Belper Meadows Community Sports Club Trustees. Annual Report for the period 1 October 2020 - 30 September 2021 Charity's principal address Bridge Street Belper Derbyshire DE56 1 BA Charity registration number 1172682 How the charity is constituted Charitable Incorporated Organisation Type of governing document Constitution of a Charitable Incorporated Organisation with Voting Members other than its Charity Trustees, dated 27.7.21. The current charity trustees who manage the charity Kathryn Hoult Charlotte Taylor Roy Bamford Stephen Ford Nigel Hooker Richard Howls Joan Passant Alan Vvard Chair Treasurer Trustee selection methods Trustees are elected at annual general meetings of members, or apFointed by the charty trustees. Trustees. consideration of major risks and the system and procedures to manage them One main risk of the CIO is the flooding of the faalities, when severe weather and the operators of Ladybower Reservoir and l or Carsington Water cause the RNer Derwent to have eX￿sSIVe￿ high water levels. Whilst the CIO cannot prevent such an occurrence, there is a plan for the subsequent drying and cleaning of the faolities, to enable their continuity of use. The other major risk to the organisation. is a national pandemic, whether Coronavirus Covid 19, or of any other description. Such a situation causes the total cessation of all public benefit aclivites, for a duration as defined by HM Government. Put another way, these events are beyond any control or preventive actions ofthe CIO. Overview of the Year In March 2020 (ie in the previous fiscal period), the Covid 19 Coronavirus pandemic swept across the country, causing the prohibition of gatherings of people, including sporting events, suth that the public benefit of this charity was halted. Accordingly income and expenditure were dramatically reduced. Those same Covid restrictions were still in for￿ at the beginning ofthis fiscal year, and, through the review period, have gradualty been eased, as the effects ofthe national pandemic have reduced in severty. wth due care and implementation of controls to compty with the ever changing UK Govemment guidance, sporting activities recommenced, albeit in a limited manner and with constraints to protect the health of players and spectators. The overall effect was that the main winter sport. hockey, was severely curtailed. The summer activities of cricket, tKJwls and tennis were enabled to have more participation. The objects of the charity set out in ils governing document The objects of the CIO are the promotion of community participation in healthy recreation, by the provision of facilities for the playing of amateur cricket, hockey, tennis, bowls and other sports, and for other appropriate community activities. Summary of the main activities undertaken for the public benefit in relation to these objects The strategy for achieving the aims and objeds, is to encourage many members of the public at large.. (a) to become members of the CIO and its sporting teams; andlor (b) to hire its facilities for any sporting or non-sporting appropriate community activities. To this end, the significant activities undertaken during this period, have been the organisation of sporting teams and their participation in associated league fixtures, which have resulted in many matches for each team. There has also been a number of non-league fixtures and training occasions, which have additionalty contributed to the overall aims and objects of the CIO. The Club hosted cross country running events for the Belper Rover and Belper Harriers Derwent River Relays,, ￿th of which had many competitors. BBC local radio stations, initiative 'l(t out the Nation, was aimed at getting more children to achieve the recommended level of acttvty. The Club was a collection point for the local Derbyshire area, receiving surplus sporting dothing and equipment, for sending on to schools and dubs, as a basis for encouraging this extra level of activity. Summary of the main activities undertaken for the public benefit in relation to these objects (conts'nued) The Club hosted the Belper Youth Sports Festival, during the school summer holidays, and attracted several dozen local youngsters to participate in a plethora of sports. The success of the CIO, and the societal difference made, are demonstrated and measured by the numbers of members of the public at large who have used the facilities and participated in healthy recreation. Contribution made by volunteers The entire operations of the CIO are managed and undertaken by volunteers. Such operations include govemance, management and maintenance of the facilities, administration and organisation of sporting teams and the encouragement, supervision and coaching of junior players of all ages. In relation to the national virus pandemic, the good will of all volunteers has been significantly stretched by the need to monttor and respond to the ever-changing legislation and guidance, issued by HM Govemment and the sporting governing bodies. Not least is the requirement for constant cleaning of the facilities, for which another brilliant effort by volunteers, has enabled belated and limtted continuity of sporting practices and matches, in difficutt circumstances. It is down to the volunteers. efforts and dedication, that the successes in terms of public benefit and healthy recreation have been realised. The effect on society is that a significant prop)rtion of the population has been able to participate in such heatthy recreation, thereby improving its well-being. By the act of volunteering. the dozens of these individuals have improved their own well-being, by Ferforming such community activities, for the benefit of other members of society. Quite simply, without these volunteers, the CIO would not exist. Summary of the main achievements of the charity during the year In order to maximise the public benefit and community participation in healthy recreation, the CIO has activety encouraged 429 members of the local community to become members of the club and comprise its sporting teams. These teams have participated in SFM)rting league and other fixtures, which have attracted a further 1355 members of a wider public communty to participate in healthy recreation too. In addition, some 1121 members of the local community have attended or participated in other activities arranged by the CIO. The facilrties have also been used by 5 other sporting and non-sporting organisations, on regular and irregular bases. Policy on reserves The reserves policy - no emergency tund to be kept. The CIO'S facilities are let, the income from which covers costs and accumulates 'sinking funds,, for asset maintenance, and investment in replacement and new facilities. These are the 93le reasons for accumulating reserves. The timescale for such expenditure will be when an asset has degraded significantly, and when it (the expenditure) is affordable. Details of any funds materially in deficit None Financial review of the position of the charty The Club operates by recovering its expenditure from the sp)rting sections. The impact of the Covid crisis meant that these sections had reduced activities and accordingly less income from subscriptions and fees. Thus there was a shortfall in CIO income to match the unavoidable fixed costs. Grants re￿iVed from Amber Valley Borough Council, the Arnold Clark Communty Fund and Derbyshire County Council were orucial to reducing the gap between expenditure and receipts. Recovery from flood damage was supported by grants from the Derbyshire County Council Floods Business Hardship Fund and Belper Town Council Flood Recovery Fund. The Club is exceedingly gratefvl to all these donors, who have ensured the suNNal of this charity. Looking forward to 2021-2022 BMCSC is in a healthy financial wsrtion to keep operating for the benefit of its members and the wider communty. However, the UK Government has indicated that the guidance related to the Covid 19 pandemic, will remain in for￿ at least for the forseeable future and into the next fiscal period. Accordingly, there is much uncertainty about the coming year. Related parties The CIO has a wholly owned subsidiary, Belper Meadows Synthetic Pitch