WESTCOTT VILLAGE HALL TRUST CIO
TRUSTEES, REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 December 2024
Reporting charity:
Westcott Village Hall Trust CIO
Registered Charity Number of reporting charity.. 1172629
Linked charity..
The Hut Westcott
Registered Charity Number of linked charity.. 305136

WESTcorr VILLAGE HALL TRUST CIO
Contents
Legal and administrative information
Trustees, Report ..
Chairman's Report........
Statement of Trustees, Responsibilities ...
Independent examiner's report to the trustees........
Statement of financial activities..
Balance sheet....
Notes to the accounts ...
10

Legal and administrative information
Trustees
Sally Hewetson
Andrew Gray
Di Helen Everett
Deborah Lewis
Andrew Paul Taylor
Tonywinch
lim Broderick
Chairman
Treasurer
appointed 01105124
Registered Charity Numbers
Weslcott Village Hall Tnjst
The Hutwestcott
1172629
305136
PrlncipalAddress
Westcott Village Hall
I, Institute Road
Westcott Village Hall
Dorking RH4 3NP
Websltes
Examlner
Nicholas Boot F.C.A.
Bullimores LLP, Chanered Accountants
Old Printers Y8rd. 156 South Street
Dorklng
Surrey RH4 2HF
BankAccounts
Westcott Village Hall Trust CIO
Barclays Bank
Current account number23905934
Sort code 20-88.13
Investment Manager
CCIA Fund Managers Ltd
Registered In En8land No. 8735639
SenaiorHou5e
85 Queen Victoria St
London EC4V4ET

Trustees, Report
For the year ended 31 December 2024
The Trustees present their report and accounts for the year ended 31 December 2024. The accounts have
been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with
the Trust's rules, applicable law, and the requirements of the Statement of Recommended Practice,
"Accounting and Reporting by Charities ISORP 2005), applicable UK accounting standards and the
Charities Act 2011"
Brief Hlstory of the Charities
The Westcott Reading Room Trust began in 1892 with the bequest of land in Institute Road, Westcott on
which was built a Reading Room and a caretaker's house. In 2017, a Charitable Incorporated Organisation
CIO - was established as the operating entity, In May 2020 the name was changed to Westcott Village
Hall Trust CIO. The Hut ceased operations in 2017 and the Trust was appointed the sole corporate trustee
of the charity on 6 December 2021 by the Charity Commission. On 3 May 2022 the old charitable trusts
which for decades have govemed the operations of the Reading Room and of The Hut were replaced by a
single, modern, framework consolidated into just one charity known as Westcott Village Hall, of which
Westcott Village Hall Trust CIO is the only Trustee.
Objective of the Charity
The Westcott Reading Room Trust and The Hut Westcott were established to provide and maintain
village halls for the use of the inhabitants of Westcott, Dorking and the surrounding area, without distinction
of political, religious or other opinions, including use for meetings, lectures and classes and other forms of
leisure-time occupation with the object of improving conditions of life of the said inhabitants.
The Trust is governed by a Board of Trustees. The board of trustees meets regularly to discuss plans,
finance and fundraising. Trustees are appointed by existing trustees in General Meetings.
The board is aware of the provisions of the Charities Act 2011 concerning public benefit, the guidance
published by the Charity Commission on this subject and the obligation to report in ways which they believe
the charity meets the public benefit which is reflected by our charitable objective.
Revlew of activitles and performance
See Chairman's report (page 5)
Reserves Pollcy
It is the policy of the Trust that unrestriGted funds which have not been designated for a specific use should
be maintained at a level required to continue to meel the objectives of the Trust. The trustees consider that
reserves at this level will ensure that, in the event of a significant drop in funding or increase in its costs,
they will be able to continue to meet the Trust's objectives. Consideration is given to ways in which
additional funds may be raised.
Rlsk Factors
The trustees consider risks as part of their ongoing planning and decision making and the trustees are
satisfied that systems are in place to manage such risks.
Asset cover for funds
The assets are sufficient to meet the Trust's obligations.
Sally Hewetson, Chair of the Trustees, 25 Mar 2025

