Report to the Trustees
Callington Community
for the year ended 5th April 2023
The Trustees submit their annual report and the independenty examined financial statements for
the year ended 5th April 2023.
The Trustees have adopted the provisions of the Ststement of Recommended Practice ISORPI
"Accounting and Reporting by Charities" in preparing the annual report and financial Statements of
the charity.
CALLINGTON COMMUNITY ARTS
6 Aysshton Gardens
CAILINGTON
PL17 7DW
Charity Registration number 1172544-
Trustees who seNed during the year:
Geoff Savage
Wice Chair
Richard Lumley
Chair
Marian Watson
5ecretsry
Peter Watson
Treasurer
Charitsble ob'ects
For the public benefit. to promote. improve and advance education in, and appreciation of.
the arts in the town of Callington and the surrounding area in parkncular but not exclusively
through the staging of an annual arts festiwal including performance and promotion of the
traditional English display and ritual folk dance form5 (including Morris dancing), folk plays,
folk music and folk tales and their associated seasonal custom5 Within the folk tradition.
How our activities deliver
ublic benefft
We believe the above activities are carried out for the public benefit
Risk Assessment
The trustees have assessed the major risk5 to which the charity is exposed, and are satisfied that a5
far as possible, systems are in place to m¥hgate exposure to the major risk.
rves Poli
tALLINGTON COMMUNITY ARTS
should have unrestricted reserves of bet¥veen thre& and six-months. running costs.
Revlew of the
ar and lans for future
The past year has seen Callington CommunityArts re-emerge from the bleak days of the
covid pandemic and its afterniath and l am pleased to report that we are slowly returning to
circumstances which reflert pre-covid levels.
Precautionary measures were put in place in temis of wearing masks and distrances between
seatingto protect both the audience and the organisers. Gradually confidence has returned
and numbers have returned to "normal". Throughout the past year we have shown" Dune"
"Promising Young Woman°."King Richard . Nightmare Allev,. "The Duke" West Side
Storf,, "Belfast" -The Ouffit" "Fishemian's Friends
The Banshees of Inisherin" and
°Living" These have all been eitherwinners or nominee5 forthe BAAS or Oscars or have
had good revIev, and have covered a wide range of themes and genres to cater for all
tastes.
Live entertainment proved to be a lÈttle more problematic. but we did return with MayFest
2022 when we featured an evening with Mike (Yconnor arbd Barbara Griggs, who were as
enjoyable as ever. and included Little TbIggan'S production of Katie's Black Hole" much to
the delight of the children, as part of the family entertainment on the day of MayFest.
Afull line-up of musicians and dancers provided much appreciated entertainmentforthe
local residents who were pleased once again to enjoy the freedom of meeting up with
friends and family at a tremendous outdoor event.
Further public appeardnces occurred when we partnered Callington Rotary to celebrate the
Queen's Platinum Jubilee in June when we helped engage Urt)an Playground The Grimm
Sisters and the Minack Theatre produttion of Yhe Kissed that Missed-.
More recently, an evening in the presence of the Moscow Drug Club was an unsurpassed
success as they provided an intoxicating and intimate musical experience where they
combined original material with songs by the likes of Jacques Brel, Leonard Cohen. Tom
Waits, Bertholt Brecht and Eartha Kitt.
Throughout the year we have maintained contsct with Cam to Cove through their menu
parties and are indebted to the constant support offered by Claire and Imogen. We would be
much the poorer were it not for the provision of 5ubsidised events and also in providing
contact details for both touring and lo(zl companies.
We are grateful for the continued support of the Callington Town Hall staff for the backing
they offer. both as a box-office oudet and in their role in preparing the venue. The
supervision provided at the get-in and get-out of each perfomiance is much appreciated. A
big thank you to them! (This pardgrdph will be sent to the Town Hall staff to show our
official appreciation.)
l am greatly indebted to my fellow twstees for the untiring work they hwle put in and the
fjupportthey have given me as we build up once again. We have also had support from a
small band of volunteers who have helped out on many occasions. Our existence as a CIO, a
Community Interest Organisation, continues to njn seamlessly.
Thank you all once again for attending today and I look forward to your continued support.
(Chairl
Date: Zk .
Signed:
Annual Return for Charities Commission
The trustees meet at least monthly to consider the business of the CIO.
From time to time the trustees consider inwting others to become trustees.
For the year 2022-2023 the CIO has:
Re-instated a film Club through the C-Fylm scheme.
Planned to promote live theatre largely in association with Cam To Cove.
Completed the initial organi5ational tssks in preparation to run MayFest 2023.
Completed the prepardtion and execution of a community Day for
the Platinum Jubilee celebrations.
The trustees intend that the first three activities will continue for 2023-2024- and hopefully
continue to be a success appreciated bythe community.
Financial Review.
Reserves are held to enable artivities to be continued for at least one further year if there is
zero income nor successful grants. Fortunately. we have been successful in obtaining grants
for MayFest 2023. We are grateful to the Arts Council and FEAST for their support.
Trustees, responsibilities
The trustees are responsible for preparing the Trustees. Annual Report and the financial
statements in accordance with applicable law and United Kingdom Accounting Stsndards
(United Kingdom Generally Accepted Accounting Prdctice).
