## **Trustees' Annual Report for the period**
## **From**
Period start date Period end date
**To**
1 May 2021 31 May 2022
Section A Reference and administration details
March **2012**
**TAR**
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**Charity name**
## York Hospital Radio
## **Other names charity is known by**
**Registered charity number (if any)**
1172587
**Charity's principal address**
The Basement Studio
March **2012**
**TAR**
2
## Bridge Lane
## York
## **Postcode**
## **YO31 8EU**
## **Names of the charity trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)**
March **2012**
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1
Ian Clennan Chairman Members Phil Bewers Treasurer Members James Hudson Secretary Members James Gavigan Membership Members Jonathan Brookes Fundraising
2
3
4
5
March **2012**
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Members
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
## **Name Dates acted if not for whole year**
N/A
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name**
March **2012**
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**Address**
## **N/A**
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
CIO
Trustee selection methods
(eg. appointed by, elected by)
Elected by members
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
- York Hospital Radio works very closely with the York Hospitals NHS Trust and is grateful for the support they give to allow us to remain in our current premises.
March **2012**
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- New members are subject to induction arrangements as agreed by the trustees. In the last 12 months this document has been updated to reflect the changes within the organisation.
- Members under the age of 18 are classed as associates and therefore cannot vote or be a Trustee.
- Covid-19 continues to be a risk to the organisation. While funds have been steady and grants increased in the last 12 months, the ability to broadcast and train has been limited.
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
(1) The relief of sickness, poor health and old age amongst people living in York by providing a local broadcasting service for hospitals, residential homes and similar institutions, and for patients receiving community care; and
(2) The advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal health by (mainly, but not exclusively) the means of broadcasting health messages to people living in York
## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- York Hospital Radio broadcasts 24 hours a day to the patients of York Hospital. Programming is aimed at a very broad age range and the music policy focuses mainly on the music of the 1960s to the present day. Alongside the main music format, York Hospital Radio broadcasts specialist music e.g. classical, country, show tunes and specific genres of music dependent on the presenters’ choice.
- York Hospital Radio broadcasts online and can now be heard via tune-in radio, via app or on the website www.yorkhospitalradio.com In order to be compliant the trustees ensure that we are fully licensed.
- As well as providing music entertainment, York Hospital Radio provides a 24 hour news service and a range of Outside Broadcasts. Outside broadcasts include:
- Joseph Rowntree Theatre
- York Theatre Royal
- York Minster
- York Barbican
- Bootham Crescent
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- York Hospital Radio is fully reliant on volunteers in order to be successful, this includes fundraising and all aspects of station management. As a result of this, the long term future is always reliant on a range of volunteers who are part of the organisation at any time.
- Fundraising has evolved and we have some much needed financial stability. A small group of volunteers are now part of this group and through their dedication funding is starting to come into the organisation. This has led to a major refurbishment of some of the equipment that keeps the station on air 24 hours per day. This has provided a structural stability to the station.
March **2012**
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
- York Hospital Radio continues to broadcast online and also via Hospedia (hard wire) in the hospital.
- Covid has continued to cause us problems this year. Most recently things have started to improve. We have an improved ventilation system in the studios now, which means we could re-assess any future Covid arrangements at the station, plus also begin wider training again.
- We now have the ability to broadcast from any location using Myriad Anywhere. At the time of writing this we now have started to trin new presenters using this equipment. It gives flexibility, equality and a chance to move with the real world moving forward too.
- I have been grateful to the presenters who have turned their hand to presenting or in fact started presenting from home. While the pandemic has meant we have had limited studio access, we are in fact more live during the day than ever before. My thanks to those presenters who continue to come into the studio, as well as those who turned their hand to remote voicetracking.
- Sponsors continue to provide much needed funds for our organisation. There was continued support from the Health Trust, York Gin, Minster Grange, The Hairy Fig, Miller Food Services, Rainbow International, York City Knights, Streamline and also Collaborative Family Law. This by far is the biggest list of sponsors we have ever had. We also had local businesses support us during the pandemic with their open messages - a huge thank you to them too! We also welcomed York Roast Co in sponsoring the new look breakfast show with Stephanie Leighton-Miles. Future sponsorship will be a challenge and we must be ready to work with new potential sponsors as a way of sourcing funding.
- My thanks to the committee of trustees for their continued hard work and support this year. Special thanks to James Hudson, standing down as Secretary. He has done a sterling job keeping the minutes up to date and liaising with the Charity Commission.
- The return of outside broadcasts has begun. It has been great to see the return of a range of broadcasts. My thanks to all the team involved in making these happen and the editing of the work too.
- York Hospital Radio Ball has continued to go from strength to strength. Our thoughts are with Dan Tait after the tragic loss of his wife earlier this year.
- York City commentary has been excellent this year. The playoffs were a must listen event and finally the team move to a new league and maybe a better chance of securing future promotions.
- Work has begun on the 60[th] birthday plans and this will be increasing at pace over the next 12 months. We’ll be looking at all to be involved moving forward and playing their part.
March **2012**
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**Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
The Charity has a policy of retaining at least 6 months general running costs at any given time.
