## **REGISTERED COMPANY NUMBER: 10128244 (England and Wales) REGISTERED CHARITY NUMBER: 1172586**
## Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2023 for Kitrinos Healthcare Ltd
Page | 1
Contents of the Financial Statements for the Year Ended 31 Dec 2023
## Kitrinos Healthcare Ltd
||Page|
|---|---|
|Report of the Trustees|3-13|
|Statement of Financial Activities|14|
|Balance Sheet|15|
|Notes to the Financial Statements|16 to 20|
|Detailed Statement of Financial Activities|21|
Page | 2
## Kitrinos Healthcare Ltd Report of the Trustees for the Year Ended 31 December 2023
|**REGISTERED COMPANY NUMBER: 10128244 (England and Wales)**|**1**|
|---|---|
|**Kitrinos Healthcare Ltd Report of the Trustees**|**3**|
|**Mission**|**4**|
|**Introduction**|**4**|
|Special Circumstances 2022|4|
|**Financial Review**|**5**|
|**Principle Funding Sources**|**5**|
|**Restricted Funding 2023**|**5**|
|**General Expenses**|**6**|
|Mavrouvouni (Moria 2.0) Camp, Lesvos|6|
|Legal Fees|6|
|Fundraising paused|6|
|**Reserves**|**7**|
|**REFERENCE AND ADMINISTRATION DETAILS**|**7**|
|**Structure, Governance and Governing Document**|**8**|
|**Governing documents**|**8**|
|**Organisational structure**|**8**|
|**Description of the charity**|**8**|
|Trustees|8|
|Volunteers|8|
|Achievements and outcomes|8|
|Public Benefit Statement:|10|
Page | 3
The trustees present their report with the financial statements of the charity for the 12 month period ended 31 December 2023.
## Mission Statement
The main objective of Kitrinos Healthcare is to provide the relief of sickness and preserve physical as well as mental health, amongst refugees worldwide. We aim to provide high-quality primary healthcare and psychosocial services adopting a holistic and adaptable approach, without discrimination.
## **Special Circumstances 2022**
Towards the end of 2021, due to the change in Greek government policy and increasing red-tape bureaucracy, it became clear that Kitrinos Healthcare was not going to be able to continue the activities of the much-needed clinic in Athens and in Camp Mavrovouni ( Moria 2.0). A separate entity, Kitrinos Hellas, acting as a ‘branch’, was formally registered as a medical provider in the camps in December 2021 and this continued into 2022 but still limited to overnight emergency services which demonstrated lower numbers of patient attendance.
By January 2022, the Kitrinos team partnered with well-established Greek NGO Medicine Du Monde Greece. This meant supporting the much busier day clinic shift, including primary healthcare, paediatrics and gynaecology.
In the spring of 2022, a decision was made to wind down the charity. This was partly due to lack of sustainability by the chair and various board members to continue running the charity.
Political challenges and a genuine decrease in the number of refugees still residing on Lesvos created the need for a shift in the way we delivered our work. In addition, internal politics within the camp meant that we were unable to justify significant ongoing fundraising. There were simply too many medical providers to serve the small and dwindling population of refugees within the camp.
Page | 4
## Financial Review
The fiscal period in 2023, as in the previous year, saw a further decrease in charity income.
During the financial period to 31 Dec 2023, the charity had a total income of £214 (compared to £74,179 in 2022). The lower funds raised during this fiscal period may also correspond to the change in which services were offered, due to restrictions in access to the new camps we worked in, and, in particular, dwindling numbers of incoming refugees. In 2022, the UNHCR reported that 4,331 persons arrived by sea (compared to 9,714 in 2021), which indicates a 50% reduction in sea arrivals.
Our decision-making and allocation of funds are done in line with our mission of supporting the health and well-being of the target refugee population.
- **Financial accountability** : A professional accountant was instructed to help us develop our financial systems. Our first two years of independently reviewed accounts are available on our website.
- **Legal accountability** : We have a constitution document and written policies and procedures in place.
- **Donor Accountability** : written updates were disseminated to our subscribers and donors through email and social media channels, such as Facebook and Instagram.
## Principle Funding Sources
The breakdown of income is as follows:
Restricted project Medical Operations - Crowdfunding / Appeal - £0
Zakat / Sadaqah - £0
Family Community Centre rental - £0
Donations (crowdfunding platforms / PayPal) and legacies - £214
Gift aid - £0
TOTAL - £214
## Restricted Funding 2023
In this financial period there was no restricted funding.
Page | 5
## General Expenses
## **Legal Fees**
During 2022, significant legal costs arose in the UK due to an employment tribunal case. The claim arrived when it was meant to be a year of winding down with plans to change the purpose of the charity or closure altogether.
