2023-12-31-accounts - Maidstone Cycle Campaign Forum

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Trustees' Annual Report for the period

Period start date Period end date 01 January 2023 31 December 2023 From To

Section A Reference and administration details

Charity name Maidstone Cycle Campaign Forum Other names charity is known by Registered charity number (if any) 1172691 Charity's principal address c/o Little Oaks, 68 Oakwood Road, Maidstone, Kent Postcode ME16 8AL

Maidstone Cycle Campaign Forum

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Paul Harper	Chair and Treasurer
	Matthew Fraser
	Duncan Edwards

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Charitable Incorporated Organisation with voting members other than its Type of governing document charity trustees (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Founder Trustees will retire and be eligible for re-election in accordance Trustee selection methods with the Constitution (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Maidstone Cycle Campaign Forum is an affiliated member of Cycling UK (formerly the CTC). Risks to the forum and its finances are regularly reviewed by the Executive Committee, which includes the Trustees. Maidstone Cycle Campaign Forum has an annual business plan and associated budget.

In 2020 the Maidstone Cycle Campaign Forum adopted a new organisational structure. This included setting out Job Descriptions for the following roles: • Chair
Treasurer
• Secretary • Vice Chair • Website and Communication Officer • Infrastructure Planning and Active Transport Officer
Community Liaison and Champion for Active Travel Officer
• Membership and Diversity Officer • Non Officer Trustees
The Maidstone Cycle Campaign Forum is known as MCCF in short. The above officers form the Committee of the Forum and are responsible for the day to day coordination. Each role holder is entitled to get working groups to assist them, in addition a number of start and finish task groups may be set up as deemed necessary.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To promote cycling for the public benefit in and around the Borough of Maidstone as a means of furthering the following charitable purposes: (1) the promotion of public health; (2) the promotion of the conservation and protection of the environment; (3) the promotion of public safety, particularly on the highways; (4) the promotion of healthy recreation in the interests of social welfare, and community participation in healthy recreation; (5) the advancement of education; and (6) to support the relief of the needs of people with mental and physical disabilities

This is our sixth full year as a registered charity and Charitable Incorporated Organisation. Following our setting up in 2017, 2023 was the first full year after the Covid-19 Pandemic and restrictions.

We continued to try to address our three-year strategic objectives, of which this is our final year.

The main activities in 2023 included:

Undertook work on a number of major planning reviews

Holding of our CycleFest’23 which was the third one post Covid-19 Pandemic, following our relaunch CycleFest’21. This was a successful event attracting new members. Kent County Council took part again, unfortunately for the third year there was no support from Maidstone Borough Council.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We had previously been awarded a grant from Groundwork/ Tesco Bag for Life following their collect at a number of local Tesco’s in West Maidstone. This grant has now been fully used to develop our website and also support CycleFest.

We continued to work Maidstone Borough Council on the cycling and walking aspects of major planning applications.

The Forum became an active partner in the MERLIN (Medway Ecological Riverine Link), which aims to create an open space for cycling and walking from Allington Lock to Barming Bridge. .

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Additional details of objectives and activities (Optional information)

The Maidstone Cycle Campaign Forum is entirely run by its Trustees and Volunteers.

Over the year about 10 people (including the volunteers) have been involved in undertaking all the activities done by the Forum.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

The period under review covers the period from 1[st] January 2023 to 31[st] Summary of the main December 2023 our sixth full calendar year of operation. This is our sixth achievements of the charity Trustees Annual Report, following on from The Maidstone Cycle during the year Campaign Forum (MCCF) becoming registered as a CIO on the 24[th] April 2017. 2023 was the first full year after the Covid-19 Pandemic and restrictions. Overall, the year has been one of modest advance for the MCCF. Due to the Pandemic, there are less people generally volunteering in the charitable sector, following a concerted campaign by our new Membership and Diversity Officer (appointed in January 2021) by the end of 2021 our membership was back up to over 20. Unfortunately, in 2023 membership had fallen to under 20. Holding of our CycleFest’23 which was the third one post Covid-19 Pandemic, following our relaunch CycleFest’21. This was a successful event attracting new members. Kent County Council took part again, unfortunately since 2020 there was no support from Maidstone Borough Council. Also, we no longer have Lenn Pott’s cycle collection as Len has had to move into a care home. Maidstone Bridges Gyratory Campaign, MCCF has serious concerns on the safety of the current arrangements and provision for cyclists around this critical junction and road system in the centre of Maidstone. We have been campaigning and also working with Maidstone Borough Council and Kent County Council to look into improvements. As this is being written only limited progress has been made and our campaign continues. Medway Towpath Blockages – we have campaigned and raised the issue of blockages along the towpath at East Farleigh (which has been solved) and at Aylesford where the towpath has collapsed due to the February 2020 rain. Kent County Council have delayed the works indefinitely, which is a major scandal. The Forum remains an active partner in the MERLIN (Medway Ecological Riverine Link), which aims to create an open space for cycling and walking from Allington Lock to Barming Bridge. A number of our members remain heavily involved with the project which in 2022 has been focusing on getting Village Green status for land adjacent to London Road by the railway bridge. We had previously been awarded a grant from Tesco Bag for Life following their collect at a number of local Tesco’s in West Maidstone. However due to Covid 19 the grant process had not proceeded. We were pleased therefore the receive a one off grant of £1,166 in 2021 which has been spent to sustain our activities over 2021 to 2023.

