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2023-03-31-accounts

DocuSign Envelope ID: 16154309-721C-4F24-BFE1-417EB7450B9A

AID BOX COMMUNITY

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Charity Number 1172697

DocuSign Envelope ID: 16154309-721C-4F24-BFE1-417EB7450B9A

AID BOX COMMUNITY

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

CONTENTS PAGE
Reference and administrative details of the Charity and its 1
Advisors
Trustees’ Annual Report 2
Independent Examiner’s report 13
Statement of financial activities (including income and 14
expenditure account)
Balance sheet 15
Notes to the financial statements
 16

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AID BOX COMMUNITY

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY AND ITS ADVISORS

YEAR ENDED 31 MARCH 2023

Charity Name Aid Box Community
Charity Number 1172697
Registered office and 174b Cheltenham Road, Bristol, BS6 5RE
operational address
Trustees Our Current Trustees are:
Richard Annandale Trustee 22.10.20
Chair 01.02.22
Peter Kent Trustee 13.10.18
Gillian Nineham Trustee 13.10.18
Irene Zikusoka Trustee 22.10.20
Naresh Rao
 Trustee, Treasurer 28.01.21
Clare McKeown Trustee 16.06.22
Jonny Elphinstone Trustee 14.07.22
Key Personnel Imogen McIntosh Founder and Director of Strategy
Clare Chislett Director of Operations
Bankers Lloyds Bank
174b Cheltenham Road
Bristol
BS6 5RE
Independent Joanne Trowbridge MAAT
Examiner Bristol Community Accountants CIC The Park,
Daventry Road, Bristol BS4 1DQ

DocuSign Envelope ID: 16154309-721C-4F24-BFE1-417EB7450B9A

AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Aid Box Community

The Trustees present the Report and Accounts for the year ended 31 March 2023.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with the Charity’s governing document, the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019.

Legal Structure, Governance and Management

The organisation is a Charitable Incorporated Organisation (CIO) governed according to the rules of its CIO Foundation Constitution, registered on 24 April 2017, as amended on 30 May 2018, as further amended on 20 July 2018.

Organisational structure and wider networks

The Charity Trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO.

Aid Box Community is made up of the following team members:

We are an active member of the Bristol Refugee and Asylum Seeker Partnership (BRASP), which was formed 2 years ago by 15 organisations with the dual objectives of enhancing collaboration and communication amongst charities providing services in the city.

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

We work very closely with the other main Refugee support services in the city including:

We are proud to be an integral part of Bristol's active humanitarian community and work alongside many community led groups.

We receive referrals from over 45 organisations.

Trustee selection methods

Trustees are appointed by the existing trustees, normally after open advertisement and interview.

Induction and training of trustees

This is undertaken by a combination of practical sessions and provision of key governance information.

The Induction Pack for new Trustees includes the following documents: -

In addition, Trustees have approved the following organisational policies: -

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

The purposes of the Charity as set out in its governing document

The relief of Poverty and financial hardship of Refugees and Asylum Seekers in the United Kingdom for the public benefit by providing free and essential living items. Promoting the integration of Refugees and Asylum Seekers through the signposting of partner services for practical help in housing, legal advice and medical help.

Public Benefit

The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit.

Summary of the main activities undertaken for the public benefit in compliance with this guidance

Summary of the main achievements of the Charity during the year

Numbers of People who have used the services Numbers of People who have used the services
Service 2021-2022 2022 -2023
Bus Fares 1188 3045
Free Shop 2185 4730
Crisis Fund 8 23
Groups and trips 200 286
Connections Program 79 84
Other
Number of Items donated,
Recycled and rehomed		 Data not available 135,440
Volunteers supportingABC 140 272

We have welcomed 4730 people to our free shop and welcome hub, from 46 countries. 286 people have attended our groups and trips. 84 people have taken part in our connections program and 75% of those are still friends. We have recycled 135,440 items through our free shop and in our end of year survey 98% of service users said our services had made a positive impact on them and their family’s life.

“So, this is really our place, it’s our house, it’s a way really, At Aid Box Community we feel that we are human.” - Norbert

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Since March 2022, Bristol has welcomed 600 people from Ukraine (314 adults plus their dependants) through the government's Homes for Ukraine scheme whilst continuing to respond to the needs of people arriving from Afghanistan into Bristol hotels (484 adults plus dependants).

