DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **FINANCIAL STATEMENTS** **YEAR ENDED 31 MARCH 2022** **Charity Number 1172697** DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** |**CONTENTS**|**PAGE**| |---|---| |Reference and administrative details of the Charity and its|1| |Advisors|| |Trustees’ Annual Report|2| |Independent Examiner’s report|8| |Statement of financial activities (including income and|9| |expenditure account)|| |Balance sheet|10| |Notes to the financial statements
|11| DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY AND ITS ADVISORS** **YEAR ENDED 31 MARCH 2022** **Charity Name** Aid Box Community **Charity Number** 1172697 **Registered office and** 174b Cheltenham Road, Bristol, BS6 5RE **operational address** |**Trustees**|**Our Current Trustees are:**||| |---|---|---|---| ||Richard Annandale|Chair|01.02.22| |||Trustee|22.10.20| ||Peter Kent|Trustee|13.10.18| ||Gillian Nineham|Trustee|13.10.18| ||Irene Zikusoka|Trustee|22.10.20| ||Naresh Rao|Treasurer|28.01.21| ||Clare McKeown|Trustee|16.06.22| ||Jonathan Elphinstone|Trustee|14.07.22| ||Others who acted as Trustees during the period of this report:|Others who acted as Trustees during the period of this report:|Others who acted as Trustees during the period of this report:| |---|---|---|---| ||Sarah Rice|Chair (resigned)|31.01.22| |||Trustee (resigned)|18.02.22| ||Karen Hillier|Trustee (resigned)|11.05.21| ||Holly Solo-Hawthorn Trustee (resigned)||15.10.21| |**Key Personnel**|Imogen McIntosh|Director and Founder|| |**Bankers**|Lloyds Bank||| ||317 Gloucester Rd||| ||Horfield||| ||Bristol||| ||BS7 8PG||| |**Independent**|Joanne Trowbridge|MAAT|| |**Examiner**|Bristol Community Accountants CIC The Park,||| ||Daventry Road, Bristol BS4 1DQ||| - 1 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **TRUSTEES’ ANNUAL REPORT** ## **YEAR ENDED 31 MARCH 2022** ## **Aid Box Community** The Trustees present the Report and Accounts for the year ended 31 March 2022. Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with the Charity’s governing document, the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019. ## **Legal Structure, Governance and Management** The organisation is a Charitable Incorporated Organisation (CIO) governed according to the rules of its CIO Foundation Constitution, registered on 24 April 2017, as amended on 30 May 2018, as further amended on 20 July 2018. ## **Organisational structure and wider networks** The Charity Trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. Aid Box Community is made up of the following team members: - Trustee Board (Voluntary) - Service User Advisory Group (Voluntary) - 140 Volunteers (Voluntary) - Hub Manager (24hrs/week) - Hub Assistant (25hrs/week) - Bookkeeper (16hrs/week Freelance) - Grants Fundraiser (15hrs/week Freelance) - Comms. and Local Fundraiser (24hrs/week) - Volunteer Coordinator & Connections Manager (24hrs/week) - Activity Groups Coordinator (20hrs/week) - Founder/Director (30hrs/week) Aid Box Community is an active member of the BRASP (Bristol Refugee and Asylum Seeker Partnership) Steering Group which was formed in 2020 to enable 16 organisations in Bristol which support Refugees and Asylum Seekers in some capacity to work together. - 2 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **TRUSTEES’ ANNUAL REPORT** ## **YEAR ENDED 31 MARCH 2022** Aid Box Community works very closely with other key Refugee support services in Bristol, including: - British Red Cross - Bristol Refugee Rights - Borderlands - Unseen - The Haven (NHS) - Refugee Women of Bristol - Bridges for Community - Bristol Hospitality Network - Bristol City Council Aid Box Community is proud to be an integral part of Bristol's active humanitarian community working alongside many community-led groups. Refugees and Asylum Seekers are referred to Aid Box Community by more than 45 organisations. ## **Trustee selection methods** Trustees are appointed by the existing trustees normally after open advertisement and interview. ## **Induction and training of trustees** This is undertaken by a combination of practical