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Section D Achievements and performance

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Section E Financial review

Brief statement of the

charity’s policy on reserves

The Forum operates on a break-even policy. All activates must be covered by project generated income. Membership subscriptions are to cover the running costs of the forum and to support our unfunded campaigning work. Reserves would therefore only normally be held in respect of programmed work.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

In the period under review the main sources of income were:

You may choose to include additional information, where relevant about:

Subscriptions £126 Donations £16

the charity’s principal sources of funds (including any fundraising);

The main area of expenditure were: Website £214

Affiliation to Cycling UK £88

how expenditure has These areas of expenditure were able to be funded by our restricted
supported the key objectives funds enabling our unrestricted reserves to modestly grow.
of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The Forum is looking forward to 2024. Whilst our current three year strategic plan will come to an end we will be looking to update it and roll if forward.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Paul Harper Position (eg Secretary, Chair, Chair etc) Date

March 2012

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Maidstone Cycle Campaign Forum

Charity No (if any) 1172691 CC17a

Annual accounts for the period

1st January 2023 To 31st Dec-23

Section A Statement of financial activities

Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05
-	-	-	-	-
162	-	-	162	176
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-	-	-	-	-
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162	-	-	162	176

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-	301	-	301	544
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-	301	-	301	544
162	301 -	-	140 -	368 -
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162	301 -	-	140 -	368 -

-	-	-	-	-
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162	301 -	-	140 -	368 -
1,308	1,498	-	2,806	3,174
1,470	1,197	-	2,666	2,806

Section B Balance sheet

Note B01 B02 B03 B04 B05 B06 B07 B08 B09 B10 B11 B12 B13 B14 B15 B16 B17 B18 B19 B20	Unrestricte d funds £ F01	Restricted income funds £ F02	Endowment funds £ F03	Total this year Total last year £ £ F04 F05	Total this year Total last year £ £ F04 F05
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	-	-	-	-	-
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	-	-	-	-	-
	1,470	1,196		2,666	2,806
	1,470	1,196	-	2,666	2,806

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	1,470	1,196	-	2,666	2,806

	1,470	1,196	-	2,666	2,806

	-	-	-	-	-
	-	-	-	-	-

	1,470	1,196	-	2,666	2,806

	1,470			1,470	1,308
	-			-	-
		1,196		1,196	1,498
			-	-	-

	1,470	1,196	-	2,666	2,806

Signature			Print	Date of approval Name
			Paul	Harper
			Matthe	w Fraser

Cells highlighted in Yellow contain formulas to add up columns C,D and E but these are not protected cells Cells highlighted in Blue contain formulas in protected cells. The protection can be removed from the tools menu

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

• Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with ✓ Accounting Standards; or Financial Reporting Standards for Smaller Enterprises • and with the Charities Act. [ except for the following]. _Give details in this box if a different standard has been followed.*_ * -Tick as appropriate:

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• if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”;
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if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick “Financial Reporting Standards for Smaller Enterprises (FRSSE)”.

** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes. 1.2 Change in basis of accounting There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following). Give details in this box of any material changes that have been made. § if no changes have been made to accounting policies then delete these words. 1.3 Changes to previous accounts No changes have been made to accounts for previous years (§§ except for the following). Give details in this box of any material changes that have been made. §§ if no changes have been made to accounts for previous periods then delete these words.

Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional INCOMING RESOURCES

Recognition of incoming
resources
Incoming resources with related expenditure
Grants and donations
Tax reclaims on donations and gifts
Contractual income and performance related grants
Gifts in kind
Donated services and facilities
Volunteer help
Investment income
Investment gains and losses
Liability recognition
Governance costs
Grants with performance conditions
Grants payable without performance conditions
Support Costs
ASSETS
Tangible fixed assets for use by charity
Investments
Stocks and work in progress
POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM
THOSE ABOVE
EXPENDITURE AND LIABILITIES