At the beginning of the year Bristol had 2 IA (Initial Accommodation) Hotels with approximately 200 residents. This year three more hotels in Bristol and one in Filton (South Gloucestershire) opened accommodating approximately 500 people at any one time. We have recently been informed that a further hotel will open imminently in the city centre accommodating 440 residents.

The past 6 months have seen a further rise in the number of hotels being used across the UK to accommodate asylum seekers and refugees on Government resettlement schemes, often in isolated and ill-equipped areas. In the Southwest there are 25 hotels, and we are seeing people from as far afield as Sedgemoor regularly accessing our hub and free shop.

In response to this huge increase in demand, over the past year we expanded our services. The Free Shop moved from opening 3 to 5 days a week resulting in us doubling the number of service users accessing the shop. We increased our activity group program from 3 to 7 activities a week with 100 extra people benefiting from the service. And we now run an additional yearly connections program. In difficult circumstances post Pandemic, and with a cost-of-living crisis emerging, we have been able both to increase output in a number of key areas and increase the desired outcomes for our service users.

We have received funding from Bristol City Council to provide school uniforms and also offer our services to all Ukrainian families, as well as for those here on the Afghan resettlement scheme.

As ABC has moved from a small to medium sized charity, we have restructured our staff team and welcomed 3 new members of staff.

Change in Staffing

Clare Chislett underwent a successful 6-month training program and is now Director of Operations working alongside Imogen, Founder and Director of Strategy, together leading the charity. This has meant that essential systems and processes have been developed enabling ABC to move into the next phase in an efficient and sustainable way. More time has been devoted to Fundraising and strategy, staff support and development, Health and Safety and safeguarding with immediate results and we end this year in a very healthy position overall.

The entire team have settled into their new, and often expanding, roles and have achieved a high standard of work. We are making continual improvements to our services, reflecting always feedback from our service users. We are ensuring ABC is out in the public domain and meeting the huge demand. The team really are incredible, a great support to each other and

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

so passionate about the charity and the cause. And the huge contribution provided by our amazing volunteers has been incalculable.

Over the past few months, we have seen an increase in welfare and safeguarding concerns and suspect this is because of the cost-of-living rise and the continuing anti-refugee rhetoric in the news. There have been protests outside hotels, letters from the Home Office with threats of deportation to Rwanda, and now Asylum Claim questionnaires that need to be filled out in English within 21 days by Asylum Seekers, all creating huge amounts of stress and uncertainty in the sector.

In May we were donated a free office space in Portland Square by Kate Hargreaves, owner of Living Learning English. This has been a game changer for the team. It has really helped connect us all. Most of the team who had normally been working from home are working from the office several days a week. We now have a great space to use for meetings and work on projects together and, as a result, the team have really gelled.

After months of pro bono work from GRAYCE, and extensive input from our directors, our new database is now being rolled out across all ABC services. Feedback so far is positive, and it will greatly enhance our ability to monitor and evaluate the impact of our services on our users as well as being used for all services to replace several existing overlapping databases.

Imogen has been part of the BRASP Steering Group and has proposed a joint training program to the group where BRASP would coordinate training for the refugee sector. This has received an enthusiastic response, and the proposal will be developed at future BRASP meetings and away days.

The increase in demand at the Free Shop, allied to the expiry of our lease in 15 months, have led us to look for new premises as a priority and we now have a network of people helping us with our search. After consulting with agents and Bristol City Council about what is available in Bristol, we have increased our budget so that we can find premises at least three times the size of our current building. This will enable us to expand the size of our free shop and bring the majority of our services under one roof, all beneficial to our service users.

Strategy: Lived Experience at ABC

Staff members with lived experience may need additional support and this must be provided with sensitivity depending on the needs of the individual. It is very important to understand that a role occupied by a person with lived experience may not be on a ‘like for like’ basis and so we must put in place systems and procedures to recognise this and adapt our practices accordingly. This is something that the whole sector is working towards, and our next Best Practice Meeting is devoted to sharing experiences and practices related to this topic. We recognise the enormous value that can be brought to our charity by people with lived experience at both trustee and staff levels and we are actively looking to increase our numbers whenever vacancies are identified or arise.

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Volunteers are key to our existence as a charity. Without their incalculable contributions we would be unable to deliver our services.

