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2024-12-31-accounts

St Faith’s Players

Minutes of the 47th Annual General Meeting held at St Faith’s Church Hall

Sunday 04 February 2025 @ 2.00 p.m.

Present: Members: Penny Vincent (Chair) Maggie Lewis (Mins), Megan Trowell, Steve Davies, Jacqui Prout, Anthony Flynn, Margaret Lydamore, Louise Chastney

Kirrilee Harvey, Angie Farmer, Janet McNamara, Betty Collins, Anita Davies, Ali Griffiths, Sue Bremner, Kevin Whitten, Caroline Jones, Roger Williams, Sam Crosby, Jennie Shaw

In attendance: Alan Ward, Anne Redman, Dave Fairweather, Henry Vincent, John Rankmore

Apologies for Absence; Helen Dickinson for Molly and Aimee Dickinson, Jeff and Marie Skull, William Shaw, Isobel Simonds

  1. The Chair welcomed everyone to the meeting.

  2. The Minutes of the meeting held on 28 January 2024 were agreed and signed by the Chair.

  3. There were no matters arising.

  4. Chair’s Report: Penny reported as follows:

Hello and welcome to this year’s AGM – our 47th year! Only three to go until we are celebrating 50 years - a fantastic achievement! So once again we’ve had a great year which stated with auditions and rehearsals starting for The Titfield Thunderbolt, as play based on a popular Ealing comedy film of the same name. We were very pleased that the auditions attracted several new members as well as our more established ones, and a very jolly time was had by all at rehearsals and Anthony has to be commended for taking on his first directorial position. Excitingly we were planning to perform in the church and an ambitious plan was hatched with the marvellous John McDonnell to build a set within the church building , along with a bar area to look like a train station. I am still amazed by how the whole thing came together and what a brilliant show it was. The actors really pulled together and impressed with their performances and so many people gave their time and expertise to make it what is was – the sound crew and the lighting were amazing as usual (and we thank Kingston College for their very kind loan of the lights) and the props, scenery, costumes and make up were second to none. The audiences absolutely loved it and really appreciated the atmospheric sets and the wonderful train! However, we cannot move on without saying once again about how grateful we are to John’s unbelievably generous support, both financial (for both productions) and in transport and set building expertise – we definitely could not have pulled it off without him -so thank you John!!

In April we were rocked by the announcement of the sudden closure of the Watermans and the prospect of having nowhere to perform our panto. On the strength of the success of Titfield, we asked if we could use the church again and moved great guns towards planning how we were going to pull off another blinder, with John’s help of course, but the church changed its mind and the race was on to find somewhere else. This proved to be terribly difficult and I realised that despite complaining about the Watermans for many years, it had actually been a good venue for us and we faced the prospect of not being able to find anywhere as suitable. Anyway, after many hours of trawling around, made more complicated by the fact that many places were shut for

1

the summer, Megan managed to strike up a deal with Brentford School for Girls, so we at least knew the panto could go ahead. Phew! Anyway rehearsals started up in September on Sunday afternoons at St faith’s hall and moved to a new night in the week – Thursdays – because we are now able to use the scout hut that night at a very favourable rate. Thank you Helen for sorting that out for us! Brentford School for Girls turned out to have a lot of plusses, particularly because it was very centrally located in Brentford, easy to access and with lots of parking. The stage was a good size and there was plenty of space to get changed. However, the logistics of setting up the technical equipment proved to be very difficult and time consuming and we’ve pretty much decided not to do the panto there again because the hall just isn’t suitable for our requirements. Thank you to everyone who put such a supreme effort into making the venue work for our requirements – we definitely could not have done it without you. Thank you also to Megan who did a brilliant job of producing the show, and Alan for directing again. A great success, despite the difficulties.

We haven’t just been involved with putting on productions either. We’ve had a successful quiz night and Louise organised carol singing at the Christmas market as well as various pub social events which were enjoyed by everyone who came and I look forward to future events. We are planning to do The 39 Steps for the spring production – dates on the 15th – 17th May and a picnic at Osterley Park on 22nd June. We will be auditioning for people to take part in a murder mystery evening/summer party to celebrate VE Day on 12 July and there’ll be a quiz night on the 13th September, which we’re hoping will get the autumn term off to a good start. We are currently looking at Isleworth and Syon School as a potential performance venue, but will people know when we have firmed up the details.

