ACCESS ALL AREAS
UNAUDITED TRUSTEES' REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
Charity Registration No. 1172706
ACCESS ALL AREAS
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 3 |
| Trustees' report | 4 |
| Independent Examiner's report | 13 |
| Statement of financial activities | 14 |
| Balance sheet | 15 |
| Cash flow | 16 |
| Notes to the accounts | 17 |
2
ACCESS ALL AREAS LEGAL AND ADMINISTRATIVE INFORMATION
Access All Areas previously operated as an unincoporated association registered as a charity no.1120588. On 24 April 2017 a new charitable incorporated organisation (CIO), with the same name and with substantially the same objects as the old charity, was registered by the Charity Commission (registered no.1172706).
On 1 June 2017 the activities, assets and liabilities of the Charity were transferred to the new CIO and the old charity has been removed from the register of charities. As explained in Note 1.1 to the accounts, merger accounting has been adopted so that the comparatives cover income and expenditure for the full year ended 31 March 2023.
| 31 March 2023. | |||
|---|---|---|---|
| Date | of appointment | ||
| Trustees | Sarah Pickthall (Co-Chair) | 2-Feb-2019 | |
| Charlene Salter (Co-Chair) | 27-Nov-2019 | ||
| Frederick Way (Co-Deputy Chair) | 13-Nov-2015 | ||
| Paul Christian (Deputy Co-Chair) | 18-Oct-2014 | ||
| Oludayo Koleosho | 15-Jun-2009 | ||
| Sheila Bates | 26-Apr-2016 | ||
| Charlotte Bennett | 30-Oct-2019 | ||
| Michaela Butter | 30-Oct-2019 | ||
| Himanshu Acharya | 13-Oct-2020 | ||
| Independent Examiner | Frank Lachman FCA | ||
| 16b North End Road | |||
| London | |||
| NW11 7PH | |||
| Sponsors | Arts Council England | ||
| City Bridge Trust | |||
| Esmée Fairbairn Foundation | |||
| Sky Studios | |||
| Bankers | The Co-operative Bank | ||
| P.O. Box 250, Delf House | |||
| Southway | |||
| Skelmersdale | |||
| WN8 6WT | |||
| Charity number | 1172706 | ||
| Registered charity address | Access All Areas | ||
| and principal address | Bradbury Studios | ||
| 138 Kingsland Road | |||
| London | |||
| E2 8DY | |||
| Key Management Personnel | Patrick Collier | Executive Director and Joint CEO | |
| (other than Trustees) | Nick Llewellyn | Artistic Director and Joint CEO |
3
Trustee Report 2022-23 For the year ended 31 March 2023
The Trustees submit their annual report and the financial statements of Access All Areas for the year ended 31 March 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.
Objectives and Activities
In setting our Objectives and Activities the Trustees have given careful consideration to the Charity Commission's guidance on public benefit.
The Trustees sum up Access All Areas' charitable purposes, as defined in our Constitution, as:
For the public benefit to advance the education of learning disabled and autistic people and of the general public about the lives of learning disabled and autistic people in particular, but not exclusively, through the promotion of the arts of drama, performing arts and related activities, and by working with learning disabled and autistic people to develop their life skills, improve their quality of life and enlighten audiences.
About our work:
Access All Areas makes award-winning, disruptive performance by learning disabled and autistic artists.
Our productions create intimate moments of interaction between performers and public, occupying unexpected spaces in venues, on the streets, online, and in public buildings.
As well as making shows, our company of Associate Artists works to make our culture more inclusive for learning disabled and autistic talent. We engage communities, train artists of the future, and work closely with TV, film, and theatre companies to make their work and workplaces more accessible.
We’ve developed a programme of work that challenges exclusion at every level of our culture. All our work, from productions, to consultancy, to creative workshops, is co-led by Access All Areas’ learning disabled and autistic artists, ensuring lived experience drives everything we do.
Summary of 2022-23
Arts Council England have announced their new round of funding for National Portfolio Organisations, to start in April 2023. Access All Areas have been delighted and humbled to receive an uplift in funding from them from April 2023, in part to recognise the impact that we’ve had on access in the cultural sectors, and to recognise that our outputs and turnover have roughly tripled since we applied for the first round of funding.
To get ready for this new 3 year funding round, this year we organised our work into 11 activities, all of which sit under 4 new focuses – “Create”, “Change”, “Train”, Engage”.
4
Trustee Report 2022-23 For the year ended 31 March 2023
We spent much of this year preparing our new programme of work, restructuring our digital presence, and developing new productions.
This year we researched and developed 5 different productions, ran 16 performances or sharings, reached 1,154 live audiences, created 4 new training films for NHS England, ran 1,579 creative workshops, trained 1,346 arts and media staff, generated 849 days of work for 21 learning disabled or autistic artists, engaged 217 learning disabled or autistic participants, and trained 15 learning disabled or autistic students.
Here are some of the highlights, across our 4 focus areas.
Create
We make shows. Live, digital, onstage, offstage, backstage, virtual reality, TV, film, in our public buildings and in your streets.
First and foremost, we’re a company of artists with stories to tell. All our work is cocreated from the lived experience of learning disabled and autistic artists.
