Charity number. 1172595 LARTEH ASSOCIATION(UK) UNAUDrrED ACCOUNTS FOR THE YEAR ENDED 3111212022 Prepared By: Chartax Ac(X*untants 92 EaSt￿uMe Road London E6 6AS LARTEH A55OCIATION(UK) FINANCIAL STATEMENTS FOR THE YEAR ENDED 3111212022 TRUSTEES Mrs Adjoa Anowa Lamptey Mrs Monica Arthur Mr Akwasi Adu-Larbi Mr Fred Att￿bI Mrs Lydia Creppy Nana Ansaa Ampofo Ms Dori5 Ani-Agyei MS Letitia Addae- Kodua Mr George Akrofi Asiedu Emmanuel Kwame Gyeb Mrs Matilda Boateng Mrs Benedicta Adjei Ampofo SECRETARY Lydia Creppy REGISTERED OFFICE 29 Pageant Avenue Colindal8 NW9 5La CHARITY NUMBER 1172595 ACCOUNTANTS Chartax Accountants 92 Eastbourne Road London E6 6AS page 1 LARTEH ASSOCIATION(UK) ACCOUNTS FOR THE YEAR ENDED 3111212022 CONTENTS Page ReFrf)rt of the Trustees Independent Examine￿$ Statement Accountant's Report Statsment of Finanaal Activ￿e$ Balance Sheet Notes to the Accounts Detailed Statement of Finanaal A¢livthe8 10 12to16 15 page 2 LARTEH ASSOCIATION(UK) FOR THE YEAR ENDED 31112r2022 TRUSTEES. REPORT The trustees present their report and accounts for the year ended 31112r2022 STATUS AND ADMINISTRATION Larteh Association {UK} is a chantable organisab'on and register&J with Charrty Comrnission as a charity on 18 April 2017 (chaiity registration number 1172595). . STRUCTURE GOVERNANCE AND MANAGEMENT Larteh AssO￿ation is a voluntary and communty group supwrting the V￿lfare, s￿la1, health. educational and cullural needs of Larteh (x)mmunity in United lfjngdom and in Ghana. The As8oaation consists of 72 members. The charity is governed by its ￿nStitution. The Board of Trustees manage the affairs of the charity and are responsible for setting the strategic direct¢on and policies of the charity. The trustees board carries the ullimate responsibility k)r the conduct of the tharity and f(K 8nsuring that it satisfies its legal and contractual obligats'orts. In se1￿￿ng individuals for appointment as charity trustees, the charity trustees must have regard to the sktrlls, knowledge and experience ne&J8d for the effective administration of the charity. Trustees meet bi-monthly to discuss all relevant matters. When required. an emergency meeting can be called outside these scheduled meetings. Atl trustees give their time voluntsrily and receive no remuneration or other benefits. R18K MANAGEMENT The Board of Tnjstees tske resrM)nsibilty to ensure that there is a framework for accountsbility., for examining and reviewing systems and methL*Js of controi, tK)th financial and otheThvFse. including risk analysis and risk management and for ensuring that is ￿ffiFty'ng with all aspects of the law, the constitution. relevant regulations and good pra(#ice. The trustees have considered whether there are any major risks to which the charity may be cJJrrenl exposed. They trjnsider that the good financial (x)ntrol and mnitoring wÉthin the trustees and the entire membership would serve to mitigate intemal risk that may come up. These pr(Kedures are perioJically reviewed to ensure that they still meet the needs of Ihe charity. page 3 LARTEH ASSOCIATION(UK) FOR THE YEAR ENDED 31112r2022 TRUSTEES. REPORT Included in extemal risk is that of the I¢￿$ or lack of fijnding. At present. the main sources of fijnding are dues and levies imposed on members, gift aid, voluntary donations by the general publi¢ and other voluntsry organisations. Th8 charity continues to seek to diversrfy its lunding sources. PRINCIPAL ACTMTIES Th6 principal a¢tiMty of the charity in the year urK18r rev￿ were: . {1) To promote the social inclusion of Larteh people from Ghana resident in th8 United Kingdom, their equalty and diversty for the public benefiL in p8￿cUlar through the provision of educab'onal and leaming support. advi￿ and guidance.. through meetings, gatherings and events PLrt on for their benefil.. and through social and wrealiond activities provided in the interests of social welfare with the aim to improve their conditions of life. {21 To relieve those in need, hardship or distress through the provisK)n of support and welfare assistan￿ to those in need of it. in times of illness, bereavement or distress. 