GREEN STREET GREEN ASSOCIATION
Charitable Incorporated Organisation Registered Charity Number: 1172661
TRUSTEES' REPORT AND ACCOUNTS
FOR THE YEAR ENDED
31st MARCH 2025
GREEN STREET GREEN ASSOCIATION
TRUSTEES' REPORT for the Year ending 31st March 2025
Charity Registered Number: 1172661
Address: 4 High Street Green Street Green Orpington Kent BR6 6BQ Trustees: M Rohan Secretary XYang Treasurer (resigned 30.4.24) Y Shoye Trust (appointed 1.6.23) J Kabba Trust (appointed 1 .9.23)
Structure, governance and management
The trustees present their report and accounts for the year ended 31 March 2025. This report is presented in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (FRS 102) as revised October 2019.
The charity is a Charitable Incorporated Organisation (CIO) governed according its Constitution (a CIO Foundation) dated 13th April 2017. The charity was registered with the Charity Commissioners under the name Greenwood Community Centre on 20th April 2017. The charity commenced operations on 29th September 2017 when the assets, liabilitites and funds of the unincorporated charity Green Street Green Association (Charity No. 302955) were transferred to it On the dissolution of the unincorporated charity, the incorporated charity changed its name on 9 March 2018 to the Green Street Green Association. On 11th May 2018 the assets, liabilities and funds of the unincorporated Green Street Green Village Society were transferred to the CIO, with its members becoming associate members of the CIO.
The CIO is a small independent charity and is not part of any umbrella organisation.
Under the constitution the members of the CIO were its charity trustees, but this was changed at the AGM on 11 May 2018 when the Village Society members were amalgamated into the charity as associate (non-voting) members. The Village Society and Events Committees became committees of the charity with Terms of Reference agreed by the Trustees. The only persons eligible to be members of the CIO are its charity trustees. The charity trustees may create associate or other classes of non voting memberships. New trustees are appointed by other trustees by interview, based on relevant experience and skills.
Statement of trustees' responsibilities
The Charities Act 2011 requires the trustees to prepare accounts for each financial period that provide a true and fair view of the state of affairs of the charity's financial activities during the period and of its financial position at the period end. In preparing the accounts the trustees are required to:
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select suitable accounting policies and apply them consistently
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts
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prepare the accounts on a going concern basis unless it is inappropriate that the charity will continue to operate
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position at any time and which ensure that the accounts comply with the applicable rules and regulations. They are also responsible for safeguarding the assets of the charity and for their proper application under charity law, hence also for taking reasonable steps for the prevention and detection of fraud and other irregularities.
GREEN STREET GREEN ASSOCIATION
TRUSTEES' REPORT (continued)
Objectives and activities
l The objective of the charity is "lo promote for the benefit of the inhabitants of Green Street Green and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumslances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said residents."
The primary objective of the charity is undertaken through the operation of the Green Street Green village hall known as the Greenwood Centre. This centre is used throughout the week and has regular bookings from various local organisations such as a nursery, yoga classes, flower arranging, fitness classes, music sessions and a church. The chanity's committees hold meetings at the Centre and other community events take place at weekends. The centre is also let for one-off private hire functions.
The Village Society, consisting of four groups: Residents' Association, Conservation, Events Organisation and Newsletter Productioni, are authorised by the Association for the residents of the Green Street Green area to raise issues to ensure the village is well maintained and sustains its special environment. However, the Truslees have been unable to encourage enough interest in order for the groups to be maintained, apart from the Conservation Group. In conjunction with the London Borough of Bromley, the Trustees oversee environmental issues, such as graffrti and litter, tree planting, traffic and road safety. They also liaise with local police and councillors to deal with matters affecting the village, particularly opposing inappropriate developments. Although there are a number of willing volunteers, organising fundraising events and activities for the benefit of local residents is limited without anyone to take the lead. The Association keeps in contact with its associate members through a quarterly newsletter and via its website.
Achievements and performance
The Greenwood Centre continues to be busy with flower arranging, yoga, Trefoil Guild, Bishopsway (Masons), Kentish Opera and Sacred Sanctuary Church. This year QiGong has also started weekly classes. l=>rivate parties continue to be a regular source of income. In April 2024 Bumble Bells started operation of an all-<:lay, all-year, nursery. The income has shown a healthy increase this year.