Contribution of volunteers Total Registered Volunteers: 272 Total volunteer hours: 22639

Free shop – 45 volunteers (10 of whom have lived experience) Connections – 45 volunteers Groups – 14 volunteers Refutrees – 145 volunteers

Groups and Trips Program

As well as our own women’s groups and men's football groups we have been strengthening our partnerships with Open Minds Active, Bristol Yoga Roots Project, The Community Farm and Coexist Community Kitchen, as well as creating a new partnership with Bristol Tree Craft, to deliver a diverse range of activities for the benefit of our service users.

Weekly Groups

Monday- Term Time only Women only Open Mind Active swimming lessons Monday- Term Time only Women 11am-1pm Social and activities Tuesday Men only, over 18 year Social Group Tuesday Men only, over 18 years 11am-1pm Football Wednesday Men only, over 18 years 2pm-4pm Football Easton Thursday Women Yoga with Bristol Yoga Roots

Annual Trips

Women’s Group

“This place (women’s group) is the only place I rest.”

Trauma Informed Swimming Lessons

“Taking a swimming lesson is like a dream come through, achieving a goal I wouldn't have imagined...in a more conducive environment, with the help of loving, caring and patient Open Minds Active team. It's a beautiful experience and a great opportunity for me. Many thanks to you all. "

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Men’s Social Group

“It’s such a comfortable atmosphere where we can meet lovely and supportive people and they are always ready to listen and to share stories, and it’s the perfect place to make some friends from the refugee community or from the local one. “

Men’s Football Group

“Seeking asylum is one of the most traumatic experiences anyone can find themselves in and this can lead to devastating health crisis. Joining the men football team gives an atmosphere of serenity, a sense of belonging and feeling of integration in the community again.”

Crisis Fund – we hold a small fund dedicated to helping asylum seekers in crisis, when support through other routes has been exhausted.

23 people were supported this year through our Crisis Fund.

Bus Fares

3045

Signposting and welfare support including a welfare check, referral to another service, a job reference, support letter for their asylum claim

Over 234 people were signposted to other services.

Welfare and Safeguarding reported internally

2022-2023 Safeguarding Welfare Staff Welfare Total Concerns
Quarter 1 1 2
0		 3
Quarter 2 1 0
0		 1
Quarter 3 3 3
0		 6
Quarter 4 3 4
5		 12
Total 8 9 5 22

Safeguarding and Health and Safety

We have seen an increase in incidents and welfare concerns over the past few months. This may be due to staff reporting more concerns following better processes and more staff training we have put in place .

The Safeguarding and Health and Safety sub-committee meet quarterly, with Imogen our DSL and our Safeguarding Trustee meeting monthly to review any safeguarding incidents and concerns.

Two safeguarding concerns were escalated and reported to the Safeguarding First Response at Bristol City Council.

Challenges

• This year has seen problems with the building and uncooperative landlords. We made the decision to close for a week in September for safety reasons and continue to navigate issues with the building.

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

• The Hub (our Free Shop) has at times become almost unmanageable due to its size restrictions and we have become accustomed to having queues outside. We have restricted numbers inside the hub to keep the environment safe and dignified for all.

• The size of the hub is also a challenge in terms of managing donations due to the lack of storage and a large enough space to sort and test donations. There have been times when we have had to close for an hour just to sort incoming donations so as to avoid safety hazards.

• There have been some recent incidents of hostility relating to restrictions on the amount of aid people are allowed to take and the number of times they are allowed to visit.

• We anticipate being able to minimize these challenges when we move into new larger premises.

Performance of fundraising activities against objectives set

Funding Channels

Fundraising 2022-2023 Income sources Budget set Achieved
Events 13,000.00 27,995,31
Corporate donations 17,500.00 37,478.64
Aid Box Trading (Refutrees) 30,000.00 34,710.00
Individual gifts and community fundraising 73,000.00 81,181.30
Miscellaneous income 0 1,941.15
Grants and Trusts(unrestricted) 60,000.00 84,500.00
Grants & Trusts (restricted) 30,000.00 37,590.00
Council (restricted) 40,600.00 82,687.00
Total 264,100.00 388,083.40