This year, we toured the critically acclaimed show “Not F**kin’ Sorry”, a coproduction with Not Your Circus Dogs and The Hale, to five venues, including an almost completely sold-out run on Soho Theatre’s mainstage. Audiences danced in the aisles, gave standing ovations every night, and many came back to see the show several times. The Guardian said “the show is a riotous upending of audiences’ preconceptions of disability and neurodivergence. … {It} blends the silly and the serious, the crowd sucked in by the cheekiness of its actors, before being slapped with the harrowing facts”.
In February, our Black Cab Company of community artists performed “Sanctuary”, a promenade performance about safe spaces and refuge around Sutton House – London’s oldest house and refugee sanctuary. As with every Black Cab Company production, the show was packed out, with people from across East London coming to engage in what sanctuary means for learning disabled and autistic people.
As well as performances, we’ve continued work on three more shows for stage and TV, including a coproduction with the Royal Court for Autumn 2023.
5
Trustee Report 2022-23 For the year ended 31 March 2023
Change
Our society is ableist. We want to change it.
Through our consultancy programme, we train, support, and cocreate with TV, film, and theatre.
We run access training, offer bespoke creative support to learning disabled and autistic talent, and cocreate scripts. We’re ready to work with any production team, broadcaster, theatre, casting director, or company that wants to make their work and workplaces more accessible.
This year, we continued to expand our Consultancy programme, focusing on partnership building and long-term impact, and directly training 1,346 arts and media staff.
We were again commissioned by NHS England to create 4 training films for use in the Oliver Mcgowan Mandatory Training Programme, which will train health and social care staff on issues relevant to learning disabled and autistic people. These films are expected to be viewed by all NHS and social care staff as part of this mandatory training in the coming years.
We continued our partnership with Netflix, offering training, support, and consultancy to their UK teams, and across their UK productions, including on “I Used to be Famous” and “The Witcher”.
We also ran training or consultancy for Arts Council England, National Theatre, ITV, Runaway Entertainment, The Hale, Inclusion London, Sync Leadership, Kiln Theatre, Impact Theatre, the Royal College of Nursing, Studio Hamburg, Clore Leadership, NHS England, the Casting Director’s Guild, Sky Studios, Orpheus Centre, Step Up Symposium, Camden Arts Centre, Trafalgar Theatre, Unlimited, The Old Vic, The Barbican, The Curve, SLiDE Dance, New Adventures, Royal Court Theatre, South London and Maudsley NHS Trust, Kudos, Battersea Arts Centre, The Hub at St Mary’s, House 337, Company 3, Theatre Royal Stratford East, The Lowry, Birmingham Repertory Theatre, Nottingham Playhouse, Revelland, Exeter University, Disability Arts Online, Regional theatre Young Director’s Scheme, Prism Arts, Hubbub Theatre, Unanima, Mind-The-Gap, Square Peg Arts, DIY Theatre, Blue Apple Theatre, Theatre-By-The-Lake, Leeds Playhouse, Derby Theatre, and The Gulbenkian.
As well as supporting other companies, we supported Access All Areas Associate Artists to audition for roles across theatre, TV, and film, and provided 1:1 support for them whenever they secured external work. The most high-profile of these was in the continuing tour of National Theatre’s production of “Faith, Hope, and Charity”, the Headlong Theatre / Old Vic production of “Jitney”, and the Kiln’s “The Darkest Part of the Night”. All received high-profile positive press coverage, with several mentions in national press for Access All Areas artists:
6
Trustee Report 2022-23 For the year ended 31 March 2023
“Exceptional performances. Lee Phillips is disarmingly intense; he flits from euphoria to distress in an instant.” – The Times
“An extraordinary performance from actor Lee Phillips, who is autistic, as Dwight” – The Evening Standard
“Dayo Koleosho as Philmore delights throughout and tugs on the heartstrings in the final moments of the production”. – London Theatre Reviews
Train
Traditional routes to professional careers in the arts are usually closed to learning disabled and autistic creatives.
Through our Diploma, our Associate Artists programme, and our ground-breaking Transforming Leadership work, we work with artists to develop the skills they need in an accessible way.
We train, develop, and mentor some of the world’s leading learning disabled and autistic artists and leaders at every stage of their careers, and support them into the sustainable work in the arts.
This year, we continued our partnership with Sky Studios to deliver our Performance Making Diploma at the Royal Central School of Speech and Drama. 15 students graduated from the Diploma this year, after completing a holistic training programme that included devising, acting for stage, acting for camera, voice, movement, script writing, performing with scripts, audition techniques, developing TV pitches, live art, site-specific production, professional development, and two pitches of ideas for TV content to senior executives from Sky Studios. Students also performed to invited audiences as part of the Exit Festival, showcasing their talents to the industry.
In our Associate Artists programme , we continued working with 17 learning disabled and autistic artists through masterclasses and R&D to develop their skills, build new ideas for shows, update their access plans for professional work, audition, rehearse, perform, and manage their wellbeing throughout.
Our Transforming Leadership programme went national this year. Supported primarily by Arts Council England, we launched a new programme of upskilling for 7 disability arts companies, 7 associated venues, Clore Leadership, Regional Theatre Young Directors Scheme, and 14 learning disabled or autistic trainee leaders from around the UK. The programme seeks to share learning from our co-leadership work, increase opportunity for learning disabled and autistic people to take up paid work, improve accessibility in venues and companies in directing and governance work, and improve understanding of Access to Work, 1:1 support, and the benefits system among other disability arts companies.
