## **Peterborough Soup Kitchen** ## **Minutes of AGM Thursday 14[th] October 2021 at 7 30 pm** ## **AGENDA ITEM 1 Welcome** The Chair welcomed everybody Minutes of meeting 30[th] September 2020 were approved by all Approved Poll 100% **2 Chairman’s report** **----- Start of picture text -----**
2 Chairman’s report
Good evening to all our PSK members and welcome to the PSK AGM.
Due to the continuation of Covid business as usual ceased
operations but we were able to support the local homeless
clients who had been moved into hotels by the council with
breakfast bags through the lockdown and until they were
relocated in March/April.
During this time we did lose 49 members but have fortunately
recruited another 50.
 We have received many food donations throughout the year,
and we have supported other charities with our excess food.
Thank you to all our sponsors, partners, and the general
public for all their support in 2020/21.
 New initiatives include supporting 3 local schools with
breakfast bags for primary school pupils.
 Introduction of Saturday service with hot meals.
That leaves me just to thank all our volunteers for their continued
support, you have made a real difference for the homeless and
disadvantaged in Peterborough.
Poll accepting report 100%
3 Treasurer’s report
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Committee minutes 1 Financial year 2020: The audited accounts were distributed. We began the year with cash in hand £69,391 and ended with £87,848 The reserve is thought to be high at a time when demand appears to be rising. The budget for 2021 is to use some £22,000 of the reserve to cover costs of the extra services explained by the Chair. This is monitored monthly by the trustees. Note on 2021 accounts: Where does our money come from? An analysis of our donors showed that local companies such as Amazon £5k and NFUMIS £6.5k and BGL £5k (in year 2020) are important sponsors and we thank them for their continued assistance. Other donors include Churches, Schools, Social Groups, Individuals and Charity Websites such as Just Giving.com. The latter being a number of smaller contributions but amounting to £10.7k up until the end of September 2021 Our largest cost is for the food which we give to our clients with a total grocery bill of £16,111 in 2020 rising to a budget of £38,000 in 2021 It was proposed that we change our main bank account from Barclays to Metro Bank. We served over 13600 clients in 2020, averaging 40 per night. Average cost per client 1.85 Poll accepting report 100% ## **4 Appointment of auditors** I’d like to thank Trevor French of Joynson’s Accountants for again certifying our accounts for free. Treasurer proposed that Trevor French be re-appointed to certify the accounts next year. Poll for 100% ## **5 Membership Secretary’s report** The Peterborough Soup Kitchen currently has 195 members, this is up 1 (from 194) from last year. Included in this are currently 16 volunteers on the Waiting list (completed applications and waiting for permanent team places) and 17 volunteers on the permanent reserves list (people who cannot commit to one particular team). Committee minutes 2 Covid continued to disrupt the regular service and therefore impacted the number of volunteers who were able to help, although the continuation of Breakfast deliveries until June 2021 did see smaller groups of volunteers coming in most days. A new Saturday service was implemented as a trial in Dec 2020 serving hot meals and desserts which has proven to be very successful. A permanent rota with 4 new teams will be implemented from 6[th] November, which takes us to 7 days a week serving. 17th May 2021 saw us resume our weekday serve of Soup and Sandwiches, with the volunteer teams coming back to the regular timings. Between the period October 20 to September 21 inclusive 49 volunteers left the Soup Kitchen. However, we have been fortunate to recruit additional 50 new members, following a few successful recruitment campaigns, 16 of which have been allocated to the new Saturday service. Whilst enquires to join the Soup Kitchen are good, the percentage converted to active members is just under 60%. In the 4-month period above where we lost members, we did successfully convert 36 applicants to active volunteers. Volunteers are also starting to support during the weekdays with several having responsibility for the daily Soup Kitchen activities. Further teams are going to be set up to support other activities such as cleaning, picking up donations, soup collection and admin with Team Leaders supported by a Trustee. This will hopefully lead to additional Trustees in the future. ## **Membership Stats** Of the current 195 members… 70 are male and 125 are female this equates to Males 36% and Females 64%. 181 or 93% are on email (this makes membership communication a lot cheaper and quicker). Interestingly our average age for both female and male volunteers is 45. Committee minutes 3 Of those that provided their date of birth, our oldest member is 71 with the youngest being 21. ## **6 Election of Officers** Sadly, the following people have chosen to step down as Trustees this year, we thank them for the support over the years they have been with the Soup Kitchen, and wish them the very best for the future. Ian Barber – Chair John Freeman – Logistics Richard Pike – Membership Secretary The following nominations for the officer positions were proposed. **----- Start of picture text -----**
Position Name Voted
Chairperson Maxine Drake 100%
Company Secretary/Vice
Chair Kevin Dawson 100%
Treasurer Nigel Everett 100%
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Nominations for other roles were nominated or seconded into the following positions. **----- Start of picture text -----**
Position Name Voted
Seconded Logistics Kevin Browne
Trustee Communications Rosy Gladstone 100%
Seconded Membership Ricky Barsby
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Additional nominations for Trustees are as follows. **----- Start of picture text -----**
