2023-02-28-accounts - York Hospital Radio

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
From	Period start date			To	Period end date
	1	May	2022		31	May	2023

Section A Reference and administration details

Charity name names charity is known by red charity number (if any) Charity's principal address	York Hospital Radio	York Hospital Radio



	1172587

	The Basement Studio
	Bridge Lane
	York
	Postcode	YO31 8EU

Other names charity is known by

Registered charity number (if any) 1172587

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Ian Clennan	Chairman	Members
Phil Bewers	Treasurer	Members
*VACANT*	Secretary	Members
James Gavigan	Membership	Members
Jonathan Brookes	Fundraising	Members

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
N/A



Name of chief executive	or names of senior staff members (Optional information)

N/A

N/A

Section B Structure, governance and management

Description of the charity’s trusts

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Constitution

Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Trustee selection methods

Elected by members

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
York Hospital Radio works very closely with the York Hospitals NHS Trust and is grateful for the support they give to allow us to remain in our current premises.
New members are subject to induction arrangements as agreed by the trustees. In the last 12 months this document has been updated to reflect the changes within the organisation.
Members under the age of 18 are classed as associates and therefore cannot vote or be a Trustee.
Covid-19 continues to be a risk to the organisation. While funds have been steady and grants increased in the last 12 months, the ability to broadcast and train has been limited.
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

(1) The relief of sickness, poor health and old age amongst people living in York by providing a local broadcasting service for hospitals, residential homes and similar institutions, and for patients receiving community care; and

(2) The advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal health by (mainly, but not exclusively) the means of broadcasting health messages to people living in York

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York Hospital Radio broadcasts 24 hours a day to the patients of York Hospital. Programming is aimed at a very broad age range and the music policy focuses mainly on the music of the 1960s to the present day. Alongside the main music format, York Hospital Radio broadcasts specialist music e.g. classical, country, show tunes and specific genres of music dependent on the presenters’ choice.
York Hospital Radio broadcasts online and can now be heard via tunein radio, via app or on the website www.yorkhospitalradio.com In order to be compliant the trustees ensure that we are fully licensed.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

As well as providing music entertainment, York Hospital Radio provides a 24 hour news service and a range of Outside Broadcasts. Outside broadcasts include:
Joseph Rowntree Theatre
York Theatre Royal
York Minster
York Barbican
LNER Community Stadium

Additional details of objectives and activities (Optional information)

York Hospital Radio is fully reliant on volunteers in order to be successful, this includes fundraising and all aspects of station management. As a result of this, the long term future is always reliant on a range of volunteers who are part of the organisation at any time.

You may choose to include further statements, where relevant, about:

Fundraising has evolved and we have some much needed financial stability. A small group of volunteers are now part of this group and through their dedication funding is starting to come into the organisation. This has led to a major refurbishment of some of the equipment that keeps the station on air 24 hours per day. This has provided a structural stability to the station.
policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year	 York Hospital Radio continues to broadcast online and also via Hospedia (hard wire) in the hospital.  We now have the ability to broadcast from any location using Myriad Anywhere. This will be a future training route and may allow us to bring in a more diverse range of presenters. Due to the set up of the station it may not always be easy to remote broadcast. However, this will keep the station viable in the longer term.  I have been grateful to the presenters who have turned their hand to presenting or in fact started presenting from home. My thanks to those presenters who continue to come into the studio, as well as those who turned their hand to remote voicetracking. This allows us to effectively be live from 10am until midnight most days.  Sponsors continue to provide much needed funds for our organisation. There was continued support from the Health Trust, York Gin, Minster Grange, Elcocks, Miller Food Services, Rainbow International, Carefound Home Care, York Roast Co and Streamline. Future sponsorship will always be a challenge, but we must be open to what is and isn’t achievable. Using the membership and their connections will be the most effective way of fund generation.  My thanks to the committee of trustees for their continued hard work and support this year. As an organisation we are at risk in terms of the longer-term future. This is due to the lack of interest in becoming trustees. We need a Secretary and have scope for further development roles if needed. We need to find people who are willing to take on this role to ensure good succession planning and also bring in new ideas to the station management too.  Outside broadcasts have continued this year. Limited in number, and maybe more limited moving forward due to broadcasting permissions and limitations. However, it has been great to see the return of a range of broadcasts. My thanks to all the team involved in making these happen and the editing of the work too.  York Hospital Radio Ball has continued to go from strength to strength. The money generated and the interest has been high.  York City commentary has been excellent this year. Providing the commentary for home games for the National League has been a huge step forward. This will change the listenership of the station and we must do more to improve sponsor opportunities and also connect more aspects within this new listener opportunity.  This time next year we will be in the 60thbirthday zone. There is a lot to do and a small group helping to steer this. If you have any ideas or want to get involved, please let Phil Bewers know.  My thanks and welcome to Stevie George, who has joined as a new presenter this year. Stevie has quickly become part of the team and presented numerous special programmes too.  The music database has been re-designed and future proofed to remove some of the items that were relevant in 2001, but are no longer relevant. This means anyone programming the station in the future will find it easier to understand than the crazy model, that was developed at a time when radio station programming wasn’t quite the norm, in terms of computers.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Charity has a policy of retaining at least 6 months general running costs at any given time.