7
Trustee Report 2022-23 For the year ended 31 March 2023
Engage
No one should be left out of the arts because of access needs.
Our Take Part programme of sensory and creative workshops improves wellbeing, fosters community inclusion, and supports learning disabled and autistic people in our communities to make great art.
This year, we continued to work with a diverse range of learning disabled and autistic participants with intersectional identities, from a range of backgrounds. We ran 276 workshops as part of our regular Take Part projects, as part of a total programme of 1,579 creative workshops, engaging 217 learning disabled and autistic participants. Our Take Part programme also trained and worked with 47 volunteers. Our Black Cab Company worked over a year to create their new production “Sanctuary”, exploring themes of refuge and safe spaces.
Financial Review
Our turnover in 2022/23 was £885,129, an increase of 10% on the previous year.
We spent £884,206 on charitable activities, leaving a small surplus of £923 in unrestricted general funds which will be added to our reserves.
Access All Areas has a strict system of financial controls in place which ensures that budgets are carefully monitored and updated throughout the year. This includes two-person authorisation of all payments, and oversight by our Treasurer of payments and budgeting. We have a policy to aim to increase our reserves until our reserves target is met. Due to rigorous budget forecasts, we are able to adapt in advance should income levels be different than budgeted, and can adjust our outputs and expenditure accordingly.
Public and Private Grants:
2022/23 was our 5[th] year as an Arts Council England National Portfolio Organisation. Under this agreement we received £127,300 this year.
We also received a “nationally significant project grant” from Arts Council England to fund our Transforming Leadership national programme, in partnership with 19 organisations around the UK. £65,986 of this project grant was used in this financial year.
We act as Trustee Grantholders for AAA Associate Artists to support them to manage their own grants from Arts Council England, contributing another £15,310 this year.
8
Trustee Report 2022-23 For the year ended 31 March 2023
Esmée Fairbairn Foundation continued to support our work in a considerable way. An unrestricted “Reinvent Performing Arts Fund” grant finished this year, contributing £27,725 to the charity. We also received the first payment of a 2 year unrestricted grant of £190,000, contributing £95,000 to our work this year. We received an additional unrestricted £19,000 from Esmée Fairbairn to help with the cost of living crisis.
We received the final payment of a 5 year grant from City Bridge Trust, towards the cost of our Take Part programme. City Bridge Trust increased this year’s grant by 10% to help with the cost of living crisis, to £32,120.
Sky Studios continued their support of our Performance Making Diploma, donating £85,000 to the charity.
9
Trustee Report 2022-23 For the year ended 31 March 2023
Earned income:
Consultancy Programme:
Income from our consultancy programme significantly increased this year to £210,314. This includes a commission from Netflix UK to train their staff, consult on accessible workplaces, and provide 1:1 support for learning disabled and autistic artists in their productions. The high level of consultancy income this year is partly due to a large commission from NHS England to create a new series of training films as part of the Oliver McGowan Mandatory Training Programme. As this commission is not annual, it is likely that our consultancy income will decrease again next year.
Agency Fees:
We took £2,562 in agency fees for our work to secure performance roles for AAA’s Associate Artists in external companies, and to support them in these roles.
Creative Support Programme:
As part of our grant from Esmée Fairbairn, we received seed funding to make our Creative Support Programme self-sustaining, to ensure that we can continue to recruit, train and develop Creative Support Workers to provide appropriate support for learning disabled and autistic artists in work. The earned income from our Creative Support Programme is primarily funded by individuals’ Access to Work grants, with those grants being spent on support for that individual. We’re currently on target to increase this earned income over a 4 year development period. We aim for the Creative Support programme to become self-sustaining, with most of our Creative Support costs covered without additional input from trusts and foundations. This year, we grew this earned income source to £147,968.
Other Earned Income:
We received £37,824 in other earned income, including from partner fees, fees for Co-Creation work with TV companies, and a small amount of miscellaneous earned income.
Summary of income:
While our surplus was low this year, the general development of income sources points to a continued growth for the company. We’re on track to grow by 10-20% again in the coming financial year, with a notable diversity of income types giving us a financial security as we grow.
10
Trustee Report 2022-23 For the year ended 31 March 2023
Reserves Policy
Access All Areas’ reserves have been gradually built up over time from annual budget surpluses. This ongoing year on year surplus is partly due to the tight budgeting controls that we have in place, which include continual reforecasting to ensure Access All Areas spends within its means across all projects.
As a minimum the level of these reserves should allow us to fund all staff salaries for the duration of their notice periods, settle all outstanding invoices for goods and services provided, and return any funding and income where the outcome will not be completed.
Beyond this, Access All Areas aim to hold reserves that would fund all staff salaries, and rent on our office premises, for 6 months. This allows the charity time to recover from any unsuccessful fundraising or earned income generating activity. As a result of increased staff and increased turnover in 2022-23, our reserves target level has increased beyond our current reserves level. With the cost of living crisis, we have not grown our reserves as much as planned this year. However, we continue to record a surplus, and will continue to aim for budget surpluses to realise our target reserve level.
Our reserves target is £220,421.
The reserves figure at year-end was £179,668.
