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2023-01-31-accounts

Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report for theperiod for theperiod for theperiod for theperiod
From Period start date T
o		 Period end date
31 01 2022 31 01 2023
Section A Reference and administration details
Charity name Sharing Lives
Other names charity is known by
**Registered charity number(if any) ** 1172541
Charity's principal address The King’s Centre
Chessington
Surrey
Postcode KT9 2GZ

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or
body) entitled to appoint
trustee (if any)
Andrew Wyatt Chair of Trustees
Paul Reisinger Trustee/Operations
Manager
Michelle Reisinger Trustee
Graeme Gentry Trustee
Caroline Gentry Trustee
Marie Green Trustee

1 March 2012

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

How the charity is constituted

Constitution

CIO

Trustee selection methods (eg. appointed by, elected by)

Appointed by trustees

One nominated appointee by Chessington Evangelical Church (now Kings Church Chessington)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

A challenging year as we clearly came out of the Covid pandemic. 

  - Risk assessment have been reviewed through the year.

  - Home visiting and other indoor events) were re-launched, however we found many volunteers had less time to give.

  - We had 3 beneficiaries pass away during this time, and were able to support the families including speaking a tribute at a funeral.

  - Men’s shed re-opened for face to face meetings. And has grown in number. Both number of days per week operated, but also in number of volunteers and beneficiaries.

  - Our community garden project has slowly increased, and we had a fine crop of beans, potatoes, tomatoes and other fresh produce which was shared by all who wanted.

A number of policies were again reviewed throughout the year. These included the Safeguarding Policy and Lone working. The focus on safeguarding training continued.

We are thankful for Kathy Birch continued in the administration team, volunteering her time weekly to support the Trustees, Paul and the team

2 March 2012

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with administration and organisational support.

The Trustees commissioned a report to review whether a CRM system would help manage the volunteer and beneficiary data. Currently due to size and capacity it wasn’t felt necessary or value for money to proceed with this currently.

GDPR has been high on the Trustees considerations and technical solutions to paper based starting positions are still being considered. Sharing Lives engaged an external consultant to look at our electronic document storage, email security and mailing lists. This is work that is running alongside website development into 2023. The Trustees commissioned a report to review whether a CRM system would help manage the volunteer and beneficiary data. Currently due to size and capacity it wasn’t felt necessary or value for money to proceed with this currently.

The Sharing Lives website went live through this year. A website specialist was recruited as a volunteer and has started maintaining the site.

Most of Sharing Lives income comes from one-off donations although our tally of smaller individual and regular financial supporters is slowly growing. Some Gift Aid claims were made in the reporting period. It is still the organisations strategic objective to move towards a larger number of individual supporters being topped up with one-off gifts rather than being dependent on the larger organisational support that we are really pleased and thankful for. Our strategic aim is to achieve sustainable growth. The website has a ‘Donate’ button which we are hoping will assist in raising funds from a wider audience.

Please see separate spreadsheet for detailed annual financial report.

We have an ongoing relationship with a local charity (Staywell) who refer beneficiaries to Sharing Lives. This has increased and other healthcare professionals are socially prescribing our support. The amount of support we can offer has been extremely limited by the number of volunteers available..

Several Trustees have now been trained in level 2 Safeguarding of Adults and the safeguarding policies refreshed after a thorough review.

Operational Management Meetings

11[th] August 2022 20[th] October 2022 9[th] February 2023 Trustees Meetings

15[th] January 2022 14[th] May 2022 28[th] January 2023

We have largely kept our body of Volunteers including Trustees, with 18 Beneficiaries being visited weekly, including 2 families. We have experienced the usual low turnover of volunteers.

We were pleased to cultivate continued partnerships with Kings Church

March 2012

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3

Chessington (formerly Chessington Evangelical Church), Hook Church and Emmanuel Epsom, the three churches who provide the vast majority of our volunteers.

We had 3 beneficiaries pass away, and had 2 new ones join. We have made a start in getting new volunteers in Epsom, and looking after the volunteers we have, some have had to step aside due to ill health (long Covid, and loved ones), and one volunteer left as she moved.

Mens shed has grown in number, we operate on a Tuesday and Wednesday morning, and are looking to apply for a grant to improve the the service to those that come and accommodate more. We have 20 regular attendees. We were tasked with making an oak notice board for the Council, have made bug houses, bird boxes, and other items that people have purchased.

Some of the events we have supported this year include:

Section C Objectives and activities

To advance the Christian faith and share the love of Jesus for the benefit of the public in Chessington, Epsom, Kingston-upon-Thames and the surrounding areas in accordance with the statements of belief appearing in schedule 1.

In order to advance the Christian faith, in addition to living out, sharing and demonstrating the love of Christ, we undertake the following:

  1. Seek to advance the Christian faith and engage more people in following the Christian faith by making Bibles and Christian literature available. Distributing this both door to door and making it available in the community centre and other public spaces.

