AID BOX COMMUNITY FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Charity Number 1172697
AID BOX COMMUNITY
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
| CONTENTS | PAGE |
|---|---|
| Reference and administrative details of the charity and its | |
| advisors | 1 |
| Trustees annual report | 2 to 7 |
| Independent Examiners report | 8 |
| Statement of financial activities (including income and | |
| expenditure account) | 9 |
| Balance sheet | 10 |
| Notes to the financial statements | 11 to 17 |
AID BOX COMMUNITY
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY AND ITS ADVISORS
YEAR ENDED 31 MARCH 2021
| Charity Name | AID Box Community | ||
|---|---|---|---|
| Charity number | 1172697 | ||
| Registered office and | 174 Cheltenham Road, | Bristol, BS6 5RE | |
| operational address | |||
| Trustees | Trustees who served during the year and up to the date of this | ||
| report were as follows: | |||
| Sarah Rice | Chair | 05.07.17 | |
| Karen Hillier | 13.18.18 | ||
| Peter Kent | 13.10.18 | ||
| Gillian Nineham | 13.10.18 | ||
| Kevin Stone | Treasurer | 17.01.19 – 05.06.20 | |
| Holly Solo-Hawthorn | Chair | 17.07.19 | |
| Secretary | 01.07.20 onwards | ||
| Richard Annandale | 28.01.21 | ||
| Irene Elizabeth | 22.10.20 | ||
| Naresh Rao | Treasurer | 28.01.21 | |
| Key Personnel | Robin Adlem | CEO | |
| Imogen Macintosh | Founder | ||
| Bankers | Lloyds Bank | ||
| 5-7 Waverley Place | |||
| Bristol | |||
| BS6 6ES | |||
| Independent | Joanne Trowbridge MAAT | ||
| Examiners | Bristol Community Accountants CIC | ||
| The Park, Daventry Road, Bristol, BS4 1DQ |
- 1 -
AID BOX COMMUNITY
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
AID Box Community
The Trustees present the Report and Accounts for the year ended 31[st] March 2021.
Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019.
Legal Structure, Governance and Management
The organisation is a Charitable Incorporated Organisation (the CIO) governed according to the rules of its CIO Foundation Constitution, registered on 24 April 2017 as amended on 30 May 2018 as amended on 20 July 2018.
Organisational structure and wider networks
The charity trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO.
Aid Box Community is made up of the following team members:
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Trustee Board (Voluntary)
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Service User Advisory Group (Voluntary)
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Volunteers (Voluntary)
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Aid Coordinator (Freelance)
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Bookkeeper (Freelance)
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Grants Fundraiser (Freelance)
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Local Fundraiser (Part Time)
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Volunteer Coordinator (Part Time)
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Project coordinator (Freelance)
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Founder/Director of Operations
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CEO
We are an active member of the Bristol Refugee Forum and regular work alongside and collaborate with:
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British Red Cross
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Bristol Refugee Rights
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Borderlands
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Unseen
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The Haven (NHS)
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Refugee Women of Bristol
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Bridges for Community
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Bristol Hospitality Network
-
Bristol City Council
We are proud to be an integral part of Bristol's active humanitarian community and also work alongside many community led groups.
- 2 -
AID BOX COMMUNITY
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
Policies and procedures adopted for the induction and training of trustees
Trustee Induction Pack, containing copies of the following policies exclusively for Trustees:
-
A copy of the current version of this Constitution; and
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A copy of the CIO's latest trustees Annual Report and statement of accounts
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Code of Conduct
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Conflicts of Interest
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Data Protection
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Disclosure Check policy
In addition, Trustees have approved the following organisational policies:
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Policy 1: Code of Conduct
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Policy 2: Aid Distribution and Fair Usage
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Policy 3: Confidentiality
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Policy 4: Lone Working Policy
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Policy 5: Approach to Hate Crime & Safeguarding
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Policy 7: Child Protection Policy
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Policy 8: Manual Handling Policy
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Policy 9: Health and Safety Policy
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Policy 10: Bullying and Harassment
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Policy 11: Equal Opportunity
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Policy 12: Insurance Policy
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Policy 13 Privacy Policy
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Policy 14: Expenses Policy
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Policy 15: Volunteering and cultural diversity
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Policy 16: Volunteering and Disability
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Policy 17: Complaints Policy
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Policy 18: Donations Policy
The purposes of the charity as set out in its governing document
The relief of Poverty and financial hardship of Refugees and Asylum Seekers in the United Kingdom for the public benefit by providing free and essential Living Items. Promoting the integration of Refugees and Asylum Seekers through the signposting of partner services for practical help in Housing, Legal Advice and Medical Help.
