ASHFORD BME ASSOCIATION Trustees Annual Report and Financial Statements For Year Ended 31 March 2023 Charity No: 1172705 RAN O ACCOUNTANTS LTD 97 Walbrook Road. Derby. DE23 8SF Tel: 01332 270 906 orriN4HAM- Rana & Co Ac£ountants Ltd 97 WaJbTook Road DERBY DE23 8SF **Ashford BME Association** ## **Trustees Annual Report and Financial Statement Year ended 31 March 2023** |**Contents**|**Page**| |---|---| |Reference and Administrative Information|1| |Trustees Annual Report|2 – 3| |Independent Examiner's Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Accounts|7| ## **Reference and Administrative Information** |**Charity Name:**|Ashford BME Association| |---|---| |**Charity Registration Number:**|1172705| |**Registered Office:**|33 Rowanberry Road| ||NEWCASTLE UPON TYNE| ||NE12 8JE| |**The Board of Trustees:**|Guy Alain Kamssu (Chair)| ||Loreen Chikara| ||Wasiu Olukoya| ||Musu Zorokong| |**Independent Examiner:**|Rana & Co Accountants Ltd| ||97 Walbrook Road| ||DERBY| ||DE23 8SF| |**Bankers:**|Barclays| ||9 St George's St| ||CANTERBURY| ||CT1 2JX| Page 1 **Trustees’ Annual Report Year ended 31 March 2023** ## **Structure, Governance and Management** Ashford BME Association is based in Ashford. The registered and the principal address of the Charity is 33 Rowanberry Road, Newcastle Upon Tyne. Ashford BME Association has achieved full registration on 24 April 2017 and its Registered Charity Number is 1172705. ## **Organisational Structure** Ashford BME Association Board of Trustees met three times during the year. Our board of Trustees are responsible for making decisions on all matters that generally concerns the overall strategic direction and policy of the Charity. The day-to-day responsibility for the provision of service and activities of the Charity are delegated to the Chief Executive Officer, who then report back to the Trustees. ## **Risk Management Policy** The Trustees have a duty to identify and review risks to which Ashford BME Association is exposed to and ensure that appropriate controls are in place to provide reasonable assurance against liability, fraud or anything else that could hinder Ashford BME Association services. The Trustees have numerous control measures to minimise risks in relation to; banking, donations, income, expenditure and approving expenses. All members that work with vulnerable and young people are DBS checked and are updated regularly trained and kept up to date with current legislation. Staff and volunteers are regularly trained in Safeguarding to ensure they are kept up to date and are competent in this area. During Board Meetings, Trustees examine and review major risks facing Ashford BME Association. The risk management policy is reviewed on an annual basis. Ashford BME Association has developed systems to monitor and control these risks to mitigate any impact that they may have on the Charity in the future. ## **Objectives** To preserve and protect health and wellbeing with a particular focus on, but not limited to, people from the Black, Asian and minority ethnic (BAME) communities, principally in, but not limited to, Ashford, Kent and the surrounding area through: responding to the broad public health needs of the BAME population, health education and training of all communities thereby empowering and enabling them to advance in life and improve their quality of life having positive health outcomes. The Charity provides advice, workshops, advocacy, counselling services on health matters, and by signposting individuals to access other support providers of health and welfare matters. ## **Activities** Ashford BME Association was an approved partner for Barnardo’s on their See Hear Respond Initiative. The Charity focused on the following core priority groups targeted in See Hear Respond: - Children form Black Asian and wider minority ethnic groups - Disabled children and those with special educational needs - Children requiring mental health and emotional wellbeing support - Children at risk of abuse and exploitation (in and out of the home) Page 2 ## **Trustees’ Annual Report Year ended 31 March 2023** - Young Carers - Children under 5 years old The nature of the work completed by Ashford BME included providing: Accessible advice and support to children and their families • Therapeutic support to children and their families who needed support with mental health and emotional wellbeing • Group work activity to children and their families on a variety of issues • Reintegration into education support for children who had become disconnected from schools and required intensive support to help them return to school and rebuild relationships. The Charity shared practice across the network and adapted models of delivery in line with local and national lockdown and