sessions and provision of key governance information. The Trustee Induction Pack includes the following exclusively for Trustees: - The current version of the Constitution - The CIO's latest Trustees’ Annual Report and Statement of Accounts - Code of Conduct Policy - Conflicts of Interest Policy - Data Protection Policy - Disclosure Check Policy - Staff handbook - Finance handbook - 3 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **TRUSTEES’ ANNUAL REPORT** ## **YEAR ENDED 31 MARCH 2022** In addition, Trustees have this year approved the following organisational policies: - Lone Working Policy - Safeguarding Adults Policy - Safeguarding Children Policy - Remuneration Policy - - Finance Manual and Staff Manuals (two substantial suites of policies) ## **The purposes of the Charity as set out in its governing document** The relief of poverty and financial hardship of Refugees and Asylum Seekers in the United Kingdom for the public benefit by providing free and essential living items. Promoting the integration of Refugees and Asylum Seekers through the signposting of partner services for practical help in housing, legal advice and medical support. ## **Public benefit** The Trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. ## **Summary of the main activities undertaken for the public benefit in compliance with this guidance** - Free Shop and Welcome Hub - Activities groups, trips and retreats - Connections Befriending service – 3 – 4 connections programmes/year - Welfare – signposting, 1-1 support - Crisis Fund – practical or financial support with crisis ## **Summary of the main achievements of the Charity during the year** The entire year presented extremely difficult challenges to all our services resulting from the Covid pandemic. These challenges were exacerbated by the support required by the many refugees arriving in Bristol from Afghanistan. However, due to sheer determination, hard work and huge support from the public and our community, the Aid Box Community team adapted to the ever-changing environment and demands. The team, with vital support from our volunteers, has continued to provide exceptional services that are having an enormous impact on the lives of many displaced people in Bristol including 190 people from Afghanistan and a further 250 people who are in temporary hotel accommodation across Bristol. - 4 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **TRUSTEES’ ANNUAL REPORT** ## **YEAR ENDED 31 MARCH 2022** Despite being forced to close our doors to the public due to Covid restrictions, we ensured continued access to basic essential items from our Free Shop by creating a Click and Delivery Service. Our Women's Group continued to run via Zoom, and we also connected people through our Connections programme online, thus helping those alone and isolated to stay in touch and feel supported. The support from the public, donors and volunteers has been astounding as always and we are ending the year in a strong position financially, with a very solid team, a flourishing community, and extremely positive feedback from our users about the impact our services are having on their lives. ## **1 April 2021 – 31 March 2022** - We welcomed 1682 adults and 503 children to Aid Box Community and provided them with clothes and other basic living essentials. - Our Click and Delivery Service and Free Shop were accessed 1400 times. - We made 850 deliveries to people's homes or hotels. - 200 people benefited from our groups, trips and retreats. - 79 people were connected for friendship through our Connections programme. - We provided 1188 bus passes for people to access our services, legal and other important appointments. - In a survey of our service users, 95% said that ABC has had a positive impact on their life, with improvements in mental ill-health, increased feelings of inclusion and confidence in speaking English and making friends. ## **Achievements against objectives set** At the start of the year, our assumptions around total numbers of refugees and asylum seekers that we would help was 1,704 but this included children. We