CITY OF SANCTUARY SHEFFIELD
REGISTERED CHARITY NUMBER 1172694
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
TINGLE ASHMORE LTD
CHARTERED ACCOUNTANTS
SHEFFIELD

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
INDEX
Page
Legal and administrative information
Trustees, annual report
Independent examiner's report
statement of financial activities and income and expenditure account
10
Balance sheet
Notes to the financial statements
12-19

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 ST MARCH 2025
LEGAL AND ADMINISTRATIVE INFORMATION
Name and principal address
City of Sanctuary Sheffield
37-39 Chapel Walk, Sheffield. S12PD
Charity number
1172694
Trustees
Firas Jabir
John Tomlinson
Thomas Davies
Andrea Antoniou
Hasnain Khan
Sallyann Turner
Sophie Parker
Kevin Kennedy Ryan - appointed 15th May 2024
Hannah Dougherly- appointed 18th Nov 2024
Ania Wilczynska - appointed 18th Nov 2024
Helen Jackson - appointed 18th Nov 2024
Key members of staff
Thomas Martin - Director
Bankers
The Unity Trust Bank PIC
Four Brindley Place, Birmingham, B12HB
Accountants and independent examiners
Tingle Ashmore Lld
Chartered Accountants
Enterprise House, Broadfield Court, Sheffield, S8 OXF
Page 1

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 ST MARCH 2025
TRUSTEES, ANNUAL REPORT
The trustees of the charity present their annual report and the unaudiled financial statements for the year
31st March 2025.
Structure, Governance and Management
City of Sanctuary Sheffield Is a Charitable Incorporated Organisation, registered charity number 1172694
which was registered with the Charity Commission on 24 April 2017. Previously the organisation was an
unincorporated association governed by a constitulion adopted on 24 August 2011 and registered as a
Gharity In March 2012. On 30 April 2017 the assets and liabilities were transferred to the Charitable
Incorporated Organisation of the same name, by the same trustee group. The governing document was
amended on 19 June 2019.
The officers and other trustees, who manage the affair of the organisation, are appointed at ordinary
meetings of the trustees, which are held al least 6 times a year. Trustees are subject to reappointment every
three years.
Key changes within the organisation
This year we moved out of our offices, completely renovated our premises, and moved back into the space.
The renovation was a unique process that involved direct feedback from the community and was part ol our
ongoing iterative development of the space.
We laid the groundwork for building up our staff team and we responded to events in the communily such as
the Far-Righl Riots with strength and solidarity.
Objectives and activities
Our Vision, and therefore our charitable objective, is for Sheffield to be a place of safety and welcome for
people seeking sanctuary.
This year we have been able to deliver excellent services alongside people seeking sanctuary while also
continuing to bring about systemic change for this communily.
1. The Sanctuary- Redevelopment
This year we completed a unique, thoughtful redesign of The Sanctuary. We used deep community research
to build a space of belonging that speaks to the needs of the community and fills them with joy and power.
This work was conducted throughout the whole year with the key building work taking place between July and
December.
2. The Sanctuary
The Sanctuary remains a beacon of hope thal challenges the environmenl people seeking sanctuary are
forced to exist. During the first quarter and last quarter of the year we were open as usual- providing a place
for community to grow and people to thrive.
3. The Drop-in
The weekly Drop-in at Victoria Hall brings together organisations supporting people seeking sanctuary into
one welcoming and accessible space. The Drop-in is facilitated by City of Sanctuary Sheffield staff and
volunteers, who ensure visitors are greeted, listened to and signposted to the right organisation for their
needs.
Page 2