I’m stepping down again as Chair and am very pleased and excited that Jacqui has stepped up to volunteer to replace me. I’m sure she’s going to bring something new and great to the role, so thank you very much. I also want to thank the Executive team for all the hard work they’ve put in to making St Faith’s Players the great group it is. I particularly want to thank Megan for her absolutely sterling effort as Treasurer – she has been absolutely brilliant and we thank her a million percent for all she has brought to the role. We thank Louise for standing as the new Treasurer and know she’s be great! Thank you to everyone who gives of their time and talents so generously – everyone’s contribution is always valued and appreciated – and I look forward, slightly more on the sidelines, to another great year ahead.

5. Membership Review: Margaret reported as follows:

As of now, we have 46 Members on record, including our 8 Honorary Life Members. Of this number, 8-12 are what might be called ‘sleeping members’, ie they continue to pay their sub and support the group, but do not take any active part, except perhaps to come to performances. So our reasonably active membership is only around 35, which means we are steadily seeing a decrease in active members. Even of these, a number appear in the pantomime and do not turn up to support or help run the other social and fund raising events we do. So ‘active’ is hardly an accurate description. We also have 15 Affiliates, that is, under 18s. Our Constitution only allows Members over 18, so we created this section to accommodate those in the 5-17 age group. Of these, 2 have not taken an active part this year, but have continued to pay subs to support the group, for which we are very grateful, but again, this is quite a decrease in numbers from 19 last year and 23 the year before.

Of course we do have a number of people on the side lines, as it were, people who have been on stage but aren’t any longer, or family members and friends, who step up and help during a production – and of course we appreciate this. It would be encouraging, however, to feel that people feel sufficiently involved with the group to want to be actual members. A drama and social group such as we are needs members participating in all sorts of ways, and actually appearing on stage is only one of these.

Membership fees do make up quite an important part of our income. As a group we have fixed annual costs such as insurance premiums and workshop rental which we have to pay no matter how active or otherwise we are, and these costs are largely met from subs. A declining membership puts this income at risk.

We have not increased membership fees at least in the six years I have been membership secretary, but this time last year I said that we might have to consider an increase in 2025 if overheads continue to increase. They are increasing, and our membership numbers have fallen. The Executive is therefore recommending a £5 increase in annual subs – to £35 for Full Adult Members and £20 for Affiliates – to take effect from September 2025

Increase in annual Subscription fee increase to £35 for Full Adult Members and £20 for Affiliates – to take effect from September 2025 was approved by all at the meeting

  1. Presentation and approval of accounts 2024

Financial Report prepared by: Megan Trowell, Honorary Treasurer, Trustee and

Executive Committee Member

To follow, the presentation of the financial activities for the group during this last year to December 2024 end. Our accounts are prepared on a cash basis – monies in and out of our Community Barclays bank account.

The balance of the bank statement on 31st December 2023 was £1,218.36.

The closing balance on 31st December 2024 was £13.320.49. Profit on year £12,102.13.

To note, as detailed in last year’s Treasurer Report, ticket sales for Sleeping Beauty of £10,483.04 were not received by year end 2023 so appear in the 2024 accounts. Small amount of expenses for costume for Sleeping Beauty, £52.16, and October Quiz Night, £46.23, were also processed in 2024.

To follow, the breakdown of events and performances for the year are as detailed.

Social and Fundraising event:

• Quiz Night, 24th February 2024. Fun, successful social evening held at St. Faith’s Hall with income from ticket sales, bar, and raffle.

Profit made: £236.14.

Performances:

3

• Spring Production - Titfield Thunderbolt. Three evening performances in May at St. Faith’s Church, the show was very well received by audiences. Income from ticket sales, bar, and raffle. Profit made: £1,426.88.

• Pantomime – Aladdin. Our production of the year was successfully performed over three evenings at Brentford School for Girls - Wednesday, 27th November through to Friday, 29th November 2024. I am pleased to report that the performance run generated net ticket sales of £6,532.18.

With script, t-shirt, make-up and programme, ice-cream, and raffle sales (£2,734.05) in total, pantomime income was: £9,266.23.

Against this, the expenses came to £7,381.35. Breakdown: Brentford School for Girls hire £3,935 , and 6th Brentford Scout Hall/St Faith’s Hall hire £880.50, payment for Musical Director (and song sheets) at £855.53. Costume at £172.95 and Sets and Props £153.22. All other expenditures (including license, publicity materials plus ice-cream and drinks for the bar etc.) totalled £1,384.15.

‘Aladdin’ was a popular pantomime, enjoyed by the cast and crew, and well received by the local audience and NODA representative. Profit made: £1,884.88. A thanks to all for their enthusiasm, hard work and dedication to ensure this positive outcome.

Annual ‘Core’ Expenses: Each year we have compulsory expenses as an organisation.