Grants received 2022-23

Name of Trust Granted
Restricted Income
BristolCity Council £29,520.00
BristolCity Council £25,000.00
BristolCity Council - Hampton Hotel £20,000.00
SouthGloucesterCouncil £8,167.00
Open MindsActive £1, 590.00
29th May1961CharitableTrust £3,000.00
Swan Mountain £4,500.00

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

YEAR ENDED 31 MARCH 2023
ChristadelphianSamaritan Fund £500.00
Wessex Water Foundation(Quartet) £3,000.00
Red Cross via Quartet £10,000.00
Smith Family-fundraiser salary £15,000.00
Glastonbury Stewarding £7,600.00
Unrestricted Income
TheAshenden Trust £1,000.00
TheHildenCharitableTrust £5,000.00
Forrester FamilyTrust £40,000.00
ABCharitableTrust £22,000.00
NisbetTrust £16,500.00

Financial Review

Our bank balance on the 31st of March 2023 was £330,172 representing a £93,149 increase over the previous end of year’s balance, following a highly successful year of fundraising and increased activity. The end of year balance included £72,000 held as reserves (see update below), and £20,763 represented restricted funds carried forward to 2023-24. Expenditure came in within 2 % of budget but despite this we still increased our impact massively on last year.

Reserves

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Aid Box Community has a reserves policy which governs this important element of charity governance and sound financial discipline. The policy is reviewed each year by Trustees.

Following a major financial review by the Treasurer and Finance team at the end of 2021-22 the detailed costs and liabilities associated with a potential closure were carefully evaluated. As a result, the reserves were raised to £72,000. With a planned move to new larger premises in 2023/4 we will be increasing the reserves to £96,000 to cover the predicted increase in rent and bills together with payroll, redundancy, all suppliers, and taxes due, should we be faced with closure. This will ensure the least possible negative impact for our service users, staff, suppliers and stakeholders. The exercise will be repeated each year as per the Reserves Policy as an integral part of the annual budget setting process and any adjustments to the level of reserves held will be approved by trustees as necessary.

Note on Carry Forward

It should be noted that the figure in our reserves policy is considered our minimum reserve level. If our cash in the bank at any time dips below this level, then trustees will need to consider whether to take action to reduce expenditure to ensure the ongoing viability of the charity. Trustees consider it prudent to end the year with available funds considerably over the reserve level, but we recognise that the closing figure of £330,000 is high for a charity of ABC’s size.

As outlined above, our fundraising performance this year was exceptional. We expected to raise £260,000 but actually raised £360,000. This was partly due to a number of grants received from local authorities to support asylum seekers placed in hotels that were not anticipated. Our expenditure budgeting however was very accurate, spending being within 2% of the agreed budget. If our income budget had not been exceeded to such an extent, we would have reduced our carry forward by £60,000 between April 2022 and April 2023.

In the coming year trustees anticipate seeing the carry-forward stabilise as we plan to increase income slightly but increase expenditure significantly to match expected demand. This is in part necessitated by a need to find new larger premises and the fact that rental prices in Bristol have risen sharply. Given the significant additional liabilities we will be taking on over a three to five year lease, we plan to keep our carry forward around the £300,000 mark in April 2024 whilst we continue to grow our income streams in a solid and sustainable manner. As we move into 2025 and 2026, we plan to see our carry forward reduce further but will seek to ensure it does not dip too close to our minimum reserve level as this is calculated each year.

Funds received as agent or funds held as Custodian Trustee

There are no assets, classes of assets or categories of assets held on behalf of other entities.

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AID BOX COMMUNITY

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Independent Examiners

The Trustees confirm that to the best of their knowledge there is no information relevant to the independent examination of which the Examiners are unaware. The Trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of relevant examination information and that this information has been communicated to the Examiners.

Joanne Trowbridge of Bristol Community Accountants CIC was appointed as the Charity’s Independent Examiner during the year. Joanne Trowbridge is a member of the Association of Accounting Technicians.

The report was approved by the Trustees on 30[th] October 2023 and signed on their behalf by:

……………………………………………

…...............................................

Richard Annandale - Chair

Naresh Rao – Trustee, Treasurer

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AID BOX COMMUNITY

INDEPENDENT EXAMINERS REPORT

YEAR ENDED 31 MARCH 2023

I report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 14-22.

Respective responsibilities of Trustees and Examiner

As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent Examiner’s statement

Since the Charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

Joanne Trowbridge MAAT

……………………………………………..

