Belper Meadows Community Sports Club Trustees. Annual Report for the period 1 October 2023- 30 September 2024 Charity's principal address Bridge Street Belper Derbyshire DE56 1BA Charity registration number 1172682 How the charity is constituted Charitable Incorporated Organisation (CIO) Type of governing document Constitution of a Charitable Incorporated Organisation with Voting Members other than its Charity Trustees, dated 25.7.23. The current charity trustees who manage the charity Kathryn Hoult Charlotte Taylor Roy Bamford Stephen Ford Nigel Hooker Richard Howls Christine Nelson Joan Passant Chair Treasurer Trustee selection methods Trustees are elected at annual general meetings of members, or appointed by the charity trustees. Trustees, consideration of major risks and the system and procedures to manage them One main risk of the CIO is the flooding of the facilities, when severe weather and the operators of Ladybower Resepdoir and l or Carsington Water cause the River Derwent to have excessively high water levels. Whilst the CIO cannot prevent such an occurrence, there is a plan for the subsequent drying and cleaning of the facilities, to enable their continuity of use.
The other major risk to the organisation, is a national pandemic, whether Coronavirus Covid 19, or of any other description. Such a situation causes the total cessation of all public benefit activites, for a duration as defined by HM Government. Put another way, these events are beyond any control or preventive actions of the CIO. Overview of the Year On 21 October, following named storm Babet, the River Derwent flooded, covering the entire ground, including the astroturf pitch, with 1.5 metres of water, mud, and debris. Even the lower pavilion, which was built above the Environment Agency's determined 100-year flood level, had 400mm of brown silty water inside (again). On the approach of this storm, the Club members were busy moving items above the expected flood level, including unscrewing doors and other fixtures. Sadly, these precautions, whilst effective, could not prevent all the damage caused by a flood of this magnitude. Many members spent days manually scraping and carrying tons of mud and slime off the sporting and non-sporting areas. Their efforts enabled the winter sports to recommence within 2 weeks of the disaster a truly tremendous effort. Obviously, the subsequent damage, cleaning and additional consequential costs amounted to a significant strain on the Club's finances. The frequently mentioned 'climate change, was evidenced by further flooding of the grounds, by later 'formally named, storms on 29 November, 10 Dember and 2 January. Fortunately, none of these waters entered the lower pavilion. Put into context, the winter stonns and floods are the down-side of having the Club's grounds in the beautiful setting of the river valley views of which have been enjoyed for all the other non-flood weeks, over the past 115 years. The purposes of the charity set out in its governing document The purposes of the CIO are the promotion of community participation in healthy recreation, by the provision of facilities for the playing of amateur cricket, hockey, tennis, bowls and other sports, and for other appropriate community activities. Summary of the main activities undertaken for the public benefit in relation to these purposes The strategy for achieving the purposes, is to encourage many members of the public at large: (a) to become members of the CIO and its sporting teams: andlor (b) to hire its facilities for any sporting or non-sporting appropriate community activities. To this end, the significant activities undertaken during this period, have been the organisation of sporting teams and their participation in associated league fixtures, which have resulted in many matches for each team. There has also been a good number of non-league fixtures and training occasions, which have additionally contributed to the overall purposes of the CIO.
The Club hosted cross country running events for the Belper Rover and Belper Harriers Derwent River Relays,, both of which had several hundred competitors and spectators. The Belper Youth Games run by the Town Council took pla over Easter,and were well attended. Likewise, during the summer, the Belper Youth Sports and the Town Council's Belper Goes Green festivals attracted large crowds. There has been a programme of health and wellbeing community tennis, for those with special needs. The success of the CIO, and the societal differen made, are demonstrated and measured by the numbers of members of the public at large who have used the facilities and participated in healthy recreation. Contribution made by volunteers The entire operations of the CIO are managed and undertaken by volunteers. Such operations include governance, management and Maintenan of the facilities, administration and organisation of sporting teams, and the encouragement, supervision and coaching of junior players of all ages. It is very, very clear that it is down to the volunteers, efforts and dedication, that the successes in terms of public benefit and healthy recreation have been realised. The effect on society is that a significant proportion of the population has been able to participate in such healthy recreation, thereby improving its well-being. By the act of volunteering, the dozens of these individuals have improved their own well-being, by performing such community activities, for the benefit of other members of society. Quite simply, without these volunteers, the CIO would not exist. Summary of the main achievements of the charity during the year In order to maximise the public benefit and community participation in healthy recreation, the CIO has actively encouraged 534 members of the local community to become members of the club and comprise its sporting teams. These teams have participated in sporting league and other fixtures, which have attracted a further 3245 members of a wider public community to participate in healthy recreation too. In addition, some 8920 members of the local community have attended or participated in other activities arranged by the CIO. The facilities have also been used by 15 other sporting and non-sporting organisations, on regular and irregular bases.