Charity law requires the trustees to prepa financial statements for each financial year,
which give a true and fair view of the state of affairs of the charity and of the income and
expenditure of the charity for that period. In preparing these financial ststements, the
trustees are required to=
select suitable accounting policies and then apply them consistently:
observe the methods and principles in the Charities SORP 2015 {FRS 1021:
make judgements and estimates that are reasonable and prudent:
stste whether applicable UK Accounting Standards have been followed. subject to
any material departures disclosed and explained in the financial statements:
prepare the financial statements on the going conrn basis unless it IS
inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with
reasonable accuraui at any time the financial position of the charity and enable them to
ensure that the financial statements comply with the Charities Act 2011. They are also
&esponsible for safeguarding the assets of the charity and hence for trking reasonable steps
for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
there is no relevant information of which the charity'5 independent examiner is
unaware; and
the trustees have tsken all steps that they ought to have taken to make themselves
aware of any relevant information and to estsblish that the independent examiner
15 aware of that information.
On behalf of the trustees
Peter Watson
This report was approved by the Trustees on .......
24
On behalf of the Trustee5
## **Independent Examiner's report to the trustees of Callington Community Arts**
I report on the accounts of the charity for the year ended 5th April 2023 which are set out on pages 6 to 10
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records [; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
.
Name : Dick Maule F.C.A. Address : The Cross House, South Woodchester GL5 5EL Date:
5
## **Callington Community Arts**
## **Statement of Financial Activities for the year ended 5th April 2023**
|Unrestricted Restricted
Total
Funds
Funds
Funds
Notes
2023
2023
2023
£
£
£
**Income**
Donations
450
-
450
Membership
-
-
-
**Income from charitable activities**
Activities for generating funds
Events income
4,669
-
4,669
Grants and contracts
-
19,035
19,035
**Total Income**
5,119
19,035
24,154
**Expenditure**
Charitable activities
5
1,916
20,432
22,348
**Total Expenditure**
1,916
20,432
22,348
**Net income/[expenditure]**
3,203
(1,397)
1,806
Transfer between funds
-
**Total funds brought forward**
18,458
19,217
37,675
**Total funds carried forward**
21,662
17,820
39,482|2022
£
-
-
1,540
20,580|
|---|---|
||22,120|
||3,591|
||3,591|
||18,529
-
19,146|
||37,675|
7
## **Callington Community Arts**
## **Balance sheet as at 5th April 2023**
|2023
Notes
**Current assets**
Debtors
Cash on hand
Cash at bank
**Current liabilities**
Creditors: amounts falling
due within 12 months
2
**Net Current assets**
**Unrestricted funds**
General funds
**Restricted funds**
3|£
-
273
39,659
39,932
(450)
39,482
21,662
17,820
39,482|2022
£
132
273
37,720|
|---|---|---|
|||38,125
(450)|
|||37,675|
|||18,458
19,217|
|||37,675|
These financial statements were approved by the Trustees on.............
On behalf of the Trustees ...............................
........................... dated:-
8
## **Callington Community Arts**
## **Notes to the accounts for the year ended 5th April 2023**
## **(1) Principal Accounting Policies**
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.
## **(a) Basis of preparation**
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance
with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 2nd edition and the Charities Act 2011 .
The financial statements have been prepared under the historical cost convention.
## **(b) Fund accounting**
[i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
[ii]Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.
[iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
## **(c) Income**
Income is included in the statement of financial activities when the charity
is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.
[i] Income received by way of grants, donations and gifts and is included in full
in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
[ii] Donated services and facilities are included at the value to the charity where this can be quantified.
[iii]The value of services provided by volunteers has not been included in these accounts.
[iv] Investment income is included when receivable.
[v]Income from charitable trading activity are accounted for when earned.
[vi]Income from grants, where related to performance and specific deliverables,
are accounted for as the charity earns the right to consideration by its performance.
## **(d) Expenditure**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered
[i]Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
[ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated
directly to such activities and those costs of an indirect nature necessary to support them [iii]All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
9
## **Callington Community Arts**
## **Notes to the accounts for the year ended 5th April 2023**
## **(1) Principal Accounting Policies**
## **(e) Fixed Assets**
Fixed assets are written off over the expected useful life of the asset on the straight line basis at 25% per annum.
## **(2) Creditors and accruals**
|Sundry creditors
**(3) Movements in funds**
Balance
1st. April
2022 Income
Expenditure
£
£
£
**Unrestricted funds**
General Fund
18,458
5,119
(1,916)
**Restricted funds**
May Fest
19,217
19,035
(20,432)
**(4) Trustees information**
Trustees remuneration and expenses|2023
£
450
Balance
Transfers
£
-
-
£
-|2022
£
450
Balance
5th April
2023
£
21,662
17,820
£
-|2022
£
450|
|---|---|---|---|
||||17,820|
||||£
-|
Trustees remuneration and expenses
10
## **Callington Community Arts**
## **Notes to the accounts for the year ended 5th April 2023**
## **(5) Expenditure**
||Charitable|Total||
|---|---|---|---|
||activities||2022|
||£|£||
|Supplies and event costs|2,759||140|
|Volunteer expenses|341||162|
|Office, Printing & Stationery|192||159|
|Advertising|2,594||490|
|Workshops and artists' fees|10,303||-|
|Stage|2,996||715|
|Insurance|448||432|
|Grants returned|720||-|
|Carn 2 Cove|43||226|
|Hall Rent|1,027||305|
|Membership to ACT|476||514|
|Independent examiner|450||450|
||22,348||3,591|
## **(6) Analysis of net assets between funds**
|**(6) Analysis of net assets between funds**||||
|---|---|---|---|
|Current assets
Current liabilities
Net assets at 5th April 2023|General
Funds
£
22,112
(450)
21,662|Restricted
Funds
£
17,820
-
17,820|Total
£
39,932
(450)|
||||39,482|
11