1/11/2023 Date ….....................................

Bristol Community Accountants CIC The Park Daventry Road, Bristol BS4 1DQ

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AID BOX COMMUNITY

STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)

YEAR ENDED 31 MARCH 2023

Note
Incoming and Endowments from:
Incoming resources from generated funds
Donations and legacies
3
Investments
4
Total
Expenditure On:
Raising funds
6
Charitable activities
7
Other
8
Total
Net income/(expenditure)
Net income/(expenditure) before other
gains and losses
Net movement in funds
Total funds brought forward
Total Funds Carried Forward
16		 Unrestricted
Funds
£
267,625
-		 Restricted
Funds
£
120,458
-		 Total Funds
2023
£
388,083
-		 Total Funds
2022
£
331,140
4
267,625 120,458 388,083 331,144
10,328
161,738
856		 21,579
100,874
-		 31,907
262,612
856		 13,321
194,464
767
172,922 122,453 295,375 208,552
94,703 (1,995) 92,708 122,592
94,703 (1,995) 92,708 122,592
94,703
223,834		 (1,995)
22,758		 92,708
246,592		 122,592
124,000
318,537 20,763 339,300 246,592

All of the activities of the charity are classed as continuing

The notes on pages 16 to 22 form part of these financial statements

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

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AID BOX COMMUNITY

BALANCE SHEET

YEAR ENDED 31 MARCH 2023

Note
Current assets
Debtors
14
Cash at bank and in hand
Total current assets
Liabilities
Creditors: Amounts falling due
15
within one year
Net current assets or liabilities
Total net assets or liabilities
The Funds of the Charity
17
Restricted funds
Unrestricted funds		 2023
£
26,656
330,172		 2022
£
20,687
237,023
356,828
(17,528)		 257,710
(11,118)
339,300 246,592
339,300 246,592
20,763
318,537		 22,758
223,834
339,300 246,592
TRUE TRUE

These financial statements were approved by the trustees on 30th October 2023 and are signed on their behalf by:

………………………………. Richard Annandale - Chair

The notes on pages 16 to 22 form part of these financial statements

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AID BOX COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1 Basis of Preparation

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective from 1 January 2019) - (Charities SORP(FRS 102)) and with the Charities Act 2011.

b) Change in basis of preparation

The charity trustees have chosen to prepare the financial statements on the accruals basis. The trustees feel this results in the accounts providing more appropriate and relevant information about the financial performance of the charity. The prior year figures were prepared on a cash basis and have therefore been restated for comparison reason.

2 Accounting Policies

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

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AID BOX COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Income and Endowments From:

3 Donations and Legacies Unrestricted Restricted Total Funds Total Funds
Funds Funds 2023 2022
£ £ £ £
General Donations 123,748 181 123,929 121,945
Grants 84,500 105,277 189,777 131,790
Grants - Martin Smith Foundation - 15,000 15,000 27,000
Fundraising Events 37,127 - 37,127 33,564
Crowdfunder 7,100 - 7,100 -
Gift Aid 13,209 - 13,209 12,158
Miscellaneous Income 1,941 - 1,941 3,206
CJRS Grant - - - 1,477
267,625 120,458 388,083 331,140
Donations and legacies - prior year Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
General Donations 118,490 3,455 121,945
Grants 68,500 63,290 131,790
Grants - Martin Smith Foundation - 27,000 27,000
Fundraising Income 33,564 - 33,564
Gift Aid 12,158 - 12,158
Miscellaneous Income 3,206 - 3,206
CJRS Grant 1,477 - 1,477
237,395 93,745 331,140
4 Investments Unrestricted Restricted Total Funds Total Funds
Funds Funds 2023 2022
£ £ £ £
Bank interest receivable - - - 4
- - - 4

Investments prior year - all unrestricted

5 Government Grants

The charity receives government grants, defined as funding from Bristol City Council to fund charitable activities. The total value of such grants in the period ending 31 March 2023 was £82,687 (2022: £47,877). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 March 2023.