Risk Management
The Senior Management Team reports on risks to the board and Arts Council England each quarter through a risk register in our Director’s Report. These risk registers include proposals to mitigate any risk. Internal risks are mitigated via robust policies and procedures covering all areas of management, human resources, financial probity, health and safety, environmental sustainability, and diversity targets. Where relevant, the board discuss any material risks to the charity in quarterly board meetings, or additional meetings if more urgent action is needed.
Structure, Governance, and Management
11
Trustee Report 2022-23 For the year ended 31 March 2023
Access All Areas was established under a constitution on 24th April 2017, which established the objects and powers of the Charitable Incorporated Organisation. It has the same name and substantially the same objects as the former charity (registered no 1120588). On 1 June 2017 the activities, assets and liabilities of the former charity were transferred to the new CIO. The old association has since been removed from the register of charities.
The predecessor of both the charity and CIO was Rainbow Drama Group (Hackney), established 1976 and registered as a charity on 13 June 2007.
As set out in the Constitution, the Co-Chairpersons and new Trustees are nominated and elected by members of the Charity. The Co-Chairpersons stand down for re-election after every threeyear term and, set on rotation according to election dates.
New Trustees meet with the Chair of the Board and receive an induction pack that outlines their legal obligations under charity law. They are also updated on the current situation of the Charity's finances and activities. They are invited to observe at least one meeting before formal election.
Access All Areas operates a co-leadership model, where one of the Co-Chairpersons and one of the Co-Deputy Chairpersons must identify as learning disabled or autistic, to ensure appropriate learning disabled and autistic representation at leadership level.
Access All Areas’ Senior Management Team is made up of 2 Co-CEOs (our Artistic Director Nick Llewellyn, and our Executive Director Patrick Collier), and our Director of Take Part and Train Helen Bryer. Our Director of Take Part and Train also acts as the safeguarding lead in the company, with any considerable concerns escalated to the Executive Director and the board when deemed necessary.
This report was approved and authorised for issue by the Trustees on 16/01/2024 and signed on their behalf by:
Himanshu Acharya, Treasurer
12
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
ACCESS ALL AREAS
I report to the charity trustees on my examination of the accounts of the company for the year ended 31st March 2023 which are set out on pages 12 to 19 .
Responsibilities and basis of report
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's report
Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England & Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
(1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
(2) the accounts do not accord with those accounting records; or
(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an
(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Frank Lachman FCA Member Institute of Chartered Accountants in England and Wales Chartered Accountant Independent Examiner
16b North End Road London NW11 7PH Dated:
13
ACCESS ALL AREAS
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2023
| Notes Income from: Donations Charitable activities 3,10 Investments Other 4 Total Expenditure on: Charitable activities 5, 10 Total Net income/(expenditure) Transfers between funds 10 Net movement in funds Opening fund balances Closing fund balances |
2023 Unrestricted Restricted Total funds funds £ £ £ 850 0 850 685,863 198,416 884,279 - - - - - 686,713 198,416 885,129 685,790 198,416 884,206 685,790 198,416 884,206 923 - 923 - - - 923 - 923 178,745 - 178,745 179,668 - 179,668 |
2022 |
|---|---|---|
| Total £ 314 811,117 - - |
||
| 811,431 | ||
| 685,790 198,416 |
807,536 | |
| 685,790 198,416 |
807,536 | |
| 923 - - - |
3,895 | |
| 923 - 178,745 - |
3,895 174,850 |
|
| 179,668 - |
178,745 |
The statement of financial activities for the year ended 31 March 2022 is shown in note 15.
The annexed notes form part of these accounts.
14
ACCESS ALL AREAS
BALANCE SHEET
AS AT 31 MARCH 2023
| Notes 2023 £ Tangible Fixed Assets 6 Current Assets Debtors 7 239,554 Cash at bank and in hand 8 152,866 392,420 Current Liabilities Creditors: amounts falling wit 9 218,744 one year Net Current Assets Net Assets Funds Restricted funds 10 Unrestricted funds 10 |
Notes 2023 £ Tangible Fixed Assets 6 Current Assets Debtors 7 239,554 Cash at bank and in hand 8 152,866 392,420 Current Liabilities Creditors: amounts falling wit 9 218,744 one year Net Current Assets Net Assets Funds Restricted funds 10 Unrestricted funds 10 |
2023 £ 5,992 173,676 179,668 - 179,668 179,668 |
2022 £ 215,930 77,979 |
2022 £ 8,335 |
|---|---|---|---|---|
| 170,410 | ||||
| 392,420 218,744 |
293,909 123,499 |
|||
| 178,745 | ||||
| - 178,745 |
||||
| 178,745 |
The accounts were approved by the Board on 16/01/2024 and signed on its behalf by:
………………………………….