These are included in the Statement of Financial Activities
(SoFA) when:
• the charity becomes entitled to the resources;
• the trustees are virtually certain they will receive the
resources; and
• the monetary value can be measured with sufficient
reliability.
Where incoming resources have related expenditure (as with
fundraising or contract income) the incoming resources and
related expenditure are reported gross in the SoFA.
Grants and donations are only included in the SoFA when the
charity has unconditional entitlement to the resources.
Incoming resources from tax reclaims are included in the
SoFA at the same time as the gift to which they relate.
This is only included in the SoFA once the related goods or
services have been delivered.
Gifts in kind are accounted for at a reasonable estimate of
their value to the charity or the amount actually realised.
Gifts in kind for sale or distribution are included in the
accounts as gifts only when sold or distributed by the charity.
Gifts in kind for use by the charity are included in the SoFA as
incoming resources when receivable.
These are only included in incoming resources (with an
equivalent amount in resources expended) where the benefit
to the charity is reasonably quantifiable, measurable and
material_._The value placed on these resources is the
estimated value to the charity of the service or facility
received.
The value of any voluntary help received is not included in the
accounts but is described in the trustees’ annual report.
This is included in the accounts when receivable.
This includes any gain or loss on the sale of investments and
any gain or loss resulting from revaluing investments to market
value at the end of the year.
Liabilities are recognised as soon as there is a legal or
constructive obligation committing the charity to pay out
resources.
Include costs of the preparation and examination of statutory
accounts, the costs of trustee meetings and cost of any legal
advice to trustees on governance or constitutional matters.
Where the charity gives a grant with conditions for its payment
being a specific level of service or output to be provided, such
grants are only recognised in the SoFA once the recipient of
the grant has provided the specified service or output.
These are only recognised in the accounts when a
commitment has been made and there are no conditions to be
met relating to the grant which remain in the control of the
charity.
Support costs include central functions and have been
allocated to activity cost categories on a basis consistent with
the use of resources, eg allocating property costs by floor
areas, or per capita, staff costs by the time spent and other
costs by their usage.
These are capitalised if they can be used for more than one
year, and cost at least £500. They are valued at cost or a
reasonable value on receipt.
Investments quoted on a recognised stock exchange are
valued at market value at the year end. Other investment
assets are included at trustees' best estimate of market value.
These are valued at the lower of cost or market value.

Section C Notes to the accounts (cont)

Note 3 Analysis of incoming resources

Incoming resources may be further analysed if this would help the reader of the accounts.

Analysis	This year Last year £ £	This year Last year £ £
Membership Fees	127	130
Donations	16	41
Other	18
Maidstone Borough Council 'Let's Get Barming Cycling' and CylceFest 2019		-
Kent County Council Grant 'Let's Get Maidstone Cycling'	-	-
Maidstone Borough Council'Let's Get Fant Cycling'	-	-
Maidstone Borough Council CycleFest 2020	-	-
Maidstone Borough Council Bike Week 2020	-	-
Waitrose Community Fund	-	-
Groundwork/ Tesco Bags of Life	-	5
Total	162	176

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Total	-	-

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Total	-	-

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Total	-	-

Section C Notes to the accounts (cont)

Note 5 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

Support cost type	Fundraising activity £	Charitable Activity £	Governance Activity £	Total Cost £
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Total	-	-	-	-

Note 6 Details of certain items of expenditure

6.1 Trustee expenses

Note 6 Details of certain items of expenditure 6.1 Trustee expenses
Independent examiner’s or auditors' fees for reporting on the accounts Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor Number of trustees who were paid expenses Nature of the expenses Total amount paid 6.2 Fees for examination or audit of the accounts *Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your indepen* *Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties*	*for expenses incurred by*
	This year	Last year


	£	£
	*dent examiner or auditor.*
	This year £	Last year £

Section C Notes to the accounts (cont)

Note 7 Paid employees

Please complete this note if the charity has any employees.

7.1 Staff Costs

Gross wages, salaries and benefits in kind Employer’s National Insurance costs Pension costs

7.2 Average number of full-time equivalent employees in the year

The parts of the charity in which the employees work

staff costs	This year £	Last year £
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	This year Number	Last year Number
Fundraisi ng	-	-
Charitabl e Activities	-	-
Governan ce	-	-
Other	-	-
Total	-	-

7.3 Defined contribution pension scheme

Please complete if a defined contribution pension scheme is operated. Brief details of the scheme

The costs of the scheme to the charity for the year

The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end

	This year	Last year
	£	£

Section C Notes to the accounts (cont)

Note 8 Grantmaking

Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities 8.1 Total value of grants

8.1 Total value ofgrants
Purpose for whichgrants made	Grants to institution s Total amount £	Grants to individuals Total amount £
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*Total*	-	-

8.1 Grantmaking costs

If the charity’s accounts are prepared on the “activity basis” please give details of any support cost associated with grantmaking. Please enter Support costs of grantmaking £

