GLOUCESTERSHIRE & WORCESTERSHIRE 4X4 RESPONSE
Minutes of Members Annual General Meeting held on Saturday 23[rd] September 2023 at Upton Bishop Memorial Hall.
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Chairman of Trustees, Doug Oliver, welcomed members present and opened the meeting at 13.00.
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Members present and apologies for absence:-
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Present – Jerry Greenhalgh, Doug Oliver, Mike Good, Andy Oswell, Gareth Davies, Fred Carruthers, Ron Hart, Rob Wilson, Ian Morrell, Mark Lake, Mary Sinclair, Sandra Good, Alan Williams, Tristan Benjamin.
Apologies were received from – Alistair Hayward-Wright, Andy Morgan, Dave and Karen Hawkins, Peter Toothill, Richard Ley, Chris Roe, Andy Firth, Stephen Andrews, Martin Lilwall, Zunaid Raja, John McKenzie, John Banks, Martin Galton, Mark Lupton, Steve Pine.
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Chairman introduced existing Trustees, Committee members and Officers to the meeting.
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Minutes of last year's AGM held on 4[th] October 2022 were considered for any matters arising and actions taken.
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Trustees, Committee and Officers Reports: -
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Chairman presented reports with Officers presenting their respective reports and any questions arising. (Reports to be attached to these minutes.)
Committee Chairman, Membership, Equipment, Events, Operations, Accounts, Safety, Training, Compliance.
A query was raised regarding claiming VAT back from any purchases. It is believed that we would have to be VAT registered to do this.
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Nominations, election of Trustees – the existing Trustees all stood down. All sought reelection except for Alan Torbet. Doug Oliver, Alistair Hayward-Wright, Andy Morgan and Gareth Davies were nominated by Jerry Greenhalgh, seconded and duly appointed.
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Nominations and election of Committee – 4 Trustees are automatically appointed to the Committee leaving 8 positions vacant. Jerry Greenhalgh, Mike Good, Tristan Benjamin and Fred Carruthers were nominated en bloc by Doug Oliver. Subsequently agreed and elected to serve on Committee for 2023/2024. So still 4 seats vacant.
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Nomination and election of Officers – There were no nominations for Officer posts apart from existing post holders. Officers for 2023/2024 are therefore: Events and Membership - Doug Oliver, Safety – Mike Good, Training – Tristan Benjamin, EquipmentAndy Morgan, Lead Controller – Fred Carruthers.
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There is still a requirement for a Media Officer, ongoing, and with Rob Wilson stepping down, a MoU Manager/Officer.
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Members open forum.
A lengthy and lively discussion session took place and various topics and subjects were
considered including - Re-align Membership, Events and Financial Years. Recruitment – suggest gazebo, banners and flags at all events. Consider a new and different Responder Management system, ARM to SAR Stuff? CVEC/LRF MoU’s - required, possible? First Aid Training. Events – participation in how many and which ones? Future budget spending – banners, flags etc. All the above topics will be considered in detail at upcoming committee meeting(s)
- Following further general discussions Chairman closed the AGM at 17.25 A reasonably well attended meeting at a new venue and with a different format.
GLOUCESTERSHIRE & WORCESTERSHIRE 4x4 RESPONSE
Committee Chairman’s Report to members AGM – Sat23[rd] September 2023
Activities mostly back to normal now.
We continued to undertake events to raise funds. These are essential to ensure we have sufficient to cover our outgoings.
Whilst we were invited to attend all the events we had previously undertaken, Cotswold Show, Triathlons, Gloucestershire Vintage Extravaganza, we continued to struggle to get members to carry out these tasks. A lot of last minute pleading was necessary to ensure we fully covered the event with the numbers our clients required. Regrettably we fell short on a few occasions. It was necessary to enlist the help of two members from Hereford 4x4 Response at the Gloucestershire Extravaganza.
We worked with a committee of 9 members, 5 of those being our Trustees. Alan Torbet joined the team as a Trustee after last years AGM. The remainder were elected from the general membership. We are still seeking volunteers to serve as Officers in various roles. We are all volunteers, most have fulltime jobs and family commitments. We have 12 committee positions available which means with 5 Trustees 7 seats to be filled from the general membership.