Himanshu Acharya, Treasurer and Trustee
15
Access All Areas
Statement of Cash Flows
April 2022 - March 2023
| OPERATING ACTIVITIES Net Income Adjustments to reconcile Net Income to Net Cash provided by operations: 1100 Debtors Active 1220 Deposit Paid 1201 DWP Control Account 1305 Accrued income 1300 Prepaid expenses 1400 Deferred Income Client monies holding account 2000 Accounts Payable 2410 HMRC Suspense 2420 Other Payroll Deductions 2440 Tax and National Insurance 2600 Accrued Costs Payroll Liabilities:HMRC Payroll Liabilities:Pension Total Adjustments to reconcile Net Income to Net Cash provided by operations: Net cash provided by operating activities INVESTING ACTIVITIES 1500 Furniture and Fixtures 1600 IT Equipment Net cash provided by investing activities Net cash increase for period Cash at beginning of period Cash at end of period |
Total |
|---|---|
| £923 -£2,009 £250 -£1,490 £63,105 -£47,200 £61,253 -£35,634 £1,111 £0 -£644 £34,912 -£1,825 £0 -£205 |
|
| £71,623 | |
| £72,546 £2,343 |
|
| £2,343 | |
| £74,889 £77,978 |
|
| £152,866 |
16
ACCESS ALL AREAS
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
1.1 General information and basis of preparation of accounts
The charity constitutes a public benefit entity as defined by the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, as updated on 2 February 2016 (SORP 2016), FRS 102, the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015. FRS 102 should be effective 01/01/2019.
The accounts have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following SORP 2016 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 (SORP 2005) which has since been withdrawn.
The accounts are prepared on a going concern basis under the historical cost convention.
The significant accounting policies applied in the preparation of these accounts are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
1.2 Income
All income is recognised when there is entitlement to the funds, the receipt is probable and the amount can be measured reliably.
1.3 Expenditure
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ACCESS ALL AREAS
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
Liabilities are recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis and has been clasified under headings that aggregate all costs related to the category. Expenditure includes attributable VAT which cannot be recovered. Payments to partner organisations and other expenditure on operational programmes are accordingly recognised in the period they are incurred.
1.4 Reserves policy
As an organisation with fluctuating revenue streams, Access All Areas needs to safeguard its future. Cash reserves are retained to ensure the organisation can operate as a going concern in the instance of reduced income, or to ensure fulfilment of all contracts as part of a solvent liquidation should funding cease entirely.
Access All Areas cash reserves have been gradually built up over time from annual budget surpluses. This ongoing year on year surplus is as a result of the tight budgeting controls in place, which involve continual reforecasting to ensure Access All Areas spends within its means across all projects.
The level of this reserve as a minumum should be sufficient to a) Fulfil all staff members' contracts for the duration of their notice periods; b) Settle all outstanding invoices for goods and services provided; c) Return any funding and income where the outcome will not be completed.
Access All Areas future budgets are planned with the aim to achieve and surpass that target.
For Access All Areas the target reserve level should cover 6 months of all staff wages on payroll and rent of the premises. This will allow as much time as possible to recover from any unsucessful funding.
Review
18
ACCESS ALL AREAS
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
To assess reserve levels a review should be carried out periodically. As the end of year accounts are produced, the financial position will be reviewed alongside an assessment of all payroll costs. This assessment will determine the target surplus for the following year.
1.5 Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the accounts.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the
1.6 Tangible fixed assets
Tangible fixed assets are stated at cost less accumulated depreciation.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life of 4 years.
1.7 Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
1.8 Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
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ACCESS ALL AREAS
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
1.9 Judgements and key sources of estimation uncertainty
No judgements (apart from those involving estimates) have been made in the process of applying the above accounting policies and there are no key sources of estimation uncertainty.
2 Trustees
None of the trustees (or any persons connected with them) received any remuneration or expenses in their role as trustees. The following trustees received fees for creative work in the year:
Oludayo £560 (2022 - £3,000) Koleosho Paul £2,728 (2022 - £3,600) Christian Charlene £6,290 (2022 - £5,506) Salter
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ACCESS ALL AREAS
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
3 Incoming resources from charitable activities
| Theatre Tax Relief Grants Programme income Total incoming resources |
2023 Unrestricted Restricted Total funds funds £ £ £ (1,373) (1,373) 269,025 198,416 467,441 418,211 418,211 685,863 198,416 884,279 |
2022 |
|---|---|---|
| £ 12,872 503,401 294,844 |
||
| 811,117 |
| Grants Grants received in and for use in, current year Arts Council- NPO Arts Council - Transforming Leadership strategic grant (2019-22) The Esmée Fairbairn Foundation Arts Council England - Project grants (including a project grant for AAA's Transforming Leadership national programme) Arts Council England - Placement grant City Bridge Trust Sky Studios Misc income |
2023 £ 127,300 - 141,725 81,296 - 32,120 85,000 - 467,441 |
2022 £ 127,300 129,512 40,645 86,215 6,300 21,900 85,750 5,779 |
|---|---|---|
| 503,401 |
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ACCESS ALL AREAS
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| Programme Income Programme income received in and for use in, current year Box Office income & venue fees Consultancy Other participant fees Agency fees Creative Support Income Netflix UK Other earned income |
2023 £ 531 160,314 19,012 2,562 147,967 50,000 37,824 418,211 |
2022 £ 6,897 51,358 4,879 1,514 102,982 50,000 77,214 |
|---|---|---|
| 294,844 |
Incoming resources from charitable activities
| Theatre Tax Relief Grants Programme income Total incoming resources |
2022 |
|---|---|
| Unrestricted Restricted Total funds funds £ £ £ 12,872 12,872 19,251 484,150 503,401 294,844 294,844 |
|
| 326,967 484,150 811,117 |
22
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| 2023 Unrestricted Restricted Total funds funds 4 Other Income £ £ £ Shared office rental - - - Other Income - - - - - - 2022 Unrestricted Restricted Total funds funds Other Income £ £ £ Shared office rental - - - Other Income - - - - - - 2023 Unrestricted Restricted Total funds funds 5 Cost of charitable activities Programmes expenditure 299,804 46,020 345,824 Support costs (see Note 14) 92,804 20,237 113,041 Staff costs 293,182 132,159 425,342 685,790 198,416 884,206 |
2022 |
|---|---|
| Total £ - - |
|
| - | |
| 2022 | |
| Total 359,310 93,499 354,727 |
|
| 807,536 |
Support costs include Governance costs, comprising the fees payable to the independent examiner (all in respect of the independent examination) of £2,375 (2022 £1,750).
