## **Trustees’ Annual Report for the period** **From 1 November 2021 To 31 October 2022** ## **Charity name: Maldon Festival** ## **Charity registration number: 1172573** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote, improve, develop and
maintain public education and
appreciation in the arts, including
music and the visual arts, in
particular but not exclusively by
the staging of an annual cultural
festival in Maldon.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Maldon Festival devises, promotes and
stages a varied annual programme of
concerts and other cultural events,
including educational events and free
events, in and around Maldon designed for
the enlightenment and enjoyment of the
broadest possible public.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are fully cognisant of the need
to demonstrate that the CIO’s activities are
exclusively for the benefit of the public and
will always work to provide a diverse,
accessible and stimulating festival.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The CIO is reliant on and grateful for
volunteer help in many aspects of the
running of its events, but chiefly as
stewards.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The 2022 Maldon Festival managed to
mount almost a full festival for the first time
since the Covid-19 Pandemic started: albeit
only promoting events at weekends. This
year, for the first time since 2019, we were
able to raise sponsorship funds, although
much reduced in comparison with pre-
Covid levels. The trustees took the decision
to go ahead with this somewhat reduced
programme in the belief that audiences
were keen to see a return to something
closer to a normal festival.
Turnout was good and we managed to run
the festival on ticket returns and the small
amount of sponsorship raised; although the
festival’s bank balance was considerably
reduced after two years with little
sponsorship and no grant aid.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
The trustees were satisfied that our
performance in 2022 met our objectives as
a formally constituted culture-focussed
CIO. We continue to expand on our
achievements year by year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The trustees were delighted that the 2022
Festival was able to be run based on ticket
receipts, the small amount of sponsorship
raised, and with the safety cushion of a
healthy balance carried over from the 2019
festival.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Given the circumstances, we were pleased
to take a surplus of
£2,183
forward to the 2022/23 accounting year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold no reserves other than the modest
operating surplus brought forward.| |Amount of reserves held|Para 1.22|None| |Reasons for holding zero
reserves|Para 1.22|Maldon Festival CIO, like many smaller arts
festivals, operates on an extremely tight
budget, and accruing reserves presents a
challenge. We minimise financial risks to
the CIO, spending only what we are
reasonably sure of accruing, thanks to our
loyal audiences and sponsors.| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We are confident that as our reputation
evolves and as we are able better to exploit
the talents of our Trustees the CIO will
flourish and gain greater financial security.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
We are assured, by many of our sponsors
of more sponsorship returning in 2023. In
addition, we have been made aware of the
possibility of local authority funding
returning from both Essex County Council
and Maldon District Council in 2023.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential trustees are considered on the
basis of experience, skills and reputation
and elected by majority vote of the Board of
Trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
New trustees are guided towards the
Commission’s own guidelines and outlines
of trustee responsibilities. Current trustees
are periodically reminded of these.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|At present the CIO’s only members are its
trustees. The Festival Director, who is also
a trustee, receives a modest fee for his
services solely as Festival Director, as
permitted by the Constitution and verified
by the Commission.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Maldon Festival**| |---|---| |Other name the charity uses|| |Registered charitynumber|**1172573**| |Charity’s principal address|**15 Wantz Road**
**Maldon**
**Essex**
**CM9 5DB**| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Colin Baldy|Chair (until
23/01/2018)||| ||Mark Brewer|Chair (from
23/01/2018)|Resigned 11/01/2022|| ||John Doubleday||Resigned 28/11/2022|| ||Gill Gadsby|Treasurer (from
01/10/2018)||| ||James Mann||Appointed 10/10/2017|| ||MaryPowell||Appointed 04/02/2018|| ||Nigel Farmer||Appointed 30/11/2018|| ||Alice Oxnam|HonorarySecretary|Appointed 30/11/2018|| ||Paula Spenceley||Appointed 07/12/2021|| ||John D’Ancona||Appointed 15/02/2022|| ||Dominic Neville||Appointed 28/11/2022|| ||Christopher Barton||Appointed 28/11/2022|| ||Isabelle Westlake||Appointed 07/03/2023|| ||Hannah Ambrose||Appointed 07/03/2023|| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Colin Leslie Baldy **Position (eg Secretary,** Artistic Director/acting chair **Chair, etc)** **Date** 12/07/2023 |**Maldon Festival**|||**1172573**|| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|11/1/2021|**To**|10/31/2022|| |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Sponsorship
**3,675**
Donations
**-**
Box Office
**3,961**
Programme Sales
**-**
Advertising
**-**
Bar Sales
**624**
**8,259**
**None**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 8,259**
**A3 Payments**
Fees(Performers and Director)
**7,036**
Marketing
**554**
Website and online costs
**-**
Bar Supplies
**213**
Printing
**110**
Licences
**-**
Venue Hire
**550**
Office costs
**170**
Box Office Refunds
**-**
Piano Hire/Tuning
**738**
Equipment/Score Hire
**590**
**9,962**
**_Sub total_**
**-**
**-**
**-**
**_Sub total_ 9,962**
**_Total payments_ - 1,703**
**-**
**_Net of receipts/(payments)_ -**
**A5 Transfers between funds**
**- 1,703**
**A6 Cash funds last year end**
3,634
**_Cash funds this year end_** 1,931
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
0
0
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
0
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**3,675**
**-**
**3,961**
**-**
**-**
**624**
**8,259**
**-**
**-**
**-**
**8,259**
**7,036**
**554**
**-**
**213**
**110**
**-**
**550**
**170**
**-**
**738**
**590**
**9,962**
**-**
**-**
**-**
**9,962**
**- 1,703**
**-**
**-**
**- 1,703**|**Last year**
**to the nearest £**| |||||**-**| |||||**125**| |||||**5,295**| |||||**-**| |||||**-**| |||||**399**| |||||**5,819**| |||||| |||||| |||||**-**| |||||**-**| |||||| |||||**5,819**| |||||| |||||**6,654**| |||||**230**| |||||**-**| |||||**86**| |||||**440**| |||||**-**| |||||**180**| |||||**104**| |||||**30**| |||||**1,218**| |||||**222**| |||||**9,164**| |||||| |||||| |||||| |||||**-**| |||||| |||||**9,164**| |||||| |||||**- 3,345**| |||||**-**| |||||**-**| |||||**- 3,345**| |||||6980
3634| |**Details**
**Section B Statement of**
**Categories**
HSBC Bank Account
**B1 Cash funds**
**Details**
None
**B2 Other monetary assets**
**Details**
None
**B3 Investment assets**
**Details**
None
**Details**
**B5 Liabilities**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Section B Statement of**
**Categories**
HSBC Bank Account
**B1 Cash funds**
**Details**
None
**B2 Other monetary assets**
**Details**
None
**B3 Investment assets**
**Details**
None
**Details**
**B5 Liabilities**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**to nearest £**
**to nearest £**
**1,931**
**-**
**-**
**-**
**-**
**1,931**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Colin Leslie Baldy
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|HSBC Bank Account||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||None||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||**Details**||**Current value**
**(optional)**| ||None||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||**Details**||**Current value**
**(optional)**| ||None||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||**Details**||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||Signature||| ||||Date of
~~aroval~~| ||||~~pp~~| |||Colin Leslie Baldy|**7/31/2023**|