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
TRUSTEES, ANNUAL REPORT
4. System Change and Advocacy
This year we continued our work on systemic change to the asylum system. This work looks to influence
local, regional and national policy, to improve the environment for people seeking sanctuary. As
administrations prioritize hostility and division, our advocacy and system change team fight for long-term
system change.
5. Sheffield Project for Refugee Integration and Growth (SPRING)
The Sheffield Project for Refugee Integration and Growth (SPRING) is a collaboration of six organisations
helping refugees settle into the local community. It has been running since January 2018 and has worked
with over 1000 new refugees in that time.
6. Volunteering
Volunteering is a core part of what we do. It facilitates a huge amount of work and is. in ilself, hugely
impaclful. City of Sanctuary Sheffield couldn't exist without our large, inclusive team of highly competent and
compassionate volunteers who are dedicated to our ambition to make Sheffield a cily of safety and welcome
for people seeking sanctuary.
7. Response to Trigger Events- Citywide Advocacy
Each year we both facilitate city-wide advocacy and use our network to respond to events that impact the
community of people seeking sanctuary as they arise.
8. The Psychology Team
The Psychology team is a small team of qualified Clinical Psychologists and a Psychotherapist who work
voluntarily within City of Sanctuary Sheffield.
9. The Expert by Experience Team
The Expert by Experience {EbE) Team is made up of 6 to 10 members who meet monthly. They are
embedded in Cily of Sanctuary Sheffield, inform our work, and co-lead us in developing strategies, services
and policies.
Publlc benefit statement
The Trustees of City of Sanctuary Sheffield (COSS) take their responsibilities seriously and are confident that
the organisation's activities meet the public guidance of the Charity Commission.
Achievements and Performance
Below is a summary of the main achievements of each area of City of Sanctuary Sheffield
1. The Sanctuary Redevelopment
Over the past year, The Sanctuary has undergone the most recent iteration of its community led development
and has evolved into a vibrant, beautiful space which can better hold Sheffield's community of people
seeking sanctuary.
This iteration started with deep research. rooted in the everyday experiences of people using the space and a
process of deep consultation with sanctuary seekers, volunteers, staff and partner organisations. This
feedback was then actioned by social architects to ensure that we've created a space that truly reflects and
responds to the needs of the people who share it.
Page 3

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 ST MARCH 2025
TRUSTEES, ANNUAL REPORT
Following a six-month closure for building works, The Sanctuary reopened in early 2025. Key improvements
include..
A more welcoming and accessible layout
Kitchen renovalion which better facilitates our weekly community meals and increases our capacity for
other community groups to use this resource.
Improved bathroom and prayer facilities
Colourful and robust tiles, paint and furnishings that reflect the vibrancy and diversity of our community
Improving the working environment upstairs for the community of organisations working alongside those
seeking sanctuary and making our meeting rooms more confidential, comforting and safe for people
seeking sanctuary
Now, as we enter the process of 'enacting' or living in the space, we are embedding new practlces Ihal reflect
what we have learned and that resist falling patterns identified as unhelpful or damaging before the redesign.
This ongoing work ensures we are more resilient in the face of ongoing change and the fluctuating outside
world.
2. The Sanctuary
In December 2024, after six months of community redesign, The Sanctuary reopened its doors with a shared
community meal cooked by Open Kitchen Social Club on Christmas Eve. Since then, it has once again
become a vital space of activity, support, and care- now welcoming over 100 people seeking sanctuary on
our busiest days. During Ihose days at The Sanctuary we deliver ESOI classes, Job Clubs, Sewing Groups.
Advice Access while also providing a space for the community to build and strengthen.
Over 60°/o of our volunteers have lived experience of seeking sanctuary. This peer-to-peer support makes
The Sanctuary more trusted and welcoming for others navigating the asylum system and helps create a
shared sense of place.
This yearfs journey shows that spaces of sanctuary- when nurtured through Gare and co-creation are not
just possible, they are essential. This beautiful space is part of the foundations for a more just and welcoming
world.
3. The Multi Agency Drop-in
Over the past year, 1,790 people have accessed support al the Drop-ln, making a total of 4,795 visits. Each
week. between 90 and 130 people come through the doors, many navigaling the complex, intersecting
challenges of the asylum syslem, from legal processes and housing lo healthcare and destitution. This year,
the Drop-ln has brought together 19 partner organisalions, including the Red Cross, Citizens Advice
Sheffield, and Abtisam Mohamed MP'S office, to offer a comprehensive range of joined up, expert support in
one place.
We've responded to changes in government policy, such as the introduction of the E-visa system and also
partnered with Sexual Health Sheffield lo provide STI screening.
We have improved our free clothes bank and the process by which we issue food vouchers. We've also
expanded our interpreting team to a team of 20 volunleer interpreters who support the Drop-ln, collectively
speaking 8 different community languages.
Page 4