| 2022 Unrestricted Restricted Total funds funds £ £ £ Cost of charitable activities Programmes expenditure 133,527 225,783 359,310 Support costs (see Note 14) 51,730 41,769 93,499 Staff costs 138,129 216,598 354,727 323,386 484,150 807,536 |
2021 |
|---|---|
| Total £ 248,140 81,063 328,067 |
|
| 657,270 |
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
6 Tangible Fixed Assets - Furniture and equipment
| Cost At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Charge for the year On disposals At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 7 Debtors Trade debtors DWP control account VAT Claim Deposit paid Client monies held Prepaid expenses Accrued income |
£ 30,679 2,425 - 33,104 22,344 4,768 27,112 5,992 8,335 2023 £ 106,743 - 1,350 38,991 47,200 45,269 239,554 |
2022 £ 104,733 (1,490) (644) 1,600 3,358 108,373 |
|---|---|---|
| 215,930 |
13
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| 8 9 |
Cash at bank and in hand Current Account - Nat West Current Account - Co-operative Bank Savings 1 Savings 2 Petty Cash Creditors Trade creditors Taxation and social security Pensions & other payroll Deferred income - see below Accrued costs Deferred grant income Arts Council England Sky Total grants Participants Fees Total deferred income |
2023 Total £ - 152,584 - - 282 152,866 61,418 44,023 - 108,978 4,325 218,744 - 93,978 15,000 108,978 - 108,978 |
2022 |
|---|---|---|---|
| Total £ - 77,979 - - - |
|||
| 77,979 | |||
| 60,308 9,111 205 47,725 6,150 |
|||
| 123,499 | |||
| - 27,725 20,000 |
|||
| 47,725 - |
|||
| 47,725 |
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| 10 | **Net movement in funds 2022/23 ** | At start of | At start of | Incoming | Outgoing | Transfer | At end of |
|---|---|---|---|---|---|---|---|
| the year | **Resources ** | Resources | to (from) | the year | |||
| gen. | |||||||
| reserves | |||||||
| £ | £ | £ | £ | £ | |||
| Restricted funds | - | ||||||
| Core Restricted | - | - | - | - | - | ||
| Transforming Leadership | - | - | - | - | - | ||
| Transforming Leadership national | |||||||
| programme | - | 65,986 | 65,986 | - | - | ||
| Associate Artists | - | 1,810 | 1,810 | - | - | ||
| Production - "Not F**kin' Sorry" | - | 13,500 | 13,500 | - | - | ||
| Production - "Lifecycle of Locusts" | - | - | - | - | - | ||
| Production - "Imposter 22" | - | - | - | - | - | ||
| Production - working title | - | - | - | - | - | ||
| Consultancy | - | - | - | - | - | ||
| Agency | - | - | - | - | - | ||
| Other projects | - | - | - | - | - | ||
| Diploma | - | 85,000 | 85,000 | - | - | ||
| Take Part | - | 32,120 | 32,120 | - | - | ||
| Total restricted funds | - | 198,416 | 198,416 | - | - | ||
| Unrestricted funds | |||||||
| Core funds / general reserves | 178,745 | 261,085 | 158,339 | 101,822 | 179669 | ||
| Transforming Leadership | - | 13,672 | 74,000 | (60,328) | 0.1 | ||
| Transforming Leadership national | |||||||
| programme | - | 800 | 1,336 | (536) | 0 | ||
| Associate Artists | - | 27,440 | 88,088 | (60,648) | -0.4 | ||
| Production - "Not F**kin' Sorry" | - | 18,104 | 20,102 | (1,998) | -0.4 | ||
| Production - "Lifecycle of Locusts" | - | 2,662 | 9,471 | (6,809) | -0.4 | ||
| Production - "Imposter 22" | - | - | 22,801 | (22,801) | 0 | ||
| Production - working title | - | 33,906 | 21,570 | 12,336 | 0 | ||
| Consultancy | - | 99,187 | 61,897 | 37,290 | 0 | ||
| Agency | - | 65,175 | 50,952 | 14,223 | - | ||
| Other projects | - | 114,073 | 54,707 | 59,366 | 0 | ||
| Diploma | - | 8,700 | 17,143 | (8,443) | 0 | ||
| Take Part | - | 41,908 | 105,382 | (63,474) | 0 | ||
| Total unrestricted funds | 178,745 | 686,713 | 685,790 | - | 179,668 | ||
| Total Funds | 178,745 | 885,129 | 884,206 | - | 179,668 |
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| Net movement in funds 2021/22 Restricted funds Core Restricted Transforming Leadership Transforming Leadership national programme Associate Artists Production - "Not Fkin' Sorry" Production - "Imposter 22" Production - "The Interrogation" Production - "unReal City" Consultancy Agency Other Projects Diploma Take Part Total restricted funds Unrestricted funds Core funds / general reserves Transforming Leadership Transforming Leadership national programme Associate Artists Production - "Not Fkin' Sorry" Production - "Imposter 22" Production - "The Interrogation" Production - "unReal City" Consultancy Agency Other Projects Diploma Take Part Total restricted funds Total Funds |
At start of Incoming Outgoing Transfer At end of the year Resources Resources to (from) gen. reserves the year £ £ £ £ £ - 31,296 31,296 - - 180,136 180,136 - - - - - - - 30,880 30,880 - - - - - - - - - 73,610 73,610 - - 13,395 13,395 - - 9,608 9,608 - - 28,496 28,496 - - 21,680 21,680 - - 86,299 86,299 - - 8,750 8,750 - |
|---|---|
| - 484,150 484,150 - - |
|
