## **Belper Meadows Community Sports Club**
## **Trustees' Annual Report**
## **for the period 1 October 2022 - 30 September 2023**
## **Charity's principal address**
Bridge Street Belper Derbyshire DE56 1BA
## **Charity registration number**
1172682
## **How the charity is constituted**
Charitable Incorporated Organisation (CIO)
## **Type of governing document**
Constitution of a Charitable Incorporated Organisation with Voting Members other than its Charity Trustees, dated 27.7.21.
## **The current charity trustees who manage the charity**
Kathryn Hoult Chair Charlotte Taylor Treasurer Roy Bamford Stephen Ford Nigel Hooker Richard Howis Joan Passant Alan Ward
## **Trustee selection methods**
Trustees are elected at annual general meetings of members, or appointed by the charity trustees.
## **Trustees’ consideration of major risks and the system and procedures to manage them**
One main risk of the CIO is the flooding of the facilities, when severe weather and the operators of Ladybower Reservoir cause the River Derwent to have excessively high water levels.
Whilst the CIO cannot prevent such an occurrence, there is a plan for the subsequent drying and cleaning of the facilities, to enable their continuity of use.
1
The other major risk to the organisation, is a national pandemic, whether Coronavirus Covid 19, or of any other description. Such a situation causes the total cessation of all public benefit activites, for a duration as defined by HM Government. Put another way, these events are beyond any control or preventive actions of the CIO.
## **Overview of the Year**
In early 2022, three significant, formally 'named' weather storms crossed the country in very quick sucession. The resulting accumulation of huge quantities of rain water caused major flooding of the River Derwent and its valley.
The situation was exaggerated when the Environment Agency pumped water out of Bentley Brook (a stream classed as a 'main river' by the EA) into the River Derwent at Matlock.
The nett result was that the river level exceeded the maximum anticipated by the Environment Agency. Accordingly, the new pavilion - constructed at a height above ground level determined by the EA - was flooded on 21 February, resulting in significant damage and mess.
The gale force winds also caused damage. Much of the remainder of the (fiscal) year has been spent in recovering fully from this stormy event.
## **The purposes of the charity set out in its governing document**
The purposes of the CIO are the promotion of community participation in healthy recreation, by the provision of facilities for the playing of amateur cricket, hockey, tennis, bowls and other sports, and for other appropriate community activities.
## **Summary of the main activities undertaken for the public benefit in relation to these purposes**
The strategy for achieving the purposes, is to encourage many members of the public at large:
- (a) to become members of the CIO and its sporting teams;
- (b) to hire its facilities for any sporting or non-sporting appropriate community activities.
To this end, the significant activities undertaken during this period, have been the organisation of sporting teams and their participation in associated league fixtures, which have resulted in many matches for each team. There has also been a good number of non-league fixtures and training occasions, which have additionally contributed to the overall aims and purposes of the CIO.
The Club hosted cross country running events for the Belper Rover and Belper Harriers' 'Derwent River Relays', both of which had several hundred competitors and spectators.
Also hosted were Belper Town Council's Youth Games in April, and the Belper Youth Sports Festival in August.
2
The success of the CIO, and the societal difference made, are demonstrated and measured by the numbers of members of the public at large who have used the facilities and participated in healthy recreation.
## **Contribution made by volunteers**
The entire operations of the CIO are managed and undertaken by volunteers.
Such operations include governance, management and maintenance of the facilities, administration and organisation of sporting teams and the encouragement, supervision and coaching of junior players of all ages.
It is very, very clear that it is down to the volunteers' efforts and dedication, that the successes in terms of public benefit and healthy recreation have been realised.
The effect on society is that a significant proportion of the population has been able to participate in such healthy recreation, thereby improving its well-being.
By the act of volunteering, the dozens of these individuals have improved their own well-being, by performing such community activities, for the benefit of other members of society.
Quite simply, without these volunteers, the CIO would not exist.
## **Summary of the main achievements of the charity during the year**
In order to maximise the public benefit and community participation in healthy recreation, the CIO has actively encouraged 534 members of the local community to become members of the club and comprise its sporting teams.