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
TRUSTEES, ANNUAL REPORT
4. System Change and Advocacy
This year we have conllnued to work in iwo areas- advocacy and brlnging about syslemic change..
Advocacy
We continued to visit the hotels where people seeking asylum are being housed. listening, supporting,
and taking action.
Holding over 260 individual meetings with people seeking asylum in the hotels, we've supported people
living through unsafe condilions and complex issues escalating urgent cases to the Home Office,
Sheffield City Council. and MEARS (the accommodation provider). We have also challenged systemic
failures at the highest levels, leading on regional and national collaboration across Ihe sector. This year,
we submitted a report to the Home Affairs Commiltee about Ihe state of asylum accommodation in
Sheffield. The report stands as a testament to the experiences of the community and has since been
published by the Committee.
Campaigning
Our campaigning is directly informed by our advocacy work and is currently focused on three key areas..
Lift the Ban- Give People Seeking Asylum Ihe Right to Work
Free Bus Travel for People Seeking Asylum
Legal Advice and Representation
5. Sheffield Project for Refugee Integration and Growth (SPRING)
This year through SPRING we have:
Supported 728 newly granted refugees to begin their journey with SPRING
Provided longer term integration support to 316 existing clients
Delivered 2,989 one on one support meetings
Made 2,398 referrals lo other organisations and services
This was done in a trauma-informed, person-centred way which is grounded in dignity and care. Our peer-
led approach builds trust and ensures support is empathetic, culturally responsive and delivered in many
languages.
Beyond direct support. SPRING has challenged systemic barriers newly granled refugees face. Through
casework and storytelling. we continued to raise awareness of the injustices within the asylum and housing
systems, while also advocating for long-term, cilywide solutions. This year we saw a significant policy shift
with the Home Office doubling the 'move on, period for newly granted refugees from 28 to 56 days.
6. Volunteerlng
Volunteers remain central to all of the work we do at City of Sanctuary Sheffield. this year we had over 100
active volunteers, working across nine core teams, over 60 % of whom have lived experience of seeking
sanctuary.
Since returning lo The Sanctuary, we have prioritised volunteer support and development. Key developments
include..
Restarting regular volunteer wellbeing sessions
Launching a monthly volunteer brunch. generously supported by a local Sheffield restaurant
Offering tailored one-to-one check-ins lo hear feedback, discuss wellbeing, and support personal goals
and progress
Building a program of training opportunities, both internal and external
Page 5

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
TRUSTEES, ANNUAL REPORT
7. Response to Trigger Events - Citywide Advocacy
This year, two major trigger events shook our community.. the sharp rise in detentions and threats of forced
removals to Rwanda in March 2024, and the far-right riots largeting asylum accommodation and people of
colour in August.
In both momenls, City of Sanctuary Sheffield stepped into our role as a trusted and experienced convener,
organiser, and advocate. We acted quickly, holding space for shared pain and anger, amplifying the voices of
those most affected, and mobilising people across the city toward collective action.
8. The Psychology Team
The Psychology team have continued to support staff and volunteer wellbeing through..
staff wellbeing sessions and away days, designed to strengthen team resilience.
The introduction of refleclive practice, creating space for open dialogue, shared learning, and emotional
processing
Ongoing regular volunteer support sessions
As well as working within City of Sanctuary Sheffield, the Psychology team have delivered training on trauma-
informed working and boundaries to partner organisations such as SAVTE and IMIX.
9. The Expert by Experience Team
Our EbE team is made up of between 6 and 8 people who have lived experience of seeking sanctuary and
migration. Embedded within City of Sanctuary Sheffield, they co-lead in developing our strategies, services,
and policies.
This year EbE team members have..
Produced a report on the far-right riots of Summer 2024, sharing powerful lived experience insights on
safety, belonging, and the response of sancluary-supporting organisations.
Shaped City of Sanctuary Sheffield's service delivery and policy through regular input 2nd review.
Participated in all recruitment processes, offering valuable feedback and insights.
Actively engaged as mambers of the Hallam University of Sanctuary Steering Group including
collaborating with Sheffield Hallam Staff Race Equity Network to mark International Migrants Day and
delivering a lecture for Sheffield Hallam MA students tilled 'A World Where Refugees Are Welcomed,.
Served on School and Church of Sanctuary assessment panels, helping guide local communities to
embed sanctuary values into Iheir work.
Supported the regional strategic Refugee Integration Forum.
Plans for Future Periods
Over the next year we plan to:
Further develop staffing to meet the needs of the community of people seeking sanctuary
Continue to effectively do all of our work while challenging the system wilhin which we work
Plan and facilitale staffing changes that enable us to deliver our work with more resilience
Support staff lo work in an impactful and suslainable way, ensuring they remain well and inspired.
Page 6