can see from the figures above that we far exceeded this having almost met this target by supporting 1682 adults alone, with an additional 503 children supported. This was a result of our additional efforts to meet the needs of the increased number of refugees arriving as we have already explained. Fortunately given our tremendous fundraising success we were able to increase our staff capacity to deliver this need. ## **Performance of fundraising activities against objectives set** Our initial income projections when the budget was approved for 21/22 was £233,424. In fact, we raised £331,144 which we are immensely proud of especially given the difficulties in recruiting a Professional Fundraiser. Some details are outlined below: - 5 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **TRUSTEES’ ANNUAL REPORT** ## **YEAR ENDED 31 MARCH 2022** Fundraising events and campaigns: In response to the Afghan crisis, we launched a Crowdfunder to help us expand our services to support the 190 people dispersed to Bristol hotels, and raised £25,000 including £10,000 from a private funder. As we emerged from lockdown, we quickly organised the following events: - 8 runners raised £7,000 taking part in the Bristol 10K - Muddy Madness raised £7,800 - Our annual Refutrees Christmas trees fundraiser raised £30,000 ## **Contribution of volunteers** Volunteers are key to our existence as a charity. Without their considerable contribution we would be unable to operate. - 31 volunteers work weekly - 15 driver volunteers operated our Click and Delivery service and work on an ad hoc basis - 15 volunteers are also service users - 140 events volunteers run Refutrees, Muddy Madness and other smaller events - 65 Connections volunteers ## **Financial Review** Our bank balance on 31 March 2022 was £236,164, representing a £100,000 increase over the previous end of year’s balance following a highly successful year of fundraising and increased activity. The end of year balance included £48,000 held as reserves (see update below), and £22,758 represented restricted funds carried forward to 2022-23. Trustees are mindful that £236,164 is a significant amount to carry forward for an organisation with operating costs of around £300,000 per year. Given the success of our fundraising efforts this year we have been able to increase the scope of our work so the overall expenditure budget for 22/23 is £336,000, even though we project our income to be £278,000. If realised this should reduce our carry forward considerably by the end of 22/23 to approximately £178,000. This is still considerably higher than our target reserve but we consider this prudent given the economic uncertainty we are facing and the long term sustainability of the organisation. - 6 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **TRUSTEES’ ANNUAL REPORT** ## **YEAR ENDED 31 MARCH 2022** ## **Reserves** Aid Box Community has a new Reserves Policy which governs this important element of corporate governance and financial discipline. The policy is reviewed annually by Trustees. At the end of 2021.22, Aid Box Community held cash reserves of £48,000. We planned to increase the reserves at our March 2022 meeting, with the precise sum determined pending an in-depth review. This reserve fund is held in a separate account from the Charity’s main bank account which is used for working capital. Following a major financial review by the Treasurer and Finance team, the detailed costs and liabilities associated with a potential closure were carefully evaluated. As a result, the reserves held have been raised to £72,000 which the review found is sufficient to cover all our commitments for payroll, redundancy, suppliers and taxes due should we be faced with closure. This will ensure the least impact possible for our service users, staff, suppliers and stakeholders. The exercise will be repeated each year as per the Reserves Policy as an integral part of the annual budget setting process and any adjustments to the level of reserves held will be made as necessary. ## **Funds received as agent or funds held as