These teams have participated in sporting league and other fixtures, which have attracted a further 3164 members of a wider public community to participate in healthy recreation too.
In addition, some 4740 members of the local community have attended or participated in other activities arranged by the CIO.
The facilities have also been used by 7 other sporting and non-sporting organisations, on regular and irregular bases.
## **Policy on reserves**
The reserves policy - no emergency fund to be kept.
The CIO's facilities are let, the income from which covers costs and accumulates 'sinking funds', for asset maintenance, and investment in replacement and new facilities.
These are the sole reasons for accumulating reserves.
The timescale for such expenditure will be when an asset has degraded significantly, and when it (the expenditure) is affordable.
3
**Details of any funds materially in deficit**
None
## **Financial review of the position of the charity**
The Club operates by recovering its expenditure from the sporting sections.
A grant was received from Derbyshire County Council towards the cost of the Club providing a 'Warm Space' refuge for local residents and their families, who were struggling to heat their homes during the cold winter months.
## **Looking forward to 2023-2024**
BMCSC is in a healthy financial position to keep operating for the benefit of its members and the wider community.
## **Related parties**
The CIO has a wholly owned subsidiary, Belper Meadows Synthetic Pitch(s) Limited, company number 03046877, whose nature of business is 'operation of sports facilities' at Belper Meadows.
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
Kathryn Hoult Charlotte Taylor
Chair Treasurer Date : 1.7.24 1.7.24
4
**----- Start of picture text -----**
Charity Name No (if any)
Belper Meadows Community Sports Club 1172682
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2022 30/09/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Subscriptions 37,729 - - 37,729 24,218
Other standard operations 5,768 - - 5,768 3,675
Grants - 500 - 500 18,700
Donations 150 - - 150 16
Fundraising 13,418 - - 13,418 12,682
Retail sales 11,267 - - 11,267 9,448
BMSP management fee 4,200 - - 4,200 4,800
- - - - -
Sub total (Gross income for
72,532 500 - 73,032 73,539
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 72,532 500 - 73,032 73,539
A3 Payments
Ground operations 7,910 - - 7,910 8,697
Pavilion operations 26,519 - - 26,519 24,425
Other overheads 5,347 - - 5,347 1,620
Grant expenditure - 5,000 - 5,000 13,234
Loan interest 771 - - 771 395
Retail costs 5,480 - - 5,480 5,434
Insurance 4,538 - - 4,538 3,952
Bank charges 120 - - 120 86
Tax 545 - - 545 974
Sub total [ 51,230 ] 5,000 - 56,230 58,817
A4 Asset and investment
purchases, (see table)
Capital purchases 16,369 - - 16,369 6,297
Loan repayment 5,000 - - 5,000 5,000
Sub total [ 21,369 ] - - 21,369 11,297
Total payments 72,599 5,000 - 77,599 70,114
Net of receipts/(payments) - 67 - 4,500 - - 4,567 3,425
A5 Transfers between funds - 944 944 - - -
A6 Cash funds last year end 25,248 3,556 - 28,804 25,379
Cash funds this year end 24,237 - - 24,237 28,804
**----- End of picture text -----**
CCXX R1 accounts (SS)
19/07/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|Cash at bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Signature
Loans
**Details**
**Details**
Land
Buildings
Buildings
Equipment, furniture and fittings|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**24,237**
**-**
**-**
**-**
**-**
**-**
**24,237**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**16,000**
Restricted
**306,210**
Unrestricted
**226,159**
Unrestricted
**41,509**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
C Taylor
S Ford|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
1.7.24
1.7.24|
CCXX R2 accounts (SS)
19/07/2024
2
**Independent Examiner's Report to the Trustees of Belper Meadows Community Sports Club**
## **Independent Examiner's Report to the Trustees of Belper Meadows Community Sports Club**
I report to the charity trustees on my examination of the accounts of the Belper Meadows Community Sports Club (the Club) for the year ended 30 September 2023.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Club’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Club as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Wayne Thomas FCA Institute of Chartered Accountants in England and Wales Bates Weston LLP Chartered Accountants The Mills Canal Street Derby DE1 2RJ
Date: ................................
4