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
TRUSTEES, ANNUAL REPORT
Financial Review
As in previous years our core activlties have been supported by key funders, who have previously supported
our work. The SPRING project continues, now funded by Sheffield City Council, and has confirmed funding to
the end of December 2025.
Grant aid provided by Sheffield City Council continues to be important and facilitates the day to day running
of City of Sanctuary Sheffield. In addition to this the local authority has also committed to further funding of
the Multiagency Drop-ln through the Asylum Dispersal Grant to the end of March 2027, testimony to the
increased need and the increased number of new arrivals in the country.
We also continued to receive funding from AB Charitable Trust, which is unrestricted and helps with core
costs. We are also supportad by the Tudor Trust which provides funding for our System Change and
Advocacy, Communication and Fundraising, and Expert by Experience work.
The ICB Sheffield place continues to support a key aspect of the Multiagency Drop-ln and The Keystone
Fund, facililated by the Charities Aid Foundation, supported us with capacity building in the staff team. The
Lloyds Bank foundation has funded a joint project, the Legal Advice Solidarity Project (LASP). to improve
legal access with South Yorkshire Refugee Law and Justice and ASSIST.
A number of funders have supported the building work this year. including the National Lottery through their
Awards for All programme, The Clothworkers Foundation. The JG Graves Charitable Trust, The Sheffield
Church Burgess Trust and more.
As ever, we also benefitted from additional support from smaller trusts and foundations and statutory funding
bodies. The continued support of individual donors with both one off and regular donations is also crucial lo
our financial stability.
Going concern
We continue to keep an eye on the long-term sustainability of our expenditure. We are aware of pressures on
council budgets and the ever-changing international picture that will have implications for our finances going
fonmards. We are pleased that we ended the year with a surplus and we continue to improve our fundraising
strategy lo strengthen our financial position.
Internal Financial Controls
Bank signatories are approved by the Board of Trustees. All bank transfers require double signing or
authorisation. Petty cash expenses are only paid up to £50 and need double signing.
Page 7

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
TRUSTEES, ANNUAL REPORT
Reserves pollcy
City of Sanctuary Sheffield (COSS) is working lowards long-lerm financial stability by reducing its dependence
on restricted grant income, by increasing income from volunlary donations and service provision, and by
keeping close control on budget expenditure, while building up a prudent level of free reserves.
The free reserves of COSS are intended to help ensure the charitVs long term financial stabilily, by miligaling
income loss or unexpected expenditure. It comprises unrestricted funds less any designaled funds. A
reasonable target for the future in view of various perceived risks is considered to be 75 % to 100 % of annual
income.
In the evenl of anticipaled insolvency, or closure for other reasons, free reserves provide for a preparatory
period before actual closure. The Finance and Premises trustee sub-group will keep the policy and the
requirements for the free reserves under review and report to trustees annually, and whenever major
financial Ghanges occur,
The free reserves of the charily as of 31 March 2025 were £274,610 <2024 - £269,649).
The Annual Report was approved by the truslees on
1Sand signed on their behalf by
Andrea Antoniou
Page 8