COVID safe. Outcomes of this activity included: Access to accurate information • Improved parent health and wellbeing • Improved connection to informal support services • Improved safety of the child • Improved connection to services • Improved safety of the parent Ashford BME performance was monitored through the required submission of monthly reports and case studies, attendance at monthly contract meetings and a final exit interview. In addition to this all referral, assessment and closure records for children supported were recorded on a central data base and checked for quality. ## **Achievement and Performance** The Charity has successfully achieved its charity status and also its aims and objectives outlined in the charity constitution. The Trustees consider the state of affairs to be satisfactory. Approved by the Trustees and signed on their behalf. ## **Guy Kamssu** ## **Trustee (Chair)** ……………………………………………. ## **Date: 30/01/2024** Page 3 Independent Examiner's Report to the Trn$tees of ASHFORD BMK ASSOCIATION I report on the accoullts of the Clwity for the year ended 31 Match 2023 ￿'h1th ar¢ s¢t QUL on pages 5 to 7. Respective responsiblllties of tTu$t¢es *Dd ¢i*miner The charitys trustees are TesponsÈble for the preparation ofthe accounts. The charity trL]st￿S consider that an audtt is not required for this year under section 144 of tlLe Clthrity Act 201 I {the C￿lty Act). It is my responsibility to: ' exinine the ¥¢ounts under section 145 of the Chariti&8 Ac¢ ' follow the PToGedures laid down in the general Directio￿$ given by the CharityCon)mission (uudEr section 145(5)(b) of the Charity Act), and • to state whether particularmatters have come lo my aitention Ba518 of independellt examiner's statement My exati)ination Ca￿led out in accordance with generaj Dire(%ious gtven by the Charty ConJrnis5ion. An examiTMtion includes a review of the accounting rec(￿lS kept by the organtsation ar￿ a con7p￿ of the accounts present£d with those r¢¢ords. It also include5 consideration of any unusual item5 or disclosuKs the ar￿uThts. and seeks explanations from you aq trustee5 Gon¢¢rning any such tnatters. The prwedutEs undertskell do th)t Provide all the evidence that would be required in audTt. and consequently no opinion is given as to i5￿ther the accounts present a"trLte and fair view" and the report is limited to those llvdttcr5 Sct out in th¢ statement below. Independent e5aminer's ststement In the course of my examinatio￿ no n￿riall matters to my attention: I which gives me reasonable cause to believ¢ that iD any material resrt the requiJMnents . to keep aeeollnting records were not kEpt ill with section 130 of the Charities Aet or • to prepare accounts whicb accord wtth the accounting Te¢ords alld comply with the acc4Jiuiti])g requiranent of the Charitie5 Art have not been me¢ or 2 to whicm in my opinion. atteDtion sbould be drawn iti orderto erthile a proper￿ of the acwunts to be reach RAN O ACCOU NTANTS LTD 97 Walbrook Road. Derby. DE23 8SF Tel: 01332 270 906 Ralla & Co Accountants Ltd 97 Walbiook Road DERBY DE23 8SF Date.. 3010112024 Pag¢ 4 ASHFORD BME ASSOCIATION Statement of Financial Activities Year ended 31 Marcb 2023 Fmllds Totsl 2023 Totsl 2022 llleome Grartts Donations & GifiAid P4ote S78￿) 578fM> 72744 7912 485.98 7912 3120 Sundry Incorne 66198 76930 ellditUTe 733 726 1459 650 Volunteer expeA]ses Rcfirshments 35(K) 3149 11882 6295 Stationery and postsg¢ Trtiitiirng Tesources Publicity& p￿n￿rtIOn 2550 7240 1245 618 Desi￿ & ￿￿￿OIS rosts Vtnue bi 165 665 550 550 3360 11550 Prof¢ssional wsts 983 432¢r2 3983 FacilitatorslProjeLt ¢osts DJ cost5 Resources Celebration costs Trav¢1 and subsisteztce Coachtn8 fce Mi5rellan¢ous costs Equipmrlli & Matcrials IT Software & Cojjswllobl Ac£ount8n¢y fte 48202 14860 266 266 5750 2339 4194 4194 814 814 3￿0 SW 5(Xb 233 67283 72150 Surplusl(Defe¢it) for year 379) Transfers OpeuiDg Balanees 4186 Closlng B*lxnces 4173 7936 3764 Page 5 ASHFORD BME ASSOCIATION Balance Sheet At 31 March 2023 Total Totsl 2022 2023 Note Balance at Bank 3764 4848 4848 3764 Creditors Net Asset 3764 4848 Represented by: Unrestricted Funds Restricted Fullds 4173 662 7936 4186 3764 Chair: Date: 3010112024 Page 6 ASHFORD BME ASSOCIATION Statement of Balances Notes to the Accoumts Note I The accounts have b¢¢n prepared ustng the concessions allowable under SORP 2005 for Small charities, not subject to an audit (Appendix 5.3) Note 2 Grants . Totsl Totsl FuDds 2023 2022 Ashr[￿￿ BoroughCoun¢il Kent C(￿￿tycoUn¢il Kent COMM￿lty Foundation Edseco 1100 2538 48tM)o 48000 National Lottery 9800 98tX) I￿50 21996 578110 5781Y) 121984 Note 3 Creditors Note 4 Restricted funds National Lott¢ry Opening C705iDg Bglallce 3750 locorne Ewdttue 98 10236 Trxknsfer 4186 481XXI 4186 578111 58236 3750 Page 7