Public Benefit
The trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regards to the Charity Commission’s general guidance on public benefit.
Summary of the main activities undertaken for the public benefit in relation to these objects
Aid Box Community remains at the forefront of a practical response to the needs of asylum seekers and refugees who are living in Bristol.
We continue to accept donations of aid from the general public which is sorted and distributed to service users via our free shop.
- 3 -
AID BOX COMMUNITY
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
We have distributed thousands of essential items: toiletries, cleaning products, basic food staples, clothes and footwear, bedding, kitchenware, other household items and small items of furniture to vulnerable and in need refugees and asylum seekers.
We purchase some essential living items for service users if they are unavailable from our free shop. We have qualified PAT Testers within the charity and thus are able to check and pass on donated household electrical goods such as kettles, irons, hairdryers, lamps, and microwaves to our service users. Small electrical items are purchased for service users occasionally when necessary e.g. vacuum cleaners.
The Free shop has space for friends to meet, have a coffee, and relax whilst their children play. Our welcome hub is a safe space where volunteers and service users spend time with each other, socialising as a group of friends would. It enables our service users and volunteers to relax and be around people, chat, have a hot drink and make new friends.
Our team of volunteers work in both the free shop and the welcome hub and can refer a service user to any of our partner organisations, who work with Refugees and Asylum seekers in Bristol, should the service user require additional or specialised support.
We continue to run our hugely successful Women’s group, which has seen its numbers grow significantly this year. The group is open to all refugee and asylum-seeking women, to meet, socialise and join a variety of activities, thus relieving isolation and loneliness.
Aid Box Community reimburses travel costs for service users, some of whom are completely destitute and others who live on £5 a day, enabling service users to attend the free shop and welcome hub, thereby reducing isolation and loneliness.
We also run Aid Box Connections, an online and over the phone befriending service that connects our volunteers with service users for weekly catch ups.
We use social media and school / business presentations to raise awareness of the plight of refugees and asylum seekers and have begun to explore the possibilities of employing a dedicated communications coordinator.
To ensure that we are protecting all our stakeholders during lockdown measures, we are running a click and delivery service for our Aid distribution.
Summary of the main achievements of the charity during the year
We now have a team consisting of: CEO Founder/Director of Operations Volunteer Coordinator
Aid Coordinator Bookkeeper Grant’s Fundraiser Project Coordinator (part-time)
- 4 -
AID BOX COMMUNITY
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
This year we have focused on maintaining a service in incredibly difficult circumstances, by acting quickly and responding to local needs we are proud to have delivered the following services:
Aid Box Emergency Aid - Focused on the rapid distribution of food and essential living items for those shielding or in isolation.
We enlisted volunteer drivers from a wide spectrum of the community and obtained key worker status from Bristol Council.
From April until October, we made 1360 deliveries to 255 households. 51 of the recipients were existing Aid box Community registered service users and the remaining 204 were new to our organisation.
As with all our initiatives, the essential aid project had volunteer power at its heart, and this was no different, with 24 volunteer delivery drivers, 6 volunteer aid sorters and 2 volunteer admin coordinators giving us approximately 3000 hours of their time.
The initial idea for this project was borne from a collective discussion with all of our partner organisations in Bristol, who also support refugees and asylum seekers, where it was agreed that Aid Box Community were best placed to distribute aid. During this period, we received 204 referrals from 20 organisations working across the city, more than half referred by Bristol Refugee Rights, Red Cross, Borderlands and Unseen.
As a result of our interaction with service users during the pandemic, and in addition to aid distribution, we set up the AidBox Connections programme.
Connections is designed to match a volunteer with an asylum seeker or refugee who would benefit from a friendly voice at the end of the phone on a regular basis.
By the end of June 2020, the Connections programme had connected 25 volunteers with 35 service users. When matched, volunteers undertake a 12-week connection program with their service user. During this time, the volunteer receives support, supervision, and training. After this period, it is hoped that the matched pair will go on to form long lasting friendship independent of our ongoing support.
Having assessed the project during July, a new group of volunteers underwent training and were connected to 20 new service users, with the new 12-week cycle being completed at the end of December and a further new cycle beginning in April 2021.
