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2022-03-31-accounts

BROMLEY PARENT VOICE Annual Report 2021/22​ Charity Commission Number: 1172718

ANNUAL REPORT

Official Information Highlights of the Year Trustees Report Financial Summary Receipts and Payments Accounts Notes to the Accounts Report Approval Independent Examiner

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INTRODUCTION

Trustees: Inge Lake (Treasurer) Helen Buckley Tanya Smith Lead : Atikah Chowdhury Steering Committee: Kayla Dodd Jo Seymour Cherry Masterson Kerry DeMello

OFFICIAL INFORMATION

Objectives and Activities:

Bromley Parent Voice is an independent charity & parent carer forum overseen by a board of trustees. The trustees manages the governance of Bromley Parent Voice to ensure it fulfils its vision and objectives.

The objectives of the forum are:

The steering group of parent/carer representatives set the strategic direction and vision as well as managing the forum’s activities. The steering group carries out the forum’s community outreach work in the borough. The steering group and trustees are both supported by the administration lead. The steering group is responsible for representing the views of a wider group of parents/carers of children/young people with SEND & they meet monthly to discuss the charity’s activities.

IMPORTANT ANNOUNCEMENT ON THE FUTURE OF BPV & HOW IT IS FUNDED

Until recently Bromley Parent Voice was, like many NNPCF Parent Carer Forums, funded in part by a small grant from the Department for Education. To be awarded this grant, we needed to fulfil a set of criteria which has increasingly placed great demands upon us particularly as BPV is a tiny organisation run by a small but dedicated group of carer volunteers.

BPV has represented the voice of carers over many years but for this to continue, we need more parents & carers to join our organisation to represent the voices of families of children/YP with SEND. BPV is a small organisation dependent on the goodwill of a group of volunteers and a board of trustees and we felt that we were better able to support our members as an independent charity. A great deal of the Trustee & Steering group’s time has been spent trying to ensure that we meet the conditions to access the DofE grant. This has, at times, taken us away from where we believe our time is best spent – helping our members and their children and young people with SEND.

What does this mean for our members?

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BPV Activities 2021 - 2022

April 21 – Virtual Coffee Morning La Fontaine School April 21 - London Borough of Bromley SEND Governance Board (online) May 21 – Virtual Coffee Morning Crofton Junior School June 21 Coffee Morning Caspa Café July 21 – London Borough of Bromley SEND Governance Board (online

Sept 21 - London Borough of Bromley SEND Governance Board (online) Oct 21 – LBB Transition Event, St. Justus School March 22 - LBB Pop up SEND event at Bromley Shopping centre X 2 BPV coffee mornings April 22 – Bromley Children & Family Forum Easter Egg Hunt X 2 BPV coffee mornings LBB SEND Transition Event Children & Family Project Autism Support Coffee morning Coffee morning with the KCUT Learning Disability Liaison Nurse

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May 22- x 2 school visits – 19[th] & 25[th] SEND Review Engagement sessions X 2 BPV Coffee mornings June 22 - Joint BPV coffee morning with Bromley SEND Dept July 22 - Parents/Carers Coffee Morning x 2 London Borough of Bromley SEND Governance Board London Borough of Bromley Autism Board Sept 22 - BPV Carers Coffee Morning x 2 Oct 22 - School Visit: Stuart Flemming London Borough of Bromley SEND Governance Board BPV becomes an official Children in Need Essential Grant Referrer Nov 22 - London Borough of Bromley Autism Board BPV SEND Carers Coffee Morning x 2 Bromley Voluntary Sector Meeting Dec 22 - SEND Diversity Project Launch BPV SEND Carers Coffee Morning x 2 London Borough of Bromley Innovation Project Launch LBB Integration Therapy Project Collaboration

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MEMBERSHIP GROWTH

E-Bulletin 1018 1075 1107 Twitter 350 860 1115

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FINANCE REPORT

BPV received its final 21/22 parent/carer participation grant from the Department for Education in two tranches in Dec 2021 & Jan 2022.

In the 2021/22 financial year, the forum has used the grant to fund IT infrastructure & helpdesk support, IT security packages, training and mentoring for BPV volunteers, Trustee training and remunerate parent/carers for their time participating in official meetings with stakeholders.

The pandemic has hit BPV quite hard financially as the contract with LBB came to an end in 2020 as well as the DfE grant from 2022 onwards so BPV is now self funded. BPV received a grant of £400 from the National Lottery Community Fund in the summer of 2021 so that we can continue hosting our popular coffee mornings for SEND parents & carers.

To ensure BPV can continue providing support to parents and carers in Bromley we have had to make many changes, most of which were cost saving exercises. Atikah Chowdhury will no longer be a paid member of staff starting January 2023 with most of her duties being fulfilled by members of the steering committee, she will continue to be involved as an unpaid volunteer.

Without additional funding or grants BPV will be able to continue operating for approximately 2 years. Applications for new funding are ongoing.

