2022-06-30-accounts

LITCHAM JUBILEE HALL TRUST CIO

ANNUAL REPORT

1 st July 2021 to 30 th June 2022

There has been no significant increase in the use of the hall and the need to improve its facilities remains an

important requirement for increasing use of the hall. Weekly Weight Watchers and the 2 monthly

Litcham Parish Council meetings continue as our only regular users. There are also irregular Quiz Night and

Bingo nights and the occasional private use. A Bingo night was recently moved to another village hall

because of the poor quality of the halls facilities.

These booking do not cover the cost of the continuing running costs of the hall, even though hardly any

electricity is being used standing charges for both electricity and water still have to be paid and the hall still

has to be cleaned regularly although this has been cut back to the minimum. Repairs and a general

refurbishment are now more essential than ever.

In June the Trust members organized a community celebration in the form of a street party to celebrate

Queen Elizabeth’s 11 Platinum Jubilee. Litcham Parish Council and Breckland District council were

approached for help with upfront running costs. A kind donation of £500 from each was secured.

This event was the highlight of the year with delicious food, live music, street dancing, and competitions.

An amazing large selection of homemade cakes was donated by some of the residents these were

displayed in the Jubilee Hall and proved very popular. The whole event was very successful.

Following an advert in the village magazine, a new team of fundraisers was formed in late Sumer of 2022.

They organised and carried out a ‘clean-up’ of the Hall to remove old and broken items left in the storage

area since the 1970‘s and 80’s.

Although the Hall was not in the best condition the committee felt that is was still ‘hireable’ and so new

advertisements were posted in both the Church & Village Magazine and the Community Village Website to

promote the hall’s use. Although not entirely successful it did secure the continued support of the weekly

Weight Watchers Group and encouraged another popular Bingo night.

In July the Trust arranged a meeting with a member of the Charity Action Norfolk group (CAN) with the

new fundraising team to help and advise on fundraising governance, policies and grant applications.

In mid-August a meeting at the hall with Adrian Jarrett (Beeston Architectural Services), a local architect

was arranged to discuss and revive the earlier building plans that had been submitted and approved. It

was agreed that the plans should be re-submitted at a later date when we had assessed the building costs.

Acting on information and advice from (CAN) the committee and the new fundraising team were tasked

with three objectives:

1. To obtain building estimates for the project.

2. Put in place the essential governance and policy documents for grant and funding applications.

3. To organize a regular fundraising event action plan.

In the meantime the exterior condition of the building was causing a concern with crumbling bricks and

peeling paintwork it did not have a nice curb appeal and therefore likely deterred it’s use. A temporary,

sympathetic re-painting option was considered to keep costs down and the council was approached for

their input and advice. It was noted that due to the age of the building and the specialist cleaning

treatment needed it should only be facilitated by appropriately skilled and experienced companies. It was

agreed that quotes from these specialists should now be sought.

The Trustees consider that the main activities of LITCHAM JUBILEE VILLAGE HALL are in accordance with

the objective and that they are of public benefit. The Trustees have had regard to the guidance issued by

the Charities Commission on Public Benefit.

Prepared by: Julia Bloomfield and Valerie Horton

Approved by council at the meeting held on 24/03/23.

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Charity Name No (if any)
Receipts and payments accounts
For the period Period start date Period end date
To
from 7/1/2021 6/30/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Rent from hire o Jubileef hall 135 - - 135
Grants and Donations 1,055 - - 1,055
Income from Jubilee Street Party 434 - - 434
Compensation - - - -
- - - -
- - - -
- - - -
- - - -
1,624 - - 1,624
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 1,624 - - 1,624
A3 Payments
Jubilee hall running costs and repairs 1,922 - - 1,922
Rent for Jubilee hall 100 - - 100
Street Party expenditure 765 - - 765
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 2,787 ] - - 2,787
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 2,787 - - 2,787
Net of receipts/(payments) - 1,163 - - - 1,163
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 1,163 - - - 1,163
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	6current account 65705254 Business Reserve account 67065767 Total cash funds		to nearest £ 15 101 - 116		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		Agreement Error	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details		liability relates		- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
	C.Lawrence		C.Lawrence

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CC16a
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Last year

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to the nearest £
95
10,000
-
8
-
-
-
-
10,103
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10,103

1,989 100 - - - - - - - 2,089

2,089 8,014 - - 8,014

Endowment funds

to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - -

Current value (optional) - - - - -

Current value (optional)

When due (optional)

Date of approval 24.03.2023