2024-03-31-accounts - Green Street Green Association

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GREEN STREET GREEN ASSOCIATION

Charitable Incorporated Organisation Registered Charity Number: 1172661

TRUSTEES' REPORT AND ACCOUNTS

FOR THE YEAR ENDED

31st MARCH 2024

GREEN STREET GREEN ASSOCIATION

TRUSTEES' REPORT

Charity Registered Number: 1172661

Address:	4 High Street
	Green Street Green
	Orpington
	Kent
	BR6 6BQ
Trustees:	M Rohan	Secretary
	X Yang	Treasurer	(appointed 1.2.23)
	M Simpson	Trustee	(resigned 31.8.23)
	A Garelick	Trustee	(resigned 30.6.23)
	Y Shoye	Trustee	(appointed 1.6.23)
	J Kabba	Trustee	(appointed 1.9.23)

Structure, governance and management

The trustees present their report and accounts for the year ended 31 March 2024. This report is presented in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (FRS 102) as revised October 2019.

The charity is a Charitable Incorporated Organisation (CIO) governed according its Constitution (a CIO Foundation) dated 13th April 2017. The charity was registered with the Charity Commissioners under the name Greenwood Community Centre on 20th April 2017. The charity commenced operations on 29th September 2017 when the assets, liabilitites and funds of the unincorporated charity Green Street Green Association (Charity No. 302955) were transferred to it. On the dissolution of the unincorporated charity, the incorporated charity changed its name on 9 March 2018 to the Green Street Green Association. On 11th May 2018 the assets, liabilities and funds of the unincorporated Green Street Green Village Society were transferred to the CIO, with its members becoming associate members of the CIO.

The CIO is a small independent charity and is not part of any umbrella organisation.

Under the constitution the members of the CIO were its charity trustees, but this was changed at the AGM on 11 May 2018 when the Village Society members were amalgamated into the charity as associate (non-voting) members. The Village Society and Events Committees became committees of the charity with Terms of Reference agreed by the Trustees. The only persons eligible to be members of the CIO are its charity trustees. The charity trustees may create associate or other classes of non-voting memberships. New trustees are appointed by other trustees by interview, based on relevant experience and skills.

Statement of trustees' responsibilities

The Charities Act 2011 requires the trustees to prepare accounts for each financial period that provide a true and fair view of the state of affairs of the charity's financial activities during the period and of its financial position at the period end. In preparing the accounts the trustees are required to:

select suitable accounting policies and apply them consistently
make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts
prepare the accounts on a going concern basis unless it is inappropriate that the charity will continue to operate

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position at any time and which ensure that the accounts comply with the applicable rules and regulations. They are also responsible for safeguarding the assets of the charity and for their proper application under charity law, hence also for taking reasonable steps for the prevention and detection of fraud and other irregularities.

GREEN STREET GREEN ASSOCIATION

TRUSTEES' REPORT (continued)

Objectives and activities

The objective of the charity is "to promote for the benefit of the inhabitants of Green Street Green and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said residents."

The primary objective of the charity is undertaken through the operation of the Green Street Green village hall known as the Greenwood Centre. This centre is used throughout the week and has regular bookings from various local organisations such as a nursery, yoga classes, flower arranging, fitness classes, music sessions and a church. The charity's committees hold meetings at the Centre and other community events take place at weekends. The centre is also let for one-off private hire functions.

The Village Society Committee is authorised by the Association for the residents of the Green Street Green area to raise issues to ensure the village is well maintained and sustains its special environment. In conjunction with the London Borough of Bromley, the Committee oversees environmental issues, such as graffiti and litter, tree planting, traffic and road safety. It also liaises with local police and councillors to deal with matters affecting the village, particularly opposing inappropriate developments. It also organises fundraising events and activities for the benefit of local residents. During 2022, the Committee did not meet as regularly as previously due to lack of members. The Chair became vacant at the end of 2022 and the Committee has been unable to operate during 2023. The Association keeps in contact with its associate members through a quarterly newsletter and via its website.

Achievements and performance

The Greenwood Centre continues to be busy with flower arranging, yoga, Trefoil Guild, Bishopsway (Masons), Kentish Opera and Sacred Sanctuary Church. Private parties are also a regular source of income. In July 2023 Chuckletots (part of Chucklebox) which only opened in January, advised they would not be continuing in September due to difficulties recruiting staff with relevant qualifications. Fortunately Bumble Bells, which had also applied the previous year, was keen to go ahead and, despite some initial issues with delays by Ofsted, they started operation of an all-day, all-year, nursery in April 2024. However, the loss of income from September to March 2024 had a significant impact on finances.

