payment of a subscription. There are approximately 1200 members of this society, of which about 55% are resident in the UK. There is a group of approxumately 200 members in Japan.

Objects

The objects are to encourage:

Registered Charity Number 1172732

i. the cultivation and conservation, and
ii. to increase and disseminate knowledge
…of the Genus Cyclamen and its species, subspecies, forms and cultivars for the public benefit.

Principal Activities

The Cyclamen Society publishes a twice-yearly journal, books, booklets and pamphlets, and runs a seed exchange for members. The Society supplies copies of its publications, free of charge, to a selection of relevant libraries in both the UK and internationally, where they are available to members of the public.

Four plant shows, that are open to the public, are held during the year – three at the Royal Horticultural Society’s gardens at Wisley, Harlow Carr and Bridgewater, and a fourth at the Birmingham Botanical Gardens. During these shows experts are on hand to answer queries from the public and provide advice on cultivation.

The Society conducts field studies that contribute data and material to a research programme carried out in co-operation with the School of Biological Sciences at the University of Reading.

Achievements for the Benefit of the Public during the Period under Review

During the period the Society published two editions of its journal ‘Cyclamen’ and this was despatched to all members. Once again the June journal contained details of the annual seed distribution that is open to all members of the society. The seed distribution aids ex-situ conservation of species and is therefore a benefit to the public.

The Society continued to distribute its 8-page leaflets Cyclamen for Garden and Greenhouse – A Gardener’s Guide and Growing Cyclamen from Seed to the public free of charge at lectures, cyclamen shows and garden events both in the UK and abroad.

The Society ‘hosts’ a Facebook Group devoted to cyclamen. This is moderated but open to members of the public world-wide and promotes a lively discussion. It has approximately 10,000 members.

In April 2025 the Society carried out a field study in Croatia, studying Cyclamen repandum . Data from this field study will feed into the work being carried out at the University of Reading, and was published in the Society’s Journal in December 2025 in order to make it available to a wider audience.

Papers from two Phd’s part sponsored by the Society are being published in the Society’s Journal.

Four plant shows were held during the period under review, at the Royal Horticultural Society’s gardens at Wisley (Surrey), Harlow Carr (Yorkshire) and Bridgewater (Greater Manchester) and one at the Birmingham Botanical Gardens. At all these shows plants and seed of rare varieties were sold at low prices to enthusiasts and members of the public. The engagement by the public at these shows, especially those at Wisley, was very good.

Surplus seed was donated to botanical and horticultural gardens.

The Board of Trustees is aware of the Charity Commission’s guidance regarding Public Benefit. Public benefit is routinely considered by the Trustees.

Financial Review

The income of the society remains healthy, as we see similar totals across our main income streams such as publication sales, seed sales, donations and monies raised at shows and events. The shows and events which the charity organise, raise funds whilst helping to promote some of the charitable aims of the society, in the knowledge and promotion of the genus. The subscription of the society continues to be the largest income to the charity.

The expenditure, which is frequently made visible to the Board of Trustees and standing committees within the society, is monitored and reviewed to make sure money is being spent wisely and appropriately, making sure it benefits members and non members of the society. The journal is our largest expense but benefits our

members greatly. It is an informative and educational journal. During the 2025 year, the society made one field study trip, using funds marked for such activities.

Reserves Policy

The reserves of the Cyclamen Society exist to:

a) Enable the Society to continue normal activities during periods of reduced income. The value of this component of the reserves is approximately 3 years expenditure of £40,000 per year.
b) Provide funds for future research and development according to the Society’s objectives. This will include field studies, care and recording of collected plants, the work of the Registrar of Cultivars and scientific investigations. This will be equivalent to 3 research projects of £15,000 each.
c) Provide funds for the future production of publications relating to the objectives of the Society. This will amount to approximately £20,000.

Thus, the total value of reserves held within the invested funds of the society needs to be a total of at least £185,000 to enable the Society adequately to fulfil its objectives.

