Flexicare (Oxford and Abingdon) UK Charitable Incorporated Organlsation number: 1172635 UK Company Number: CE010th86 Report and Financial Ststements For the year ended 31 August 2022 (Fornierly UK Reglstered Charlty number 291844 Repcrt of the Tr￿stee5 Reportofthe 1r￿ePer￿1ert Examkner Recdpts paymots account Statement of Assets and Uabllltles Report of the Tru5tee5 for the year endlng 31 August 2022 Charftable IrKtxporat4d Orgardsatkni (CIO) Namv. Fle￿care (Oxford aThJ Abmigdon) CIO number. 1172635 Registered Oflke and optra￿￿ address: 61 St Gabrlel's Wantage Oxon, OX12 8FL Webslte www.flexkare.o The Tntsteesfor the relevantyear Mr James Ross (Chalrman) Mr Ben Stag8 (Treasurer) Mrs Ellzabeth Ballard Mrs Harrfet Bretherton Mr5 Trjcy Straln MrTom Velkkovlc Senlorcoordlnator Katherfne Boyc¢ Bankers The Ctsoperative Bank PO Box 350, Skelmersdale, WN8 6 CAF Bar* Ltd, 25 Klngs Hlli Avenue, Klng5 Hlll, West Malllng, Kent, ME19 Flexlcare was orfginally cor￿tuted by a Deed of Tntst dated 25" Aprll 1985. During 2017 the Trustees declded, In the best Interests of the thlldren and famllles It supports and its trustees and staff, to change the statu5 of Flexkare (Oxford aThJ Ablngdon) to that of a Chadtsble Incorporated Organlsatlon (CIO). Flexlcare {Oxford arKI Ablngdon) (CIO) was formally registered wlth the Charfty Commlsslon on *¥nl 2017 {registratlon number 1172635) taklng overthe assety Ilabll￿￿ contrads aThJ actmtles of Hexlcare (Oxford and Ablngdon). At the same tlme FleXIca￿ (Oxford and Abingdon) (registratlon nurnber 291844) c105ed and wa5 removed from the Charlty tommlssi<>n rwter on 21￿ February 2018. In Febwary 2022, the Chartty Commlsslon approved the amendment of the Nexicare Oblects as detalled below. HexEcare1s regtstered wlth The Cae quality Commission (CQC) as a Domlclllary Care Agency. Regi5tratlon. The ResP(￿lb1e Indivldual 15 the Chafrman of Tn￿ee$ and the Reglstered Manager Is lQthth)e Boyc& Flexl¢are (Oxford and Ablngdon) a Board of Tn￿QesWho meet at leastfow tlmes a year and are responsible for ￿ str3tsOc direcbon and policy of the CIO. Day-ttrdèy responslbKIty for the provlslon of the 5￿CeS rests wlththe Senlor Coorthnator. Each member of the Board of Trustees Is selected on the basis of their sk1115, ensuring that the board has diverse and relevant sklll& In the went of particular skllls being lost due to redrements it 15 the respoffjlblllty of the remalning trustees to remTrit approwiate replacemerts. The Con$thit￿ speclfies that ttrffle should be a minimum of three trustees arttd a maxlmum of twefv& Thfft15 ￿ maxlmum pwlod of servKe. New Trustees are glven the mèln documents that set out the operational framework for the CIO Including the Constitutlon and a summary of the work of the CIO. They a150 receive the guidance of the Charity Commlssk)n on the responsibllltbe5 of Charity twst The Trustees have rev1w￿d the fflalor risks to which the CIO Is exposed. Internal flnandal risks are mlnlmlsed by the requlrement that all cheys arKI external bank payments have to be authorlsed by two people. one of wtrM)m has to be a trustee. The CIO follows wrltten polide5 regarding safeguarding cNidren, moving and harKllln& equality, health arKI safety and admSnistrotK)n of medications guldance. All carers are offered regular updates in Flrst Aid, Movlng aThJ Handlln& Sofeguardlng and indlvldual tralning for the admlnlstration of medlcation, undertaking feed5 and other requirements of the Oxfordshire Delegation of Tasks Protocol. The CIO15 Inspected by the Cqc aTKI Is currently graded a5"Good" The last inspection took place In Ortober 2018. SlrKe the lessenlng of the Covtd pandemlc, CQC have contlnued to undertake monthEy desktop assessment of Aexlcare based on the dats and Informatlon avallable to them arKI have not found ethlence that tlw need to carry out an Inspectlon or reassess Flexlcare's ratlng currentty. Vthi15t Flexlcare contlnue to assess the rlsks arf￿ng from Covid. thls Is now beir6 done in accordarKe with the latest requlrements of England's ndes and regulatlons on Infection Prevention and Contrds. The Trustee5 monitor th15 Vta a cllnical risk a55e55menL together wth the Hexicare R15k Register, regularly at the Trustee meeting& Oblectlves and A¢thrftles The CIO'S oblects and prlndpal activltles ¥e ntyy'fo knprove the quallty of Ilfe for chlldren re51dent wlthin an area of Oxfordshlre defined by the Trustees from time-tTrtime, who have hallenging or complex care needs as a result of severe physlcal (r