During this time, we were able to produce relevant service information in a multitude of languages, which has been invaluable to our service users.
To date, we have been able to recruit and train 40 volunteers who have been successfully paired with 55 service users. The connections programme has become an important, integral part of our service and as we start the new year, we are preparing to commence a new round of Connections in February. Considering the findings from the two rounds successfully completed, the aim of the project remains the same, for the pairs to successfully complete the project and remain in contact as friends independently of ABC.
- 5 -
AID BOX COMMUNITY
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
To ensure we are complying with the most up to date Covid health and safety advice, ABC has developed a covid safe mechanism of collecting and delivering essential aid to our service users. To date we have made 531 deliveries of essential aid averaging around 25 items each time.
Achievements against objectives set
Our Main objective for this year was to ensure we could operate safely whilst reaching as many of our service users as possible. As a team we decided to place our long-term strategy on hold for this period whilst we focused on the difficult challenges ahead. We are pleased to say that we surpassed our expectations, both in terms of fundraising and of expected numbers of people we reached and were able to support.
Performance of fundraising activities against objectives set
In 2020/2021 we raised £237,749 against a forecast of £206,180.
Our fundraising efforts revolved around 5 pillars:
Events Corporate donations Individual donations: One off Individual donations: Regular Ad-Hoc and Misc. Income
Contribution of volunteers
Volunteers are key to our existence as a charity. Without their considerable contribution we would not be able to run.
Our volunteer coordinator has successfully recruited 48 new volunteers for this period and continues to ensure that volunteering is at the heart of what we do.
Financial Review
We have in place a reserve fund that equates to the charity’s current expenditure of three months. This reserve fund is separate from the charities bank account which is used for working capital. This year we intend to incrementally increase this figure with a view to reaching 5 months reserve by the end of the year.
Our balance on the 31st of March 2021 was £124,000 of which £35K was held as reserves and £10,856 was restricted.
Aid Box Community holds £35K in reserves for running costs to honour our commitments for redundancy, payroll, suppliers, and taxes for a 3-month period.
- 6 -
AID BOX COMMUNITY
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
Principal risks facing the charity
As with all charities, the principal risk that Aid Box Community faces is funding. Whilst we saw an increase in our overall fundraising this year, we are aware that Covid19 poses a very real threat to our ability to run events and apply for longer term unrestricted grants.
To mitigate against these risks, we have taken the following action:
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Review and reset budget forecasts
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Adapted our service delivery model
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Engaged with partner organisations in a much more genuine and efficient manner
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Reviewed our organisational structure to maximise output and minimise costs
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Created a more robust finance policy and finance sub-committee.
Funds received as agent or funds held as custodian trustee
There are no assets, classes of assets or categories of assets held on behalf of other entities.
Independent examiners
The trustees confirm that to the best of their knowledge there is no information relevant to the independent examination of which the examiners are unaware. The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant examination information and that this information has been communicated to the examiners.
Joanne Trowbridge of Bristol Community Accountants CIC was appointed as the charity’s independent examiner during the year. Joanne Trowbridge is a member of the Association of Accounting Technicians.
The report was approved by the trustees on …………………. and signed on its behalf by:
……………………………………………
Sarah Rice - Chair
- 7 -
AID BOX COMMUNITY
INDEPENDENT EXAMINERS REPORT
YEAR ENDED 31 MARCH 2021
I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 9 to 17.