Chairman's Report
For the year ended 31 December 2024
It has been a busy year for the Westcott Village Hall Trust IVWHT). The trustees work well together and
are managing the hall efficiently, meeting statutory compliance and the expectations of our users. In
addition to raising much needed funds for the redevelopment process.
The building is maintained creatively on a small budget, usually involving one of the trustees to carry out
any necessary repairs. ensuring that it is safe, clean and usable whilst at the same time managing to keep
the hire rates reasonable. The income from users has dropped slightly, this is to be expeGted as the building
is very tired and difficult to heat particularly in winter months.
The trustees are comft)rtable with the development project's particular complexities, and we remain
confident that we are compliant with the Charity Acts. James Brodrick joined the trustees this year and we
are grateful for his involvement. Annually we invite new trustees to join our ranks and place a noti￿ in the
Village Magazine asking people to put themselves forward. We want as many people as possible from
across the community to get involved and be part of this exciting time for the Village Hall.
I would like to thank all the trustees. These roles are time consuming, require focus and simple hard work.
Our objective remains ensuring that Westcott continues to have a usable village hall, whilstthe development
process for a new flexible. modern, warmer building remains on track. The trustees continue to represent
a broad-cross section of our village.
A large focus of our work this past year has been to raise funds for the redevelopment program, ensuring
that the process continues and that we have funds available to meet the every-day expenses of the village
hall. These events have included a Tabletop Sale, Quiz Night, Barn Dance, Choir Night and Westfestivity.
The village residents have also made several donations to the WVHT for which we are extremely grateful,
not only for the money but also the moral support it has demonstrated. We wish to thank the committees of
Westfest, Westcott Wives, the 100 Club and Westcott Residents Association all of whom have been
extremely generous.
We have engaged with the neighbours of both sites during the year and organised a meeting updating them
on the progress that had been made and of what to expect in the future. A presentation was given by our
professional team with a question-and-answer session at the end. Broadly speaking, the presentation was
well received, and we were able to addres5 some outstanding concerns.
l also would like to thank James Leaver, Bernd Ratzke, Helen Everett, and Andy Gray, who form the
Development Group IDG) subcommittee. This group continues to procure and manage the professional
team that advise us on the redevelopment project. They bring to the trustees "gateway decisions" where
we independently assess, discuss and approve our preferred actions relating to the redevelopment. Their
advice and guidance have been invaluable in this process and the trustees are grateful for their time,
professionalism, and commitment to this project.
The redevelopment project made significant progress during 2024, culminating in a planning application
being submitted in September. Significant work went into this application process both by the professional
team and the DG for which we are extremely grateful. We look forward to receiving planning permission to
develop the Furlong Road site and redevelop the existing village hall. Ultimately, with the continued
enthusiastic support from the village, on fund raising and sourcing grant funding we are in a good position
to deliver a new village hall.
Sally Hewetson, Chair of the Trustees, 25 Mar 2025

Statement of Trustees, Responsibilities
For the year ended 31 December 2024
The charity trustees are responsible for preparing a trustees, annual report and financial statements in
accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally
Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial
statements for each year which give a true and fair view of the state of affairs of the charity and of the
incoming resources and application of resources, of the charity for that period. In preparing the financial
statements, the trustees are required to..
select suitable accounting policies and then apply them consistently.,
observe the methods and principles in the applicable Charities SORP;
make judgements and estimates that are reasonable and prudent"
state whether applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements,
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy
at any time the financial position of the charity and to enable them to ensure that the financial statements
comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the
provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking
reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by
Sally Hewetson, Chair of the Trustees, 25 Mar 2025

Independent examiner's report to the trustees
For the year ended 31 December 2024
I report on the accounts of the CIO for the year ended 31 December 2024, which are sét out on pages 8
to 12.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is
not required for this year under section 144{2} of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my responsibility to..
Examine the accounts {under section 145 of the 2011 Act),
To follow the procedures laid down in the General Directions given by the Charity Commission (under
section 14515) of the 2011 Act),
and to state whether particular matters have come to my attention.
Basis of the independent examlner's statement
My examination was carried out in accordance with General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the
accounts with those records. It also includes consideration of any unusual items or disclosures in the
accounts and seeking explanation from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and consequently no
opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those
matters set out in the statement below.
Independent examiner's statement
In the course of my examination, no matter has come to my attèntion
which gives me reasonable cause to believe that in any material aspect the requirements..
to keep accounting records in accordance with section 130 of the 2011 Act.,
b. to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 2011 Act
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Nicholas Boot F.C.A
Bullimores LLP
Chartered Accountants
Old Printers Yard
156 South Street
Dorking
Surrey
RH4 2HF
26 Mar 2025