mental d15ablllty by the provlslon of practkal support and occasSonal care attendants who wlll asslst thelr famllles or rers wlth thelr care" The CIO contlNes to provtde a flexlble ser¥ke determI￿d by the requests of the famli iek It offers atl￿ne s5tlng for famllles In the Oxford, Ablngdon, Grove Wantsge area who have young chflthen up to the age of 18 years wlth mentsl andlor phy51cal disabllltles. The servlce relles on volunteers who are supported by 2.3 fvlktlmtrequlvalert pald staff at presert The Trustees conftrm that they have complied wlth thetrduty under sectlon 4 of The Charftles Act 1011 to have regard to public benefft guldafKe publlshed by the Charfty Commlsslon. The Trustees belleve that all of the actlvltles of Flexkare (Oxford arKI Ablngdon) fvrther Its tharftsble purposes fw the publlc benefiL Flexlcare {Oxford aThl Abtngdon) contlnues to wovlde a totally flexlble, famlly4ed slttlng servlce for fr4mllles Ilvlng wlthln an el8ht to ten mme radlus of the centre of Oxford, plus Grove and Wantage who have a chlld or chlldren ￿th a severe dlsablllty. The tlme that the sttter Spends wlth the famlly allow5 the parentslcarers andlor slbllngs to go out and do thlngs that most famllles take for granted. or to catch up on some muchvneeded sleep. SSbllngs under 14 may also be looke concwrs elther. Katherlne Boyce, the senlor Co￿rdInatOr, is also a trustee of Helen and Douglas House, who provlde tralnlng for Hexicare volunteer5 in practkal movlng and handling. No other members of the Board of Trustees or other persons related to the CIO had any personal Interest in any contract or trdnsactlon entered Into by the CIO durfng the year. Fln•nclal Revlew The total Income for the year to 31 August 2022 amounted to £60,000 (2021: £106,000) and expendlture to £103,000 (2021: £70,000). The decrease In Income was due to a legacy of £551000 recelyed In 2021 forwhlch the trustees are extremely gratefvl. A proportlon of the annual IrKome derlyed from a Contract wlth Oxfordshire Soclal Servlos £26,750 (2021: £21,400) to provlde care to chlldren. The dlfference ts due to tlming of recelpt. Thi5 year the CIO urKlertook fundra151ng agaln, wlth a Cla5slcal Concert raising £3.392 and Walk, £4,725. Sadly. the Flexlcare Supporters group have announced their redrement thls year. but hetd a successful final lunch on our behalf (£11980). We have a150 recelved generous donatlons from the followlng sources: Cranston Trust Collectlng boxes Donatlons from several 511PPOrter5 Upholstery coffee the Good Glft Gulde Abbey Qullters the Stanton Ballard Charitsble Trust Waltrose Ablngdon Rowse Honey the Rotsry Club of North Oxford Inflneum ttle Angels Marcham Sutton Courtenay Churth Oxfordcarclub Aformer famlly agaln undertook an open garden and plant sale Cumnor Chrlstma5 ughts Appeal Fl•xiwt Ioxloril ond Nblftgdanl- R•port ard ￿￿ounty fr*r lh• ￿llended 31.8.22 The CIO plan5 to contlNe the acuvfties wtllned above sublert to sadsfactory fundlng arra￿ements a5 a CIO. Aslde from retalnlng a prudent amount In reserve5 eath year most of the Clo's funds are to be spent In the short tem) so there are no fuThls for long term investment. It Is the Tntstees, pollcy to retsln the bulk of Its funds In an interert*arning deposit account. In the current clr¢umstsnces of negllgSble interest rates even thi5 is h¥dty signifKant, but the CAF Gold Fund Is consklered to gfve 35 good a return as ary. Ben's Fund is held In a 604lay notke account to galn sll8hdy better Interest. As thls Is supporter provided fund its use15 planned arKI doe5 not forni part of the day-t¢>day finance5 of the charity. The Tn￿ee5 have examined CIO'S requtrements for reseryes In Itght of the maln T15k5 to the organ15ation. It has estsbllshed a policy wtr￿eby the unrestrlcted funds not commltted should amount to a minimum of 9-12 montr6 of runnlng costs. The reserves are needed to meet the wo￿ng capital requlrements of the CIO and the Trustees are confident that at this level they would have the necessary fltxlbllfty to wind down the actlvftSe5 of the CIO in an orderfy manner In the event of a WifKantdrop In fvDd1￿. Based on actual expendlture for 1022 the re%Yves tsrget for genwal funds should be broadty between £69.000 arKI £92,000. Desplte the dlfflcult drcumstaTKes, the level of unrestricted reserves at 3151 August 2022 wa5 £751000, which 55 rwded by the Tru5tee5 as sufficient In the current uncertaln tEmes. The trustets wlll aim to contlnue to manage the actlvltles of the CIO within the