RECEIPT & PAYMENT ACCOUNT FINANCIAL ACTIVITIES APRIL 21 – MARCH 22

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BromleyParent Voice BromleyParent Voice BromleyParent Voice
Financial Activities
April 2021 - March 2022
Total
Apr 2021 - Mar
2022		 Apr 2020 - Mar
2021(PY)
Income
COVID Grant 4,000.00
DFE Grant 20,134.98
Discretionary
Grant		 400.00
Donations
and legacies		 210.78
5,000.00
LBB Contact
Grant		 15,674.29
Total Income £ 20,745.76
£ 24,674.29
Total £ 20,745.76
£ 24,674.29
Expenditures
Admin &
governance
Accountancy 500.00
500.00
Computer
repairs		 827.98
3,801.16

RECEIPT & PAYMENT ACCOUNT FINANCIAL ACTIVITIES APRIL 21 – MARCH 22 – PART 2

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Insurances 230.16 230.16
Office/General
Administrative
Expenses		 408.00
307.08
Service
Charge		 500.00
Telephone 174.89 235.74
Total Admin
& governance		 £ 1,910.87 £5,574.14
Events 100.00
Independent
Support(E)
Parent carer
remuneration		 163.68
Total
Independent
Support(E)		 £ 0.00
£ 163.68
Meetings
Rent 1,190.00
1,140.00
Zoom 172.68
Total Meetings £ 1,362.68
£ 1,140.00
Miscellaneous 29.99
Refreshments 33.00
Total Miscellaneous £33.00
£ 29.99

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RECEIPT & PAYMENT ACCOUNT FINANCIAL ACTIVITIES APRIL 21 – MARCH 22 – PART 3

Total
Miscellaneous		 £33.00
£ 29.99
Other
Professional
Services		 504.00
Payroll
Expenses
Pension 151.20
129.60
Taxes 28.01
44.70
Wages 11,280.00
15,240.00
Total
Payroll
Expenses		 £ 11,459.21
£ 15,414.30
Staff Costs
Payroll
Expenses		 -1,380.00
Total Staff
Costs		 £ 0.00
-£ 1,380.00
Total
Expenditures		 £ 14,865.76
£ 21,446.11
Net
Operating
Income		 £5,880.00
£3,228.18
Other
Expenditures
Pensions -9.84
Total Other
Expenditures		 £ 0.00
-£9.84
Net Other
Income		 £ 0.00
£9.84
Net
Income/(Expe
nditure)		 £5,880.00
£3,238.02

Bromley Parent Voice Balance Sheet As of March 31, 2022

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Total Total
As of Mar 31, As of Mar 31,
2022 2021 (PY)
Fixed Asset
Tangible assets
Computer Costs 1,258.08 1,258.08
Fixtures and Fittings Cost 1,004.00 1,004.00
Total Tangible assets £ 2,262.08 £ 2,262.08
Total Fixed Asset £ 2,262.08 £ 2,262.08
Cash at bank and in hand
Cash on hand 65.69 65.69
Treasurers Account (4268) 17,228.74 11,392.93
Total Cash at bank and in hand £ 17,294.43 £ 11,458.62
Net current assets £ 17,294.43 £ 11,458.62
Creditors: amounts falling due within one year
Trade Creditors
Creditors 0.00 0.00
Total Trade Creditors £ 0.00 £ 0.00
Current Liabilities
Other Payroll Deductions 0.00 0.00
Payroll Clearing -47.70 -0.18
Payroll Liabilities
HMRC 99.60 125.67
Pension 134.96 105.56
Total Payroll Liabilities £ 234.56 £ 231.23
Tax and National Insurance 0.00 0.00
Total Current Liabilities £ 186.86 £ 231.05
Total Creditors: amounts falling due within one year £ 186.86 £ 231.05
Net current assets (liabilities) £ 17,107.57 £ 11,227.57
Total assets less current liabilities £ 19,369.65 £ 13,489.65

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BPV BALANCE SHEET CONTINUED

Total net assets (liabilities) £ 19,369.65 £ 13,489.65 Charity funds Retained Earnings 13,489.65 10,251.63 Surplus/(Deficit) 5,880.00 3,238.02 Total Charity funds £ 19,369.65 £ 13,489.65

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NOTES TO THE ACCOUNTS

BPV applied for the £17,500 participation grant from the Department for Education in two tranches and received the funding for the year 21/22 but not for the financial year 22/23. BPV is currently using its reserve funds to operate a full service for its members. 2021/22 resulted in the funding of:

£17,500 raised from the 2020/2021 DfE participation grant £400 from National Lottery Community Fund

Total £17,900

BPV parent representatives are to be reimbursed for expenses. ➢ Reserves at the period end are £5880.00 March 2022 of unrestricted expenditure.

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REPORT APPROVAL

This report is an accurate reflection of the 2021/22 achievements and future aspirations of the charitable organisation, Bromley Parent Voice (BPV).

It is apt to take this opportunity to extend our thanks and sincere appreciation to all our members & wider team who have enabled BPV to inform and involve local families to influence positive change.

We continue to adhere to our financial procedures policy. Significant risks to the charity have been identified and strategies developed to counteract and prevent these risks. This policy is reviewed by the trustees in line with the planned schedule of policy and procedure review or as necessary.

This policy will also be reviewed by all existing and newly appointed trustees at the charity’s annual general meeting (AGM) and signed on their behalf by:

Mrs. Inge Lake

ACTING CHAIR OF TRUSTEES

30 JAN 2023

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BPV

I report on the financial statements for the period ended 31[st] March 2022 et out on pages.

Respective responsibilities of trustees and examiner:

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the charities act 2011 (the charities act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 charities act, Follow the procedures laid down in the general directions given by the charity commission (under section 145(5)(b) of the 2011 act, and State whether particular matter have come to my attention.

Continued on next page

My examination was carried out in accordance with general directions given by the charity commission. An 19 examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the next statement.

Independent examiner’s statement:

In connection with my examination, no matter has come to my attention

Joanna Josiah FCCA

12 Mead Crescent

Dartford

DA1

2SH

THANK YOU The Bromley Parent Voice Team info@bromleyparentvoice.org.uk www.bromleyparentvoice.org.uk Twitter: @BPVForum