Position Name Voted
Truste
e Debbie Cox
Truste
100%
e John Dolan
Truste
e Fiona Winchester
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The new Trustees gave a brief introduction to themselves, Thank you to our previous Chair Ian Barber, for his support and expertise in allergens and training of food hygiene, which he will continue to support going forward. - **7 AOB** - A brief update was given on the vans by John Dolan, 1 is still waiting for a new step - Christmas Day serving was discussed, with a proposal to see who/what else is happening in Peterborough so efforts are coordinated. Meeting closed at 20:30 Committee minutes 4 Committee minutes Joynson & Co. 89a High Street Market Deeping Peterborough PE6 8ED Tel. 01778 346706 Accountants T. J. French 21 March 2022 Our Ref: TJFI S0053 Mr N Evenett Pelerborough Soup Kitchen g Slanley Road Peterborough PE1 1SZ Dear Nigel Please find enclosed two copies of the accounts for the Soup Kitchen for the year ended 31 December 2021 duly signed. Please arrange for the books to be collect at your convenience. Yours sincerely Joynson & Co PETERBOROUGH SOUP KITCHEN RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2021 Balances as at 1 January 2021 Bank current account Bank deposit account Virgin Money Cash in hand 37750.17 31986.4 18112.19 87848.76 Receipts Donations Gift Aid Fundraising Bank interest 43969.55 26.45 43996.00 131844.76 Less Payments Rent and rates Fund raising Food and disposable crockery elc. Postage, slalionery ané telephone Repairs and renewals Travelling expenses and vehicle costs Premises costs Training Miscellaneous and website Insurance 1895.04 331.20 40636.36 1314.74 5367.57 5497.94 658.62 158.55 530.24 56390.26 Closing balances as at 31 December 2021 75454.50 Represented by.. Bank current account (Metro alc) Bank deposit account Virgin Money Cash in hand 25379.46 31938.80 18136.24 75454.50 We have examined the books, vouches and other information supplied by the Pelerborough Soup Kltchen for the year ended 31 December 2021 and certify that the above Receipts and Payments account Is 8 true and correct summary of their activities 17 March 2022 JOYNSON & Co 89a High Sireel Market Deeping Peterborough PE6 8ED PETERBOROUGH SOUP KITCHEN RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2021 Balances as at 1 January 2021 Bank current account Bank deposit account Virgin Money Cash in hand 37750.17 31986.4 18112.19 87848.76 Recelpts Donations Gift Aid Fundraising Bank interest 43969.55 26.45 43996.00 131844.76 Less Paymgnts Rent and rates Fund raising Food 2nd disposable crockery elc. Postage, slalionery and telephone Repairs and renewals Travelling expenses and vehlcle costs Premises costs Training Miscellaneous and website Insurance 1895.04 331 20 40636.36 1314.74 5367.57 5497.94 658.62 158.55 530.24 56390.26 Closing balance8 as at 31 Decgmber 2021 75454.50 Represented by.. Bank current account (Metro alc} Bank deposit account Virgin Money Cash in hand 25379.46 31938.80 18136.24 75454.50 We have examined the books, vouches and other information supplied by the Pelerborough Soup Kitchen for the year ended 31 December 2021 and ￿rtify that the above Receipts and Payments account is a true and correct summary of their activities 17 March 2022 JOYNSON & Co 898 High Street Market Deeping Pelerborough PE6 8ED Joynson & Co. 89a High Street Market Deeping Peterborough PE6 8ED Tel. 01778 346706 Accountants T. J. French 21 March 2022 Our Ref: TJFI S0053 Mr N Evenett Pelerborough Soup Kitchen g Slanley Road Peterborough PE1 1SZ Dear Nigel Please find enclosed two copies of the accounts for the Soup Kitchen for the year ended 31 December 2021 duly signed. Please arrange for the books to be collect at your convenience. Yours sincerely Joynson & Co PETERBOROUGH SOUP KITCHEN RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2021 Balances as at 1 January 2021 Bank current account Bank deposit account Virgin Money Cash in hand 37750.17 31986.4 18112.19 87848.76 Receipts Donations Gift Aid Fundraising Bank interest 43969.55 26.45 43996.00 131844.76 Less Payments Rent and rates Fund raising Food and disposable crockery elc. Postage, slalionery ané telephone Repairs and renewals Travelling expenses and vehicle costs Premises costs Training Miscellaneous and website Insurance 1895.04 331.20 40636.36 1314.74 5367.57 5497.94 658.62 158.55 530.24 56390.26 Closing balances as at 31 December 2021 75454.50 Represented by.. Bank current account (Metro alc) Bank deposit account Virgin Money Cash in hand 25379.46 31938.80 18136.24 75454.50 We have examined the books, vouches and other information supplied by the Pelerborough Soup Kltchen for the year ended 31 December 2021 and certify that the above Receipts and Payments account Is 8 true and correct summary of their activities 17 March 2022 JOYNSON & Co 89a High Sireel Market Deeping Peterborough PE6 8ED PETERBOROUGH SOUP KITCHEN RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2021 Balances as at 1 January 2021 Bank current account Bank deposit account Virgin Money Cash in hand 37750.17 31986.4 18112.19 87848.76 Recelpts Donations Gift Aid Fundraising Bank interest 43969.55 26.45 43996.00 131844.76 Less Paymgnts Rent and rates Fund raising Food 2nd disposable crockery elc. Postage, slalionery and telephone Repairs and renewals Travelling expenses and vehlcle costs Premises costs Training Miscellaneous and website Insurance 1895.04 331 20 40636.36 1314.74 5367.57 5497.94 658.62 158.55 530.24 56390.26 Closing balance8 as at 31 Decgmber 2021 75454.50 Represented by.. Bank current account (Metro alc} Bank deposit account Virgin Money Cash in hand 25379.46 31938.80 18136.24 75454.50 We have examined the books, vouches and other information supplied by the Pelerborough Soup Kitchen for the year ended 31 December 2021 and ￿rtify that the above Receipts and Payments account is a true and correct summary of their activities 17 March 2022 JOYNSON & Co 898 High Street Market Deeping Pelerborough PE6 8ED