• This year additional liability cover (for 2024 policy NODASCHEME000124) was taken out in May 2024, £102.24. Payable December 2024, the 2025 insurance (NODASCHEME000124) £462.27 provides cover for Liability, abandonment, and contents, and second policy MiDOI000456 £272.57, covers the Committee. Total expense: £837.08.

• NODA membership at £199. (Subscription band and cost is based on gross ticket revenue in the previous year). Membership includes advice, representation, NODA reviewed performances as well as access to exclusive musicals, plays and pantomimes.

• Rent of St Luke’s Hall, Hounslow. This is £195 per month for the safe, and economic, storage of costumes and sets. Total costs for this year: £2,340

Annual ‘Core’ Income: Each year our mainstay is membership.

• We remain encouraged with the level of membership and people’s support of the Group. 2024 Membership subscription fees amounted to: £1,301.

• Donations of £700 were received. This total includes the gratefully received £500 sponsorship from John McDonnell and JPM Scenery.

• Gift Aid. We are registered to claim 25p in the pound on donations and subscriptions. Gift Aid forms were distributed to new members during the year and a gift aid claim to HMRC was submitted for £3,461. Final monies not yet received in bank account.

• On this, Gift Aid forms for 2025 are available. Some members signed up in 2021 and so a new form is required for now and to cover 4 years hence. All who pay tax and are happy to do so, are asked to complete a Gift Aid form when completing payment for membership subscription / donations.

4

I would like to propose a vote of thanks to Claude Lobo, who very kindly agreed to complete the independent examination of St Faith Player’s accounts. And to minute, on behalf of St Faith’s Players, our sincere appreciation of his expert knowledge, recommendations, and time in completing the 2024 accounts. Courtesy of Claude, a copy of the income and expenditure balance sheet is available.

Please note that Claude, on behalf of St. Faith’s Players, has been asked and agreed to be the appointed independent examiner for St. Faith’s Players accounts year ending 2025.

This is my fifth and final Treasurer’s Report as Hon. Treasurer for St. Faith’s Players. I wish Louise Chastney all the best, and thank her, as she steps into the role of Hon. Treasurer

Income and Expendable Account attached

  1. Election of Officers / Trustees

In the absence of any other nominations, Jacqui Prout, Louise Chastney and Maggie Lewis, having been nominated by the Executive, were elected as Chair, Treasurer and Secretary respectively.

New Trustees, Kirrilee Harvey and Angie Farmer were nominated by the Executive Committee and approved by members at the meeting.

  1. Megan presented a summary of feedback received in the Aladdin Survey. A copy is attached.

  2. There was no other business.

Jennie Shaw commented that the MacMillan Day, attended by SFP raised £2,300.

5

St Faith's Players

Income and expenditure account

Subscriptions / Membership
Cash flow
AGM
Donation
HMRC - Gift Aid
The Sleeping Beauty 2023 - ticket sales
The Sleeping Beauty 2023 - production costs
Titfield Thunderbolt May 2024 - total income
Titfield Thunderbolt May 2024 - all stage / performance costs
Titfield Thunderbolt May 2024 - St. Faith's Hall and Church hire
Aladdin November 2024 - total income
Aladdin license to perform - Ben Crocker
Aladdin November 2024 - all stage / performance costs
Aladdin November 2024 - St. Faith's Hall and Church/6th Brentford Scout Hall Hire
Aladdin November 2024 - Brentford School for Girls hire
Rent of St Luke's Hall - storage
Insurance - Organisation and Committee
NODA membership fee/DBS
Event: Quiz Night February 2024 fundraiser income
Event: Quiz Night February 2024 fundraiser expenses
Zettle payments
Eventbrite payments
Miscellaneous items - Promotion/Stationery/Photos/Postage/First Aid
LBH raffle license (x1)
Reimbursement - Macmillan October 2024
Training for membership - safeguarding and PASMA
Remittance
Petty Cash
Profit on year
Balance sheet at 31/12/2024
Barclays Bank Community Account
Petty cash
2024
Income
2024
Income
2024
Expenditure
-
-
-
-
-
-
52.16
-
884.08
1,842.36
0
295.00
2,376.58
880.50
3,935.00
2,340.00
837.08
289.00
195.50
-
-
54.82
20.00
154.20
251.32
-
-
14,407.60
2024
Expenditure
-
-
-
-
-
-
52.16
-
884.08
1,842.36
0
295.00
2,376.58
880.50
3,935.00
2,340.00
837.08
289.00
195.50
-
-
54.82
20.00
154.20
251.32
-
-
14,407.60
2024
Expenditure
-
-
-
-
-
-
52.16
-
884.08
1,842.36
0
295.00
2,376.58
880.50
3,935.00
2,340.00
837.08
289.00
195.50
-
-
54.82
20.00
154.20
251.32
-
-
14,407.60
1,095.00 -
20 -
- -
700.00 -
- -
10,483.04 -
- 52.16
3,639.60 -
- 884.08
- 1,842.36
8,308.88 0
- 295.00
- 2,376.58
- 880.50
- 3,935.00
- 2,340.00
- 837.08
- 289.00
165.78
- 195.50
1,962.23 -
135.20 -
- 54.82
- 20.00
- 154.20
- 251.32
- -
- -
26,509.73
12,102.13
26,509.73
Balance at
Profit on y
26,509.73
Balance at
Profit on y
31/12/2024
ear
13,320.49
12,102.13
70.00
Balance at 31/12/2024 13,320.49
Profit on year 12,102.13
70.00

