Chesham Museum Accounts for year ended 31 March 2023 Treasurerfs Report Following closure of the Museum in July 2017 all items were placed in storage incurring ongoing storage charges. I refer to this again later. In my last yearfs report, I referred to the grant received from Arts Council England in connection with digitising the collection for viewing online. During the past year much effort has been expended on thi5 project and the grant has been spent completely. At the same time a very successhjl exhibition entitled 'From the river to the railway, was staged at the Good Earth Gallery. Further grants were received for this exhibition. The total expenditure on these projects exceeded the Brants by £558, which has been charged to reseNes. This 15 reflected in the accounts. A further grant wa5 re￿iVed for Collections Care, part of which remained unspent at the balance sheet date but has since been spent. Mention should be made of those volunteers involved in Education projects. The designated fund included in the accounts originated from the previous education sub-committee. Over the past year much progress was made assembling 'handling boxes, for use of schools and care homes. This project is self-fundinE, and during the year has expanded the fund by some £441 to £884. These monies will be used to further the excellent vmrk achieved to date. The Market Stall has been manned regularly this year and has achieved a surplus of £1291. which is used to assist in funding museum overheads. The stock held represents value of items held for future trading. During the year the totsl income of the Museum exceeded expenditure by £1.930. compared to surplus last year of £457. At the beginning of this report, I referred to the costs of storage of the collection. Since the year end a storoge facility we had enjoyed free of charge. was no longer available. This prompted a major effort to reorganise the collection. Initially we have had to expand the use of paid storage at increased cost, rising from £145 to £505 per month. Thi5 increased expenditure Is unsustsinable except in the short term It i impe tive the reorganisation is achieved as soon as possible. moving part of the collection to ot ed free of charge due to the generosity of a supporter. hn Hatton norary Treasurer Chesham Museum Report of Independent Examiner Having had access to the bookkeeping record5 of the Museum I have inspected the accounts submitted for the year ended 31st March 2023 and consider these to provide a fair representation of the financial p051tion for the year. Stephen L'Estrange Independent Examiner ## **Chesham Museum** ## **Income & Expenditure Account - year ended 31st March 2023** |**Income**
**Fund Raising**
Membership Fees
Donations - General (see also Education Fund)
Buckinghamshire Lottery Receipts
Quiz Nights
Walks / Talks
**Grants Received**
Arts Council England (ACE) Grant (see note 3)
Initial payment (received 2021/22)
Balance due from ACE (see Balance Sheet)
Bucks Council - Chesham & Villages Supplementary Grant
ACE Grant Expenditure
River & Railway Exhibition expenses
Balance charged to Museum reserves
Collections Care Grant
Expenditure to date
Balance remaining (refundable if unspent)
Transfer to balance sheet (see note 4)
Education Fund
(See Note 2 & supplementary account)
Receipts
Payments
Increase in group funds
Market stall and other sales
Sales in year
Stock of items for sale at year end (see note 2)
Stocks carried forward (2022 estimate)
-£967.18
Purchases in year
-£841.24
Cost of card reader purchased (2022)
Surplus on items sold
Interest Income (General & Ringfenced Funds)
**Expenditure**
Administration
Storage Charges
Insurance
Expenses re displays & exhibitions
Hats Off Chesham
Subscription - Assoc of Independent Museums
Membership & Fund Raising expenses
Newsletters
Publicity
Website Fees
Sundries
Display Panels
Trekkers Dispay Panel
Waitrose information panel
Net costs charged to Museum Reserves
**Excess of income over expenditure**|£12,735.00
£1,415.00
£2,000.00
£16,150.00
-£14,200.99
-£2,507.71
**-£558.70**
£836.24
-£539.24
**£297.00**
-£297.00
**£0.00**
£1,432.39
-£990.66
£441.73
£2,272.69
£827.23
£3,099.92


-£1,808.42
**£1,291.50**
£1,792.03
£815.16
£46.97
£68.00
£64.02
£60.24
£195.00
£41.52
£3,082.94
-£30.00
-£30.00|**2022/23**
£921.63
£933.45
£715.00
£1,093.87
£54.60
-£558.70
£0.00
£441.73
£1,291.50
£159.96
**£5,053.04**
-£3,082.94
£1,970.10
-£30.00
**£1,940.10**|-£800.00
-£119.00|£30.00
-£37.28
-£7.28
£122.42
£967.18
£1,089.60


-£919.00
**£170.60**
£1,287.18
£795.10
£69.80
£65.00
£232.67
£62.24
£2,511.99
-£102.00
-£102.00|**2021/22**
£1,021.50
£1,116.42
£761.00



-£7.28





£170.60
£9.52
**£3,071.76**







-£2,511.99
£559.77


-£102.00
**£457.77**| |---|---|---|---|---|---| |**Balance Sheet**
**2022/23**
Fixed Assets
Book Value
£10,817.58
less Depreciation
-£10,219.58
**£598.00**
£598.00
Cash Balances
Cash in Hand (Market Stall)
£50.00
Barclays Bank -
Community Account
£2,499.64
Business Premium Accounts (See Note 1)
General Reserve
£10,000.00
Ringfenced Donations (Note 1)
£19,250.00
Education Group
£824.75
£30,074.75
COIF Charities Deposit Fund (Note !)
£15,013.66
**Total cash balances**
**£47,638.05**
Balance of ACE Grant due (received April 2023)
£1,415.00
Stock of goods for sale
£827.23
**Total current assets**
**£49,880.28**
£49,880.28
£50,478.28
Current Liabilities
Collections Care Grant (bannce remaining unspent0
-£297.00
£50,181.28
Reserves
General Reserve
£8,241.18
Add Surplus for year
£1,940.10
**£10,181.28**
£10,181.28
Transfer to Building Reserve (2021/22)
Building Reserve (for new premises)
£40,000.00
Museum Funds
£50,181.28
Arts Council England Grant (see note 4)
Grant Received (2021/22)
Expenditure Incurred (2021/22)
(See 2022/23 Income & Expenditure account showing use of these grants)
Retained Surplus Carried Forward
£50,181.28|**2021/22**
£10,817.58
-£10,219.58
**£598.00**
£598.00
£50.00
£1,849.66
£23,000.40
£19,250.00
£383.02
£42,633.42
£14,930.54
**£59,463.62**
£967.18
**£60,430.80**
£60,430.80
£61,028.80
-£101.62
£60,927.18
£47,783.41
Deficit
£457.77
£48,241.18
-£40,000.00
£8,241.18
£40,000.00
£48,241.18
£12,735.00
-£49.00
£12,686.00
£12,686.00
£60,927.18| |---|---| ## **Notes** - 1 The balances on the Barclays Premium General Reserve & Ringfenced Donations accounts together with the COIF Deposit represent the overall reserves. - Of these sums the balance on the Ringfenced Donations account were donated on condition they be used for relocation to new premises. - £40,000 of these combined funds have been designated as the Building Reserve - 2 A separate account is maintained in respect of Education / Schools projects. - 3 A grant of £14,150 was awarded by Arts Council England in 2021. This grant was shown in the 2021/22 accounts in the Balance Sheet but has now been relocated to the Income & Expenditure account as the funds have been fully expended. - 4 Any unspent portion of the Collections Care Grant may be repayable. This has now been spent and will appear in the next accounts.