We have also been operating without some key officers which has placed additional workload on the rest to cover the tasks necessary.
Please consider not what the Group can do for you but what you can do for the Group and put your name forward to serve on the Committee or in an Officer role.
Your committee met on 11 occasions, all via Teams to continue the business of GW4x4R most of which is unnoticed by the members. But it’s not a secret society!
Committee Meeting Minutes are available for members to see in Sharepoint. Have you looked? Are you interested? Do you care?
As winter approaches there will be training exercise(s) to ensure we are prepared, so please ensure you participate. We all need to know that each one of us is fully prepared as we may have to rely on one another in adverse conditions. Could you, would you, put your trust in someone you may not have even met yet? We all need to make sure we are trained to the same standard. Do you know how to access ARM, preferably via your mobile phone?
Can you operate your Internet Radio and understand all its functions? It helps if it’s fully charged and switched on!
If we are not doing something you think we should be or not doing something right, please let us know. Better still put your name forward for a committee and/or officer role!
Here’s to a busy but safe winter helping our local communities and doing what we joined GW4x4R to do.
Jerry Greenhalgh GW43 Committee Chairman
Committee meeting attendance 2022/2023: -
| Name | ID | Role | Meetings held | Attended |
|---|---|---|---|---|
| Jerry Greenhalgh | GW043 | Committee Chair & GroupRep |
11 | 11 |
| Doug Oliver | GW028 | Trustee Chair, Membership Officer, Events Officer |
11 | 9 |
| Mike Good | GW040 | Health, Safety & Welfare Officer |
11 | 11 |
| Tristan Benjamin | GW122 | Training Officer | 11 | 10 |
| Fred Carruthers | GW110 | Lead Controller | 11 | 8 |
| Gareth Davies | GW104 | Trustee | 11 | 9 |
| Andy Morgan | GW073 | Trustee & Equipment Officer |
11 | 6 |
| Alistair Hayward- Wright |
GW011 | Trustee & Treasurer |
11 | 3 |
| Alan Torbet | GW128 | Trustee | 11 | 4 |
Membership
Membership has fallen again this year. We had agreed last year to use a ‘soft’ recruitment. Soft being via recommendation or word of mouth. We changed this slightly to a more active approach. However, it’s difficult to know where to target the adverts! Suggestions please.
The renewal procedure has remained the same this year, using an on-line renewal form, as it seems to work well. However, again, a pain getting members to complete the form & pay! However, better than 2022.
Current membership:
Total membership: 39 (43 last year) Responders: 21 (28 last year) Controllers: 9 (9 last year) Support: 5 (5 last year) Responder/Controllers: 2 (3 last year)
We had 7 leavers during the last membership year: 6 responders 1 Controller 0 Support
Fewer leavers this year than the last. ARM & form records now deleted for 2021-2022 leavers. ‘Ex-members’ for this, and any other year, stay on record for one year, then get deleted.
GW051 Peter Braidwood 19/12/22 - Resigned GW109 Alan Grindle 28.Mar.23 - Resigned, ill health GW115 Matt Richardson - Resigned GW118 Rob Chidlow - Resigned, doesn't like events GW119 Mark Hines - Did not renew GW126 Mark Mulley 1.Apr.23 - family commitments GW127 Andy Dawson 31. Mar.23 - Too busy
- Possibly some PPE/Radios to recover, ongoing.
We have two applicants. These need to be interviewed. We had 3 people (2 re-joiners) that had the interview but did not pay!
++++++++++++++++++++++++++++++++++++++++
Members’ requirements currently:
Current training requirements:
‘BORDA’ (12 month view): 7, Training will talk more on this ref. training days. Induction: 0
ARM: 2
DBS:
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1 support
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1 responder / controller (in progress)
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Please remember to register for the update service!
