Harberton Church Community Fund (HCCF) Trustees’ Annual Report (TAR) 2023
Governance
Harberton Church Community Fund is a Charitable Incorporated Organisation registered as a Charity with the Charity Commission (#1172549) whose broad purpose is ‘To provide and assist in the preservation, repair and improvement of the fabric (and its monuments, fixtures, fittings, furniture and other chattels) of St Andrew's Church, Harberton for the benefit of the public and the promotion of stronger communities.’ In its originating discussions the Trustees decided that its work would also be aimed at enabling the wider community to engage in arts, culture, education and heritage.
HCCF arose from a drive by members of the Parochial Church Council (PCC) – the church’s governing body – to address the serious and urgent repair and improvement needs of the church, and to bring together people with relevant expertise and commitment to help in that ambition – whether they were congregants or not. It was decided that a charity should be formed to reassure any individual donors that any gift they made would be used solely for works to the church and churchyard.
The group functions as the Board meetings of the HCCF charity. These meetings are monthly, with agendas and papers circulated in advance and Minutes circulated within a week of a meeting. A website (www.harbertonccf.org.uk) promotes the work of the Charity.
The Trustees have formal Terms of Reference for the Trustees and its meetings. Public Liability insurance is in place, a Safeguarding Policy is in place and risk assessments form part of the planning for events. Harberton Church Community Fund does not organise events specifically for children or vulnerable adults.
Objectives
HCCF exists to:
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promote community engagement with the church
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encourage a wider view of what purposes the church can serve and how to demonstrate that
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raise funds from individuals to support the stated ambitions of the PCC in this regard
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support the PCC in deciding:
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a. how best to proceed in order to preserve the church for future generations
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b. how to raise and maintain interest and assistance from nonworshipping members of the community
Activities in the Year
In the year to 5 April 2023, HCCF focussed its work on three areas:
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supporting the PCC in its work to commission the most urgent repair works to St Andrew’s Church, in line with the recommendations of the most recent Quinquennial Report
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promoting wide community engagement with the church, its challenges and its potential as a wide-reaching community support. This includes updating
people through the local email group, dedicated printed updates delivered to every household in the parish and a website
- running local fundraising events – with the aim of bringing the community together and so supporting both engagement and cohesion, and to raise funds for the repair and improvement works agreed by the PCC. A total of £4123 was raised in the year. The funds raised from our Capital Appeal (Tick Tock) for the Tower works are restricted to those works in the scheme agreed by the PCC in late 2018. We will always ensure that a reserve of £3,000 is maintained.
Aims for the coming year
The charity’s aims remain the same as above, and the activities to support will also continue as above.
Alicia Stolliday (chair)
Agreed by the trustees 17.4.23
HARBERTON CHURCH COMMUNITY FUND CHARITY COMMISSION REGISTERED NUMBER 1172549 ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
| Restricted | Total | Total | |
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| RECEIPTS | |||
| Donations, legacies and other similar receipts | |||
| Donations | 46.33 | 356.09 | |
| 2021 donation paid over to PCC | -250.00 | ||
| Grants Display boards |
1,000.00 | ||
| Sponsorship | |||
| 1,046.33 | 106.09 | ||
| Operating activities to generate funds | |||
| Cook book | 270.00 | 192.00 | |
| Safari supper | 520.00 | ||
| Photographic exhibition | |||
| Clock celebration | 525.75 | ||
| Open/Secret Gardens | 2,952.72 | 3,058.46 | |
| Christmas Tree Festival | 2,854.63 | 1,419.07 | |
| Carole's Cards | 12.00 | 733.00 | |
| Jonathan's Cards | 254.80 | 232.76 | |
| 6,864.15 | 6,161.04 | ||
| Interest received | |||
| Total receipts | 7,910.48 | 6,267.13 | |
| PAYMENTS | |||
| Payments for generating funds | |||
| Cook book | 210.60 | ||
| Safari supper | 66.00 | ||
| Photographic exhibition | 1,236.14 | ||
| Clock celebration | 440.22 | ||
| Open/Secret Gardens | 774.40 | 611.69 | |
| Christmas Tree Festival | 1,455.00 | 653.14 | |
| Carole's Cards | |||
| Jonathan's Cards | |||
| 3,742.14 | 1,705.05 | ||
| Charitable payments | |||
| Payments to PCC | |||
| Contribution to utilities costs | |||
| PRS license contribution | 45.00 | 41.45 | |
| Roof repair above organ | 933.75 | ||
| Churchyard vault repair | 804.00 | ||
| Clock room floor | 3,629.00 | ||
| Ceiling inspection | 2,313.00 | ||
| Maintenance | 1,057.00 | ||
| Window repairs | |||
| 1,782.75 | 7,040.45 | ||
| Support costs | |||
| Bank charges | |||
| Website | 96.00 | 336.00 | |
| Insurance | 127.68 | 127.68 | |
| Printing | 311.75 | 228.30 | |
| 535.43 | 691.98 | ||
| Total payments | 6,060.32 | 9,437.48 | |
| Net of receipts/(payments) | 1,850.16 | -3,170.35 | |
| Cash funds last year end | 25,706.70 | 56,347.98 | 59,518.33 |
| Cash funds this year end | 25,706.70 | 58,198.14 | 56,347.98 |
HARBERTON CHURCH COMMUNITY FUND CHARITY COMMISSION REGISTERED NUMBER 1172549 STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2023
Debtors Gift Aid Stock Cookbooks Cash Funds Cash in hand Santander Current account Total Cash Funds Liabilities Restricted Funds General Funds |
2023 £ 2.00 374.40 98.01 57,723.73 57,821.74 0.00 58,198.14 25,706.70 32,491.44 58,198.14 |
2022 £ 2.00 482.44 55,863.54 |
|---|---|---|
| 56,345.98 0.00 56,347.98 |
||
| 25,706.70 30,641.28 |
||
| 56,347.98 |
The restricted fund relates specifically to works on the church tower, bells and clock raised through the Tick Tock Appeal.
Commitments regarding future funding have been give to the PCC regarding:
| Contribution towards the repair of the clock | £3,058 |
|---|---|
| Further contribution towards work on the roof above the organ | £4,113 |
Signed on behalf of all the trustees
Alicia Stolliday