WESTCOTT VILLAGE HALL TRUST CIO TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 December 2023 Reporting charity: Westcott Village Hall Trust CIO Registered Charity Number of repcwb.ng charity: 1172629 Linked charity= The Hut Westcott Registered Charity Number of linked tharrty". 305136 111; WESTCOTT VILLAGE HALL TRUST CIO Contents Legal and administrative information.............................................................................. Trustees. Report............................................................................................................. Chairman's Report........................................................................................ ................. Statement ofTrustees' Responsibilities...-.....-................................................................ Independent examinerfs report to the trustees. Statement of financial activities................. Balance sheet................................................................................................................. Notes to the accounts................................................................................................... 10 Legal and administrative information Trusieès Salty Hewetson Andrew GTry Dr Helen Everett Chairman ppoirted 1st Au8 2023 Treasurer DetrM)rah Lewis Andrew Paul Taylor Tony Winch Freddie G8)rge Grdham CLirk Justin Lowe Alan Rerf Hugh Pary HuBh Janet Phillips Steve Brook5 appointed 5th Apr2023 appointed 3rd May 2023 apFM)inted 7th Mar 2023 resigned 13th Sept 2023 resigned 13th Sept 2023 apwintd 30th Apr 2023 resigned 13th Sept 2023 resi8ned 30th Apr 2023 igned 30th Apr2023 resigned 30th Apr2023 resigned 30th Apr 2023 reS￿ned 30th Ay 2023 apwinted May 2023 resigned 14thJun 2023 An(tyJohnso Registered Charity Number5 WestcottVi1138e Hall Tntst The Hut We5tcott 1172629 305136 Prlncipal Addre5$ westcottlrilla￿ Hall l. lftstitute Road westcott Village Hall DoTkin8 RH4 3NP Wetsites wvh¥.weStcott￿l1a ehall.com Ey2miner N1d￿laS Bth)t F.CA. Bullimores tLP. Chartered Accountants Old Printers Yard. 156 South Street DO￿lre Surrey RH4 2HF Bank Attounts Westcon Willage Hall Tnst 00 Barclays Bank Cvrrent accountnumber23W34 Sortcode 2(￿￿13 opened 1S/D512023 Westcott Reading Room Trust Baldèys B•ik Cur￿nIacCoUnt nurrthrfAY442995 Sortcode 2(￿23-97 c105ed 3V0812023 Irw¢stment ManaEÉr CCLA Fund Managers Ltd R*￿Stered in En¥aDd 140. 8735639 Senator House 851bJeen Victoria St L(M)don EC4V 4ET Trustees, Report For the yearended 31 December 2023 The Trustees present their report and accounts for the year ended 31 December 2023. The accounts have been prepared in acCOrdall￿ with the accoursling policies set out In note 110 the accounts and comply with the Trust's rules, applicable law. and the requirements of the Slatement of Recommended Practice, "Accounting and Reporting by Charities {SORP 2005}, applicable UK accounting Standards and the Charities Act 2011" Brief History of the Charities The Westcott Reading Room Trust began in 1892 wtth the bequest of land in Institute Road, Westcott on which was built a Reading Room and a carelakerfs house. In 2017. a Charitsble Incorporated Organisation CIO - was established as the operating entity. In May 2020 the narne was changed to Westcott Village Hall Trust CIO. The Hut ceased operabons in 2017 and the Trust was appointed the sole corporate trustee of the charity on 6 December 2021 by the Charity Commission. On 3 May 2022 the old eharilable trusts which for decades have govemed the operations of the Reading Room and of The Hut were replaced by a single, modern, framework consolhlated into just one charity known as Weslcott Village Hall, of which Weslcott Village Hall TtU5t CIO is the only Tnjstee. Objective of the Charity The Westcott Reading Room Trust and The Hut VKÈslcott were established lo provide and maintain village halls for the use of the inhabitsnts of Westcott. Dorking and the surrounding area, wilhoul distinction of political, religious or other opinions. including use for meetings. lectures and classes and other forms of lei5ure-bme occupation wtth the object of improving conditmins of lrfe of the said inhabitants. The Trust is govemed by a Board of Trustees. The tK)ard of In]slees meets regulady to discuss plans, finance and fvndraising. Trustees are appointed by existing trustees in General Meetings. The board is aware of the provisions of the CharitEs Act 2011 con¢eming public benefft, the guidance published by the Charity Commission on this subject and the obligation lo report in ways which they believe the charity meets the public benefit which is refiected by our charitable objective. Review of activities and perforn)an¢e See Chairman's report Ipage 5) Reserves Polky It is the policy otthe Trust that unrestricted funds which have not been designated for a spectfic use should be maintained at a level required to continue to meet the objecb.ves of the Trust. The trustees consider that reseNes at this level will ensure thaL in the event of a significant drop in funding or increase in its costs, they will be able to continue to meet the Trusvs objectives. Consideration is given to ways in which addffcional funds may be raised. Risk Factors The trustees consider risks as part of their ongoing planning and decision making and the trustees are satisfied that systems are in place to manage such risks. Asset cover for funds The assets are sufficient to meet the Trn5t's oblyalions. Sally Hewetson, Chair of the Trustees, 15 April 2024 Chairman's Report For tha year ended 31 DeCe￿ber 2023 It has been a busy year for the Westcott Willage Hall Trust. 11 started with the planned retirement of four long serving trustees, and one unexpected resignatffyn. The ebb and flow of trustees conts"nued, resulting in the addition of six new members by the summer. and losing four by September.. however, the group is now a cohesive and supporn.ve uniL with each of us working hard to delwer on OLJr responsibiif(ies. I would like to thank all the trustees. These roles are b.me consuming and deTllanding, they are also sometimes stressfvl, and often educational ti)0. And not to forget that we balance this with work and family demands. Importantly, there is an upside to this role. which is ensuring that Weslcott conb'nues to have a village hall that meets the modern demands of the residents. The trustees represent a broad