Details of any funds materially in deficit

The charity does not run in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The Charity’s principal sources of funding are, Programme Sponsorship, £2550.00 (£4000 -2021) Donations £2366.00 (£2203 -2021) Fundraising events £6228.00 (£5905 -2021) Subscriptions £665.00 (£715 -2021)

The aim is to organise at least one major fundraising event each year. It relies on Members taking some responsibility to organise these events. With the easing of Covid restrictions this has allowed us to put on a Quiz for the first time in 3 years raising just under £1,000.
The annual ‘Smile’ magazine brings in a significant donation. The Hospital Ball Podcast also is now bringing in a significant amount, each time Dan Tait releases another series.

York’s Annual Community Carol Concert is also a significant donation and this year was £1,000.00.

The fundraising income shows an increase although part of this (£2750) is ring-fenced for the creation of a new website.

Sponsorship income continues to be a lifeline. The figure, although lower is due to money been received on the wrong side of the financial year close off, skewing the figure for this financial year.

Expenditure has seen an increase in the year this can be attributed partly to repairs of Studios, as the equipment ages inevitably we will have to repair and renew, just to keep everything working. This has been the case this year. We have not been affected by the increase in gas & electricity as we took out a Fixed Gas tariff which runs until 29.12.23 & Electric fixed until 12.2.25. We will have to face a gas increase later this year as this fixed deal runs out.

Cash at the Bank at the Year end was £32,996.00 This compares to 2021 figure of £27,959. The Trustees are extremely satisfied with the figure.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Ian Clennan Full name(s) Ian Clennan Position (eg Secretary, Chair, Chair etc) Date 31/05/2023

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York Hospital Radio

1172587

Receipts and payments accounts

CC16a 28.02.23

01.03.22

For the period from

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

Section A Receipts and payments Unrestricted funds	Section A Receipts and payments Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
A1 Receipts Donations 2,366 Programme Sponsorship 2,550 Subscriptions 665 KeyCard Deposits - Recording - FundraisingEvents 3,478 Telephone - Postage & Stationery - Sundry - Hospital Ball Sponsorship 100 Just Giving 706 Text to Donate - Clothingsales 15 Light & Heat 1,124 11,004 - - Sub total - Total receipts 11,004 A3 Payments Council Tax 481 Light & Heat 2,656 Insurance 605 Repairs & Maintenance 1,146 Telephone 361 Postage & Stationery 124 Sundry - Subscriptions 50 Licences 1,590 AccountancyFees - Website Hosting 152 FundraisingEvents 874 Music 396 KeyCard Deposit - Just GivingFee 216 Studio Refurb - Covid Secure - Bank Charges 65 Sub total 8,716 - - Sub total - Total payments 8,716 Net of receipts/(payments) 2,288 A5 Transfers between funds - to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)		to the nearest £ - - - - 2,750 - - - 2,750 - - - 2,750 - - - - - - - - - - - - - - 2,750	to the nearest £	to the nearest £ 2,366 2,550 665 - - 6,228 - - - 100 706 - 15 1,124 13,754 - - - 13,754 481 2,656 605 1,146 361 124 - 50 1,590 - 152 874 396 - 216 - - 65 8,716 - - - 8,716 5,038 -	to the nearest £
			- - - - - - - - -	2,366	2,203
				2,550	4,000
				665	715
				-	-
				-	-
				6,228	5,905
				-	-
				-	-
				-	9
				100	415
				706	1,470
				-	85
				15
				1,124	756
				13,754	15,558

			- - -	-
				-	-
				-	-

			-	13,754	15,558

			- - - - - - - - - -	481	481
				2,656	2,221
				605	570
				1,146	65
				361	133
				124	75
				-	9
				50	50
				1,590	1,218
				-	-
				152	29
				874	-
				396	-
				-	25
				216	216
				-	1,630
				-	63
				65	11
				8,716	6,796
			- - -
				-
				-
				-	-

			-	8,716	6,796

	2,288	2,750	-	5,038	8,762
	-	-	-	-	-

A6 Cash funds last year end **Cash funds this year end **	27,959		-		-		27,959		19,197
	30,247		2,750		-		32,997		27,959

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Premium Bond Bank current account Details Details Details Studio Studio Equipment Records & CD's Details Key Deposits Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 1 - 32,996 - - - 32,997 - Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted funds - Unrestricted funds - Unrestricted funds - - - - - - - Unrestricted 641 - - - - Print Name Ian Clennan Philip Bewers Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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			OK
			to nearest £ Endowment funds
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			Current value (optional)
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			Current value (optional)
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			When due (optional)






			Date of approval
		Ian Clennan
		Philip Bewers