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AID BOX COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Expenditure on:

6
Raising Funds
Fundraising staff costs
Freelance costs
Fundraising costs
Raising Funds prior year
Fundraising staff costs
Freelance costs
Fundraising costs
7
Charitable Activities
Staff costs
Freelance costs
Travel
Training and supervision
Rent, rates and utilities
Refugee, Volunteer and Hub Expenses
Internet, phone and IT
Insurance
Stationery and Printing
Repairs and Equipment
Marketing and Subscriptions
Professional Fees
Bookkeeping and Payroll
Bank Charges
Vehicle costs
Miscellaneous
Recruitment costs
Disposal of fixed asset
Charitable Activities -prior year
Staff costs
Freelance costs
Travel
Training and supervision		 Unrestricted
Funds
£
8,266
-
2,062		 Restricted
Funds
£
13,714
3,994
3,871		 Total Funds
2023
£
21,980
3,994
5,933		 Total Funds
2022
£
3,717
6,918
2,686
10,328 21,579 31,907 13,321
Unrestricted
Funds
£
-
1,954
2,686		 Restricted
Funds
£
3,717
4,964
-		 Total Funds
2022
£
3,717
6,918
2,686		 Total Funds
2022
£
91,822
27,243
6,841
3,124
22,352
20,370
3,692
894
572
367
313
1,153
10,070
2,286
300
358
1,458
1,249
4,640 8,681 13,321
Unrestricted
Funds
£
108,017
4,284
(333)
2,039
5,223
10,993
3,071
473
894
6,464
245
272
16,848
2,810
-
403
35
-		 Restricted
Funds
£
34,505
-
17,085
60
1,283
43,760
2,219
-
124
267
1,535
-
-
36
-
-
-
-		 Total Funds
2023
£
142,522
4,284
16,752
2,099
6,506
54,753
5,290
473
1,018
6,731
1,780
272
16,848
2,846
-
403
35
-
161,738 100,874 262,612 194,464
Unrestricted
Funds
£
59,805
22,643
803
2,202		 Restricted
Funds
£
32,017
4,600
6,038
922		 Total Funds
2022
£
91,822
27,243
6,841
3,124

cont'

DocuSign Envelope ID: 16154309-721C-4F24-BFE1-417EB7450B9A

AID BOX COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Charitable Activities - prior year cont'
Rent, rates and utilities
Refugee, Volunteer and Hub Expenses
Internet, phone and IT
Insurance
Stationery and Printing
Repairs and Equipment
Marketing and Subscriptions
Professional Fees
Bookkeeping and Payroll
Bank Charges
Vehicle costs
Miscellaneous
Recruitment costs
Disposal of fixed asset
8
Other
Independent Examination and accounts
preparation fee
Other prior year - all unrestricted
9
Net incoming resources for the year
This is stated after charging:
Independent Examiner's fee
10 Staff Costs and numbers
The aggregate payroll costs were:
Wages and Salaries
Social Security Costs
Pension Costs		 8,121
4,662
3,452
894
572
367
313
1,153
10,070
2,286
300
358
1,458
1,249		 14,231
15,708
240
-
-
-
-
-
-
-
-
-
-
-		 22,352
20,370
3,692
894
572
367
313
1,153
10,070
2,286
300
358
1,458
1,249		 Total Funds
2022
£
767
120,708 73,756 194,464
Unrestricted
Funds
£
856		 Restricted
Funds
£
-		 Total Funds
2023
£
856
856 - 856 767
2023
£
562		 2022
£
499
2023
£
155,185
6,342
2,975		 2022
£
86,880
3,142
1,800
164,502 91,822

No employee received emoluments of more than £60,000 (2022: £Nil)

The average monthly head count was 9 staff (2022: 4)

The key management personnel of the charity comprise the board of trustees & two directors. The total employee benefits of 2023:2 (2022:2) key management personnel, during the year, total £63,079 (2022: £51,507).

DocuSign Envelope ID: 16154309-721C-4F24-BFE1-417EB7450B9A

AID BOX COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

11 Related Party Transactions

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022: £nil) neither were they reimbursed expenses during the year (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).

Aid Box Trading Ltd (Company number 12319337) is the wholly owned subsidiary of Aid Box Community. During the year Aid Box Trading Ltd gifted profits from their trading activities to Aid Box Community of £30,000 (2022: £34,310). During the year, Aid Box Community made loans to Aid Box Trading Ltd totalling (2022: £12,000). As at 31 March 2023 Aid Box Trading Ltd owed Aid Box Community £2,371 (2022: £2,000).