13) To promote Ghanaian c#Jtture and hertlage among members, their families and the der public. through the holding of cuttural events. talks and exchanges wtth other Ghanaian cultural groups. {4) To promote racial hami¢)ny. for the public benefft. by fostering gocrfl relations between the association and other charitable organizalions with similar objects in the UK and Ghana. through inter-organizational c¢>operation and supporL (51 The relief of those in need. the adVan￿rnent of health arKI the saving of Itves, by supporting developmenl and disaster relief programmes in the UK and Ghana by such charttable means as the executive committee as trustees see fft from tim8 to time. In view of the atrK)ve. the charity carried out the folltMr¥J adivitses during the y&ar. Welfare Activities The association welfare activities are to provide support for members and non-members Laterians mosdy in London and its surrounding areas by providing mordl SUPFth and financial assistsnce in times of bereavement or distress and also to visit the sick both home and hospitalised as V￿11 a$ housebound. The association provided moral and finanaal support to those In bereavement through donations from members tr) the tune of £ 6800-(2021 I14050) in the year. page 4 LARTEH ASSOCIATION(UK) FOR THE YEAR ENDED 31112r2022 TRUSTEES. REPORT Social Activities We had a successful dinner dance in October 2022. allowed the assoaation to socialise and an opportunity to raise fvnds for our projects in Larteh.. ACHIEVEMENTS AND PERFORMANCE The consts'tution was reviewed. revised and refreshed, as mentioned in last yearfs report by the whole association over a series of meetings and has been reprinted for use. We We￿ able to elect 4 patrons instead of Ihe usual one. We also had a successful AGM and used the opportunty to nètwork and meel socially October 2022 was the assooation's 40 years ￿MMeMorali0n which was marked with a dance where proceeds, as promised in the previous report goes towards the refurbishment of Larteh GliniG in Ghana. The financlal income and expendtture report was discussed by the association, where we reviewed our feedback and shortcomings. albeit a very successfvl ￿CaSion. Members incfuding the chairperson. VI￿ chairperson and the secretary together had the opportunity of meeting and visiting the clinic at Larteh in November 2022 and inspected the pk(t for the x-ray and scan instsllation. An x, ray machine had been presented to the dinic but needed tri be installed. There were rcoms available, but thls neede(I lo be adapted to accommc#Jate the said equipmerrt, in te￿S of r8diation control. This has been finally completed and staff 8mploy&J and train*J for tts use for the rx)mmunty. A durbar was held in the presence of the chiets.officials from Mnisty of Hea￿h and repre￿ntstiVe8 from the Municipal Cheif Ececuttve, s ofifice.in the presentarion of the inslalled equipment to the cliinic.. These equipment will serve the surrounding towns such as Akropong..,Mamfe,.Amanokrom and Ayikuma, The cornmunities are appreciative in th8 SUPPOrt Larteh Aswiation has been giving to heath centre.. FINANCIAL REVIEW The main sources of funds for the a$￿ation are membership dues and donations from individuals and from various Ghanaian groups and fund-raising events. Details of the financhql activities of the association for the year ended 31 De￿rnber2022 are set on pag8s 10 to 15. Income ￿SOUr￿ for the year amounted to £36959 {2021-£21899 and resources expended for the page 5 LARTEH ASSOCIATION(UK) FOR THE YEAR ENDED 3111212022 TRUSTEES. REPORT year was £35228 (2021 £24924). A surplus of £1731 (2021deficit (£3025) vms mad8 in the year. A bereavement fund has been created to ensure prompt payments of beneffts to members. RESERVE POLICY The trustees nead to have sufficient reserves to cover known liabilities and contingencies. absorb any losses and take advantage of changes and oppcrtuntties. The trustees provide for this by