Ilmlts of the funds availabte wlth prudent plannin& There Is a restrlcted fund known as Ben's Memorial Fund. whkh was Set up by a famlly In memory of thelr son who was cared for by the serylce until Ns death. The fund was estsb115hed to provkle or Inuease care to fwnllles appropr?ate to thelr needs. thls would be over and above the ure that Flexicare ¢(￿ld normally offer. Thlsknnd spent £2,787 (2021: £1iy8) on famlues thts year. The fol10￿nggrants have been pr￿￿ed year. Flexlcare rLxelved a number of Covid grants to a551st wlth amongst other thkngs staff testlng costs. these were provlded ttrmugh Oxfordshke County Coun¢ll Declaratlon by the Trurtes Members of the Board of Trustees who served durlng the year arKI up to the date of thls report are set out on page i. The Trustee5 certlfy thaL' • so far a5 we are aware, there Is no relevant audlt Infomiatlon of which the CIO'S Independent exomlnLY Is unaware; and • we have taken all the steps that we ought to have taken In Ord￿ to rnake ourselve5 aware of any relevant audlt Informatlon and to establlsh that the CIO'S Independent examlner Is aware of that Inforniatlon. Examlnatlon of theA(C￿nts 8ecause the Income of the CIO15 over £251000, therels a requlrement for an independent examlnatton. The Trustees express thetr grtltude to Ms Ros Avery for carrytng out th Important ta5 Approved by the Board ofTrustees on and •ed on Its behalf by. Mrjames RO￿ (Chalr) Floxt¢aM (Oxford •nd ￿ngd1)n1- RW g¢xoun* for Ihe yw ended 31.&22 Flexlcare{Oxford and Ablngdon) forthe year•thd Ji ￿l$t 20 I report to theTrustees on the accounts of He￿e (Oxford and Ablngdon) (UK Reglstered Charttable Inc(Yporatlon number 1172635) for the year e￿Ied 31 August2022 whKh are set out on page 8. The CIO'S trustees are responsible for the preparatlon of the accounts. The CIO'S trustees con5Ederthat an audit ts not required for thls year under section 14 of the CharitiesAct 2011 ("the Charftks ACVJ aFKI that an independent examlnatlon Is needed. Itls my rewnslblllty tth. examlne the Kcounts under sectlon 145 ofthe Charft*sAcl to follow pmcedures lald down In the general Dlrectlons given bythe Charlty Commlsgon (under 5ectiQn 14515Xb) of the Charlties ACL and to stste particular matters have come to my attentlon. My examlnatton was carrled out In aCfOTdance wth the general Dlrectlons given by the Charlty Comm1551on. An examlnatlon Includes a revlew of the accountlng records kept by the CIO a compartson of accourrts wfth those rec(Yd& tt also IndLKles conslderatlon of any unusual ttemsor d15dosures In the Kcounts and seeking explanatlons fom the trustees concemtng any suth matter& The procedures undertaken do not prijvlde all the evidence that w0￿d be required in an and (onsequently no opinlon ts gfven a5 to whether or not the accounts present a'true and falrf vlew and the report Is Ilmlted to t?￿Se matters set out In the statement bel(Y+V. In connectSonwSth my examlnation. Th) material matters have come to myattentlon vthkh g￿eS me cause to beFEeve that any matertal re5pecL' the accountlng records were not kept in accordance wlth sertion 130 of the Charitie5 the accounts dld not accc*d wlth the acco￿ record I have come across no other matters In comectlon wlth the examination to whlch attentlon should be drawn In thls report In wderto enable a propw understardlng of the accounts to be reacw. R05 Avery FCA 115 Mi11 StreeL ￿th[r¥ton, Oxon, OX5 2EE Fl•xlGarn (OXI￿￿ p*wy￿1- R*)tyl fortho y•prwthd 31.822 Mexlcare (Oxford and Ablngdgn) y•arto yfflrto Augu# JIAugusiwi JiAuyst1021 Ben¥ Othwrestrlrt•d Fur Fund 31Auiust aoX2 31 August2011 Totsl Funds Fund5 Recelptr Oxfordshlre County CourKII Soclal Servlces grant Fundralslng events and Income from SUPPOrters' group Other grants and donatlons Legacy Invertment Income Total Rec¢lpts Paym¢nt&' Stsff costs Recrultment costs Travel costs for staft and volunteer5 Tralnlng costs for volunteers Telephone costs Registratlon and Insurènce costs IT and database costs Fundralslng costs Govemance Other costs Totsl Payments Netof recelptsl (Pa￿￿ents) Cash fvnd$ at 31 August 2021 Cash fvnds at31 August 2032 261750 551 271301 1%645 7fr260 7J60 690 2%t 450 19p996 5%718 10 2a14 68 68 oi 60 751747 11709 359 71754 8%860 14709 5&765 >961 961 4706 611 187 4611 387 802 1¥JlJ 11992 11515 714 11568 61059 198 lJ503 Jp992 1•515 714 28 102 10 126 7&7JJ 91153 831886 126AJ8 Durlng the year to 31 August 2021 £81722 of Income was re5tr1cted and £16,881 of expenditure was restrlcted. (Oxford and Ablnq