## **Trustees’ Annual Report for the period** **From** 1[st] September 2020 **(Period start date) To** 31[st] August 2021 **(Period end date)** **Charity name:** Dartington Community Choir (“DCC”) **Charity registration number:** 1172585 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the charity are to promote,
improve, develop and maintain public
education in and appreciation of the art and
science of music in all its aspects| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The presentation of public concerts, recitals
and music workshops and other music
related events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity does not award grants**.**| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|All the trustees and members of the
management committee are volunteers.
Additional members of the choir volunteer
to help organise choir rehearsals, concerts
and workshops.| |Other||n/a| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity undertook the following key
events during the period:
•
During the autumn term, the choir
continued to rehearse on-line and
focused on Handel’s “Messiah” and
a range of Christmas music. Hopes
of singing in person were not
realised as the Covid19 pandemic
persisted.
•
During the spring term the choir
continued to sing together on-line
and rehearsed Dvorak’s “Stabat
Mater”. Again, due to Covid
restrictions on choirs singing in
person, no in-person activities could
take place.
•
The summer term was also
undertaken on-line and concluded
in July 2021 with an informal sing-
along of Handel’s “Coronation
Anthems” outside.
The difference that the charity’s work has
made includes the following:
- The participants in and (in normal
circumstances) audiences attending these
musical events benefited from learning
and/or listening to music performed to a
high standard, accompanied by
accomplished soloists and instrumentalists.
- Apart from enhancing the cultural
activities available to the general public in
the South Hams area, singing in the choir is
an important leisure and educational
activity for members.
- Performing concerts and recitals and
hosting music workshops in the community
provides cultural events for members of the
public to attend in their leisure time.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|**-**| |Performance of fundraising
activities against objectives
set|Para 1.41|**-**| |||| |---|---|---| |Investment performance
against objectives|Para 1.41|**n/a**| |Other||**-**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The management committee has carried
out a regular review of the choir’s financial
position throughout the year, in accordance
with the agreed financial objectives
necessary to enable the choir to meet its
aim of performing to the highest possible
standard with professional soloists and
musicians. In addition, there has been
forward planning in discussion with its
Music Director, and appropriate provision
made for future projects and the
requirements of a varied and challenging
programme once the pandemic is over.
The choir’s music director had already
become involved in a new generation of on-
line choral activities and so the choir was
able to carry on providing an online
rehearsal capability throughout the 2020-
2021 season.
This major change in the modus operandi
of the choir required a review of its financial
basis and a revised structure of the
finances was devised.
It was considered by the Trustees that it
would be an appropriate use of some of the
reserves to contribute towards the provision
of a partial subsidy of subscriptions for this
year to compensate for the ongoing on-line
nature of activities and it was agreed that
up to £6,000 could be assigned to this
process. This enabled a reduced
membership subscription to be set based
on a target number of members.
Due to the Covid Pandemic no concerts
were held in this accounting year, resulting
in unexpectedly high net receipts. Given
that costly concerts are planned for the
2021-2022 season and for the choir’s 40th
Anniversary year, it is expected that for the
next two years expenditure will exceed
income and reserves will get back to a level
which will be equal to approximately 12
months expenditure in accordance with
policy.
The target figure for reserves will continue
to be reviewed by the committee in
accordance with the reserves policy and in
the context of the business plan for the
choir over the next three to five years.
The financial position of the charity is
regarded as strong and robust.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s main sources of revenue are
membership subscriptions and concert
ticket sales. Given the level of reliability of
both these sources, and taking into account
the requirement to book rehearsal and
concert venues, soloists and| |||instrumentalists some months in advance,
the policy is to hold reserves equal to 12
months’ budgeted expenditure/operational
costs.| |---|---|---| |Amount of reserves held|Para 1.22|Reserves held at the period end were
£41,430| |Reasons for holding zero
reserves|Para 1.22|**-**| |Details of fund materially in
deficit|Para 1.24|**-**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s main sources of funds are
membership subscriptions and concert
ticket sales**.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**-**| |A description of the principal
risks facing the charity|Para 1.46|**-**| |Other||**-**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|
Para 1.25|Constitution| |How is the charity
constituted?|Para 1.25|Charitable incorporated organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Members of the charity propose the
trustees, and the members in general
meeting vote upon the proposed
candidates. These trustees retire by
rotation. The charity trustees may also
appoint additional trustees, but such
appointees retire at the conclusion of the
next AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**-**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|A management committee comprising the
trustees runs the charity. It also retains on
a consultancy basis a music director to
provide guidance over the choice of the
artistic programme and any soloists or
instrumentalists required, and to conduct
rehearsals and concerts.| |Relationship with any
related parties|Para 1.51|**-**| |Other||**-**| ## **Reference and Administrative details** |Charity name|Dartington Community Choir| |---|---| |Other name the charity uses|DCC| |Registered charity number|1172585| |Charity’s principal address|Highfield House
Orchard Park
Dartington
Totnes TQ9 6HS| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
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6
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8
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14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Roger Robinson|Chairman||| ||David Ewins|Treasurer||| ||Robyn Roberts|DeputyTreasurer||| ||HilaryTuppen|Secretary||| ||Mona Thorogood|Librarian||| ||Jill Powell|Concert Manager||| ||Cath Collins|Membership
Secretary||| ||Shona Morley|PublicityCoordinator||| ||Teresa Stubbs|Asst. Concert
Manager||| ||Christine Batten|||| ||Juliet Hancock|||| ||Margaret Bonner||02.11.20 – 31.09.21|| |||||| |||||| 15 16 17 18 19 20 ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Accounts’
Examiner|IAW Accountancy
Services|Grosvenor House
1 New Road
Brixham TQ5 8LZ| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** n/a ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** **-** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Hilary Tuppen **Position (eg Secretary, Chair, etc)** Secretary **Date** 02.12.21 DARTINGTON COMMUNITY CHOIR Chari Number: 1172585 RECEIPTS AND PAYMENTS Accounts for the eriod 01 09 2020 to 31 08 2021 RECEIPTS Subscriptions Tax recovered- Gift Aid bank interest Compensation Natwe5t bank TOTAL RECEIPTS 13,070.00 2,469.29 13.55 1,061.95 16 614.79 PAYMENTS Professional fees for rehearsals Workshops Music hire/purchase Making Music-lnsurance Travel I librarian. MD, performers) Sundries/printing/p05tage Advertising Bank charges Social events refund gift aid TOTAL PAYMENTS 5,835.95 800.00 939.50 547.00 43.20 171.12 46.67 84.00 154.80 55.00 8 677.24 RECEIPTS 7 937.55 Cash funds as at 01109120 Subscriptions 21-22 not included in ￿CeiptS Investment funds as at 01109120 Net receipts Subscriptions paid in 2019-20 Total assets as at 31108121 4,893.97 12.300.00 38,878.08 7,937.55 -10,280.00 53 729.60 STATEMENT OF ASSETS AND LIABILITIES 0110912020 2,906.72 1,987.25 28,134.49 10,743.59 43 772.05 3110812021 Natwest Current Account 59164190 Cafcash account 00033296 CafGold account- Interest rate 0.15% Scottish Widows Ff Maturity ICAF) Account Total Funds 1,369.30 41,605.97 10,754.33 53 729.60 There were no other assets or liabilities. David Ewins Treasurer Examined and found correct Independent Examiner CrfA QWI IAWACCOUNTANCY SERVICEC GROSVENOR HOUSE 1 NEW ROAD. BRIXHAM DEVON. TQ5 8LZ Tel.. 01803 855758 Fax.. 01803 858585