DBS
Young Solutions are no longer allowed, by the DBS, to do ID checking remotely. This now means we’re back to the old way of a physical meet �
Equipment Report
This year has seen us inves�ng funds back into the team, purchasing and tes�ng new handheld radios and a base controller radio. The testers are feedbacking encouraging signs over the improved screen size and usability. We will con�nue to issue the older T320 radios, but we will start replacing broken ones with the S200 model.
SIM trials are currently taking place with a new supplier used by other teams, it’s a mul� network sim than picks the network with the best signal. Early days so updates to follow.
Long sleeved hi vis jackets (class 3) are now available to team members, we now issue two hi vis vest, a team long sleeve (class 3) hi vis and an event support (class 2) short sleeved vest style hi vis. The waterproof jackets also offer class 3 protec�on. We are now issuing personal worn flashing light for members to wear in poor ligh�ng- following feedback from the Highways England visit.
Signage has been purchased this year to assist at events, with event income suppor�ng our team it’s vital we have the right tools for the job.
Events
Events are an essential part of what this group does. They are the ONLY way we raise funds for training, equipment PPE etc.
Money earned for 2022-2023 membership year is approximately £11000. This is the same as 2021-2022.
Events undertaken:
| DB Max (x5) | £2400 |
|---|---|
| LPS (x4) | £1300 |
| Cancer research (x5) no income | £0 |
| Cotswold show (2 days) | £2500 |
| Astwood bank carnival (1 day) | £1540 |
| Gloucestershire Vintage & Country Extravaganza (3 days) | £tbd (£1200 last year) * |
| Newent town council (x2) | £260 |
- A long story that will be explained at the meeting
Lead Controller Report
As usual we started off our preparations for Winter with a call out exercise and kit check. Sadly, the response was quite poor with only 7 responders, in addition to the committee. These exercises are important as they give everybody to reacquaint themselves with the use of ARM and radio protocol.
In December I think everyone was caught out we there was an unexpected dump of snow overnight on 11[th] December. Unfortunately, we were a bit light on responders and for the first time since I took on the role of Lead Controller, we didn’t manage to meet all our requests. Finally, we had a single call out in March, by which time I was basking in the sunshine of the Land of the Long White Cloud.
This year we have continued to use ARM to record attendance at events. It now seems to be well established with the vast majority of folk remembering to update their status. Also, it is good to see that the vast majority of responders are meeting their commitment of 2 events per year. Some are attending many more events.
We are still in need of more controllers. This year we lost one, he stood due to increasing family commitments. So, if you know anyone who would like to sit in the warm with a cup of coffee, please point them in my direction.
Gloucestershire and Worcestershire 4x4 Response Call Out Report 2022 - 2023
| Agency | Number of Jobs | Total Mileage |