| - 174,850 126,565 65,137 57,533 178,745 873 11,568 (10,695) - - - - - - - 26,837 (26,837) - - - - - 20,427 25,398 (4,971) - 24,174 54,807 (30,633) - 100,217 37,499 62,718 - 2,482 15,009 (12,527) - 41,835 27,882 13,953 - 2,228 3,563 (1,335) - 8,480 55,686 (47,206) - - |
|
| 174,850 327,281 323,386 - 178,745 |
|
| 174,850 811,431 807,536 - 178,745 |
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
10 Net movement in funds (continued)
Access All Areas' projects are arranged under our 4 focuses. They include:
CREATE
Production - "Not Fkin' Sorry"**
A touring cabaret show, coproduced with Not Your Circus Dogs and The Hale. This production was developed by a group of learning disbaled and autistic students during AAA's Performance Making Diploma, and has gone on to criically acclaimed, sell-out shows around the UK. The highlight this year was a sold-out run on Soho Theatre's main stage.
About the production
The cracks, the scars. We are sick of being your circus dogs. Everything you think we can’t do, We can.
And we are not f**king sorry.
Join the Not Your Circus Dog collective in an evening of shameless sexy punk crip cabaret. With luscious lip syncs, sweaty dances and verbatim stories, have your preconceptions rattled as we take you to the edge.
Welcome to our space. You are a guest, and we are not f**king sorry.
Production - "Imposter 22"
Access All Areas’ first co-production with the Royal Court Theatre has been co-created with eight Access All Areas associate artists.
7 friends are in the frame for murder and the police are closing in. They must clear their name and in order to do so, they’ve enlisted the most unlikely of help. As the pressure mounts, friends become suspects and the experience changes them all.
This funny, dark whodunnit will take you on an unexpected journey; with jokes, sex, songs, crimes, plot twists and a comeuppance.
All eight associate artists also perform in the piece. In 2023, they’ll be taking over the Royal Court’s famous downstairs stage, in a landmark moment for learning disabled and autistic led theatre.
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Production - "The Lifecycle of Locusts"
A new immersive stage production featuring 360 video projection.
Inspired by the lives of two famous black autistic people – 17th century polymath Benjamin Banneker and modern-day visual artist, Stephen Wiltshire. The production explores what success truly means in neurodivergent lives.
The Lifecycle of Locusts is created and devised by autistic and learning disabled artists from Access All Areas.
It is expected to be staged in 2025.
Production - working title
Work has begun on a script for television, which was originally developed as part of our Performance Making Diploma. This produciton is externally funded, and is not yet greenlit.
CHANGE
Consultancy
Our company of learning disabled and autistic Associate Artists co-lead a programme of work that promotes accessibility and inclusion at every stage of production in theatre, TV, and film.
This is focused across 3 strands of work:
1) Consultancy packages:
We offer bespoke training and consultancies to production teams, casting teams, commissioners, writers, and anyone who wants to make their work and workplaces more accessible.
2) 1:1 Creative Support
Our toolkit of person-centred creative support techniques is based on years of experience working with disabled and neurodivergent creatives, consulting on shows such as Holby City and Hollyoaks, and is backed up by thorough academic research.
Our creative support methodologies help to remove access obstacles for neurodivergent talent throughout the filming process.
3) Co-Creation:
We facilitate accessible Writers’ Rooms and development processes to ensure learning disabled and autistic talent can work effectively with experienced writers. This often leads to coproductions with major produces, as happened with the Royal Court and "Imposter 22".
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Agency
Run in partnership with Simon & How, we support Access All Areas' learning disabled and autistic artists to find, auditon for, and secure work with other theatre, TV, and film companies, and support them during these roles, creating sustainable employment opportunities for learning disabled and autistic performers, and increasing the representation of learning disabled and autistic talent on our stages and screens.
Other projects
Other projects this year have included:
Training films for NHS England:
as part of the Oliver Mcgowan Mandatory Training Programme.
We created 4 new training films for use by NHS England. These will be used to support training in accessible practice for medical and social care staff.
Revelland:
We consulted on a project working with 8 bands across europe, to explore how to create accessible immersive musical experiences for learning disbaled and autistic audiences. Work will continue into 2024.