Statement of financial activities
for the year ended 31 Dècgmber2024
20241
2023
INCOME
Mi￿ of VIIEage Hall
Regular
Casual
11,642
2.171
12,114
2.000
Total Hire Income £
13,813
14.113
C3rParking
Donations
Xrnas Fair& OtherfLJnOialsln
MVDC SrTTrall business I CIL grant
Barclays ex-gratsa paymerrt
4.276
7,391
7.040
2.600
3,130
500
150
Total Income £
35.121
17,893
EXPENDITURE
Westcottvillage Hall- Operatlons
Insurance Premium
Gas
Electricity
Warei
Cleanln8
Maintenance
1.655
598
1.631
1,580
1,663
662
1,078
758
2,751
1,165
764
3.131
2,8S9
595
Administration
Vlllage HallWeDslte
Rebrandingcogts
BoSlerl DIW replacement
Legal fees
In#ependent examlnatlon
Xmas Falr & otherfundralslngevenieosts
HSE & Fire alarm
Gas 8oller5etvl¢e
522
81S
25
2,368
2,596
1.500
1.349
3.008
258
126
4.050
267
The Hut.Westcott- Operatlons
Insurance prernlum
Hut 8ank account
Boardlng Up
140
135
iio
Operating Cosis -£
18,140
20,014
WVHT Development Pioject
Surveys
Ecological
Highways
Other
Topographlc81
4,416
6.164
1,500
4.084
4.406
4,740
Professlonal Fees
Project Manaqemeni
Town Piannlng& planning appllcatlon
Architect
VlaLiility Consuiiani
Legal
37,539
10,IS9
32,180
3,600
1.340
37,661
26,640
4,434
6,021
Developrnent Proleci Costs -E
90,919
93,945
Total Cosis .£
109,059
113.959
Net Sncome before galnslllossesl on investments -£
73.938
96.066
Realised gains on disposals
Unreallsed galns and Ilossesl on Snvestment assets
493
14
4,364
Net movement In lunds -£
73.431
83,658
RECONCILIATION OF FUNDS
Total funds brougnt foNard
101.41fj
185,074
Totalfun¢s carried forwar(J È
27.985
101.416
The notes on pa
es 10 to 12fom) p3rtofthese lin3ncSalstatements

Balance sheet
ror the yearended 31 December2024
2024
2023
Notes
Fixed Assets
Land, Buildings & Fittings
Investments
295
72.242
Current Assets
Prepayments
Cash atBank
Cash in hand
Current Liabilities
Creditors and accruals
1.664
£ 26,030
243
2,147
£ 30,038
246
3.010
Net Current Assets
£ 27,691
29.175
Net Assets
£ 27.985
£ 101,418
The funds of the trust
Unrestricted Funds
£ 27,985
£ 27,985
£ 101,418
£ 101,418
Total Trust Funds
yHew
Trustee
25 March 2025
(Chair person)
The notes on pages 10 to 12 form part of these flnanclal statements

Notes to the accounts
For the year ended 31 December 2024
1 BASIS OF PREPARATION
1.1 Basis of accounting
The accounts (financial statements) have been prepared under the historical cost convention with items
recognised at cost or transaction value unless othemise stated in the relevant notelsl to these accounts.
The financial statements have been prepared in accordance with the Statement of Recommended Practice..
Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting
Standard applicable in the UK and Republic of Ireland IFRS 102) issued on 16 July 2014 and the Financial
Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities
Act 2011
2 ACCOUNTING POLICIES
2.1 Income
Recognition of incoming resources
These are included in the Statement of Financial Activities
{SoFAI when..
the Trust becomes entitled to the resources-
the trustees are virtually certain they will receive the resources.
and
the monetary value can be measured with sufficient reliability.
Volunteer help
The value of any voluntary help received is not included in the
accounts but is described in the Chairman's report.
Investment income
This is included in the accounts when received.
2.2 Expenditure and Ilabilities
Liability recognition
Liabilities are recognised as soon as there is a legal or
constructive obligation committing the Trust to pay out
resources.
2.3 Assets
Investments
Investments in COIF Charities Investment Fund - Accumulation
Units are valued at market value at the year end.
Depreciation policy
Building costs since 1967.. fully written off as of 31 December
2016
All other assets= 25 /0 Straight line
2A Linked charities
The trustees maintain separate accounting records for linked
charities and ensure that the funds for each charity are applied
only in accordance with each charity's separate trusts in
accordance with section 130 of the Charities Act 2011. The
5inked charity's activitie5 are aggregated into the Statement of
Financial Activities of the Trust and shown on the balance sheet.
2.5 Taxation
The charity is exempt from taxation on its ordinary activities.

