To
Trustees' Annual Report for the period
Period start date Period end date 01 January 2025 31 December 2025
From
Section A Reference and administration details
Charity name
Maidstone Cycle Campaign Forum
Other names charity is known by
Registered charity number (if any) 1172691 Charity's principal address c/o Little Oaks, 68 Oakwood Road, Maidstone, Kent Postcode ME16 8AL ~~——~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1[Paul Harper ] Chair and Treasurer 2[Matthew Fraser ] 3[Duncan Edwards ] 4 5 6 7 8 9 10 Names of the trustees for the charity, if any, (for example, any custodian trustees) ~~———~~ Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ~~a~~ TAR 1 March 2012
Section B Structure, governance and management
Description of the charity’s trusts
Charitable Incorporated Organisation with voting members other than its Type of governing document charity trustees (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Founder Trustees will retire and be eligible for re-election in accordance Trustee selection methods with the Constitution (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
The Maidstone Cycle Campaign Forum is an affiliated member of Cycling UK (formerly the CTC). Risks to the forum and its finances are regularly reviewed by the Executive Committee, which includes the Trustees. Maidstone Cycle Campaign Forum has an annual business plan and associated budget. In 2020 the Maidstone Cycle Campaign Forum adopted a new organisational structure. This included setting out Job Descriptions for the following roles: • Chair
-
Treasurer
-
• Secretary • Vice Chair • Website and Communication Officer • Infrastructure Planning and Active Transport Officer
-
Community Liaison and Champion for Active Travel Officer
-
• Membership and Diversity Officer • Non Officer Trustees
-
The Maidstone Cycle Campaign Forum is known as MCCF in short. The above officers form the Committee of the Forum and are responsible for the day to day coordination. Each role holder is entitled to get working groups to assist them, in addition a number of start and finish task groups may be set up as deemed necessary.
March 2012
TAR
2
Section C Objectives and activities
To promote cycling for the public benefit in and around the Borough of Maidstone as a means of furthering the following charitable purposes: (1) the promotion of public health; (2) the promotion of the conservation and protection of the environment; Summary of the objects of the (3) the promotion of public safety, particularly on the highways; charity set out in its (4) the promotion of healthy recreation in the interests of social welfare, governing document and community participation in healthy recreation; (5) the advancement of education; and (6) to support the relief of the needs of people with mental and physical disabilities
This is our eighth full year as a registered charity and Charitable Incorporated Organisation.
Our three-year strategic plan completed in 2023.
During 2025 no major activities were undertaken
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
March 2012
TAR
3
The Maidstone Cycle Campaign Forum is entirely run by its Trustees and Volunteers.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
March 2012
TAR
4
Section D Achievements and performance
The period under review covers the period from 1[st] January 2024 to 31[st] Summary of the main December 2025 our eighth full calendar year of operation. This is our achievements of the charity eighth Trustees Annual Report, following on from The Maidstone Cycle during the year Campaign Forum (MCCF) becoming registered as a CIO on the 24[th] April 2017. The website has temporarily been decommissioned No major activities were undertaken in 2025
March 2012
TAR
5
Section D Achievements and performance
March 2012
TAR
6
Section E Financial review
The Forum operates on a break-even policy. All activates must be Brief statement of the covered by project generated income. Membership subscriptions are to charity’s policy on reserves cover the running costs of the forum and to support our unfunded campaigning work. Reserves would therefore only normally be held in respect of programmed work.