Peter Kent is a trustee of Aid Box Community and was appointed as a director of Aid Box Trading Ltd on 30 August 2022.

Other than disclosed above, there were no other related party transactions during the year.

12 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

14 Debtors
Trade Debtors
Other debtors
Pre payments
15 Creditors: amounts falling due within one year
Trade creditors
Social Security and Taxes
Accruals and deferred Income		 2023
£
17,367
2,398
6,891		 2022
£
19,287
1,400
-
26,656 20,687
2023
£
14,488
2,184
856		 2022
£
5,323
5,028
767
17,528 11,118

DocuSign Envelope ID: 16154309-721C-4F24-BFE1-417EB7450B9A

AID BOX COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

16 Analysis of Charitable Funds

Unrestricted funds
General Fund
Total unrestricted funds
Restricted funds
Martin Smith Foundation - Fundraiser
Quartet Community Foundation
Wessex Water
Activities Project
Bristol City Council
Borderlands (Southwest) Limited
Red Cross
General Donations
Swan Mountain Womens Group
29th May 1961 Charitable Foundation
Total restricted funds
Total funds		 At
01-Apr
2022
£
223,834		 Incoming
resources
£
267,625		 Outgoing
resources
£
(172,922)		 Transfers
£
-		 At
31-Mar
2023
£
318,537
223,834 267,625 (172,922) - 318,537
6,421
1,535
-
14,802
-
-
-
-
-
-		 15,000
-
3,000
-
74,701
8,167
10,000
2,090
4,500
3,000		 (21,421)
(1,535)
(3,000)
(14,802)
(59,787)
(6,029)
(6,289)
(2,090)
(4,500)
(3,000)		 -
-
-
-
-
-
-
-
-
-		 -
-
-
-
14,914
2,138
3,711
-
-
-
22,758 120,458 (122,453) - 20,763
246,592 388,083 (295,375) - 339,300

Purpose of restricted funds

Martin Smith Foundation Quartet Community Foundation Wessex Water - Hub project Activities Project

Bristol City Council

Borderlands (Southwest) Limited

Red Cross - Ukraine Support Fund Programme General donations

Swan Mountain WG 29th May 1961 Charitable Foundation

Fundraiser salary Salary costs and film production Hub Project

NHS Bristol £19,000 - ABC services Jan 2022 - Jan 2023 - host weekly men sport group Mar 22 onwards, befriending group

Co-ordination and delivery of donations for Afghan refugees, response to Ukraine war and provision of ABC services to arrivals at New Hotel To provide essential living items to the residents of the Filton Hotel

Hub Project costs

Open Minds Active, Glastonbury Stewards and Christadelphian Charitable Foundation Womens Group Hub project costs

DocuSign Envelope ID: 16154309-721C-4F24-BFE1-417EB7450B9A

AID BOX COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

17 Analysis of net assets between funds

Cash at Bank and in Hand
Other Net Current Assets/(Liabilities)
Total
Analysis of net assets - prior year
Cash at Bank and in Hand
Other Net Current Assets/(Liabilities)
Total		 General
Fund
£
323,312
(4,775)		 Designated
Funds
£
-
-		 Restricted
Funds
£
6,860
13,903		 Total
£
330,172
9,128
318,537 - 20,763 339,300
General
Fund
£
234,952
(11,118)		 Designated
Funds
£
-
-		 Restricted
Funds
£
2,071
20,687		 Total
£
237,023
9,569
223,834 - 22,758 246,592

18 Analysis of prior year funds, as required by paragraph 4.2. of the SORP

Income and Endowments From:
Donations and legacies
TRUE
Investments
TRUE
Total
Expenditure On:
Raising funds
TRUE
Charitable activities
TRUE
Other
Total
Net income/(expenditure)
Transfers between funds
Net movement in funds
Total funds brought forward
TRUE
Total Funds Carried Forward		 Prior Year
Unrestricted
Funds
2022
£
237,395
4		 Prior Year
Restricted
Funds
2022
£
93,745
-		 Prior Year
Total
Funds
2022
£
331,140
4
237,399 93,745 331,144
4,640
120,708
767		 8,681
73,756
-		 13,321
194,464
767
126,115 82,437 208,552
111,284
(594)
110,690
113,144		 11,308
594
11,902
10,856		 122,592
-
122,592
124,000
223,834 22,758 246,592