Signed: Signed: Treasurer Independent Examiner Megan Trowell Claude Lobo Date:

St Faith's Players - current account

2024

Statement from 2nd week each month Dec - Jan Jan - Feb Feb - March March - April April - May May - June June - July July - Aug August- Sept Sept - Oct Oct - Nov Nov - Dec December Total to date
Opening balance 1st January 2024 £1,218.36 **11,701.40 ** 11,884.31 11,976.95 11,624.20 13,269.70 13,574.70 12,851.77 12,622.77 12,427.77 9,986.07 9,303.51 14,302.53 O/B
Income -
Cash flow 20.00 20.00
AGM - Supper,Rafe -
Donations 200.00 200.00
Paypal - Zettle 206.30 130.66 513.72 154.20 957.35 1,962.23
Eventbrite 135.20 135.20
Ticketsource 3,199.60 6,532.18 9,731.78
Membership2024 270.00 90.00 30 45.00 60.00 465.00 105.00 30.00 1,095.00
SleepingBeauty- tcket sales 10,483.04 10,483.04
Titield Thunderbolt- bar/rafe/miscellaneous 440.00 440.00
Aladdin - bar/rafe/programme/ice-cream/miscellaneous 1,577.70 1,577.70
HMRC - Gif Aid Charites -
Quiz Night Fundraiser 24th February2024 165.78 165.78
JPM Scenery 250.00 250.00 500.00
One Sttch Beyond T-shirts 136.00 63.00 199.00
-
-
-
Total incomeper month 10,483.04 476.30 741.64 30.00 4,008.32 500.00 - - - 755.20 355.00 9,160.23 - - 26,509.73
Expenditure Dec - Jan Jan - Feb Feb - March March - April April - May May - June June - July July - Aug Aug - Sept Sept - Oct Oct - Nov Nov - Dec December
-
St. Faith's Hall Rent(St Pauls CE)- AGM 59.50 59.50
Quiz Night Fundraiser - October 2023 46.23 46.23
The SleepingBeauty2023 - costumes, payment to Sue Bremner 52.16 52.16
LBH rafe license(for 2025) 20 20.00
NODA(Lloyd Whyte)Insurance 102.24 734.84 837.08
NODA membership /DBS fees 199 20.00 70.00 289.00
Training 25.00 226.32 251.32
Quiz Night Fundraiser - 24th February2024(food and drink) (£137.07 CASH) 195.50 195.50
Titield Thunderbolt - sceneryand set 390.77 390.77
Titield Thunderbolt - St. Faith's Hall Hire for rehearsals/show 161.50 1,181.50 499.36 1,842.36
Titield Thunderbolt - costume 71.95 71.95
Titield Thunderbolt - bar/miscellaneous 421.36 421.36
One Sttch Beyond T-shirts 185.00 185.00
Aladdin - Producton, props and set 51.92 49.10 52.20 153.22
Aladdin - rafe 39.54 39.54
Aladdin - Costume 172.95 172.95
Aladdin - Musical Director 179.91 675.62 855.53
Aladdin-publicity,miscellaneous,bar, producton thanks 37.07 827.54 864.61
Aladdin - licenses 295.00 295.00
Aladdin - St. Faith's Hall Rent(St Pauls CE) 34.00 408.00 127.50 221.00 790.50
Aladdin - 6th Brentord Scout Hut 90.00 90.00
Aladdin - Brentord School for Girls 2,005.00 1,930.00 3,935.00
St Luke's Hall storage hire 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 195.00 2,340.00
Titield Thunderbolt(TT) publicity- fyers andposters -
SFPpublicity- fyers, posters andprintng 26.25 28.57 54.82
SFPgeneralgroupmiscellaneous items inc. frst aid etc. -
Macmillan 154.20 154.20
Petycash -
-
-
-
-
Total expenditureper month 293.39 649.00 382.75 2,362.82 195.00 722.93 229.00 195.00 3,196.90 1,037.56 4,161.21 982.04 14,407.60
Balance carried forward 11,884.31 11,976.95 11,624.20 13,269.70 13,574.70 12,851.77 12,622.77 12,427.77 9,986.07 9,303.51 14,302.53 13,320.49 C/B 12,102.13

