## **Trustees’ Annual Report for the period** ## **From 1 November 2023** ## **To 31 October 2024** ## **Charity name: Maldon Festival** ## **Charity registration number: 1172573** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote, improve, develop and
maintain public education and
appreciation in the arts, including music
and the visual arts, in particular but not
exclusively by the staging of an annual
cultural festival in Maldon.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Maldon Festival devises, promotes and
stages a varied annual programme of
concerts and other cultural events,
including educational events and free
events covering different art forms, in and
around Maldon designed for the
enlightenment and enjoyment of the
broadest possible public.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are fully cognisant of the need
to demonstrate that the CIO’s activities are
exclusively for the benefit of the public and
will always work to provide a diverse,
accessible and stimulating festival.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| |Contribution made by
volunteers|Para 1.38|The CIO is reliant on and grateful for
volunteer help in many aspects of the
running of its events, but chiefly as
stewards and festival trustees.| |---|---|---| |||| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The 2023/2024 Maldon Festival was placed
on hold whilst new trustees were found,
due to changes within the Trustees. An
initial programme of events was planned for
September 2024 which there was
insufficient time due to venues being
booked. We therefore held events in
March 2025 with the main festival being in
June 2025| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The trustees were satisfied that our
performance in 2024 met our objectives as
a formally constituted culture-focussed
CIO. We continue to expand on our
achievements year by year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The trustees were please with initial
donations covering specific events and
building on a very full programme| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|Financial period end had a balance of 6383
in funds plus pledges of sponsorship for the
2025 festival| |Statement explaining the
policy for holding reserves
statingwhythey areheld|Para 1.22|We hold no reserves other than the modest
operating surplus brought forward.| |Amount of reserves held|Para 1.22|None| |Reasons for holding zero
reserves|Para 1.22|Maldon Festival CIO, like many smaller arts
festivals, operates on an extremely tight
budget, and accruing reserves presents a
challenge. We minimise financial risks to
the CIO, spending only what we are
reasonably sure of accruing, thanks to our
loyalaudiences and sponsors.| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We are confident that as our reputation
evolves and as we are able better to exploit
the talents of our Trustees the CIO will
flourishand gaingreater financialsecurity.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|We are assured, by many of our sponsors
of more sponsorship returning in
2024/2025. In addition, we have been
made aware of the possibility of local
authority funding returning from both
Maldon Town Council and Maldon District
Council in 2025.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential trustees are considered on the
basis of experience, skills and reputation
and elected by majority vote of the Board of
Trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees are guided towards the
Commission’s own guidelines and outlines
of trustee responsibilities. Current trustees
are periodically reminded of these.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|At present the CIO’s only members are its
trustees. Whilst in the reporting period vthere
was no Festival Director, who is also
generally a trustee and receives a modest
fee for his services solely as Festival
Director, as permitted by the Constitution
and verified by the Commission. Without
this position filled monies for the role will
be carried over into 2025.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|**Maldon Festival**| |---|---| |Other name the charityuses|| |Registered charitynumber|**1172573**| |Charity’s principal address|The Queen Victoria
Spital Road
Maldon
Essex
CM96ED| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| |1|James Burrell-Cook|Chair|Appointed 11/03/2024|| |2|Gill Gadsby|Treasurer|(from 01/10/2018)|| |3|Nigel Farmer||Appointed 30/11/2018|| |4|Paula Spenceley||Appointed 07/12/2021|| |5|Nick Spenceley||Appointed|| |6|Bobbi Davy||Appointed|| |7|Richard Townend||Appointed|| |8|Ft Andrew Appiah||Appointed|| |9|TraceyBridgeman||Appointed|| |10|Ben Shahrabi||Appointed 3/4/2025|| |11|Christopher Barton||Resigned|| |12|Isabelle Westlake||Resigned 15/8/2024|| |13|Hannah Ambrose||Resigned 05/05/2025|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** James Robert Burrell-Cook ~~ee~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~ee~~ **Date** 03/08/2025 Print Name ~~pO~~ |**CC16a**
**1172573**
**Maldon Festival**
**Receipts andpayments accounts**
01/11/2023
31/10/2024
**To**
**For the period**
**from**
~~_____~~|**CC16a**
**1172573**
**Maldon Festival**
**Receipts andpayments accounts**
01/11/2023
31/10/2024
**To**
**For the period**
**from**
~~_____~~| |---|---| |**Section A Receipts and payments**|| |**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**|| |**to the nearest**
**£**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**|| |**A1 Receipts**|| |Sponsorship
**450**
**-**
**-**
**450**
**4,600**
Donations
**-**
**-**
**-**
**-**
**5,550**
Box Office
**2,341**
**-**
**-**
**2,341**
**5,327**
Programme Sales
**-**
**-**
**-**
**-**
**-**
Advertising
**-**
**-**
**-**
**-**
**-**
Bar Sales
**-**
**-**
**-**
**-**
**992**
**_Sub total_**_(Gross income for_
_AR)_**2,791**
**-**
**-**
**2,791**
**16,469**
~~== ===>~~|| |**A2 Asset and investment sales,**
**(see table).**
**None**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 2,791**
**-**
**-**
**2,791**
**16,469**
~~———————~~|| |**A3 Payments**|| |Fees(Performers and Director)
**490**
**-**
**-**
**490**
**10,852**
Marketing
**-**
**-**
**-**
**-**
**795**
Website and online costs
**-**
**-**
**-**
**-**
**210**
Bar Supplies
**-**
**-**
**-**
**-**
**364**
Printing
**-**
**-**
**-**
**-**
**190**
Licences
**-**
**-**
**-**
**-**
**63**
Venue Hire
**-**
**-**
**-**
**-**
**725**
Office costs
**60**
**-**
**-**
**60**
**157**
Box Office Refunds
**-**
**-**
**-**
**-**
**-**
Piano Hire/Tuning
**-**
**-**
**-**
**-**
**818**
Equipment/Score Hire
**-**
**-**
**-**
**-**
**84**
**550**
**-**
**-**
**550**
**14,258**
**_Sub total_**
~~rile:~~|| |**-**
**-**
**-**
**-**
**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 550**
**-**
**-**
**550**
**14,258**
~~—=====~~|| |**_Total payments_**
**2,241**
**-**
**- 2,241**
**2,211**
**-**
**- -**
**-**
**-**
**_Net of receipts/(payments)_**
**-**
**- -**
**-**
**-**
**A5 Transfers between funds**
**2,241**
**-**
**- 2,241**
**2,211**
**A6 Cash funds last year end**
4,142
0
0
1931
~~=====~~|| |**_Cash funds this year end_**
6,383
0
4142|| |**Section B Statement of**
**Categories**
Signed by one or two trustees on
behalf of all the trustees
Signature
**Details**
**Details**
None
HSBC Bank Account
**B1 Cash funds**
**Details**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
**Details**
None|**Section B Statement of**
**Categories**
Signed by one or two trustees on
behalf of all the trustees
Signature
**Details**
**Details**
None
HSBC Bank Account
**B1 Cash funds**
**Details**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
**Details**
None|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**6,383**
**-**
**-**
**-**
**-**
**6,383**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
Gillian Gadsby|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|HSBC Bank Account||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**Endowment**
**funds**
**to nearest £**| ||None||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||**Details**||**Current value**
**(optional)**| ||None||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||**Details**||**Current value**
**(optional)**| ||None||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||**Details**||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||Signature||| ||||Date of
approval| |||Gillian Gadsby|| |||||