Any amount held in excess of £185,000 will continue to be used to fulfil the objectives of the Society.

Policy reviewed: 16/07/2024 Next policy review: July 2027

Signed on behalf of the Trustees

Martyn Hugh Denney Secretary Approved by the Trustees 23 March 2026

The I Cyclamen Society Accounts for the Year Ending 31 December 2025

Independenl Examlner's Report to Ihe Trustees ot The Cyclamen 5oclety. Reglstered Charfty No. l 172732 The Cyclamen Soclety Ind•p•ndenl exankner's slole STATEMENT OF FINANCIAL ACTIVITIES 1st January 2025 to 31st December 2025 I report to the tru5tee5 on my examination of the occovnts of The Cyclomen Society Ilhe Trust) for the year ended 31st December 3J25. Y••r to 31 D•¢•mb•r 2025 Y••r tg 31 D•¢•mb•r 2024 RPOnsIbIlItIeS and bosh ol i•port RECEIPTS from As the charity tru5tee5 01 the Trust yov are responsible for the Preparation of the accoun15 in accordonce with the requirements ol the Chorilies Acl 2011 I'the Act'i. I report in respect of my examination ol the Twst'5 accounts canied out under section 145 of the 2011 Act and in carying out my examination I have followed dl the applicable Directions given by the Chty Commsyon under section 14515llbl of the Act. Oonations 184.18 124.37 Subscriptions journal 18,052.71 17,116.86 233.26 436.37 Publications 2,310.89 1,276.05 Seeds 2,952.29 2,422.37 Ind•p•nd•nt •xamln•r'i stal•m•nt Shoivs, Meetings and Evenrs 4,827.23 6,032.03 I have completed my exominalion. I confirm thot no materiol matter5 hove come lo my oltention in ¢onn¢¢lion with the exominotion giving me cause lo beli8ve Ihot in any moteriol respect: Tot•1 Z8,560.56 27,408 PAYMENTS hr Adrninistration 2,515.94 4,Crt)7.84 l. accounting records were not kept in respect of the Twst as requ¥ed by section 130 of the Act., or journal 17,033.47 17,46b.21 Publications 302.14 1.455.45 2. the accounts do not accord wlh those lecd5.. ¢ Research 6.497.72 17,385.90 3. the accounts do not comply with the appIable requirements conceming th8 form and conlenl ot accounts set out in the Charities IAccounls ond Rep¢)rt51 Regulalions 2CIJ8 other Ihon any requirement Ihot the accounts give a 'true and lair vK?w whSch is not o motler Considered os part ol an independenl examinatK)n. 8BG Trainee 9,355.50 Sèeds 716.76 1,348.25 Shows, Meetings and Events 8,151.75 8,185.42 Storè8e 1,818.00 1,656.(K) Total 37.035.78 60,861 I hove no concems and hove come ocross rK) other mottw5 in connection with the exominalion to which oltenlion should be diawn in thi5 Tep¢)rt in order lo enable a proper vnder51anding ol the accovnts lo be reoched. INVESTMENTS Capital 8ainslloq£e£ Exce5$ incomelexpeThditure BALANCE SHEET l•t January 2025 to 31st D•¢•mb•r 2025 39.411.26 14.138 30.936.04 -19,3J5 SSETS Current accouni 2,380.41 5,996 Cash Float for Shows 140.00 P. C. Hill Chartsred Certlfled A¢countsnt 5 Newsham Road, Goldsworth Park. Woking. Surrey GU21 3LA Investtnents 198,271.43 163,860 Total 21x1,791.84 169,856 REPRESENTED BY Brought forward 169,855 80 189,171 121h Fobruary 2026 Surplug1,,4pf, 30,936.04 Carried fonvard 200.791.84 169,856

The I Cyclamen Society Accounts for the Year Ending 31 December 2025