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
CITY OF SANCTUARY SHEFFIELD
I report to the charity Irustees on my examination of the accounts of the charity for the year ended
31st March 2025 which are set out on pages 10 to 19.
Responsibilities and basis of report
As the charily's trustees you are responsible for the preparation of the accounts in accordance wilh the
requirements of the Charilies Act 2011 ('the Act.).
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act
and in carrying out my examination I have followed all the applicable Directions given by the Charity
Commission under section 145(5)(b) of Ihe Act.
Independent examinerfs statement
Since the charity's gross income exceeded £250.000 your examiner must be a member of a body listed in
section 145 of the Act. I confirm that l am qualified to undertake the examination because l am a member
of the Institute of Chartered Accountants in England and Wales. which is one of the listed bodies.
I have completed my examination. I confirm Ihat no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 130 of the Acl. or
the accounls do not accord with those records. or
the accounts do not comply with the applicable requirements concerning the form and content
of accounts set out in Ihe Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a 'true and fair view, which is not a matter considered as part of
an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Daled..
Brendan Ashmore ACA
Tingle Ashmore Ltd
Charterad Accountants
Enterprise House
Broadfield Court
Sheffield
S8 OXF
Page 9

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT
Unrestricted Reslricled
funds
funds
Total
funds
Total
funds
Notes
2025
2025
2025
2024
Income from:
Donations and legacies
46,846
16,309
63,155
67,466
Charilable activities
107,000
298,776
405,776
362,899
Other trading activities - Room hire
7,430
7,430
8,899
Interest receivable
6,582
6,582
TOTAL INCOME
167,858
315,085
482,943
439,264
Expenditure on..
Raising funds
166
166
Charitable activities
125,809
298,776
424,585
358,227
TOTAL EXPENDITURE
125,975
298,776
424,751
358,227
Net income for the year
41,883
16,309
58,192
81,037
Reconciliation of funds:
Total funds brought fonmard
269,649
65,383
335,032
253,995
Total funds carried fO￿ard
£311,532
£81,692
£393,224
£335,032
The Slatement of Financial Activities includes all gains and losses recognised in the period.
All income and expenditure derive from continuing aclivilies.
Page10

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
BALANCE SHEET
Notes
2025
2024
Fixed assets
Tangible assets
36,922
Current assets
Debtors
Cash at bank and on hand
70.032
467,902
35,232
397,680
537,934
432.912
Creditors amounts falling due within one year
(181,632)
(97,880)
Net current assets
356,302
335,032
Net assets
£393.224
£335,032
Charity funds
General funds
Restricted funds
11
11
311,532
81,692
269,649
65,383
Total funds
12
£393.224
£335,032
These financial statements were approved and authorised for issue by the Board on
and signed on Iheir behalf by
.21.11.las
Thomas Davies
Page11

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
Accountlng pollcies
(a) General information and basis of preparation
City of Sanctuary Sheffield is a Charitable Incorporated Organisalion registered in England and Wales.
The address of the registered office is given in the charity information on page 1 of these financial
statements.
The Gharity constitutes a public benefit entity as defined by FRS 102. These financial statements have
been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended
Practice applicable to charities preparing their accounts in accordance with the Financial Reporting
Standard application in the UK and Republic of Ireland issued in October 2019, the Financial Reporting
Standard applicable in the UK and Republic of Ireland (FRS 102), the Charilies Act 2011, and UK
Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention.
The financial stalements are presented in sterling which is the funclional currency of the charity and
are rounded lo the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out
below. These policies have been consistently applied to all years presented unless otherwise stated.
(b) Going concern
The financial statements have been prepared on the going concern basis as the trustees believe that
there are no malerial uncertainties. The trustees have considered the level of funds held and Ihe
expected level of income and expenditure for the 12 monlhs following the approval of these financial
statements and consider the going concern basis appropriate.
(c) Income
All income is accounted for as soon as the charity has entitlement to the income, there is certainty
of receipt and the amount can be measured.
Income is only deferred when..
The donor specifies that the grant or donation must only be used in future accounting periods., or
The donor has imposed conditions which must be met before the charity has unconditional
entitlement.
Grants received for specific purposes are accounted for as restricted funds. Grants are not recognised
as receivable until all conditions for receipt have been complied with. Where donor imposed restrictions
apply to the timing of the related expenditure, as a pre-condition for its use, the grant is treated as
deferred income until those restrictions are met.
Donations and legacies are accounted for when they receivable.
Donated goods are included in the Statement of Financial Activities when receivable at their fair value.
(d) Resources expended
All expenditure is included on an accruals basis and is recognised as a liability is incurred. The
charity is not registered for VAT and accordingly resources expended are shown gross of irrecoverable
VAT.
Page12