Details of any funds materially None in deficit
Further financial review details (Optional information)
In the period under review the main sources of income were: You may choose to include additional information, where Subscriptions £40 relevant about: Donations £26 • the charity’s principal sources of funds (including The main area of expenditure was: any fundraising); Affiliation to Cycling UK £88 • how expenditure has These areas of expenditure were able to be funded by our restricted funds enabling our unrestricted reserves to modestly grow. supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
March 2012
TAR
7
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Paul Harper | ||
Chair |
||
| 13thApril 2026 | ||
| 13thApril 2026 |
March 2012
TAR
8
| Charity No (if any) 1172691 1st January2025 To 31st Dec-25 Maidstone Cycle Campaign Forum CC17a Annual accounts for the period = ~~——————————~~ |
Charity No (if any) 1172691 1st January2025 To 31st Dec-25 Maidstone Cycle Campaign Forum CC17a Annual accounts for the period = ~~——————————~~ |
|---|---|
| Section A Statement of financial activities | |
| Restricted | |
| Recommended categories by activity Details of own analysis Note Unrestricted funds income funds Endowment funds Total this year |
Total last year |
| £ £ £ £ |
£ |
| Incoming resources (Note 3) F01 F02 F03 F04 F05 Incoming resources from generated funds - - - - - Voluntary income 66 S01 66 - - 66 66 Activities for generating funds S02 - - - - - Investment income S03 - - - - - Incoming resources from charitable activities S04 - - - - - Other incoming resources S05 - - - - - S06 66 - - 66 66 Resources expended (Notes 4-8) Costs of Generating Funds - - - - - Costs of generating voluntary income S07 - - - - - Fundraising trading costs S08 - - - - - Investment management costs S09 - - - - - Charitable activities 88 S10 - 88 - 88 347 Governance costs S11 - - - - - Other resources expended S12 - - - - - S13 - 88 - 88 347 S14 66 88 - - 22 - 281 - S15 - - - - - S16 66 88 - - 22 - 281 - Total incoming resources Total resources expended Net incoming/(outgoing) resources before transfers Gross transfers between funds Net incoming/(outgoing) resources before other recognised gains/(losses) ~~=~~ ~~BSS==~~ ~~ee~~ |
|
| Other recognised gains/(losses) | |
| S17 - - - - - S18 - - - - - S19 66 88 - - 22 - 281 - S20 - - 2,806 S21 66 88 - - 22 - 2,525 Gains and losses on revaluation of fixed assets for the charity’s own use Gains and losses on investment assets Net movement in funds Total funds brought forward Total funds carried forward Section B Balance sheet ~~ee~~ |
|
| Note Unrestricte d funds Restricted income funds Endowment funds Total this year Total last year |
|
| £ £ £ £ £ |
|
| Fixed assets F01 F02 F03 F04 F05 |
|
| Tangible assets (Note 9) B01 - - - - - B02 - - - - - Investments (Note 10) B03 - - - - - Total fixed assets B04 - - - - - ~~===>~~ |
|
| Current assets | |
| Stock and work in progress B05 - - - - - Debtors (Note 11) B06 - - - - - (Short term) investments B07 - - - - - Cash at bank and in hand B08 1,602 761 2,363 2,385 Total current assets B09 1,602 761 - 2,363 2,385 ~~SSSS=~~ |
|
| Creditors: amounts falling due within one year (Note 12) B10 - - - - - Net current assets/(liabilities) B11 1,602 761 - 2,363 2,385 ~~———~~ |
|
| Total assets less current liabilities B12 1,602 761-2,363 2,385 |
|
| Creditors: amounts falling due after one year (Note 12) B13 - - - - - Provisions for liabilities and charges B14 - - - - - Net assets B15 1,602 761 - 2,363 2,385 ~~———~~ |
|
| Funds of the Charity Unrestricted funds B16 1,602 1,602 1,670 B17 - - - Restricted income funds (Note 13) B18 761 761 1,196 Endowment funds(Note 13) B19 - - - Total funds B20 1,602 761 - 2,363 2,866 ~~———~~ |
|
| Signed by one or two trustees on behalf of all the trustees Date of approval Signature Print Name Paul Harper Matthew Fraser ~~—————~~ |
Cells highlighted in Yellow contain formulas to add up columns C,D and E but these are not protected cells Cells highlighted in Blue contain formulas in protected cells. The protection can be removed from the tools menu
Section C Notes to the accounts
Note 1 Basis of preparation
This section should be completed by all charities .
1.1 Basis of accounting
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
• Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with ✓ Accounting Standards; or Financial Reporting Standards for Smaller Enterprises • and with the Charities Act. [ except for the following]. ~~SS~~ _Give details in this box if a different standard has been followed.*_ * -Tick as appropriate: • if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”; • if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick “Financial Reporting Standards for Smaller Enterprises (FRSSE)”.
** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes. 1.2 Change in basis of accounting There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following). Give details in this box of any material changes that have been made. § if no changes have been made to accounting policies then delete these words. 1.3 Changes to previous accounts No changes have been made to accounts for previous years (§§ except for the following). Give details in this box of any material changes that have been made. §§ if no changes have been made to accounts for previous periods then delete these words.