|---|---|---|
| GW040 Mike Good | ||
| Priory | 1 | 40.5 |
| Responder Totals: | 1 | 40.5 |
| GW043 Jerry Greenhalgh | ||
| NHS GHCT | 1 | 69 |
| NHS GHFT | 1 | 54 |
| Penna | 1 | 26 |
| Priory | 1 | 21 |
| Responder Totals: | 4 | 170 |
| GW050 Mary King | ||
| NHS GHCT | 3 | 92 |
| NHS GHFT | 1 | 35 |
| Sue Ryder | 2 | 86 |
| Responder Totals: | 6 | 213 |
| GW061 Mary Sinclair | ||
| NHS GHCT | 1 | 45 |
| Responder Totals: | 1 | 45 |
| GW063 Ron Hart | ||
| NHS WHCT | 1 | 5 |
| Responder Totals: | 1 | 5 |
| GW081 Stephen Andrews | ||
| Priory | 1 | 50 |
| NHS GHFT | 1 | 81 |
| Responder Totals: | 2 | 131 |
| GW102 Zunaid Raja | ||
| Priory | 2 | 40 |
| Responder Totals: | 2 | 40 |
| GW121 John Banks | ||
| Crossroads | 1 | 30 |
| Priory | 8 | 353 |
| Responder Totals: | 9 | 383 |
| GW129 Andy Oswell | ||
| Longfield | 1 | 72 |
| NHS GHCT | 1 | 45 |
| Priory | 2 | 109 |
| Responder Totals: | 4 | 226 |
Agency
| Agency | Number of Jobs | Total Mileage |
| GW138 Mark Lake | ||
| NHS GHCT | 2 | 62 |
| Crossroads | 1 | 22 |
| Responder Totals: | 3 | 84 |
| Grand Totals: | 33 | 1337.5 |
| GW4x4R Events Report - By Event Name | 2022-23 | |
|---|---|---|
| Gloucester | Vintage and Country Extravaganza - Thur | 04/08/2022 |
| GW043 | Jerry Greenhalgh | |
| Gloucester | Vintage and Country Extravaganza - Friday | 05/08/2022 |
| GW017 | Frank Wooldridge | |
| GW028 | Doug Oliver | |
| GW043 | Jerry Greenhalgh | |
| GW051 | Peter Braidwood | |
| GW088 | Peter Tootill | |
| GW104 | Gareth Davies | |
| GW127 | Andy Dawson | |
| GW137 | Ian Morrell | |
| Gloucester | Vintage and Country Extravaganza - Saturday | 06/08/2022 |
| GW017 | Frank Wooldridge | |
| GW028 | Doug Oliver | |
| GW043 | Jerry Greenhalgh | |
| GW050 | Mary King | |
| GW051 | Peter Braidwood | |
| GW063 | Ron Hart | |
| GW076 | Pete Weide | |
| GW122 | Tristan Benjamin | |
| GW127 | Andy Dawson | |
| Gloucester | Vintage and Country Extravaganza - Sunday | 07/08/2022 |
| GW017 | Frank Wooldridge | |
| GW043 | Jerry Greenhalgh | |
| GW050 | Mary King | |
| GW061 | Mary Sinclair | |
| GW073 | Andrew Morgan | |
| GW076 | Pete Weide | |
| GW081 | Stephen Andrews | |
| GW088 | Peter Tootill | |
| GW104 | Gareth Davies | |
| GW118 | Rob Chidlow | |
| GW120 | John McKenzie | |
| GW122 | Tristan Benjamin | |
| GW138 | Mark Lake | |
| Marshall LPS Event - Ashton Keynes | 10/09/2022 | |
| GW021 | Rob Wilson | |
| GW028 | Doug Oliver | |
| GW043 | Jerry Greenhalgh | |
| GW121 | John Banks | |
| GW127 | Andy Dawson |
| GW4x4R Events Report - By Event Name 2022-23 | GW4x4R Events Report - By Event Name 2022-23 | |
|---|---|---|
| Marshall LPS Event - Ashton Keynes | 11/09/2022 | |
| GW043 | Jerry Greenhalgh | |
| GW058 | Christopher Roe | |
| Newent Rembrance Sunday | 13/11/2022 | |
| GW037 | Steve Pine | |
| GW040 | Mike Good | |
| GW045 | Alan Williams | |
| GW137 | Ian Morrell | |
| Newent Christmas Lights | 26/11/2022 | |
| GW028 | Doug Oliver | |
| GW037 | Steve Pine | |
| GW040 | Mike Good | |
| GW045 | Alan Williams | |
| GW137 | Ian Morrell | |
| Marshall DB Max Christmas 10K | 31/12/2022 | |
| GW028 | Doug Oliver | |
| GW081 | Stephen Andrews | |
| GW140 | Mark Lupton | |