TRAIN
Performance Making Diploma
This highly acclaimed course, run in collaboration with Sky Studios and the Royal Central School of Speech and Drama, has become known as one of the world’s leading creative courses for and by learning disabled and autistic artists.
Our students work with celebrated arts professionals to learn performance skills, create performances in different styles, and prepare for different career options in the arts. All classes are co-led by professional learning disabled and/or autistic artists.
Associate Artists
Access All Areas’ Performance Company is made up of seventeen Associate Artists who identify as learning disabled, autistic, or neurodiverse. These artists are the backbone of all the work we make, all the consultancy we run, and all the training and outreach programmes we deliver.
Our Associate Artists upsklil through regular masterclasses, and trial their own individual creative ideas through our Performance Company, with Launchpad (Research & Development) periods and co productions enabling ideas to flourish. In recent years we’ve commissioned and coproduced "The Interrogation", "Not F**kin’ Sorry", and "The Misfit Analysis".
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Transforming Leadership
A leadership mentoring and culture change programme to develop new learning disabled and autistic cultural leaders, and create space in our culture for these leaders to make change.
Transforming Leadership national programme
This programme will create a new way for venues and disability arts organisations to share knowledge on leadership and employment skills for learning disabled and autistic creatives.
We’ve teamed up with 7 other disability arts companies, 8 UK venues, and some of the UK’s best leadership development organisations, to make real and practical change and shake up the landscape of arts leadership.
Over the next 2 years, we’ll also share resources, tips, and stories about this work, including advice on Access to Work, Creative Support, co-leadership, and navigating the benefits system.
ENGAGE
Take Part
Our Take Part programme works with participants across East London and beyond, building creative skills, increasing confidence and making performance.
Our projects are co-designed and co-led by learning disabled professionals, and tailor-made to the access needs of all participants, so everyone who takes part can express their own creative voice.
Projects take place in arts venues, day centres, care homes, community centres and colleges.
Our community of participants ranges from age 16 to 83 and includes people of all genders, ethnicities and backgrounds.
From one-off workshops to long-term programmes, we work hard to ensure everyone feels welcome and valued.
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
ACCESS ALL AREAS
11 Reserve target
For Access All Areas the target reserve level should cover 6 months of all staff salaries, NI and pension costs (£210,171), and 6 months of rent (£10,250). The total of the reserve target is £220,421.
| 12 Staff costs Salaries and wages Social security costs Staff training Pensions Other staff costs Total |
2023 £ 365,029 34,243 0 26,071 0 425,342 |
2022 £ 310,433 30,299 850 17,145 0 |
|---|---|---|
| 358,727 |
The average number of employees during the year was 13 (2022:11.2) with all employee time involved in providing either support to the governance of the charity or support services to charitable activities. No employee received emoluments of more than £60,000.
The total amount of employee benefits received by key management personnel is £96,720 (2022 £79,232), including pension contributions of £3,720 (2022 £1,902). The charity considers its key management personnel comprise the trustees, the Artistic Director and the Executive Director.
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| 14 | Support Costs | 22/23 | 21/22 |
|---|---|---|---|
| £ | £ | ||
| Rents & Rates | 20,500 | 15,750 | |
| Depreciation | 5,067 | 4,218 | |
| Insurance | 4,243 | 2,993 | |
| Governance costs- fee payable to independent | examiner | ||
| Independent examination fee | 2,375 | 1,750 | |
| Accountancy support | - | - | |
| Stationery | 896 | 4,056 | |
| Accountancy Fees | 15,315 | 12,250 | |
| Admin Support | - | 1,015 | |
| PR Officer | 1,800 | 5,250 | |
| Office Equipment & Refurbishment | 1,020 | 1,887 | |
| Travel & Subsistence | 17,671 | 21,640 | |
| Venue/space hire | 23,835 | 12,148 | |
| Storage | 2,398 | 4,392 | |
| Others | 17,921 | 6,150 | |
| 113,041 | 93,499 |
15 Statement of financial activities for the year ended 31 March 2023
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| funds | funds | funds | |
| £ | £ | £ | |
| Income from: | |||
| Donations | 850 | 0 | 850 |
| Charitable activities | 685,863 | 198,416 | 884,279 |
| Total | 686,713 | 198,416 | 885,129 |
| Expenditure on: | |||
| Raising funds | - | - | - |
| Charitable activities | 685,790 | 198,416 | 884,206 |
| Total | 685,790 | 198,416 | 884,206 |
| Net movement in funds | 923 | 0 | 923 |
| Fund balances at 1 April 2022 | 178,745 | 0 | 178,745 |
| Fund balances at 31 March 2023 | 179,668 | 0 | 179,668 |
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NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| 16 | Analysis of net assets between funds | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| CURRENT YEAR | funds | funds | funds | ||
| £ | £ | £ | |||
| Tangible fixed assets | 5,992 | - | 5,992 | ||
| Net current assets | 173,676 | - | 173,676 | ||
| 179,668 | - | 179,668 | |||
| Unrestricted | Restricted | Total | |||
| PRIOR YEAR | funds | funds | funds | ||
| £ | £ | £ | |||
| Tangible fixed assets | 8,335 | - | 8,335 | ||
| Net current assets | 170,410 | - | 170,410 | ||
| 178,745 | - | 178,745 |
35