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
Accounting policies {continued)
(el Fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Individual items costing less
than £500 are not treated as fixed assets.
Depreciation is provided on all tangible fixed assets, at rates calculated lo write off the cost, less
estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Improvements to landlord's property
slraight line over the term of the lease
(f) Debtors
Trade debtors are amounts due from customers for services performed in the ordinary course of
activities.
Debtors are recognised initially at the transaction price. They are subsequently measured at
amortised cost using the effective interest method, less provision for impairment. A provision for
impairment of debtors is established when there is objective evidence that the company will not be
able to collect all amounts due according lo the original terms of receivables.
(g) Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary
course of business from suppliers. Accounts payable are classified as current liabilities if the charity
does not have an unconditional right, at the end of the year, to defer settlement of the creditor for at
least ￿e1ve months after the reporting date. If there is an unconditional right to defer settlement for
at least fwelve months after the reporting date, they are presented as non-currenl liabilities.
Creditors are recognised initially at the transaction price and subsequently measured at amortised
cosl using the effective interest method.
(h) Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme for its employees. Contributions payable
to the charity's pension scheme are charged to the Statemenl of Financial Activities in the period to
which they relate.
(i) Leases
Rentals payable and receivable under operating leases are charged to the Statement of Financial
Activities on a straight line basis over the period of the lease.
O) Funds
Funds held by the charity are either'.-
Unrestricted funds - these are funds which can be used in accordance with the charitable objects at the
discretion of the Trustees.
Restricted funds - these are funds that can only be used for particular restricled purposes, imposed by
the donor or through the lerms of an appeal.
Page 13

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
Unrestricted
funds
Restricted
funds
Total
funds
Total
funds
2025
2025
2025
2024
Income from charitable activities
Sheffield City Council, SPRING, VAS
Core Service Grant - Sheffield City Council
The AB Charitable Trusl
Tudor Trust
Asylum Dispersal Grant- Sheffield City Council
The Emily Weircroft Charitable Trust
Garfield Weston Foundation
National Lottery Community Fund - Awards
for All
Lloyds Bank Foundation
ICB Drop-in grant, NHS South Yorkshire
Clothworkers Foundation
J G Graves Charitable Trust
CAF Keystone Fund
Central LAC
M & H Laing Charitable Trust
Sheffield Church Burgess Trust
South Yorkshire Community Foundalion
The Scurrah Wainwright Charily
The Screwfix Foundalion
HARC
Freshgale Trust Foundation
95,600
95,600
60,000
26,000
44,000
50,000
1,000
20,000
166,039
61,100
22,000
42,000
50,000
500
60,000
26,000
44,000
50,000
1,000
20,000
19,458
18,690
15,240
7,400
3,000
33,023
2,365
5,000
5,000
19,458
18,690
15,240
7,400
3,000
33,023
2,365
5,000
5,000
10,000
4,000
4,960
1,300
1,000
£107,000
£298,776
£405,776
£362,899
Page 14