| DB Max | 12/03/2023 | |
| GW121 | John Banks | |
| GW129 | Andy Oswell | |
| Westonbirt | Easter 10k & 1/2 Marathon | 07/04/2023 |
| GW028 | Doug Oliver | |
| GW073 | Andrew Morgan | |
| GW121 | John Banks | |
| GW129 | Andy Oswell | |
| GW147 | Rich March | |
| British Universities Tri Champs | 01/05/2023 | |
| GW043 | Jerry Greenhalgh | |
| GW121 | John Banks | |
| GW129 | Andy Oswell | |
| GW138 | Mark Lake | |
| GW146 | Adam Chojnacki | |
| LPS Events Spring Event | 13/05/2023 | |
| GW043 | Jerry Greenhalgh | |
| GW081 | Stephen Andrews | |
| Cotswold 51fiver Stnd Tri at Lake 32 | 21/05/2023 | |
| GW028 | Doug Oliver | |
| GW050 | Mary King | |
| GW081 | Stephen Andrews |
GW4x4R Events Report - By Event Name 2022-23
| Cotswold 51fiver Stnd Tri at Lake 32 | Cotswold 51fiver Stnd Tri at Lake 32 | 21/05/2023 |
|---|---|---|
| GW120 | John McKenzie | |
| GW121 | John Banks | |
| GW129 | Andy Oswell | |
| Westonbirt Sprint Triathlon | 29/05/2023 | |
| GW040 | Mike Good | |
| GW043 | Jerry Greenhalgh | |
| GW081 | Stephen Andrews | |
| GW120 | John McKenzie | |
| GW129 | Andy Oswell | |
| GW138 | Mark Lake | |
| Race for Life | 04/06/2023 | |
| GW102 | Zunaid Raja | |
| GW104 | Gareth Davies | |
| Cheltenham Pretty Muddy | 24/06/2023 | |
| GW019 | Richard Ley | |
| GW137 | Ian Morrell | |
| Cheltenham Race for Life | 25/06/2023 | |
| GW104 | Gareth Davies | |
| GW137 | Ian Morrell | |
| Cotswold Show | 01/07/2023 | |
| GW017 | Frank Wooldridge | |
| GW020 | Sandra Good | |
| GW028 | Doug Oliver | |
| GW037 | Steve Pine | |
| GW040 | Mike Good | |
| GW058 | Christopher Roe | |
| GW063 | Ron Hart | |
| GW076 | Pete Weide | |
| GW077 | Andy Firth | |
| GW122 | Tristan Benjamin | |
| GW129 | Andy Oswell | |
| GW137 | Ian Morrell | |
| GW140 | Mark Lupton | |
| GW148 | Andy Mangan | |
| Cotswold Show | 02/07/2023 | |
| GW017 | Frank Wooldridge | |
| GW020 | Sandra Good | |
| GW028 | Doug Oliver | |
| GW037 | Steve Pine | |
| GW040 | Mike Good |
GW4x4R Events Report - By Event Name 2022-23
| Cotswold Show | 02/07/2023 | |
|---|---|---|
| GW043 | Jerry Greenhalgh | |
| GW063 | Ron Hart | |
| GW076 | Pete Weide | |
| GW077 | Andy Firth | |
| GW120 | John McKenzie | |
| GW128 | Alan Torbet | |
| GW129 | Andy Oswell | |
| GW137 | Ian Morrell | |
| GW140 | Mark Lupton | |
| Worcester - Pretty Muddy | 08/07/2023 | |
| GW019 | Richard Ley | |
| GW073 | Andrew Morgan | |
| Astwood Bank Carnival | 08/07/2023 | |
| GW011 | Alistair Hayward-Wright | |
| GW020 | Sandra Good | |
| GW028 | Doug Oliver | |
| GW040 | Mike Good | |
| GW063 | Ron Hart | |
| GW083 | Martin Lilwall | |
| GW110 | Fred Carruthers | |
| GW122 | Tristan Benjamin | |
| GW128 | Alan Torbet | |
| GW137 | Ian Morrell | |
| GW138 | Mark Lake | |
| Worcester Race | for Life | 09/07/2023 |
| GW063 | Ron Hart | |
| GW137 | Ian Morrell | |
| DB Max Event | 21/07/2023 | |
| GW073 | Andrew Morgan | |
| GW129 | Andy Oswell | |
| GW139 | Martin Galton | |
| LPS Summer Event | 23/07/2023 | |
| GW028 | Doug Oliver | |
| GW061 | Mary Sinclair | |
| GW081 | Stephen Andrews | |
| GW088 | Peter Tootill | |
| GW129 | Andy Oswell |
- - GW4x4R Events Report Responder Count 2022 23
| Callsign | Responder | Events Attended |