St Faith's Players

Income and Expenditure sheet as of 31st December 2024

Income Amount £
Sub Totals £
Amount £
Sub Totals £
Expenditure
Amount £
Expenditure
Amount £
Expenditure
Amount £
Subscriptions
Interest
Cash fow
£ 1,095.00
£1,095.00
Insurance - Committee and Society (24&25)
Drama Assoc of Wales
Including Subscripton
NODA Membership (+DBS)
AGM
837.08
-
289.00
-
£ -
£ 20.00
£1,095.00

£1,115.00
DVD Sales
Ticket sales - not received in 2023
Programmes/misc.
The SleepingBeauty
The SleepingBeauty
£ -
£ 10,483.04
£ -
£1,115.00

£11,598.04
£11,598.04

£11,598.04
SleepingBeauty
Quiz Night - Oct. 23
Titfeld Thunderbolt
Titfeld Thunderbolt
Titfeld Thunderbolt
Titfeld Thunderbolt
-
52.16
46.23
-
390.77
421.36
71.95
1,842.36
Participation and Script fees
Ticket sales
Rafe/Bar/Misc.
Titfeld Thunderbolt
Titfeld Thunderbolt
Titfeld Thunderbolt
£ - Costumes
Set
£ 3,199.60
£ 440.00
£ -
£ -

£14,797.64

£15,237.64
£15,237.64
£15,237.64

£21,769.82

£23,327.52

£23,526.52

£23,546.52
£23,546.52

£24,246.52

£24,412.30

£26,374.53

£26,509.73
£26,509.73
Props/set/sound and tech and misc.
Production costs
Costume and hair and make-up
St. Faith's Hall Hire
Ticket sales
Merchandise/rafe/Programmes/Misc.
T-shirts and Hoodies
Aladdin
Aladdin
Aladdin
Aladdin
£ 6,532.18
£ 1,557.70
£ 199.00
£ 20.00
T-shirts and Hoodies (One Stich Beyond)
Production costs: rafe
Licence fee - play, Ben Crocker
Sound tech
Costumes
Sets and Props
Musical director (inc. song sheets)
Production - misc.
Rent - Brentford School for Girls hire
Rent - St. Faith's/6th Brentford Scout Hut
Aladdin
Aladdin
Aladdin
Aladdin
Aladdin
Aladdin
Aladdin
Aladdin
Aladdin
Aladdin
185.00
39.54
295.00
15.99
172.95
£153.22
855.53
848.62
3,935.00
880.50
Participation and Script fees
HMRC Gift Aid
Donations and JPM Scenery
Event - Quiz Night
Paypal - Zettle
Eventbrite
Total income
£ -
£ 700.00
£ 165.78
£ 1,962.23
£ 135.20
£ -
£ 26,509.73 £26,509.73
Pantomime - The Sleeping Beauty
Income
10,483.04
Expense
Total
52.16
10,430.88
Rent for storage/workshop - St. Luke's
Event
Event
Event - Quiz Night February
Misc. - advertising/printing / postage etc.
LBH rafe license 2025
Training - safeguarding and PASMA
Hall hire for meetings etc.
Macmillan
Includingcash 2,340.00
-
-
195.50
Event - Quiz Night
Income 165.78
Expense 195.50 54.82
Totalproft - 29.72 20.00
251.32
59.50
154.20
-
14,407.60
Event - Titfeld Thunderbolt
Income
Expense
Totalproft
3,639.60
2,726.44
913.16
Pantomime - Aladdin Petty Cash
Income
Expense
Totalproft
8,308.88
7,381.35
927.53
Stock Items - Refreshments etc.
Total expenditure
Total proft from productions
Totalproft from donations/JPM
10,401.16
700.00
Total income 26,509.73
Total expenditure 14,407.60
Total onyear 12,102.13

17288.24

PAYPAL 2024
January: AGM - membership (subscriptons) 206.3
February: Quiz Night Fundraiser / Social 130.66
May: Titield Thunderbolt - bar and rafe 513.72
October: Macmillan Cancer Afernoon Tea at The Holiday Inn 154.2
November: Aladdin - bar/rafe/icecreams and programme £957.35
TOTAL: 1962.23
EVENTBRITE 2024
Ticket sales for Quiz Night, February 24th 2024 £135.20
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TOTAL: 135.2

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