Respective responsibilities of trustees and examiner
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Joanne Trowbridge MAAT
…………………………… Bristol Community Accountants CIC The Park Daventry Road Knowle Bristol BS4 1DQ
………………..2021
- 8 -
AID BOX COMMUNITY
STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)
YEAR ENDED 31 MARCH 2021
| Note Incoming and Endowments from: Incoming resources from generated funds Donations and legacies 3 Investments 4 Total Expenditure On: Raising funds 5 Charitable activities 6 Other 7 Total Net income/(expenditure) Transfers between funds 16 Net income/(expenditure) before other gains and losses Net movement in funds Total funds brought forward Total Funds Carried Forward 16 |
Unrestricted Funds £ 138,614 - |
Restricted Funds £ 99,208 - |
Total Funds 2021 £ 237,822 - |
Total Funds 2020 £ 145,953 12 |
|---|---|---|---|---|
| 138,614 | 99,208 | 237,822 | 145,965 | |
| - 90,193 707 |
3,339 103,329 - |
3,339 193,522 707 |
2,767 122,445 515 |
|
| 90,900 | 106,668 | 197,568 | 125,727 | |
| 47,714 11,125 |
(7,460) (11,125) |
40,254 - |
20,238 - |
|
| 58,839 | (18,585) | 40,254 | 20,238 | |
| 58,839 54,305 |
(18,585) 29,441 |
40,254 83,746 |
20,238 63,508 |
|
| 113,144 | 10,856 | 124,000 | 83,746 |
All of the activities of the charity are classed as continuing
The notes on pages 11 to 17 form part of these financial statements
As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
See note 18 for full comparative for 2020
- 9 -
AID BOX COMMUNITY
BALANCE SHEET
YEAR ENDED 31 MARCH 2021
| Note Fixed Assets Tangible Fixed Assets 15 Current assets Debtors 13 Cash at bank and in hand Total current assets Liabilities Creditors: Amounts falling due 14 within one year Net current assets or liabilities Total net assets or liabilities The Funds of the Charity 17 Restricted funds Unrestricted funds |
2021 £ 1,250 675 129,501 |
2020 £ 1,875 2,773 81,209 |
|---|---|---|
| 130,176 (7,426) |
83,982 (2,111) |
|
| 122,750 | 81,871 | |
| 124,000 | 83,746 | |
| 10,856 113,144 |
29,441 54,305 |
|
| 124,000 | 83,746 | |
| TRUE | TRUE |
These financial statements were approved by the trustees on ………………. and are signed on their behalf by:
……………………………….
Sarah Rice - Chair
The notes on pages 11 to 17 form part of these financial statements
- 10 -
NOTES TO THE FINANCIAL STATEMENTS
AID BOX COMMUNITY
YEAR ENDED 31 MARCH 2021
1 Basis of Preparation
- a) These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019 and with the Charities Act 2011.
- b) Change in basis of preparation
The charity trustees have chosen to prepare the finacial statements on the accruals basis. The trustees feel this results in the accounts providing more appropriate and relevant information about the financial performance of the charity. The prior year figures were prepared on a cash basis and have therefore been restated for comparison reason.
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c) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
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d) The charity meets the definition of a public benefit entity as defined by FRS 102.
2 Accounting Policies
a) Income from donations is included in income when these are receivable, except as follows:
i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.
ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.
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b) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.
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c) Most expenditure is directly attributable to specific activities, and has been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.
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d) Rentals applicable to operating lease agreements where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight-line basis over the period of the lease.
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e) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
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f) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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g) Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset. Depreciation is not charged in the year of purchase: Motor Vehicles - 25% reducing balance
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h) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.
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i) The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund. Pension costs charged in the financial statements represent the contribution payable by the charitable company during the year.
-
11 -