## **Fundraising paused**
The trustees made a decision to actively stop fundraising through crowdfunding platforms by the end of the first quarter of 2022. There was a risk that the funds would not reach their true objectives of serving the desired recipients- that is, in service of the care of refugees. This is reflected in the lowest amounts of funds raised in any given year since the charity was set up.
## **Governance and Fundraising (UK Office)**
In 2023, our UK administrative staffing costs included cover for the following roles and responsibilities:
1. Secretarial 2. Accounting
3. Legal & Governance
As with previous years,our trustees and executive committee did not draw an income from the organisation. The ‘head-office’, continued to be based in a ‘home office’ of the chair of trustees as a goodwill gesture.
Page | 6
## **Reserves**
By the end of 2022 all reserve funds were depleted and the burden of other expenses were borne by the other companies run by D. S.Mahroof-Shaffi.
## **Loans Due for repayment**
As proceedings had commenced to wind down the charity due to inactivity , all operations and fundraising had ceased in early 2022.
The last bank account for the charity was closed in 2023. Due to the lack of funds, the final costs associated with winding down and administrative charges were undertaken through various interest-free loans. To date, £7,363 is owed to Hayati Lifecare while £20,414.68 is due to Dr. S.Mahroof-Shaffi.
## _**REFERENCE AND ADMINISTRATION DETAILS**_
Kitrinos Healthcare Registered Charity No. 1172586 Company number 10128244 (LBG)
The trustees and officers who served during the fiscal period (January 2023December 2023) are as follows:
Dr. Siyana Mahroof-Shaffi
Page | 7
## _**Structure, Governance and Governing Document**_
Kitrinos Healthcare is a UK registered charity registered in the company name of Kitrinos Healthcare Ltd. The governing document is the constitution document dated April 2017.
## _Governing documents_
## Recruitment and appointment of trustees
A number of trustees were recruited in 2021 when the board was down to two members only (minimum quorum).
As part of our governance we continue to have the additional following policies: Volunteering Policy
Trustee Recruitment Policy Staff Code of Conduct Outreach Visit Code of Conduct Counter Terrorism and Anti Money Laundering Policy GDPR privacy policy Risk Management Policy Financial Management Policy Safeguarding Children, Young People and Vulnerable Adults Policy Reserves Policy
## Organisational structure
Once appointed, the board of trustees, under the leadership of the current chair, met quarterly to review operations and processes. In fact, during 2022, as operations were significantly reduced the charity entered an official period of hibernation.
## Description of the charity
## **Trustees**
To keep costs manageable, the charity continues to be run from home-based offices as the small administrative team continues to work remotely. The remaining trustees to the board continued to provide their services on a pro bono basis.
## **Volunteers**
In previous years we relied on registered volunteers for the clinical work. Several have now worked on a voluntary basis repeatedly for the charity, some coming as often as four consecutive visits.
## **Achievements and outcomes**
The main purpose of our charity is to prevent sickness and promote health. This was initially set up as a primary health care service. In the past, we have been able to diversify this to incorporate innovations such as Trauma Tapping Technique (TTT) and ‘Sew & Knit Project’ to improve the beneficiary experience significantly.
Page | 8
The electronic medical records were revolutionary as they helped clinicians keep an audit trail for patient care and avoid prescribing medication that had previously caused unwanted reactions. We identified and treated thousands of scabies (a highly contagious skin disease), bringing numbers down to single digits.
As the European Refugee Crisis charities like ours are able to see, treat and continue to provide free medication to the vulnerable population.
All programes ceased in Febuary 2022.
Page | 9
## **Public Benefit Statement:**
The main purpose of our charity is to prevent sickness and promote health. This was initially set up as a primary health care service. In the past, we have been able to diversify this to incorporate innovations such as Trauma Tapping Technique (TTT) and ‘Sew & Knit Project ‘to improve the beneficiary experience significantly.
During the European Refugee Crisis in Greece from 2015 until 2022, our charity supported the local healthcare infrastructure in an important way that ensured primary healthcare for the refugees stranded there was served.