In June again, eight flower baskets were hung to enhance the High Street. London Borough of Bromley had increased the cost slightly to £870 and several local businesses contributed £255.
Charity activities at the Centre were limited to quizzes in September and March and a Christmas celebration event, with a raffle which raised £912 gross (£521 after expenses deducted).
Unfortunately the community arm of the Association, the Village Society, remains inactive, despite splitting the responsibilities across several interest groups. The only active one is the Conservation Group, which does a monthly litter pick on the Green and in the High Street and carries out some gardening around the village sign.
Four quarterly 4-page newsletters were published in hard copy and were also available online.
There continues to be a concern about the lack of Trustees. However, it is a nationwide issue with community organisations, particularly those maintaining village halls.
The trustees confirm that they have had regard to the Charity Commission's guidance on public benefit in the application of the funds of the charity.
Financial Review
During the year ended 31st March 2025, the charity's income amounted to £43,529 with expenditure, primarily related to the Greenwood Centre, of £43,052 leaving a surplus for the period of £477. At 31 March 2025 the charity had cash at bank of £30,107 with total funds standing at £61,879 represented by the General fund of £46,132, the Capital Grants fund of £15,747.
The General fund is applied for the general purposes of the chanity namely the operation and maintenance of the Greenwood Centre. The trustees are cognisant of ensuring adequate funds for the charity to cover ongoing repairs and maintenance of the Centre and to enable a planned programme of improvements to the property. The cash held in reserve for unexpected repairs had reduced to around £10,000 and is inQft1cled in the gen1;1ral cash <!Q@1Jnt.
Signed for and on behalf of the Trustees on 3 October 2025
Y Adebiyi Nise. ar \ve
! \ i Opech fy Cal ft Secretary
2
GREEN STREET GREEN ASSOCIATION
Report to the trustees of Green Street Green As ociation on the accounts for the period ended 31 March 2025 as set out on pages 4 to 8.
Respective responsibilities of truste s and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the period under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is required.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act
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to foll(M.I the procedures laid down in the general Directions given by the Charity Commission under section 145
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(5)(b) of the Charities Act, and
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to state whether particular matters have come_to my attention
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ''true and fair" view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matters have come to my attention which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act: or
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the accounts did not accord with the accounting records: or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ''true and Fair" view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 10/10/2025
Peter Runacres
8 Waldegrave Road, Bromley BR1 2JP
3
GREEN STREET GREEN ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR '
ENDED 31 MARCH 2025
| Year to | Year to | ||
|---|---|---|---|
| Note | 31.3.25 | 31.3.24 | |
| Total | Total | ||
| j | |||
| £ | |||
| Income from: | |||
| Hirer (rent receivable) | 37,705 | 11,710 | |
| Member Subscriptions | 1,089 | 1,617 | |
| Events and raffle | 1,94_2 | 1,525 | |
| Christmas card sales | 12 | 17 | |
| Grant | 1,450 | ||
| Donations | 2,749 | 2,264 | |
| Interest Received | 31 | ||
| Total | 43,528 | 18,583 | |
| Expenditure on: | |||
| Raising funds | 1,288 | 2,108 | |
| Charitable activities | 2 | 41,763 | 39,213 |
| Administrative costs | |||
| Total | 43,051 | 41,321 | |
| Net income | 477 | (22,738) | |
| Transfer between funds | |||
| Net movement in funds | 477 | (22,738) | |
| Reconciliation of funds: | |||
| Total funds brought forward | 61,402 | 84,140 | |
| Total funds carried forward | 5 | 61,879 | 61,402 |
The notes on pages 6 to 8 form part of these financial statements.