AID BOX COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Income and Endowments From:
| 3 | Donations and Legacies | Unrestricted | Restricted | Total Funds | Total Funds |
|---|---|---|---|---|---|
| Funds | Funds | 2021 | 2020 | ||
| £ | £ | £ | £ | ||
| General Donations | 96,647 | - | 96,647 | 38,006 | |
| Grants | 34,000 | 91,208 | 125,208 | 16,388 | |
| Grants - Martin Smith Foundation | - | 8,000 | 8,000 | 14,000 | |
| Fundraising Income | 305 | - | 305 | 73,461 | |
| Gift Aid | 4,652 | - | 4,652 | 2,593 | |
| Miscellaneous Income | - | - | - | 1,505 | |
| CJRS Grant | 3,010 | - | 3,010 | - | |
| 138,614 | 99,208 | 234,812 | 145,953 | ||
| Donations and legacies - prior year | Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2020 | |||
| £ | £ | £ | |||
| General Donations | 38,006 | - | 38,006 | ||
| Grants | 208 | 16,180 | 16,388 | ||
| Grants - Martin Smith Foundation | - | 14,000 | 14,000 | ||
| Fundraising Income | 73,461 | - | 73,461 | ||
| Gift Aid | 2,593 | - | 2,593 | ||
| Miscellaneous Income | 1,505 | - | 1,505 | ||
| 115,773 | 30,180 | 145,953 | |||
| 4 | Investments | Unrestricted | Restricted | Total Funds | Total Funds |
| Funds | Funds | 2021 | 2020 | ||
| £ | £ | £ | £ | ||
| Bank interest receivable | - | - | - | 12 | |
| - | - | - | 12 |
Investments prior year - all unrestricted
- 12 -
NOTES TO THE FINANCIAL STATEMENTS
AID BOX COMMUNITY
YEAR ENDED 31 MARCH 2021
Expenditure on:
| 5 Raising Funds Fundraising Staff Costs Raising funds prior year - all restricted 6 Charitable Activities Staff Costs Freelance costs Travel Training and supervision Rent, Rates and Utilities Refugee, Volunteer and Hub Expenses Internet, Phone and IT Insurance Stationery and Printing Repairs and Equipment Marketing and Subscriptions Professional Fees Bookkeeping and Payroll Bank Charges Vehicle costs Miscellaneous Depreciation Charitable Activities -prior year Staff Costs Travel and Training Rent, Rates and Utilities Refugee, Volunteer and Hub Expenses Internet, Phone and IT Insurance Stationery and Printing Repairs and Equipment Marketing and Subscriptions Professional Fees Bookkeeping and Payroll Bank Charges Vehicle costs Miscellaneous Depreciation |
Unrestricted Funds £ - |
Restricted Funds £ 3,339 |
Total Funds 2021 £ 3,339 |
Total Funds 2020 £ 2,767 |
|---|---|---|---|---|
| - | 3,339 | 3,339 | 2,767 | |
| Unrestricted Funds £ 39,640 12,493 880 4,294 8,395 3,454 3,837 1,184 275 802 1,531 - 11,482 - 1,047 254 625 |
Restricted Funds £ 39,827 10,164 4,881 - 10,000 33,535 623 - - 599 485 - 3,120 - - 95 - |
Total Funds 2021 £ 79,467 22,657 5,761 4,294 18,395 36,989 4,460 1,184 275 1,401 2,016 - 14,602 - 1,047 349 625 |
Total Funds 2020 £ 69,430 - 5,350 75 19,473 5,927 2,433 527 1,825 4,740 3,087 3,722 4,205 60 870 96 625 |
|
| 90,193 | 103,329 | 193,522 | 122,445 | |
| Unrestricted Funds £ 66,956 5,425 15,473 4,048 2,433 527 1,738 4,740 3,019 3,722 4,205 60 870 96 625 |
Restricted Funds £ 2,474 - 4,000 1,879 - - 87 - 68 - - - - - - |
Total Funds 2020 £ 69,430 5,425 19,473 5,927 2,433 527 1,825 4,740 3,087 3,722 4,205 60 870 96 625 |
||
| 113,937 | 8,508 | 122,445 |
- 13 -
AID BOX COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
| 7 Other Independent Examination and accounts preparation fee Other prior year - all unrestricted 8 Net incoming resources for the year This is stated after charging: Independent Examiner's fee 9 Staff Costs and numbers The aggregate payroll costs were: Wages and Salaries Social Security Costs Pension Costs |
Unrestricted Funds £ 707 |
Restricted Funds £ - |
Total Funds 2021 £ 707 |
Total Funds 2020 £ 515 |
|---|---|---|---|---|
| 707 | - | 707 | 515 | |
| 2021 £ 479 |
2020 £ 443 |
|||
| 2021 £ 74,508 3,158 1,801 |
2020 £ 66,540 1,656 1,234 |
|||
| 79,467 | 69,430 |
No employee received emoluments of more than £60,000 (2020: £Nil)
The average monthly head count was 4 staff (2020: 4)
The key management personnel of the charity comprise the board of trustees & the Chief Executive Officer. The total employee benefits of key management personnel, during the year, total £39,415 (2020: £31,649).
10 Related Party Transactions
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).
During the year, Aid Box Trading Ltd, gifted profits from their trading activities to Aid Box Community.
In November 2020, Aid Box Community loaned Aid Box Trading £3,000 which was repaid in full to Aid Box Community in December 2020.
Trustees of Aid Box Community who are also directors of Aid Box Trading Ltd are Sarah Rice and Holly Solo-Hawthorn.
Robin Adlem is an employee of Aid Box Community and a director of Aid Box Trading Ltd.
There were no other related party transactions during the year.