Policy on reserves The reserves policy - no emergency fund to be kept. The CIO'S facilities are let. the income from which covers costs and accumulates 'sinking funds,, for asset maintenance, and investment in replacement and new facilities. These are the sole reasons for accumulating reserdes. The timescale for such expenditure will be when an asset has degraded significantly, and when it (the expenditure) is affordable. Details of any funds materially in deficit None Financial review of the position of the charity The Club operates by recovering its expenditure from the sporting sections. A grant was reiVed from Derbyshire County Council towards the cost of the Club providing a 'Warm and Welcoming Space, refuge for local residents and their families, who were struggling to heat their homes during the cold winter months. HM Government donated a Business Recovery grant. dispensed via Amber Valley Borough Council, to support the impact of major stonn 'Babet'. The Friends of Babington Hospital, in Belper, gave a grant towards medical equipment. The Club is exceedingly grateful to all these donors, who have ensured the survival of this charity. Looking forward to 2024-2025 BMCSC is in a healthy financial position to keep operating for the benefit of its members and the wider community. Related parties The CIO has a wholly owned subsidiary, Belper Meadows Synthetic Pitch(s) Limited, company number 03046877, whose nature of business is 'operation of sports facilities, at Belper Meadows. The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Kathryn Hoult Chair Date Charlotte Taylor Treasurer 6 June 2025
Inde endent Examinerfs Re ort to the Trustees of Bel er Meadows Communi S orts Club Independent Examiner's Report to the Trustees of Belper Meadows Community Sports Club I report to the charity trustees on my examination of the accounts of the Belper Meadows Community Sports Club (the Club) for the year ended 30 September 2024. Responsibilities and basis of report As the charity's trustees you are responsible for the preparab'on of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Club's accounts carried out under section 145 of the Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Club as required by section 130 of the the accounts do not accord with those records. or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Wayne Thomas FCA Institute of Chartered Accountsnts in England and Wales Bates Weston LLP Chartered Accountants The Mills Canal Street Derby DE12RJ 27 June 2025
CHARITY COMMISSION FOR ENGLAND AND WALES Belper Meadows Community Sports Club Receipts and pa ments accounts CC16a For the period from 0111012023 3010912024 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to thè nèarèst to ntarèst £ to thè n•ar•st £ to th• n•ar•st £ to thè n•arnst £ A1 Recei Subscriptions Fundraising Donations Other standard operations Retail Sales BMSP Management Fee Grants 34,923 19,642 5.278 4.423 13.428 4.400 34,923 19,642 5,278 4,423 13,428 4,400 3,365 37,729 13,418 150 5.768 11.267 4,200 500 3.365 ross income or AR) 82,094 3,365 8SA59 73,032 Asset an see table investment sa es, tota 82.094 3.365 85A59 73.032 A3Pa ments Pavilion operatsons Ground operations Insurance Other overheads Bank charges Grant expenditure Retail c05t5 Loan Interest Tax 26.967 8.723 5,011 7,839 120 26,967 8,723 5,011 7,839 120 3,072 6,251 654 557 26.519 7,910 4,538 5,347 120 5,000 5,480 771 545 3.072 6,251 654 557 Sub total $6.121 3.072 59.193 56.230 A4 Asset and investment Capitsl pur¢hases Loan repayrnent 8.726 5,000 13,726 8,726 5,000 13,726 16,369 5,000 21,369 Sub total 69.847 3.072 72,919 77,599 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 12,246 293 12,539 4,567 24,237 36,483 24,237 36,776 28,804 24,237 293 CCXX R6 accounts ISS) 2510412025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds Categories Delails to nearest £ to nearest £ to nearest £ B1 Cash funds Cash at bank 36,483 293 Total cash funds 36,483 293 sll Unrestricted funds Restricted funds Endowment funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets Fund to which asset belo Current valu• tlonal Details Cost loptlonall B3 Investment assets Fund to which asset belo Unrestricted Current value tlonal Details Lan¢Y Cost loptionall 16.000 B4 Assets retsined for the charity's own use Buildings Restricted 306,210 Buildings Unrestricted 234,527 Equipment. lumiture and fittings Unrestricted 42,032 Fund to which rèlat•s Arnount dug ional When due ional Details B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of roval Kathryn Hoult 0610612025 Charfotte Taor CCXX R7 accounts ISS) 2510412025