For the year ended 31 December 2024
3 Trustees, Remuneration and benefits
There were no trustees, remuneration or other benefits for the year ended 31 December 2024 nof for the
year ended 31 December 2023. Likewise, there were no trustee expenses incurred by the charity for
these two years.
4 Volunteers
The charity has no employees. The charity is very grateful for the volunteers who have given up their time
and expertise to adminisler the charity, and the renting and upkeep of the hall, and assist with the
ongoing redevelopment applications.
Fixed Assets
Land,fittings& buildings:
Net book value of land, bulldlngs and flttings:
Westcott Reading Room Trust
The Hutwestcott
Net book value 31 December2024
The land on which the Reading Room is built was acquired by three sisters- Maria Fuller, Julia Barclay
and Emily Barclay - (Barclay Sisters) in 1874. In 1876177 the Barclay Sisters built a Reading Room and
caretaker's house {now Draycote) on the land acquired. The Reading Room was "for the recreation and
benefit of the inhabitants of Westcott On 11 March 1892 the Barclay Sisters endowed the buildings and
land to a Trust called the Vvestcott Reading Room Trust (Registered Charity Number 311990). The
present Reading Room was erected in 1967 on land that was the kitchen garden for the caretaker's
house {DrayGOte). In 1980 Draycote was sold and the proceeds amounting to £18,675 were used to
extend and improve the Reading Room facilities. Further renovations were carried out in 2004 and 2009.
In 2017 the trustees adopted the Charity Commission Charitable Incorporated Organisation {CIOI model
as the operating entity for the land and buildings owned by the Westcott Reading Room Trust. This
constitution was approved by the Charity Commission on 19 April 2017 and has been entered onto the
Register of Charities with the Registered Charity Number of 1172629. As a result, all the assets and
liabilities of the Westcott Reading Room Trust (Registered Charity Number 3119901 were transferred to
the CIO during 2017. However, the beneficial ownership of the Reading Room land which is permanent
endowment created in 1892 remains with the Westcott Reading Room Trust (Registered Charity Number
3119901. Under a Charity Commission Scheme dated 19 November 2020, the Trust was formally
appointed as the sole corporate trustee of the Weslcott Reading Room Trust (Registered Charity Number
311990) and the individual trustees retired as trustees.
The Hut Westcott charity is governed by a constitution dated 20 February 1959 following a bequest of
land in Furlong Road, Westcott between Edsall Hunt and three others of the first part and Robert Edward
Barclay and three others of the second part. The Hut ceased operations in 2017 and the Trust was
appointed the sole corporate trustee of the charity on 6 December 2021 by the Charity Commission.

Notes to the accounts
for the year ended 31 December2024
Note
Investment Asset5
Pricelunit
Unlt
Value
Carrying (cost} value at l January 2024
£ 248.00
291 £
72,242
1210112024 sale of units
1510312024 sale of units
1510312024 sale of unlts
£ 244.68
£ 254.58
£ 254.58
143 -£
35,000
15.020
22,436
59-£
88-£
Add:
Add:
unrealised gain
reali5ed gain
Carrying{maiketl value at 31 December2024
14
493
£ 260.62
1.13 £
295
Analysls of Investments as at 31 Dec 2024
Market
price at
31112124
Marketvalue
Total units at 31112124
COIF Charities Inv Fund - Accumulatlon Units
AIC 515570001R / C03063201
£ 260.62
1.13 £
295
Total £
295
Prepayments
2024
2023
Prepayments
1,664 £
2,147
Prepayments
1,664 £
2,147
Crediiors and accruals
2024
2023
Accruals
246 £
3,010
Creditors anL1 accruals
246 £
3.010