- 14 -
AID BOX COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
11 Corporation Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
- 12 The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
| 13 Debtors Other debtors 14 Creditors: amounts falling due within one year Trade creditors Social Security and Taxes Accruals and deferred Income 15 Tangible Fixed Assets Cost At 1 April 2020 At 31 March 2021 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 |
Motor Vehicle £ 2,500 |
2021 £ 675 |
2020 £ 2,773 |
|---|---|---|---|
| 675 | 2,773 | ||
| 2021 £ 4,421 2,298 707 |
2020 £ 112 1,484 515 |
||
| 7,426 | 2,111 | ||
| Total £ 2,500 |
|||
| 2,500 | 2,500 | ||
| 625 625 |
625 625 |
||
| 1,250 | 1,250 | ||
| 1,250 | 1,250 | ||
| 1,875 | 1,875 |
- 15 -
AID BOX COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
16 Analysis of Charitable Funds
| At 01-Apr 2020 £ Unrestricted funds General Fund 52,430 Designated funds Vehicle Depreciation 1,875 Total unrestricted funds 54,305 Restricted funds Martin Smith Foundation - Vol Coordinator 5,500 Martin Smith Foundation - Fundraiser 2,573 Martin Smith Foundation - Rent 4,000 New Building 3,222 Quartet Community Foundation 208 Covid 19 Action Plan 5,688 Nisbets 8,250 National Lottery - SU Support - Swan Mountain Womens Group - Charity Aid Foundation - Total restricted funds 29,441 Total funds 83,746 |
At 01-Apr 2020 £ 52,430 1,875 |
Incoming resources £ 138,614 - |
Outgoing resources £ (90,275) (625) |
Transfers £ 11,125 - |
At 31-Mar 2021 £ 111,894 1,250 |
|---|---|---|---|---|---|
| 54,305 | 138,614 | (90,900) | 11,125 | 113,144 | |
| - - 8,000 - 10,000 13,694 - 30,000 7,375 4,000 26,140 |
(5,500) (2,573) (8,000) (3,222) (5,244) (19,382) - (30,000) (4,500) (2,565) (25,683) |
- - - - - - (8,250) - (2,875) - - |
- - 4,000 - 4,964 - - - - 1,435 457 |
||
| 29,441 | 99,209 | (106,669) | (11,125) | 10,856 | |
| 83,746 | 237,823 | (197,569) | - | 124,000 |
Transfer of funds - Income in the previous year from Nisbets was incorrectly identified as a restricted fund and has been transferred in the current year to the unrestricted funds.
Purpose of restricted funds
Martin Smith Foundation - Volunteer Coordinator and fundraiser positions and rent costs
New Building - Support of new building Quartet Community Foundation - Tool library & Coronavirus Recovery & Stabilisation Programme Covid 19 Action Plan - Donations
Nisbets - General Hub expenses National Lottery SU Support - fundraising campaign for individual family support costs Swan Mountain WG - Womens Group
Charity Aid Foundation - Resiliance Fund to continue your organisation’s core work or Covid-19 emergency response activities
- 16 -
AID BOX COMMUNITY
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
17 Analysis of net assets between funds
| General Fund £ Tangible Fixed Assets - Cash at Bank and in Hand 119,320 Other Net Current Assets/(Liabilities) (7,426) Total 111,894 18 Analysis of prior year funds, as required by paragraph 4.2. of the SORP Prior Year Unrestricted Funds 2020 £ Income and Endowments From: Donations and legacies TRUE 115,773 Investments TRUE 12 Total 115,785 Expenditure On: Raising funds TRUE - Charitable activities TRUE 113,937 Other 515 Total 114,452 Net income/(expenditure) 1,333 Transfers between funds - Net movement in funds 1,333 Total funds brought forward 52,972 TRUE Total Funds Carried Forward 54,305 |
General Fund £ - 119,320 (7,426) |
Designated Funds £ 1,250 - - |
Restricted Funds £ - 10,181 675 |
Total £ 1,250 129,501 (6,751) |
|---|---|---|---|---|
| 111,894 | 1,250 | 10,856 | 124,000 | |
| Prior Year Restricted Funds 2020 £ 30,180 - |
Prior Year Total Funds 2020 £ 145,953 12 |
|||
| 115,785 | 30,180 | 145,965 | ||
| - 113,937 515 |
2,767 8,508 - |
2,767 122,445 515 |
||
| 114,452 | 11,275 | 125,727 | ||
| 1,333 - 1,333 52,972 |
18,905 - 18,905 10,536 |
20,238 - 20,238 63,508 |
||
| 54,305 | 29,441 | 83,746 |
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