Section C Notes to the accounts (cont)
Note 2 Accounting policies
This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional INCOMING RESOURCES
| Recognition of incoming resources Incoming resources with related expenditure Grants and donations Tax reclaims on donations and gifts Contractual income and performance related grants Gifts in kind Donated services and facilities Volunteer help Investment income Investment gains and losses Liability recognition Governance costs Grants with performance conditions Grants payable without performance conditions Support Costs ASSETS Tangible fixed assets for use by charity Investments Stocks and work in progress POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE EXPENDITURE AND LIABILITIES |
These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; • the trustees are virtually certain they will receive the resources; and • the monetary value can be measured with sufficient reliability. Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA. Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate. This is only included in the SoFA once the related goods or services have been delivered. Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._The value placed on these resources is the estimated value to the charity of the service or facility received. The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. This is included in the accounts when receivable. This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. These are valued at the lower of cost or market value. |
|---|---|
Section C Notes to the accounts (cont)
Note 3 Analysis of incoming resources
Incoming resources may be further analysed if this would help the reader of the accounts.
| Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities |
Analysis | This year Last year £ £ |
This year Last year £ £ |
|---|---|---|---|
| Membership Fees | 40 | 39 | |
| Donations | 26 | 27 | |
| Other | - | ||
| Maidstone Borough Council 'Let's Get Barming Cycling' and CylceFest 2019 |
- | ||
Kent County Council Grant 'Let's Get Maidstone Cycling' |
- | - | |
| Maidstone Borough Council'Let's Get Fant Cycling' | - | - | |
Maidstone Borough Council CycleFest 2020 |
- | - | |
Maidstone Borough Council Bike Week 2020 |
- | - | |
Waitrose Community Fund |
- | - | |
Groundwork/ Tesco Bags of Life |
- | - | |
| Total | 66 | 66 | |
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| Total | - | - | |
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| Total | - | - | |
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| Total | - | - |
Section C Notes to the accounts (cont)
Note 5 Support Costs
Please complete this note if the charity has analysed its expenses using activity categories and has support costs.
| Support cost type | Fundraising activity £ |
Charitable Activity £ |
Governance Activity £ |
Total Cost £ |
|---|---|---|---|---|
| - | - | - | - | |
| - | - | - | - | |
| - | - | - | - | |
| - | - | - | - | |
| - | - | - | - | |
| - | - | - | - | |
| - | - | - | - | |
| Total | - | - | - | - |
Note 6 Details of certain items of expenditure
6.1 Trustee expenses
Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by
| Number of trustees who were paid expenses Nature of the expenses Total amount paid 6.2 Fees for examination or audit of the accounts Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your indepen |
This year | Last year |
|---|---|---|
| £ | £ | |
| dent examiner or auditor. | ||
| This year £ |
Last year £ |
|
Independent examiner’s or auditors' fees for reporting on the accounts
Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor
Section C Notes to the accounts (cont)
Note 7 Paid employees Please complete this note if the charity has any employees.
7.1 Staff Costs
Gross wages, salaries and benefits in kind Employer’s National Insurance costs Pension costs
7.2 Average number of full-time equivalent employees in the year
The parts of the charity in which the employees work
| Total | staff costs | This year £ |
Last year £ |
|---|---|---|---|
| - | - | ||
| - | - | ||
| - | - | ||
| - |
- | ||
| This year Number |
Last year Number |
||
| Fundraisi ng |
- | - | |
| Charitabl e Activities |
- | - | |
| Governan ce |
- | - | |
| Other | - | - | |
| Total | - | - |
7.3 Defined contribution pension scheme
Please complete if a defined contribution pension scheme is operated. Brief details of the scheme
The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end
| This year | Last year | |
|---|---|---|
| £ | £ | |
Section C Notes to the accounts (cont)
Note 8 Grantmaking
Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities 8.1 Total value of grants
| 8.1 Total value ofgrants | ||
|---|---|---|
| Purpose for whichgrants made | Grants to institution s Total amount £ |
Grants to individuals Total amount £ |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| Total | - | - |
8.1 Grantmaking costs
If the charity’s accounts are prepared on the “activity basis” please give details of any support cost associated with grantmaking. Please enter Support costs of grantmaking £
8.3 Grants made to institutions
| 8.3 Grants made to institutions | 8.3 Grants made to institutions | |
|---|---|---|
| If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the inst | itution | |
| Names of institutions |
Purpose |
Total amount of grants paid £ |
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| Total grants to institutions | - |
Section C Notes to the accounts (cont)
Note 9 Tangible fixed assets
Please complete this note if the charity has any tangible fixed assets
9.1 Cost or valuation
| Balance brought forward Additions Revaluations Disposals Transfers Balance carried forward Basis* Rate Balance brought forward Depreciation charge for year Impairment provisions Revaluations Disposals Transfers Balance carried forward Brought forward Carried forward 9.4 Revaluation 9.2 Accumulated depreciation and impairment provisions 9.3 Net book value Ifany fixed assets have been revalued please give details of the valu* |
Freehold land & buildings £ |
Other land & buildings £ |
Plant, machinery and motor vehicles £ |
Fixtures, fittings and equipment £ |
Payments on account and assets under construction £ |
Total £ |
|---|---|---|---|---|---|---|
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| SL or RB SL or RB SL or RB SL or RB SL or RB |
||||||
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| - | - | - | - | - | - | |
| er and method of valuation | ||||||
* The "transfers" row is for movements between fixed asset categories.
** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the
Section C Notes to the accounts (cont)
Note 10 Investment assets
Please complete this note if the charity has any investment assets.
10.1 Fixed assets investments
| Carrying (market) value at beginning of year Add:additions to investments at cost Less:disposals at carrying value Add/(deduct):net gain/(loss) on revaluation Carrying (market) value at end of year |
£ |
|---|---|
| - | |
| - | |
| - | |
| - | |
| - |
Please provide below:
10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03. 10.3 A breakdown of the income from investments agreeing with SOFA row S03. Analysis of investments
| Please provide below: 10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03. 10.3 A breakdown of the income from investments agreeing with SOFA row S03. |
||
|---|---|---|
| Analysis of investments Investment properties Investments listed on a recognised stock exchange or held in common investment funds, open ended investment Investments in subsidiary or connected undertakings and companies Securities not listed on a recognised Stock Exchange Cash held as part of the investment portfolio Other investments Total |
10.2 Market value at year end £ |
10.3 Income from investments for the year £ |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - |
- |
10.4 Material investment holdings
If any single investment is material in terms of its value (for example represents more than 5 per cent of the value of the charity’s total investments) Investment held Market Value
Section C Notes to the accounts (cont)
Note 11 Debtors and prepayments
| Analysis of debtors Trade debtors Amounts due from subsidiary and associated undertakings Other debtors Prepayments and accrued income Total 12.1 Analysis of creditors Loans and overdrafts Trade creditors Amounts due to subsidiary and associated undertakings Other creditors Accruals and deferred income Total Please complete this note if the charity has any debtors or prepaym Note 12 Creditors and accruals Please complete this note if the charity has any creditors or accrual 12.2 Security over assets If any loan, overdraft or other creditor holds a charge or other secur |
This year Last year This year Last year £ £ £ £ - - - - - - - - - - - - - - - - - - - - This year Last year This year Last year £ £ £ £ - - - - - - - - - - - - - - - - - - - - - - - - ents. Amounts falling due within oneyear Amounts falling due after s. Amounts falling due within oneyear Amounts falling due after ity over any assets of the charity please provide details. |
|---|---|
| Section C Notes to the accounts |
(cont) |
Note 13 Endowment and restricted income funds Please complete this section if the charity has any endowment or restricted income funds. 13.1 Funds held Please give a brief description of any of the following type of funds held by the charity:
-
permanent endowment funds (PE);
-
expendable endowment funds (EE); and
-
restricted income funds, including special trusts, of the charity (R).
Purpose and Restrictions
Fund Name Type PE, EE or R
13.2 Movements of major funds
Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.
| Fund names | Fund balances brought forward £ |
Incoming resources £ |
Outgoing resources £ |
Transfers £ |
Gains and losses £ |
Fund balances carried forward £ |
|---|---|---|---|---|---|---|
| - | - | - | - | |||
| Lets Get Fant Cycling | 675 | - | - | - | - | 675 |
Lets Get Barming Cycling |
150 | - | -63 | - | - | 87 |
Lets Get Heath Cycling |
25 | -25 | - | - | - | |
| - | - | - | - | |||
| - | - | - | ||||
| - | - | - | - | - | ||
| - | - | - | - | - | - | |
| Total Funds 13.3 Transfers between funds Pleasegive details of any transfers between funds. |
850 | - | - 88 | - | - | 762 |
| From Fund(Name) | To Fund(Name) | Reason | Amount | |||
Section C Notes to the accounts (cont)
Note 14 Transactions with related parties
If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in 14.1 Remuneration and benefits
Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution
| Name of trustee or conn | ected party | Legal authority (eg order, |
Amountspaid or benefit | Amountspaid or benefit |
|---|---|---|---|---|
| This year £ |
Last year £ |
|||
| Due to trustees and related parties Due from trustees and related parties 14.3 Other transaction(s) with trustees or related parties 14.2 Loans Please give details of and amounts owing to or from the charity’s tru Please give details of any transaction undertaken by (or on behalf of |
stees or other related parties by the charity at the year end. | |||
| Name of trustee or connected party | Legal authority |
Amount owing | ||
| This year £ |
Last year £ |
|||
| ) the charity in which a trustee or related party has a material inter | est. | |||
Name of the trustee or relatedparty |
Relationship to charity |
Descripti on of the |
This year £ |
Last year £ |
Section C Notes to the accounts (cont)
Note 15 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.