Summary of the objects of the charity set out in its governing document

  1. Offer free transport to those wishing to attend worship services, Bible studies and church events, including educational, social and spiritual activities for people of all ages.

  2. Undertake personal Bible study with beneficiaries who wish to take part in such acts of worship corporately or individually.

  3. Through all the above, improve the moral and ethical framework of the lives of people of all ages, and also the moral and ethical framework of the local surrounding communities within which we work.

The relief of those in need by reason of youth, age, ill health, social or economic circumstances or other disadvantage by the provision of services designed to improve their life skills, employment opportunities and reduce their social isolation and through sharing the love of Jesus.

March 2012

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Ongoing partnership with Staywell.

The Community garden is now built and an agreement has been completed for use of the land with access roads and paths planned for completion early 2022.

We have continued to share the Gospel of Jesus with our beneficiaries as they explore our motivations. Sharing the love of Jesus is at the heart of what we do.

Fundraising – Over the course of the year, our regular giving has Summary of the main activities decreased very slightly. undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

All activity in this year has been through volunteer support and the work of the Operational Manager.

We have 20 volunteers (including 6 trustees), visit 18 beneficiaries/clients through our befriending service.

You may choose to include further statements, where relevant, about:

We have one volunteer who is responsible for book keeping and preparation of accounts, and who supports strongly with administration of the Charity and management functions.

No employees is this year to report.

March 2012

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5

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Sharing Lives are really pleased that we have continued to stay in touch with people we befriend, to support them and to provide limited services to people in the community. The lonely and vulnerable have been hit particularly hard, so we anticipate that as the nation emerges from necessary restrictions over the coming year, there will be a rise in demand for our services.

Number of beneficiaries supported – 18 currently but this does not include three of our beneficiaries who has sadly died.. So a total of 21 people have been helped through the befriending service this year.

The Men’s shed has grown significantly and is now operating on two days of the week.

The community garden was opened by Rt Hon Sir Ed Davey. Mens shed has grown in number, we operate on a Tuesday and Wednesday morning, and are looking to apply for a grant to improve the the service to those that come and accommodate more. We have 20 regular attendees. We were tasked with making an oak notice board for the Council, have made bug houses, bird boxes, and other items that people have purchased.

6 March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves

No reserves held except that may be used for operating in following years

Details of any funds materially in deficit

Nil

Further financial review details (Optional information)

Organisations that support Sharing Lives: You may choose to include additional information, where Your Healthcare relevant about: Kings Church Chessington Hook Church ● the charity’s principal Emmanuel Epsom sources of funds (including any fundraising);

Methods of other fundraising ● how expenditure has Just giving website Individual regular giving supported the key objectives Individual one-off donations of the charity;

Please see ● investment policy and accompanying objectives including any spreadsheet for details ethical investment policy of financial position. We adopted. continue to be financially healthy.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Andrew Wyatt

7 March 2012

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Full name(s) Andrew Wyatt

Position (eg Secretary, Chair, Chair of Trustees etc) Date 04/11/2023

March 2012

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8

Sharing Lives 1172541

Receipts and payments accounts For the period 1st February 2022 31st January 2023 To from

CC16a

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts
Donations received
4,113
Payments from clients for shopping (covid)
Gift aid reclaim
1,084
Men's Shed Income
1,788
Grants/Gifts
1,800
Christmas Gift Card Income
0
-
-
8,785
-
-
Sub total -
Total receipts 8,785
A3 Payments
Men's Shed/Community Garden
3,234
Client Support
501
Telephone
309
Printing and stationery
136
DBS checks
170
Insurance
208
Room hire
110
Just givingfees
216
Salaries
-
Website
1,216
Computer Expenses
-
Reimbursement to volunteers for shopping
-
Training
-
Catering
52
Photography
-
-
-
Sub total 6,152
-
-
Sub total -
Total payments 6,152
Net of receipts/(payments) 2,633
A5 Transfers between funds
-
A6 Cash funds last year end
15,008
Cash funds this year end 17,641
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)		 to the nearest £
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £		 Last year
to the nearest £
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-		 4,113
-
1,084
1,788
1,800
-
-
-
8,785		 5,610
543
1,131
1,022
4,000
372
-
-
12,678
-
-
-		 -
-
-
-
-
-
-
-
- - 8,785 12,678
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-		 3,234
501
309
136
170
208
110
216
-
1,216
-
-
-
52
-
-
-
6,152		 8,364
252
465
133
325
208
77
216
-
216
563
300
38
125
-
-
11,282
-
-
-		 -
-
-		 -
-
-
-
- - 6,152 11,282
-
-
-
-		 -
-
-
-		 2,633
-
15,008
17,641		 1,396
-
13,612
15,008
Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Bank
Details
Details
Details
Details
Signature
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
17,641
-
-
-
-
-
17,641
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Graeme Gentry
Paul Reisiinger
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Graeme Gentry
Paul Reisiinger