putting aside a portion of the current unrestricted income as a reserve against future uncertainties. The trustees review on a regular basis the level of in￿rne reserves that it considers appropriate. They have detemined to hold free reserves equivalent to at least three months normal total operatlng expenditure in the region of £7000.The free reserve as at 31 Decernber 2022 amounted to £13751 which the trustees regard as appropriate. FUTURE PLANS We wll continue to SUPF)Ort our flagship project. the Larteh Clinic, It is the association.s vision that the health centre is tumed into Polydinic by the year 2024 whiGh will serve the citizens of Larteh and the A￿ap1rn region,The Ministy of Health in Ghana have informed the association that before we could achieve this vision we need to have a well equipped laboratory for the centre. The roof of the heatth centre is leaking which needs to be repaired as swn as possible at an estimated cost of £8500.. We have therefore decided to oDJanise a fund-raising dinner dance in Oc*ober 2023 to support". this project STATEMENT OF TRUSTEES RESPONSIBIUTIES The Trustees are responsible for preparing the trustees. report arKI the finanrial statements in accordance wlth applicable law and United Kingdom Acts)unting Standards {United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity and the incoming reSoU￿S and application of resources, induding the income and expendtture, for thal peric#J. In preparing these financial statements. the trustees are required to: - select suitable accounting polioes and then apply them con￿Stent￿. page 6 LARTEH ASSOCIATION(UK) FOR THE YEAR ENDED 3111212022 TRUSTEES. REPORT - observe the methods and principles in the applicable Charities SORP. - make judgments and a¢￿Unting estimates that are reasonable and PDJdent" - prepare Ihe financial staternents on the going wncem basis unless it is inappropriate to presume that the charity will Con￿'nUe in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose wth reasonable accuracy at any time the financial position of the charity and enable them to ensure that the finanaal statements comply with the applie￿ble law and gulations. They are also responsible for safeguarding the assets of the chanty and hence for taking reasonable steps for the prevention and detectton of fraud and other irregulartties. The ￿port was prepared in accordance wtlh the speoal provis￿n$ within Part 15 of the Companies Act 2006. This report was approved by the Board of Trustees on 2710912023 Mrs Adjoa Anowa Lamptey Chair page 7 LAltrEH ASSOCIATION(UK) FOR THE YEAR &4DED 31M2rkn INDEPENDENT EXAMINEIY8 REPORT TO THE Trus￿ OF LARTEH ASSOCIATION(UK) I rew on th8 ofthe o)m￿Y forthe 31112ll022. RESPECTIVE RESPONSIBIUTIES OF TRUSTEES AND EXAYJIIER awunts. Th6 trustees constderthat an audit is Th)t forllms FwUThder*￿￿ln 14412) ofthe Ch*ili8s Act 20111th9 2011 W aTrJ that an IndeFendert exanination B wtsj. Having satisfaj m￿that the cknty k rKJt suw to ￿ axlit o)nyy is el*JiL* ts Irtyndwrt examina&)n. it my re8iThsibilty to.. . exanwrÉ the uTrlw*lion145 ofttp 2011 A¢ . follow the prcK&Yures dtY￿ in the gewal gi￿ by Ch¥ity UTrJ8rSecti￿ 145(5)(b) ofthe 2011 Actr, BASIS OF INDEPENDENT EXAIqNERS STATEMENT My examinalN)n cani8d (Mrt li ax(¥dm tAith gi￿ ty CP• CommBsfon. An examinatb)n irKludes a rewew ofthe a(£ounting reca)rds keo by ts tharity ahj a oftrE wxc4Jnts present￿1 thjse rgxrds. It akn includes cr)nspJerattr)n of any unupdjat ilems or dithures in ts a)))unty explarith you as trustees GorKeming any such Matt￿5. The prc¢&Jures und￿tsk￿ do mt wo¥iJe all ts ev#Jm ltst ￿k1 te ￿]uir￿a in an a￿￿¢ a￿1 consequenlly no opinion is given as to vthethw the ￿Unts Ix8*nt a a¥J fw axl the rerM)rt is liffAted to those mattd5 set out in the atement teknv. INDEPENDENT EXAMINERS STATEIIENT (1) vthKh gives m& rEasonth Cause lo th* in reswth8 . to prepare accounts which ￿0rd with the wxtyjntiry (Thipty TAlh tre requrements of sectKin 396 of Companies Act 2￿ armj with and ofts Prthe: A[Uunti￿ aThl RerA)rOng by hav8 