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
Unrestricted Restricted
funds
funds
Total
funds
Total
funds
2025
2025
2025
2024
Expenditure on charitable activities
Wages and salaries
Staff expenses, training and recruitment
Staff wellbeing
Volunteer expenses
Volunteer training
Events
Food and hospitality
Rent, room hire and security
Telephone and internet
Postage. stationery and office
Insurance
Rates
Consumables
IT support and equipment
Accountancy and independent examination
Legal and professional fees
Interpreting and translation
Premises development
Legal Drop-in
Utilities
Other expenses
Depreciation
Bank charges
Governance
26,764
1,361
1,215
9,933
1,209
11
5.052
25.787
2,551
5,071
902
5,845
1,717
1,578
2,000
3,715
201.986
4,140
228,750
5,501
1,215
11.892
1.266
234,142
2,834
3,034
11,197
1,457
1,078
9,445
35,367
3,237
8,649
895
6,632
1,767
7,275
1,655
5,010
1,346
921
2,100
13,789
3,923
1,959
57
2,084
14,909
29
868
7,136
40,696
2,580
5,939
902
7.318
1,717
2,970
2,000
4,715
2,190
85,722
1,473
1,392
1,000
2,190
63,667
22,055
4,115
3,080
1,136
712
3,000
22
7,115
3,102
1.136
712
584
1.890
£125,809
£298.776
£424,585
£358,227
2025
2024
Analysis of staff costs, trustee remuneration and expenses, and the cost
of key management personnel
Salaries
Employer's national insurance
Employerfs pension conlribulions
Agency Staff
202,038
10,203
16,509
205,058
9,700
16.619
2,765
£228.750
£234,142
No employees received total employee benefits in excess of £60.000 in either year.
The average number of staff employed was 11 (2024 - 12).
The key managemenl personnel of the charity comprise the Trustees and the Director.
The total employee benefits of the key management were £41,517 (2024 - £41,936).
The trustees received no remuneration, benefits or expenses in the year except expenses paid in
connection with their duties as volunteers (2024 - £nil).
Page 15

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
Related party transactions
During the year, the charity purchased catering services from Open Kitchen al a cost of £6,730
(2024 - £7,007). One trustee helps to run Ihis small, not-for-profit catering organisalion which calers
for the same clientele as our own. He does not participate in discussions or in the award of this
contract. The balance outstanding by the charity al 31st March 2025 was £575 (2024 - £nil).
2025
2024
Independent examiner's fee and other payments
Accountancy and independent examination - Voluntary Action Rotherham
Accountancy and independent examination - Tingle Ashmore Ltd
{205)
1,860
2,000
Tangible assels
Improvements
to landlord's
property
Cost
Additions
38,058
As at 31 st March 2025
38.058
Depreciation
Charge for the year
1,136
As at 31st March 2025
1.136
Nel book value
As at 31st March 2025
£36,922
2025
2024
Debtors
Trade debtors
Grants receivable
other debtors and prepayments
Accrued income
17,385
36.146
12,019
4,482
8,896
1,000
10,336
15,000
£70,032
£35,232
Page 16

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
2025
2024
Cr8ditors - amounts falling due within one year
Trade creditors
Other taxalion and social security
Accruals
Deferred income
12,658
4,652
3,128
161,194
12,780
1,690
9,016
74,394
£181,632
£97,880
10 Deferred income
Balance at 1st April 2024
Amount released to income
Amount deferred in the year
74,394
(74,394)
161,194
74,394
Balance al 31st March 2025
£161,194
£74,394
Deferred income relates to grants received in the year for expenditure which the donor has specified
must take place in future years.
11 Analysis of charily funds
Balance al
1st April
2024
Movement in resources
Balance al
Incoming
Outgoing 31st March
2025
Unrestricted funds..
General funds
269,649
167,858
(125.975)
311,532
Restricted funds:
Sheffield City Council, SPRING, VAS
Tudor Trust
Asylum Dispersal Grant - Sheffield City Council
The Sanctuary- Redevelopment
ICB Drop-in grant, NHS South Yorkshire
Gina Clayton
Laptop Project
Lloyds Bank Foundation
CAF Keystone Fund
Basement development
Bus campaign
46,826
95.600
44,000
50,000
56,532
15,240
(98,287)
(44,000)
{54,291)
(62,492)
(15,240)
(3,485)
(2,567)
(16,000)
(2,414)
44.139
6,545
5,960
2,254
3,485
2,567
18,690
33,023
1,000
1,000
2,690
30,609
1,000
1,000
65,383
315,085
(298.776)
81.692
Total fund5
£335,032
£482,943 £{424,751)
£393,224
Page 17