In June again, eight flower baskets were hung to enhance the High Street. This year fewer local businesses contributed and the majority of the £840 was paid by the charity to the London Borough of Bromley.

Also in June the Association gained funding from The Mayor of London's Community Fund to organise Picnic in the Park (on the Green) for local residents. There were a number of stalls - local charities, children's activities, plus food and drink. The Orpington Band played and there was a visit from Princess Elsa (Disney's 'Frozen'). The Mayor of Bromley, Councillor Mike Botting (one of our local councillors), also attended and spent some time visiting all the stalls.The event was very well received and attended by local residents. Donations of £296 were collected.

Unfortunately the community arm of the Association, the Village Society, is still inactive, being without a Chair and having very few members left on the Committee. An attempt to refresh it, by splitting the responsibilities across several interest groups has not been successful so far.

There was a Christmas Concert held at the Greenwood Centre in December. The Grove Singers of London performed and the tickets were sold out. Together with the raffle, which was drawn following the concert, over £1,000 was raised.

Four quarterly 4-page newsletters were published in hard copy and were also available online.

There continues to be a concern about the turnover of Trustees and the difficulty in recruiting appropriate new ones. However, it is a nationwide issue with community organisations, particularly those maintaining village halls. Although two trustees resigned during the year, two new trustees were appointed.

The trustees confirm that they have had regard to the Charity Commission's guidance on public benefit in the application of the funds of the charity.

Financial Review

During the year ended 31st March 2024, the charity's income amounted to £18,583 with expenditure of £41,321, primarily related to the Greenwood Centre, but including depreciation of £17,463 relating to the City Bridge Trust grant (being written down over 5 years), leaving a deficit for the period of £22,738. At 31 March 2024 the charity had cash at bank of £12,476 with total funds standing at £61,402 represented by the General fund (including the Village Society Fund) of £28,191 and the Capital Grants fund of £33,211.

The General fund is applied for the general purposes of the charity namely the operation and maintenance of the Greenwood Centre and producing newsletters. The trustees are cognisant of ensuring adequate funds for the charity to cover ongoing repairs and maintenance of the Centre and to enable a planned programme of improvements to the property. The cash held in reserve for unexpected repairs had reduced to around £10,000 and is included in the general cash account. It is the aim over the next two years to increase this to £30,000 to cover unexpected repairs and emergencies.

The Village Society fund consisted of the membership fees and has now been incorporated into the General fund.

Signed for and on behalf of the Trustees on 20 October 2024:

X Yang

M F Rohan

GREEN STREET GREEN ASSOCIATION

Report to the trustees of Green Street Green Association on the accounts for the period ended 31 March 2024 as set out on pages 4 to 8.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the period under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is required.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the Charities Act, and
to state whether particular matters have come to my attention

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matters have come to my attention which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act: or
the accounts did not accord with the accounting records: or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and Fair" view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Independent Examiner

Date: 20 October 2024

Peter Runacres

GREEN STREET GREEN ASSOCIATION

INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 MARCH 2024

Year to Note 31.3.24 Total Capital Grants General Fund (Designated) £ £ Income from: Hirer (rent receivable) - 11,710 11,710 Member Subscriptions - 1,617 1,617 Events and raffle - 1,525 1,525 Christmas card sales - 17 17 Grant - 1,450 1,450 Donations - 2,264 2,264 Compensation from bank - - Total - 18,583 18,583 Expenditure on: Raising funds - 2,108 2,108 Charitable activities 2 17,463 21,750 39,213 Total 17,463 23,858 41,321 Net income (17,463) (5,275) (22,738) Total funds brought forward 50,674 33,466 84,140 Total funds carried forward 5 33,211 28,191 61,402	Year to 31.3.23 Total £ 15,453 1,184 982 253 - 819 140
	18,831
	212 36,608
	36,820
	(17,989)
	102,129
	84,140

The notes on pages 6 to 8 form part of these financial statements.