8.3 Grants made to institutions

8.3 Grants made to institutions	8.3 Grants made to institutions
*If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the inst*		*itution*
Names of institutions	Purpose	Total amount of grants paid £
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*Total grants to institutions*		-

Section C Notes to the accounts (cont)

Note 9 Tangible fixed assets

Please complete this note if the charity has any tangible fixed assets

9.1 Cost or valuation

Freehold land & buildings £	Other land & buildings £	Plant, machinery and motor vehicles £	Fixtures, fittings and equipment £	Payments on account and assets under construction £	Total £
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SL or RB SL or RB SL or RB SL or RB SL or RB
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9.4 Revaluation

If any fixed assets have been revalued please give details of the valuer and method of valuation

* The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the

Section C Notes to the accounts (cont)

Note 10 Investment assets

Please complete this note if the charity has any investment assets.

10.1 Fixed assets investments

Add/(deduct):net gain/(loss) on revaluation Carrying (market) value at end of year Carrying (market) value at beginning of year Add:additions to investments at cost Less:disposals at carrying value	£
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	-

Please provide below:

10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03. 10.3 A breakdown of the income from investments agreeing with SOFA row S03. Analysis of investments

*Please provide below:* 10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03. 10.3 A breakdown of the income from investments agreeing with SOFA row S03.
Cash held as part of the investment portfolio Other investments Total Analysis of investments Investment properties Investments listed on a recognised stock exchange or held in common investment funds, open ended investment Investments in subsidiary or connected undertakings and companies Securities not listed on a recognised Stock Exchange	10.2 Market value at year end £	10.3 Income from investments for the year £
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10.4 Material investment holdings

If any single investment is material in terms of its value (for example represents more than 5 per cent of the value of the charity’s total investments) Investment held Market Value

Section C Notes to the accounts (cont)

Note 11 Debtors and prepayments

Analysis of debtors Trade debtors Amounts due from subsidiary and associated undertakings Other debtors Prepayments and accrued income Total 12.1 Analysis of creditors Loans and overdrafts Trade creditors Amounts due to subsidiary and associated undertakings Other creditors Accruals and deferred income Total 12.2 Security over assets *If any loan, overdraft or other creditor holds a charge or other secur* Note 12 Creditors and accruals *Please complete this note if the charity has any creditors or accrual* *Please complete this note if the charity has any debtors or prepaym*	This year Last year This year Last year £ £ £ £ - - - - - - - - - - - - - - - - - - - - This year Last year This year Last year £ £ £ £ - - - - - - - - - - - - - - - - - - - - - - - - *ity over any assets of the charity please provide details.* Amounts falling due within oneyear Amounts falling due after s. Amounts falling due within oneyear Amounts falling due after *ents.*

Section C Notes to the accounts	(cont)
13.1 Funds held Please give a brief description of any of the following type of funds Note 13 Endowment and restricted income fund *Please complete this section if the charity has any endowment or re*	held by the charity: s *stricted income funds.*

permanent endowment funds (PE);
expendable endowment funds (EE); and
restricted income funds, including special trusts, of the charity (R).

Purpose and Restrictions

Fund Name Type PE, EE or R

13.2 Movements of major funds

Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.

Fund names	Fund balances brought forward £	Incoming resources £	Outgoing resources £	Transfers £	Gains and losses £	Fund balances carried forward £
Lets Get Maidstone Cycling		-		-	-	-
Lets Get Fant Cycling	675	-	-	-	-	675
Lets Get Barming Cycling	400	-	-	-	-	400
Maidstone CycleFest'19				-	-	-
Maidstone CycleFest'20	170	-	-49			121
MaidstoneBike Week'20	200	-	-200			-
Groundwork/ Twsco Bag of Life	53	-	-53	-	-	-
	-	-	-	-	-	-
Total Funds *Pleasegive details of any transfers between funds.* 13.3 Transfers between funds	1,498	-	- 302	-	-	1,196

From Fund(Name)	To Fund(Name)		Reason			Amount

Section C Notes to the accounts (cont)

Note 14 Transactions with related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in 14.1 Remuneration and benefits

Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution

Name of trustee or conn	ected party	Legal authority (eg order,	Amountspaid or benefit	Amountspaid or benefit
			This year £	Last year £



Due to trustees and related parties Due from trustees and related parties *Please give details of any transaction undertaken by (or on behalf of* 14.3 Other transaction(s) with trustees or related parties 14.2 Loans *Please give details of and amounts owing to or from the charity’s tru*	*stees or other related parties by the charity at the year end.*
	Name of trustee or connected party	Legal authority	Amount owing
			This year £	Last year £


	*) the charity in which a trustee or related party has a material inter*		*est.*
Name of the trustee or relatedparty	Relationship to charity	Descripti on of the	This year £	Last year £

Section C Notes to the accounts (cont)

Note 15 Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.