Custodian Trustee** There are no assets, classes of assets or categories of assets held on behalf of other entities. ## **Independent Examiners** The Trustees confirm that to the best of their knowledge there is no information relevant to the independent examination of which the Examiners are unaware. The Trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of relevant examination information and that this information has been communicated to the Examiners. Joanne Trowbridge of Bristol Community Accountants CIC was appointed as the Charity’s Independent Examiner during the year. Joanne Trowbridge is a member of the Association of Accounting Technicians. 9/1/2023 The report was approved by the Trustees on …………………. and signed on their behalf by: …………………………………………… …............................................... Richard Annandale - Chair Naresh Rao – Treasurer - 7 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **INDEPENDENT EXAMINERS REPORT** ## **YEAR ENDED 31 MARCH 2022** I report on the accounts of the company for the year ended 31 March 2022 which are set out on pages 9-17. ## **Respective responsibilities of Trustees and Examiner** As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent Examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the Charity as required by Section 130 of the Act; or - the accounts do not accord with those records; or - the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached. Joanne Trowbridge MAAT …………………………………………….. 10/1/2023 Date …..................................... Bristol Community Accountants CIC The Park Daventry Road, Bristol BS4 1DQ - 8 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)** ## **YEAR ENDED 31 MARCH 2022** |**Note**
**Incoming and Endowments from:**
_Incoming resources from generated funds_
Donations and legacies
**3**
Investments
**4**
**Total**
**Expenditure On:**
Raising funds
**6**
Charitable activities
**7**
Other
**8**
**Total**
**Net income/(expenditure)**
Transfers between funds
**17**
**Net income/(expenditure) before other**
**gains and losses**
**Net movement in funds**
**Total funds brought forward**
**Total Funds Carried Forward**
**17**|**Unrestricted**
**Funds**
**£**
237,395
4|**Restricted**
**Funds**
**£**
93,745
-|**Total Funds**
**2022**
**£**
331,140
4|**Total Funds**
**2021**
**£**
237,822
-| |---|---|---|---|---| ||237,399|93,745|331,144|237,822| ||4,640
120,708
767|8,681
73,756
-|13,321
194,464
767|3,339
193,522
707| ||126,115|82,437|208,552|197,568| ||111,284
(594)|11,308
594|122,592
-|40,254
-| ||110,690|11,902|122,592|40,254| ||110,690
113,144|11,902
10,856|122,592
124,000|40,254
83,746| ||223,834|22,758|246,592|124,000| All of the activities of the charity are classed as continuing ## **The notes on pages 11 to 17 form part of these financial statements** As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet. See note 18 for full comparative for 2021 - 9 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **BALANCE SHEET** ## **YEAR ENDED 31 MARCH 2022** |**Note**
**Fixed Assets**
Tangible Fixed Assets
**16**
**Current assets**
Debtors
**14**
Cash at bank and in hand
_Total current assets_
Liabilities
Creditors: Amounts falling due
**15**
within one year
_Net current assets or liabilities_
**_Total net assets or liabilities_**
**The Funds of the Charity**
**18**
Restricted funds
Unrestricted funds|**2022**
**£**
-
20,687
237,023|**2021**
**£**
1,250
675
129,501| |---|---|---| ||257,710
(11,118)|130,176
(7,426)| ||246,592|122,750| ||246,592|124,000| ||22,758
223,834|10,856