GREEN STREET GREEN ASSOCIATION

BALANCE SHEET AS AT 31 MARCH 2024

Note Fixed Assets Tangible Assets 3 Current Assets Stocks Prepayments Cash at Bank Total current assets Total assets Liabilities Creditors: Amounts falling due within one year 4 Total net assets The funds of the charity: General fund 5 Capital Grants fund 5 Total charity funds	333 466 12,476	Total Funds 31.3.24 51,094 13,275 64,369 (2,967) 61,402 28,191 33,211 61,402	683 489 19,694	Total Funds 31.3.23 68,015 20,866

				88,881 (4,741)
				84,140
				33,466 50,674
				84,140

The notes on pages 6 to 8 form part of these financial statements.

These accounts were approved by the following trustees on 20 October 2024

X Yang

Treasurer

M Rohan Secretary

GREEN STREET GREEN ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

1. Accounting policies

(a) The accounts have been prepared under the historical cost convention and in accordance with: - Accounting and Reporting by Charities - Statement of Recommended Practice (FRS 102) as revised October 2019
Charities Act 2011

The Charitable Incorporated Organisation (CIO) 1172661 was registered with the Charity Commissioners on 20 April 2017 under the name Greenwood Community Centre. It commenced operations on 29 September 2017 on the transfer of assets, liabilities and funds from the unincorporated charity Green Street Green Association (302955). The Greenwood Community Centre changed its name to Green Street Green Association on 9 March 2018 following the dissolution of the former unincorporated charity. On 11 May 2018 the assets, liabilities and funds of the unincorporated Green Street Green Village Society were transferred to the CIO with its members becoming associate members of the CIO.

(b) Income Income is recognised on a receivables basis.
(c) Expenditure and liabilities Expenditure and liabilities are recognised on an accruals basis.
(d) Stocks Stocks of goods for resale are valued at the lower of cost or net realiable value.
(e) Fixed Assets and depreciation Tangible fixed assets are capitalised at cost in the balance sheet and are written-off to the Statement of Financial Activities through depreciation at the rate of 20% of written down value.
(f) Grants receivable

Grants received for the purchase of tangible fixed assets are recognised as income over the life of the related assets.

2. Charitable activities

Cleaning Gas and electricity Rates, water and trade waste Insurance Repairs and maintenance Printing, Postage and stationery Legal and professional fees Flower baskets Sundry expenses Depreciation of tangible fixed assets	Capital Grants General Year to Fund Funds 31.3.24 £ £ £ 5,799 5,799 3,626 3,626 2,099 2,099 869 869 6,511 6,511 886 886 - 0 840 840 119 119 17,463 1,001 18,464 17,463 21,750 39,213	Year to 31.3.23 £ 5,540 2,573 1,785 917 6,786 1,160 11 780 52 17,004
		36,608

GREEN STREET GREEN ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

3. Tangible fixed assets

Cost Cost at 1 April 2023 Additions Cost at 31 March 2024 Depreciation Accumulated depreciation at 1 April 2023 Depreciation charge for the year Accumulated depreciation at 31 March 2024 Net book value at 31 March 2024	£ £ Year to Year to Freehold Fixtures & 31.3.24 31.3.23 Building Equipment £ £ 136,989 4,609 141,598 138,138 - 1,543 1,543 3,460
	136,989 6,152 143,141 141,598
	71,625 1,958 73,583 56,579 17,463 1,001 18,464 17,004
	89,088 2,959 92,047 73,583
	47,901 3,193 51,094 68,015

The original cost of acquisition of the Association's freehold interest in the Greenwood Community Centre has been fully written off. The above freehold building costs represent improvement expenditure on the property.

4. Creditors: Amounts falling due within one year

Creditors Accruals and deferred income	31.3.24 £ 1,295 1,672 2,967	31.3.23 £ 1,903 2,838
		4,741

5. Charity funds

Year to 31.3.24 Funds at 1.4.2023 Net income for the year Funds at 31.3.24 Year to 31.3.23 Funds at 1.4.2022 Net income for the year Transfer between funds Funds at 31.3.23	Unrestricted Funds Total Capital Grants General Fund (Designated) £ £ £ 50,674 33,466 84,140 (17,463) (5,275) (22,738)
	33,211 28,191 61,402
	63,343 38,786 102,129 - (17,989) (17,989) (12,669) 12,669 -
	50,674 33,466 84,140

6. Related party transactions

The sum of £ 9,326.14(2023: 8,055) was paid to Peter Holmes (partner of M Rohan Trustee) trading as "Working Systems" in respect of cleaning and maintenance services for the year.