JUBILEE HALL TRUST CIO
ANNUAL REPORT
Ist July 2022 – 30[th] June 2023
Over the last year hire of the hall has remained low. Early in 2023 the Parish Council stopped holding meeting in the hall and moved its meeting to the school, and there was a possibility that the regular Wednesday morning ‘Weightwatchers’ group will stop in the autumn. Now more than ever the need to refurbish and revitalise the hall is paramount and the three new members of the management committee are committed to making this happen as soon as possible.
In July 2022 a plan was made to approach building companies with a view to obtaining estimates for the renovation on the project. We also discussed exploring new fundraising ideas and forming new partnerships with other local groups. Progress with the builders was slow, but eventually we received 3 estimates to tackle the outside of the building. We further found 4 building companies and three of them have now visited the Jubilee Hall with Trustee members.
Discussions were held to ascertain probable time frames for the project and the heating, lighting and flooring options for efficiency and economy. It is estimated that the project would take approx. 6 months from start to finish.
All estimates were received by late January 2023 these were from Osier Developments" of £282,000. Others include RUTLAND BUILDERS £632,000, ND Willian £330,000, and James Pillinger £83,000 for existing building. The Trust continues to explore new avenues in online fundraising. We are already registered with www.easyfundraising.org.uk but unfortunately Amazon Smile closed at the end of January 2023.
We have also subscribed to ‘Charity escapes’ a registered charity that offers gifts for Raffles and Auctions, we also joined ‘Charity Excellence Foundation’ who offer a wealth of information and online support to smaller charities.
In March and April we were conscious that we needed to promote the charity and to gain more expertise on fundraising issues, so we registered with the Chartered Institute of Fundraising (CIOF) we also opened a Justgiving.com crowdfunding page.
In March, Val Horton, from the fundraising team wrote an online article to the regional newspaper EDP24 highlighting our fundraising plight in a bid to widen our profile but sadly this was not taken up. We will explore this again in the coming months.
April again saw our own fundraising team organizing a Bingo night and a Quiz night, both were well attended. The Bingo raised £406.60 and the quiz £ 300.00. We also discussed a possible but delayed Kings Coronation and Birthday Celebration in June. This is now currently planned for 18th June 2023 as a Street Party with the generous help of many community residents.
Towards the end of April (22nd) an open meeting was organised to recruit more volunteers and committee members to the charity. A presentation covered all aspects of the charity including the building plans for the renovation and handouts were provided on the recent questionnaire results, this was well attended, and we successfully attracted some new interested members.
In April/May a bees’ nests in the brickwork of the rear of the hall has now expanded to 2 nests.. Local Bee keeping enthusiasts have been called to view the nests, but access was difficult and the options were not easy ones in that they may have to be destroyed.
In May the fundraising team again organized and ran a Jumble and Table Top sale to take place at the village hall. This was well supported by the village and once again very successful.
Also in May Sarah White from the fundraising team submitted an Expression of interest with the National Heritage Lottery Fund…. We are currently awaiting the outcome to ascertain if we have been selected for the next stage. The outside of the hall is still in a poor condition, but funds are still not available yet to fully address this. Our main aim is to ensure that the building is water tight and action is in progress to address the gutters and roof where needed.
In the coming months the committee is considering undertaking ourselves a minor maintenance and re-furbishment initiative. This will temporarily improve the overall look and appeal of the inside of the building for community use.
The Trustees consider that the main activities of LITCHAM JUBILLEE VILLAGE HALL are in accordance with the objective and that they are of public benefit.
The Trustees have had regard to the guidance issued by the Charities Commission on Public Benefit.
Prepared by: Julia Bloomfield and Valerie Horton. Approved by: Committee at the Annual General Meeting held on 10th June 2023
| Charity Name | No (if any) | |||
|---|---|---|---|---|
| Litcham Jubilee Hall | ||||
| Receipts andpayments accounts | CC16a | |||
| For the period from |
01/07/2022 Period start date |
30/06/2023 Period end date To |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 104 900 867 653 150 - - - 2,674 - - - 2,674 2,066 210 725 - - - - - - 3,001 - - - 3,001 - 327 - - - 327 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 104 900 867 653 150 - - - 2,674 - - - 2,674 2,066 210 725 - - - - - - 3,001 - - - 3,001 - 327 |
Total funds to the nearest £ 104 900 867 653 150 - - - 2,674 - - - 2,674 2,066 210 725 - - - - - - 3,001 - - - 3,001 - 327 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Rent from hire of Jubilee hall | 104 | - - - - - - - - - |
104 | 135 | ||
| Grants and Donations | 900 | 900 | 1,055 | |||
| Fund raisingevents | 867 | 867 | 434 | |||
| Planned streetpartyincome | 653 | 653 | - | |||
| Refund from electricitysupplier | 150 | 150 | - | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
2,674 | 2,674 | 1,624 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 2,674 | 1,624 | ||||
| Jubilee hall runningcosts and repairs | 2,066 | - - - - - - - - - - |
2,066 | - | ||
| Rent for Jubilee Hall | 210 | 210 | - | |||
| Planned streetpartyexpenditure | 725 | 725 | - | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| **Sub total ** | 3,001 | 3,001 | - | |||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - - - |
- | ||||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 3,001 | - | ||||
| - 327 | - | - | - 327 |
1,624 | ||
| - | - | - - |
- | - | ||
| - | - | - | - | |||
| - 327 | - | - | - 327 | 1,624 |
CCXX R1 accounts (SS)
16/04/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature C. Lawrence Details Details Current account 52194736 Old current acount 65705254 Business Reserve account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8,864 - 97 - 101 - 9,062 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name C. Lawrence |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| C. Lawrence | C. Lawrence | 10.07.2023 | |
CCXX R2 accounts (SS)
16/04/2024
2