113,144| ||246,592|124,000| ||**TRUE**|**TRUE**| ## 9/1/2023 These financial statements were approved by the trustees on ………………. and are signed on their behalf by: ………………………………. Richard Annandale - Chair **The notes on pages 11 to 17 form part of these financial statements** - 10 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** ## **1 Basis of Preparation** - a) These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective from 1 January 2019) - (Charities SORP(FRS 102)) and with the Charities Act 2011. ## b) Change in basis of preparation The charity trustees have chosen to prepare the finacial statements on the accruals basis. The trustees feel this results in the accounts providing more appropriate and relevant information about the financial performance of the charity. The prior year figures were prepared on a cash basis and have therefore been restated for comparison reason. - c) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. - d) The charity meets the definition of a public benefit entity as defined by FRS 102. ## **2 Accounting Policies** - a) Income from donations is included in income when these are receivable, except as follows: i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods. ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met. - b) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered. - c) Most expenditure is directly attributable to specific activities, and has been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity. - d) Rentals applicable to operating lease agreements where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight-line basis over the period of the lease. - e) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees. - f) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. - g) Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset. Depreciation is not charged in the year of purchase: Motor Vehicles - 25% reducing balance - h) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method. - i) The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund. Pension costs charged in the financial statements represent the contribution payable by the charitable company during the year. - 11 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** ## **Income and Endowments From:** |**3**|**Donations and Legacies**|**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**| |---|---|---|---|---|---| |||**Funds**|**Funds**|**2022**|**2021**| |||**£**|**£**|**£**|£| ||General Donations|118,490|3,455|121,945|96,647| ||Grants|68,500|63,290|131,790|125,208| ||Grants - Martin Smith Foundation|-|27,000|27,000|8,000| ||Fundraising Income|33,564|-|33,564|305| ||Gift Aid|12,158|-|12,158|4,652| ||Miscellaneous Income|3,206|-|3,206|-| ||CJRS Grant|1,477|-|1,477|3,010| |||237,395|93,745|331,140|237,822| ||_Donations and legacies - prior year_|_Unrestricted_|_Restricted_|_Total Funds_|| |||_Funds_|_Funds_|_2021_|| |||_£_|_£_|_£_|| ||_General Donations_|_96,647_|_-_|_96,647_|| ||_Grants_|_34,000_|_91,208_|_125,208_|| ||_Grants - Martin Smith Foundation_|_-_|_8,000_|_8,000_|| ||_Fundraising Income_|_305_|_-_|_305_|| ||_Gift Aid_|_4,652_|_-_|_4,652_|| ||_CJRS Grant_|_3,010_|_-_|_3,010_|| |||_138,614_|_99,208_|_237,822_|| |**4**|**Investments**|**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**| |||**Funds**|**Funds**|**2022**|**2021**| |||**£**|**£**|**£**|**£**| ||Bank interest receivable|4|-|4|-| |||4|-|4|-| _Investments prior year - all unrestricted_ ## **5 Government Grants** The charity receives government grants, defined as funding from HMRC, Bristol City Council and NHS Bristol and South Gloucestershire to fund charitable activities. The total value of such grants in the period ending 31 March 2022 was £47,877 (2021: £33,010). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 March 2022. - 12 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** ## **Expenditure on:** |**6**
**Raising Funds**
Fundraising staff costs
Freelance costs
Fundraising costs|**Unrestricted**
**Funds**
**£**
-
1,954
2,686|**Restricted**
**Funds**
**£**
3,717
4,964
-|**Total Funds**
**2022**
**£**
3,717
6,918
2,686|**Total Funds**
**2021**
**£**
3,339
-
-| |---|---|---|---|---| ||4,640|8,681|13,321|3,339| _Raising funds prior year - all restricted_ |**7**
**Charitable Activities**
Staff costs
Freelance costs
Travel
Training and supervision
Rent, rates and utilities
Refugee, Volunteer and Hub Expenses
Internet, phone and IT
Insurance
Stationery and Printing
Repairs and Equipment
Marketing and Subscriptions
Professional Fees
Bookkeeping and Payroll
Bank Charges
Vehicle costs
Miscellaneous
Recruitment costs
Depreciation
Disposal of fixed asset|**Unrestricted**
**Funds**
**£**
59,805