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
11 Analysis of Gharity funds (continued)
Purpose of reslricted funds..
Sheffield City Council, SPRING, VAS - To support the Sheffield Project for Refugee Integration
and Growth Project across ourselves and six different partner organisations.
Tudor Trust- To support the costs of an Experts by Experience group and the System Change and
Advocacy Coordinator and Communications and Fundraising Officer posts
Asylum Dispersal Grant- Sheffield City Council - To facililale the running of the Multi Agency Drop-ln
and associated Core Costs.
The SanGtuary- Redevelopment- To facilitate our unique renovation of The Sanctuary, our welcoming
space for people seeking sanctuary.
ICB Drop-in granl. NHS South Yorkshire - To run the refugeelasylum seeker drop-ins at Victoria Hall
which provide the framework for people seeking sanctuary to access the support provided by Citizens
Advice Sheffield.
Gina Clayton - To fund the work undertaken by the Expert by Experience team co-ordinator.
Laptop Project - To provide IT access for asylum seeking families and their dependants.
Lloyds Bank Foundation- To support our Legal Advice and Solidarity Project in collaboration with
ASSIST and Soulh Yorkshire Refugee Law and Juslice
CAF Keystone Fund - To build resilience of City of Sanctuary Sheffield through increased staffing
Basement Development- To support the redevelopment of the basement to make it more beautiful
and impaclful
Bus Campaign- To support ongoing campaigning work to secure free bus passes for asylum seekers
in South Yorkshire
Prior year comparison:
Balance at
1 sl April
2023
Movemenl in resources
Balance al
Incoming
Outgoing 31st March
2024
Unreslricted funds..
General funds
162,013
171.265
(63,629)
269,649
Restricted funds:
Asylum and Migralion Integration Fund, VAS
Tudor Trust
Asylum Dispersal Grant - Sheffield Cily Council
The Scurrah Wainwright Charity
The Screwfix Foundalion
Freshgate Trust Foundation
Brelms Trust
Victoria Hall Methodist Church
ICB Drop-in grant, NHS South Yorkshire
Gina Clayton
Laptop Project
60,132
1,618
166,039
42,000
50,000
4,000
4,960
1,000
(179,345)
(43,618)
(43,455)
{4,0001
46,826
6,545
4,960
1,000
4,914
1,054
6,900
10,747
6,617
(4,9141
(1,0541
(6,900)
(7,262)
(4,050)
3,485
2,567
91,982
267,999
(294,598)
65,383
Total funds
£253,995
£435,857
£{420,573)
£335,032
Page 18

CITY OF SANCTUARY SHEFFIELD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 ST MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
12 Analysis of nel assets between funds
Tolal funds are invested as follows:
General
funds
Restricted
funds
Total
funds
Tangible fixed assels
Net current assets
36,922
274,610
36,922
356,302
81,692
Net assets
£311,532
£81,692
£393,224
Prior year comparison:
Nel current assets
269,649
65,383
335,032
Net assets
£269,649
£65,383
£335,032
2025
2024
13 Financial commitments
The charity had operaling leases for buildings at the year end with total
future minimum lease payments as follows..
Not later than 1 year
Later than 1 and nol later than 5 years
Later than 5 years
24,996
99,984
10,415
24,996
33,328
14 A detailed breakdown of the prior year statement of financial activities between unrestricted and
restricted funds is as follows..
Unrestricted RestriGled
funds
funds
Total
funds
2024
2024
2024
Income from:
Donations and legacies
Charitable aclivilies
Other trading activities - Room hire
67,466
94,900
8,899
67,466
362,899
8,899
267.999
Total income
171,265
267,999
439,264
Expenditure on:
Charitable activities
63,629
294,598
358,227
Total expenditure
63,629
294.598
358,227
Net movement in funds
£107,636
£(26,599)
£81,037
Page 19