**Details of any funds materially in deficit**
The charity does not run in deficit
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The Charity’s principal sources of funding are, Programme Sponsorship, £4000.00 (£3150 -2020) Donations £2203.00 (£400 -2020) Fundraising events £5905.00 (£14294 -2020) Subscriptions £715.00 (£700.00 -2020)
The aim is to organise at least one major fundraising event each year. It relies on Members taking some responsibility to organise these events. Covid restrictions during the last 2 years has prevented any events. This year’s figure has been made up mainly by ‘appeals’
The annual ‘Smile’ magazine brings in a significant donation. The latest magazine has recently been delivered. Our 2022 donation is due shortly.
The fundraising income shows a decrease on last year this is due to the successful ‘Studio Refurbishment Project’ carried out in the previous year & the ‘one-off’ amounts as a result of this successful appeal.
Sponsorship income continues to grow and now makes a substantial percentage of our overall annual expenditure.
Expenditure has seen a small decrease in the year when the Studio Refurb figures are deducted out, as these are ‘one off’ costs. The benefits of reduced BT costs and a small decrease in electric and gas which we feel is attributed to more efficient technology after the studio refurb and the minimal use the Studio has had this year due to the Covid pandemic. We should not be affected immediately by the increase in gas & electricity as we took out a Fixed Gas tariff which runs until 29.12.23 & Electric fixed until 12.2.25, both at rates before the large increases seen.
Cash at the Bank at the Year end was £27,959. This compares to 2021 figure of £19,197. The Trustees are extremely satisfied with the figure, particularly bearing in mind the period we have been through as Charities continue to struggle financially.
There were a number of fundraising events planned for 2021 all were cancelled or postponed, except for the 2020 Yorkshire Marathon which finally took place in 2021. To mitigate the loss of income from such events we have increased income in other
March **2012**
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areas, significant increases have come from programme sponsorship, donations, which were boosted by a donation from the Community Carol Concert, which did not take place in 2020, & Dan Tait has managed to grow the podcast ‘York Hospital Ball’ during this time & this gave us a new income stream through sponsorship and via the ‘Just Giving’ platform.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
Ian Clennan
## **Full name(s)**
Ian Clennan
**Position (eg Secretary, Chair, etc)**
Chair **TAR**
March **2012**
10
Date
3110512022
TAR
li
March 2012
**York Hospital Radio**
**1172587**
## **Receipts and payments accounts**
01.03.21 28.02.22 **To**
**For the period from**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds funds funds funds**
**----- Start of picture text -----**
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 2,203 - - 2,203
Programme Sponsorship 4,000 - - 4,000
Subscriptions 715 - - 715
Key Card Deposits - - - -
Recording - -
Fundraising Events 4,905 1,000 - 5,905
Telephone - -
Postage & Stationery - -
Sundry 9 - - 9
Hospital Ball Sponsorship 415 - - 415
Just Giving 1,470 1,470
Text to Donate 85 85
Light & Heat 756 - - 756
14,558 1,000 - 15,558
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 14,558 1,000 - 15,558
A3 Payments
Council Tax 481 - - 481
Light & Heat 2,221 - - 2,221
Insurance 570 - - 570
Repairs & Maintenance 65 - - 65
Telephone 133 - - 133
Postage & Stationery 75 - - 75
Sundry 9 - - 9
Subscriptions 50 - - 50
Licences 1,218 1,218
Accountancy Fees - -
Website Hosting 29 29
Fundraising Events - -
Music - -
Key Card Deposit 25 25
Just Giving Fee 216 216
Studio Refurb - 1,630 1,630
Covid Secure 63 63
Bank Charges 11 - - 11
Sub total [ 5,166 ] 1,630 - 6,796
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 5,166 1,630 - 6,796
Net of receipts/(payments) 9,392 - 630 - 8,762
A5 Transfers between funds - - - -
A6 Cash funds last year end 19,197 - - 19,197
**----- End of picture text -----**
_**Cash funds this year end**_ **28,589 - 630 - 27,959**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**|**Restricted**|**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
||||**to nearest £**|**to**|**nearest £**|
|**B1 Cash funds**|Premium Bond
Bank current account
**_Total cash funds_**||**1**
**27,959**
**-**
**27,960**|
|**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||Agreement Error|Agreement Error||
||||**Unrestricted**|**Restricted**||
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**|**to**
|**nearest £**
**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||
|**B3 Investment assets**||||
|**-**
**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||
|**B4 Assets retained for the**|Studio||Unrestricted funds||**-**|
|**charity’s own use**|Studio Equipment||Unrestricted funds||**-**|
||Records & CD's||Unrestricted funds||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||||**-**|
||||**Fund to which**|**Amount due**||
||**Details**||**liability relates**|**(optional)**||
|**B5 Liabilities**|Key Deposits||Unrestricted|
|**641**
**-**|
||||||**-**|
||||||**-**|
||||||**-**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
||||Ian Clennan
Philip Bewers|||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
## **to the nearest £**
**----- Start of picture text -----**
400
3,150
700
25
-
14,294
-
-
15
370
776
336
20,066
**----- End of picture text -----**
**20,066**
**481 2,489 588 73 399 44 12 50 1,007 720 26 300 - - 144 16,475 80 - 22,888**
**22,888 - 2,822 - 22,019**
19.197
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - - When due (optional)**
Date of approval