22,643
803
2,202
8,121
4,662
3,452
894
572
367
313
1,153
10,070
2,286
300
358
1,458
-
1,249|**Restricted**
**Funds**
**£**
32,017
4,600
6,038
922
14,231
15,708
240
-
-
-
-
-
-
-
-
-
-
-
-|**Total Funds**
**2022**
**£**
91,822
27,243
6,841
3,124
22,352
20,370
3,692
894
572
367
313
1,153
10,070
2,286
300
358
1,458
-
1,249|**Total Funds**
**2021**
**£**
79,467
22,657
5,761
4,294
18,395
36,989
4,460
1,184
275
1,401
2,016
-
14,602
-
1,047
349
-
625
-| |---|---|---|---|---| ||120,708|73,756|194,464|193,522| |**_Charitable Activities -prior year_**|_Unrestricted_|_Restricted_|_Total Funds_| |---|---|---|---| ||_Funds_|_Funds_|_2021_| ||_£_|_£_|_£_| |_Staff Costs_|_39,640_|_39,827_|_79,467_| |_Freelance_|_12,493_|_10,164_|_22,657_| |_Travel and Training_|_5,174_|_4,881_|_10,055_| |_Rent, Rates and Utilities_|_8,395_|_10,000_|_18,395_| |_Refugee, Volunteer and Hub Expenses_|_3,454_|_33,535_|_36,989_| |_Internet, Phone and IT_|_3,837_|_623_|_4,460_| |_Insurance_|_1,184_|_-_|_1,184_| |_Stationery and Printing_|_275_|_-_|_275_| |_Repairs and Equipment_|_802_|_599_|_1,401_| |_Marketing and Subscriptions_|_1,531_|_485_|_2,016_| |_Bookkeeping and Payroll_|_11,482_|_3,120_|_14,602_| - 13 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** |**_Charitable Activities -prior year cont'_**
_Vehicle costs_
_Miscellaneous_
_Depreciation_
**8**
**Other**
Independent Examination and accounts
preparation fee|_1,047_
_254_
_625_|_-_
_95_
_-_|_1,047_
_349_
_625_|**Total Funds**
**2021**
**£**
707| |---|---|---|---|---| ||_90,193_|_103,329_|_193,522_|| ||**Unrestricted**
**Funds**
**£**
767|**Restricted**
**Funds**
**£**
-|**Total Funds**
**2022**
**£**
767|| ||767|-|767|707| _Other prior year - all unrestricted_ ## **9 Net incoming resources for the year This is stated after charging:** |**This is stated after charging:**||| |---|---|---| |Depreciation
Independent Examiner's fee
**10 Staff Costs and numbers**
The aggregate payroll costs were:
Wages and Salaries
Social Security Costs
Pension Costs|**2022**
**£**
-
499|**2021**
**£**
625
479| ||**2022**
**£**
90,597
3,142
1,800|**2021**
**£**
74,508
3,158
1,801| ||95,539|79,467| No employee received emoluments of more than £60,000 (2021: £Nil) The average monthly head count was 4 staff (2021: 4) The key management personnel of the charity comprise the board of trustees & the Chief Executive Officer, and the director, Founder. The total employee benefits of 2 (2021: 1) key management personnel, during the year, total £47,060 (2021: £39,415). During the year the charity agreed a termination package with one of its employees. On termination of the employment, statutory redundancy of £1,632 was paid as part of the agreed termination terms. ## **11 Related Party Transactions** The charity trustees were not paid or received any other benefits from employment with the charity in the year (2021: £nil) neither were they reimbursed expenses during the year (2021: £nil). No charity trustee received payment for professional or other services supplied to the charity (2021: £nil). Sarah Rice was a trustee of Aid Box Community until resigning in February 2022 and was also a director of Aid Box Trading Ltd. Robin Adlem was a director of Aid Box Trading Ltd until resigning in July 2021 and was an employee of Aid Box Community until September 2021. - 14 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** ## **Related Party Transactions cont'** Aid Box Trading Ltd (Company number 12319337) is the wholly owned subsidiary of Aid Box Community. During the year Aid Box Trading Ltd gifted profits from their trading activities to Aid Box Community of £34,310 (2021: £30,000). During the year, Aid Box Community made loans to Aid Box Trading Ltd totalling £12,000. As at 31 March 2022 Aid Box Trading Ltd owed Aid Box Community £975 (2021: £1,732). Other than disclosed above, there were no other related party transactions during the year. ## **12 Corporation Taxation** The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. **13** The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO. |**14 Debtors**
Trade Debtors
Other debtors