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GREEN STREET GREEN ASSOCIATION
BALANCE SHEET AS AT 31 MARCH 2025
| Total | Total | ||||
|---|---|---|---|---|---|
| Funds | Funds | ||||
| Note | 31.3.25 | 31.3.24 | |||
| Fixed Assets | |||||
| Tangible Assets | 3 | 34,271 | 51,094 | ||
| Current Assets | |||||
| Stocks | 33 | 333 | |||
| Prepayments | 242 | 466 | |||
| Interest Bearing Account at Bank | 25,531 | ||||
| Current Account at Bank | 4,576 | 12,476 | |||
| Total current assets Total assets |
30,382 64,653 |
13,275 64,369 |
|||
| Liabilities | |||||
| Creditors: Amounts falling due within one year | 4 | (2,774) | (2,967) | ||
| Total net assets | 61,879 | 61,402 | |||
| The funds of the charity: | |||||
| General fund | 5 | 46,132 | 28,191 | ||
| Capital Grants fund | 5 | 15,747 | 33,211 | ||
| Total charity funds | 61,879 | 61,402 | |||
| The notes on pages 6 to 8 form part of these financial statements. | The notes on pages 6 to 8 form part of these financial statements. |
These accounts were approved by the following trustees on
3 October 2025
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Y Adebiyi M Rohan
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Trustee
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GREEN STREET GREEN ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
1. Accounting policies
(a) The accounts have been prepared under the historical cost convention and in accordance with:
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Accounting and Reporting by Charities - Statement of Recommended Practice (FRS 102) as revised October 2019
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Charities Act 2011
The Charitable Incorporated Organisation (CIO) 1172661 was registered with the Charity Commissioners on 20 April 2017 under the name Greenwood Community Centre. It commenced operations on 29 September 2017 on the transfer of assets, liabilities and funds from the unincorporated charity Green Street Green Association (302955). The Greenwood Community Centre changed its name to Green Street Green Association on 9 March 2018 following the dissolution of the former unincorporated charity. On 11 May 2018 the assets, liabilities and funds of the unincorporated Green Street Green Village Society were transferred to the Cl O with its members becoming associate members of the CIO.
(b)
Income
Income is recognised on a receivables basis.
(c) Expenditure and liabilities
Expenditure and liabilities are recognised on an accruals basis.
- (d)
Stocks
Stocks of goods for resale are valued at the lower of cost or net realiable value.
- (e) Fixed Assets and depreciation
Tangible fixed assets are capitalised at cost in the balance sheet and are written-off to the Statement of Financial Activities through depreciation at the rate of 20% of written down value.
(f) Grants receivable
Grants received for the purchase of tangible fixed assets are recognised as income over the life of the related assets.
2. Charitable activities
| Year to | Year to | |
|---|---|---|
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Cleaning | 7,113 | 5,799 |
| Gas and electricity | 3,993 | 3,626 |
| Rates, water and trade waste | 1,850 | 2,099 |
| Insurance | 860 | 869 |
| Repairs and maintenance | 6,454 | 6,511 |
| Printing, postage and stationery | 855 | 886 |
| Legal and professional fees | ||
| Flower baskets | 510 | 840 |
| Sundry expenses | 1,255 | 120 |
| Depreciation of tangible fixed assets | 18,873 | 18,464 |
| 41,763 | 39,213 |
GREEN STREET GREEN ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
3. Tangible fixed assets
| Year to | Year to | ||
|---|---|---|---|
| 31.3.25 | 31.3.24 | ||
| £ | £ | ||
| Cost | |||
| Cost at 1 April 2024 | 143,141 | 141,598 | |
| Additions Cost at 31 March 2025 |
2,050 145,191 1,543 143,141 ~~Ee~~ ~~ST~~ |
||
| Depreciation | |||
| Accumulated depreciation at 1 April 2024 | 92,047 | 73,583 | |
| Depreciation charge for the year Accumulated depreciation at 31 March 2025 |
18,873 Accumulated depreciation at 31 March 2025 110,920 18,464 92,047 ~~————~~ ~~ee~~ |
||
| ~~------------~~ | |||
| Net book value at 31 March 2025 | 34,271 | 51,094 |
The original cost of acquisition of the Association's freehold interest in the Greenwood Community Centre has been fully written off. The above freehold building costs represent improvement expenditure on the property.
4. Creditors: Amounts falling due within one year
| 31.3.25 | 31.3.24 | |
|---|---|---|
| )2 | £ | |
| Creditors | 759 | 1,534 |
| Accruals and deferred income | 2,015 ~~a~~ |
1,929 |
| 2,774 ~~———)~~ |
3,462 ~~———=—~~ ~~i?~~ |
|
| 5. Charity funds | 31.3.25 | 31.3.24 |
| Funds at 1.4.2024 | 61,402 | 84,140 |
| Net income for the year | 477 | (22,738) |
| Transfer between funds | ||
| Funds at 31.3.25 | 61,879 | 61,402 |
7. Related party transactions
The sum of £9,268 (2024: £9,326) was paid to Peter Holmes (partner of M Rohan, Trustee) trading as "Working Systems" in respect of cleaning and maintenance services for the year.