Approved by order of the board of trustees on 24[th] May 2024 and signed on its behalf by:
Dr Siyana Mahroof-Shaffi
Date 19th June 2024
Page | 10
## Kitrinos Healthcare Ltd
## Statement of Financial Activities for the Year Ended 31 Dec 2023
|Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
Donation in kind
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
3
Charitable activity
Equipment
**Total**
**NET INCOME/(EXPENDITURE)**
**Transfers between funds**
**Net movement in funds**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Restricted
fund
funds
£
£
214
-
-
-
214
-
-
-
37,426
-
-
-
37,426
-
(37,213)
-
(3,285)
3,285
(40,498)
3,285
814
(3,285)
(39,684)
-|12 months
period
ended
31.12.23
Total
funds
£
214
-
214
-
37,426
-
37,426
(37,213)
-
(37,213)
(2,471)
(39,684)|12 months
period
ended
31.12.22
Total
funds
£
74,179
-|
|---|---|---|---|
||||74,179
-
88,318
-|
||||88,318|
||||(14,139)
-|
||||(14,139)
11,668|
|||||
||||(2,471)|
Page | 11
Kitrinos Healthcare Ltd
## Balance Sheet At 31 Dec 2023
|Note
s
**CURRENT ASSETS**
Debtors
6
Cash in hand
**CREDITORS**
Amounts falling due within one year
7
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
9
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricte
d
Restricte
d
fund
funds
£
£
-
-
-
-
-
-
(39,684)
-
(39,684)
-
(39,684)
-
(39,684)
-|31.12.23
31.12.2
2
Total
Total
funds
funds
£
£
-
-
-
151|
|---|---|---|
|||-
151
(39,684)
(2,622)|
|||(39,684)
(2,471)|
|||(39,684)
(2,471)|
|||(39,684)
(2,471)|
|||(39,684)
814
-
(3,285)|
|||(39,684)
(2,471)|
For the year ended 31 December 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
- The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statement were approved and authorised for issue by the Board and signed on its behalf by:
Dr S Mahroof-Shaffi
Date 19th June 2024
Page | 12
Kitrinos Healthcare Ltd
Notes to the Financial Statements
for the Year Ended 31 Dec 2023
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Allocation and apportionment of costs**
Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities. The basis for apportionment, which is consistently applied, and proportionate to the circumstances is:
Staffing - on the basis of time spent in connection with any particular activity.
Premises related costs - on the proportion of floor area occupied by a particular activity.
Non-specific support costs - on the basis of the usage of resources, in terms of time taken, capacity used, request made or other measures.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. DONATIONS AND LEGACIES**
For the 12 months period ended 31.12.2023, included in donations and legacies are grants totaling £0 (Dec 2022: £0).
## **3. CHARITABLE ACTIVITIES COSTS**
|Charitable activity|Direct costs
Support costs
Total
(See note 4)
£
£
£
-
37,426
37,426|
|---|---|
Page | 13
Kitrinos Healthcare Ltd
## Notes to the Financial Statements - continued for the Year Ended 31 Dec 2022
## **4. SUPPORT COSTS**
|**4. SUPPORT COSTS**||||||
|---|---|---|---|---|---|
||||Information|||
||Management||technology|Other|Totals|
||£||£|£|£|
||||||37,42|
|Charitable activity||7,818|528|29,080|6|
|All of the support costs are met from the unrestricted funds.||||||
|Support costs, included in the above, are as follows:||||||
|**Management**||||||
||12 months period ended
31.12.23||12 months
period ended
31.12.22|||
||£||£|||
|Support costs|7,818||39,942|||
|**Information technology**||||||
||£||£|||
|IT|528||299|||
|**Other**||||||
||£||£|||
|Governance costs|29,080||2,260|||
|**5. COMPARATIVES FOR THE STATEMENT OF**|**FINANCIAL ACTIVITIES**|||||
||Unrestricted||Restricted|Total funds||
||fund||funds|||
||£||£|£||
|**INCOME AND ENDOWMENTS FROM**||||||
|Donations and legacies||49,410|24,768|74,179||
|Donation in kind||-|
-|-||
|**Total**||49,410|24,768|74,179||
|**EXPENDITURE ON**||||||
|Raising funds||-|-|-||
|**Charitable activities**||||||
|Charitable activity||42,501|45,817|88,318||
|Other Operational expenses||-|-|-||
|**Total**||42,501|45,817|88,318||
|**NET INCOME/(EXPENDITURE)**||6,910|(21,049)|(14,139)||
|**Transfers between funds**|(17,330)||17,330|-||
|**Net movement in funds**|(10,420)||(3,719)|(14,139)||
|**RECONCILIATION OF FUNDS**||||||
|**Total funds brought forward**||11,234|434|11,668||
|**TOTAL FUNDS CARRIED FORWARD**||814|(3,285)|(2,471)||