**15 Creditors: amounts falling due within one year**
Trade creditors
Social Security and Taxes
Accruals and deferred Income|**2022**
**£**
19,287
1,400|**2021**
**£**
-
675| |---|---|---| ||20,687|675| ||**2022**
**£**
5,323
5,028
767|**2021**
**£**
4,421
2,298
707| ||11,118|7,426| ## **16 Tangible Fixed Assets** |Cost
At 1 April 2020
Disposal in year
At 31 March 2022
Depreciation
At 1 April 2021
Disposal in year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021|**Motor**
**Vehicle**
**£**
2,500
(2,500)
-
1,250
(1,250)
-
-
1,250|**Total**
**£**
2,500
(2,500)| |---|---|---| |||-| |||1,250
(1,250)| |||-| |||-| |||1,250| - 15 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** ## **17 Analysis of Charitable Funds** |**At**
**01-Apr**
**2021**
**£**
**Unrestricted funds**
General Fund
111,894
**Designated funds**
Vehicle Depreciation
1,250
**Total unrestricted funds**
113,144
**Restricted funds**
Martin Smith Foundation - Vol Coordinator
-
Martin Smith Foundation - Fundraiser
-
Martin Smith Foundation - Rent
4,000
Quartet Community Foundation
4,964
Activities Project
-
Bristol City Council
-
Prism the Gift - Choose Love
-
General Donations
-
Swan Mountain Womens Group
1,435
Charity Aid Foundation
457
**Total restricted funds**
10,856
**Total funds**
124,000|**At**
**01-Apr**
**2021**
**£**
111,894
1,250|**Incoming**
**resources**
**£**
237,399
-|**Outgoing**
**resources**
**£**
(125,803)
(312)|**Transfers**
**£**
(594)
-|**At**
**31-Mar**
**2022**
**£**
222,896
938| |---|---|---|---|---|---| ||113,144|237,399|(126,115)|(594)|223,834| |||4,000
15,000
8,000
10,000
26,290
25,000
2,000
3,455
-
-|(4,000)
(8,579)
(12,000)
(13,429)
(11,794)
(25,106)
(2,000)
(3,564)
(1,495)
(470)|-
-
-
-
306
106
-
109
60
13|-
6,421
-
1,535
14,802
-
-
-
-
-| ||10,856|93,745|(82,437)|594|22,758| ||||||| ||124,000|331,144|(208,552)|-|246,592| ## **Purpose of restricted funds** Martin Smith Foundation - Volunteer Coordinator and fundraiser positions and rent costs Quartet Community Foundation - Salary costs and film production Activities Project: NHS Bristol £19,000 - ABC services Jan 2022 - Jan 2023 - host weekly men sport group Mar 22 onwards, befriending group Bristol City Council £2,400 - Sewing club for Womens group Westport £4,878 - support for groups Bristol City Council - Running costs of hub and salaries for 6 months Prism the Gift - Choose Love - Afghan Project - Hub manager salary and purchase of clothing and underwear. General Donations - Essential aid for the shop Swan Mountain WG - Womens Group Charity Aid Foundation - Resiliance Fund to continue your organisation’s core work or Covid-19 emergency response activities - 16 - DocuSign Envelope ID: EDBE8421-6145-44E5-A88B-374466753386 ## **AID BOX COMMUNITY** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2022** ## **18 Analysis of net assets between funds** |**General**
**Fund**
**£**
Tangible Fixed Assets
-
Cash at Bank and in Hand
234,952
Other Net Current Assets/(Liabilities)
(11,118)
**Total**
223,834
**19** Analysis of prior year funds, as required by paragraph 4.2. of the SORP
**Prior Year**
**Unrestricted**
**Funds**
**2021**
**£**
**Income and Endowments From:**
Donations and legacies
**TRUE**
138,614
Investments
**TRUE**
-
**Total**
138,614
**Expenditure On:**
Raising funds
**TRUE**
-
Charitable activities
**TRUE**
90,193
Other
707
Total
90,900
**Net income/(expenditure)**
47,714
Transfers between funds
11,125
Net movement in funds
58,839
**Total funds brought forward**
54,305
**TRUE**
**Total Funds Carried Forward**
113,144|**General**
**Fund**
**£**
-
234,952
(11,118)|**Designated**
**Funds**
**£**
-
-
-|**Restricted**
**Funds**
**£**
-
2,071
20,687|**Total**
**£**
-
237,023
9,569| |---|---|---|---|---| ||223,834|-|22,758|246,592| |||**Prior Year**
**Restricted**
**Funds**
**2021**
**£**
99,208
-|**Prior Year**
**Total**
**Funds**
**2021**
**£**
237,822
-|| ||138,614|99,208|237,822|| ||-
90,193
707|3,339
103,329
-|3,339
193,522
707|| ||90,900|106,668|197,568|| ||47,714
11,125
58,839
54,305|(7,460)
(11,125)
(18,585)
29,441|40,254
-
40,254
83,746|| ||113,144|10,856|124,000|| - 17 -