Th)t been rt or FOR THE YEAR EIIDED 31n2r2022 London LARTEH ASSOCIAnoN(UK) Statement of Financial Actlvltles for the yoar ended 31112r2022 2022 2021 Unrestr Restrlc Total Tolal Icted ted funds fun(ts Incomg Income from generated funds Donations,Dues & Bereavement Income from Investmenls Total In¢ome and endowments Expenses Costs of generating funds Expenditure on Charitsble activitses Totsl Expenses Net gains on investmorts Not Income Gainsl{losses} on revaluatlon of fixed assests Not movement In funds: Net income forthe yéar Total funds brought forward 131 1.600 1,731 (3,026} Net funds carrièd forward 7.749 2,749 10,498 12,383 7,880 4,349 12229 9,357 This statement of finanoal activitses indudes all gains and losses recognised in the year. All income and expendtture derive from continuing acltvities 28.553 8.400 36,953 21,899 28,559 8,400 36,959 21,899 28,428 6,800 35.228 24,925 28,428 6,800 35228 24,925 131 1,600 1.ni (3,026) page 10 LARTEH ASSOCIATK)NIUK) BALANCE SHEEf AT 3111￿022 2022 2021 CURRENT ASSETS Debtors (amounts falling due within one year) Cash at bank and in hand 1,613 20,412 22,025 9.796 1,570 10,677 12,247 2,890 CREDITORS: Amounts falllng due wlthin ¢)ne year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABiufiES Accumulated fund Unrestricted funds Gener81 fund Designated funds ReStrI￿ed funds 12,229 12,229 9,357 9,357 9.030 (1,150) 4.349 12,229 For the year ending 3111212022 the company was entitled to exemplion under section 477 of the Companies Act 2006 relating lo small companies. The members have not required the company to obtain an audit in acoydano with sedion 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying wtth the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance wFth the provisions applicable to companies subject lo the small companies regime. Approved by the board of trustees on 261W2023 and slgned on their bohalf by 7.407 (1,1321 3,082 9.357 Akwasi Adu-Larbi Treasurer page 11 LARTEH ASSOCIATION(UK) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 3111212022 1. ACCOUNTING POLICIES la. Basls Of A¢¢ounllng The accounts have been prepared under the historical cost convention. The accounts have been prepared in accordance wrth FRS102 - The Financial Rewrting Standard applicable in the UK and Republic of Ireland and the Companies Act 2CK)6 and the requirements of the Statement of Recommended Practice. Aco)unting and Reporting by Chariti88. 1 b. Incomlng Resourc All incoming resources are included on the Statement of Financial Activities when the tharity is legally entitted to the income and the amount Can be quantified wtth reasonable accuracy. 1c. Resources Expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all ￿$t related to the category. Where o)sts c¥nnot be directly attribuled to parbcular headings they have been allocated to activibes on a basis consistent with the use of resour￿. Id. Allocatlon And Apportlonment or Costs All costs relate to the single activity of the chartlable ￿MpanY and a￿ recognised accordingly. le. Fund Accountlng Unreslricled funds can be used in accordan￿ with the charitabk objectives at the discxetion of the trustees. Restr6Cted funds can only be used for parti￿lar restricted purposes within the objects of the charity. Reslrictions arise when specified by the donor or when funds a￿ rdised for parkn￿lar restricted purposes. Designat6d fvnds are funds set aside by the trustees of unrestricted general funds for the specific futu￿ purposes or projects. page 12 LARTEH ASSOCIATION{UK) 2. DEBTORS 2022 2021 Amounts falling due within one year: Larteh Citizens of Canada4ccrued income 1,613 1.613 1.570 1,570 3. CREDITORS." AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 2021 Yolie Hub Accounting Services& IndeperKlent Examiner 8659- 1137 9,796 1,320 1,570 2,890 4. UNRESTRICTEO FUNDS 8rough IncomlnOulgd•nsferg Carrfad t forwar g resou g rosou forward General fund Designated Fund 7.567 5.156 13,693) 182 23,403 24,735 7 749 28,559 28.428 9,030 1,150 7.880 5. RESTRICTED FUNDS Brough In¢omlnOutg