Page | 14
Kitrinos Healthcare Ltd
Notes to the Financial Statements - continued
for the Year Ended 31 Dec 2022
## **6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
31.12.23 31.12.22 £ £ Other debtors - -
## **7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Other creditors
Accrued expenses|31.12.23
31.12.22
£
£
39,684
2,622
-
-|
|---|---|
||39,684
2,622|
## **8. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
**Restricted funds**
Medical Operations
Women's Centre
Fire in Moria Refugee Camp
Fitrana & Ramadan Food
Charity Conference 28 Feb 2020
Covid-19 Crisis Care for Refugees
Help Refugees Get Through the Winter
Zakat
Food & Nutrition
Sew & Knit
Qurbani Appeal
Abaya Aid
Eid for Refugee Kids in Greece
**TOTAL FUNDS**|At 1.1.23
Net movement
in funds
Transfers
between
funds
12 months
period
ended
31.12.23
£
£
£
£
814
(37,213)
(3,285)
(39,684)
-
-
-
-
-
-
-
-
(2,798)
-
2,798
-
(1,160)
-
1,160
-
37
-
(37)
-
1,057
-
(1,057)
-
(173)
-
173
-
-
-
-
-
80
-
(80)
-
5
-
(5)
-
(210)
-
210
-
469
-
(469)
-
(592)
-
592
-|
|---|---|
||**(2,471)**
**(37,213)**
**-**
**(39,684)**|
Page | 15
Kitrinos Healthcare Ltd
## Notes to the Financial Statements - continued
## for the Year Ended 31 Dec 2022
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Medical Operations
Women's Centre
Zakat
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted Funds**
General fund
**Restricted funds**
Medical Operations
Women's Centre
Fire in Moria Refugee Camp
Fitrana & Ramadan Food
Charity Conference 28 Feb 2020
Covid-19 Crisis Care for Refugees
Help Refugees Get Through the Winter
Zakat
Food & Nutrition
Sew & Knit
Qurbani Appeal
Abaya Aid
Eid for Refugee Kids in Greece
**TOTAL FUNDS**|Incoming
Resources
Movement
in
Resources
expended
funds
£
£
£
214
(37,426)
(37,213)
-
-
-
-
-
-
-
-
-
**214**
**(37,426)**
**(37,213)**
Net
movement
Transfers
At 1.01.22
in funds
between
funds
At 31.12.22
£
£
£
£
11,234
6,910
(17,330)
814
3,141
(20,471)
17,330
-
(345)
345
-
-
(2,798)
-
-
(2,798)
(1,160)
-
-
(1,160)
37
-
-
37
1,057
-
-
1,057
(173)
-
-
(173)
923
(923)
-
-
80
-
-
80
5
-
-
5
(210)
-
-
(210)
469
-
-
469
(592)
-
-
(592)|
|---|---|
||434
(21,049)
17,330
(3,285)|
||**11,668**
**(14,139)**
**-**
**(2,471)**|
Page | 16
Kitrinos Healthcare Ltd
## Notes to the Financial Statements - continued for the Year Ended 31 Dec 2022
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Medical Operations
Women's Centre
Zakat
**TOTAL FUNDS**
**9. NET INCOME/(EXPENDITURE) FOR THE YEAR**
This is stated after charging/(crediting)
Accountancy fees|Incoming
resources
Resources
expended
Movement in
funds
£
£
£
49,410
(42,501)
6,910
7,826
(28,297)
(20,471)
14,977
(14,632)
345
1,965
(2,888)
(923)|
|---|---|
||24,768
(45,817)
(21,049)|
||**74,178**
**(88,318)**
**(14,139)**|
||12 months
period ended
31.12.23
12 months
period ended
31.12.22
£
£
240
1,532
240
1,532|
## **10. TRUSTEES REMUNERATION AND RELATED PARTY TRANSACTIONS**
No trustees received remuneration in relation to their roles as trustees of the charity.
## **11. PURPOSE OF RESTRICTED FUNDS**
Medical Operations
Funds used for providing healthcare services
## Women's Centre
Most of the funds raised for this project were to cover the rent of a large warehouse space. The space was set up with donated showers, washing machines and banks of clothing, which supported our main clinical responsibility in the camp, helping to eradicate the outbreak of scabies.
## Zakat
Funds distributed within the criteria of zakat
Kitrinos Healthcare Ltd
Page | 17
Detailed Statement of Financial Activities for the 12 month Period Ended 31 December 2023
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
Donation in kind
**Donations and legacies**
Fundraising events
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Fundraising events
**Charitable activities**
Cost of direct charitable activity
Equipment
**Support costs**
**Management**
Support costs
**Information technology**
IT
**Other**
Governance costs
**Total resources expended**
**Net income**|12 months
period ended
31.12.23
12 months period
ended 31.12.22
£
£
214
74,179
-
-
-
-|
|---|---|
||214
74,179
-
-|
||214
74,179
-
-
-
45,817
-
-
7,818
39,942
528
299
29,080
2,260|
||37,426
88,318|
||(37,213)
(14,139)|
This page does not form part of the statutory financial statements
Page | 18