|---|---|---|
| GW028 GW043 GW137 GW129 GW081 GW040 GW017 GW121 GW063 GW138 GW104 GW073 GW050 GW088 GW140 GW127 GW061 GW019 GW128 GW077 GW011 GW110 GW118 GW072 GW115 |
Doug Oliver Jerry Greenhalgh Ian Morrell Andy Oswell Stephen Andrews Mike Good Frank Wooldridge John Banks Ron Hart Mark Lake Gareth Davies Andrew Morgan Mary King Peter Tootill Mark Lupton Andy Dawson Mary Sinclair Richard Ley Alan Torbet Andy Firth Alistair Hayward-Wright Fred Carruthers Rob Chidlow Andrew Tillson-Willis Matt Richardson |
11 10 9 9 6 6 5 5 5 4 4 4 3 3 3 3 2 2 2 2 1 1 1 0 0 |
Accounts Summary
Gloucestershire & Worcestershire 4x4 Response For the year ended 31 July 2023
Income
Overall our income is down in 2023 over 2022 however please note that there are two amounts in the 2022 figures for Cotswold Show due to the timing of payments in 2021 so the true comparison of Event Income is 2023 £10,940 and 2022 £9,856 so again thank you to everyone who has supported.
Expenditure
We have continued to control administration expenditure during the year, however we have invested in additional kit for members hence the increase in costs of equipment purchases. Event expenditure increased again mainly down to additional kit like signage to help us support our clients even more.
Overall
Although our surplus for the year is lower in 2023 the level is still comfortable and allows us to continue to have a solid foundation to work from.
My apologies for not being able to be at the AGM however I am more than happy as always to answer any queries by email in the first instance.
Profit and Loss
Gloucestershire & Worcestershire 4x4 Response For the year ended 31 July 2023
| For the year ended 31 July 2023 | |||
|---|---|---|---|
| 2023 | 2022 | VARIANCE | |
| Turnover | |||
| Call Out Services | 692.10 | 247.40 | 444.70 |
| Donations - Gift Aid | - | 515.25 | (515.25) |
| Donations - Online Commissions | 488.87 | 280.13 | 208.74 |
| Equipment | 111.95 | 1,099.16 | (987.21) |
| Events | 10,940.00 | 11,955.50 | (1,015.50) |
| Subs | 920.00 | 1,100.00 | (180.00) |
| Total Turnover | 13,152.92 | 15,197.44 | (2,044.52) |
| Cost of Sales | |||
| Call out Services Expenses | 325.13 | 94.80 | 230.33 |
| Equipment for resale | 149.93 | 855.06 | (705.13) |
| Equipment purchases | 1,196.75 | 121.44 | 1,075.31 |
| Event Expenses | 1,075.91 | 90.60 | 985.31 |
| Training | 1,872.15 | 2,001.15 | (129.00) |
| Total Cost of Sales | 4,619.87 | 3,163.05 | 1,456.82 |
| Gross Profit | 8,533.05 | 12,034.39 | (3,501.34) |
| Administrative Costs | |||
| Depreciation Expense | 436.30 | 164.15 | 272.15 |
| Insurance | 168.79 | 168.79 | - |
| IT Software and Consumables | 805.89 | 861.23 | (55.34) |
| Radio Network | 1,297.60 | 1,257.60 | 40.00 |
| Rent | 373.00 | 334.25 | 38.75 |
| Repairs & Maintenance | 455.15 | 309.13 | 146.02 |
| Subscriptions | 111.00 | 137.00 | (26.00) |
| Telephone, Internet & SMS | 71.88 | 29.95 | 41.93 |
| Total Administrative Costs | 3,719.61 | 3,262.10 | 457.51 |
| Operating Profit | 4,813.44 | 8,772.29 | (3,958.85) |
| Profit on Ordinary Activities Before Taxation | 4,813.44 | 8,772.29 | (3,958.85) |
| Profit after Taxation | 4,813.44 | 8,772.29 | (3,958.85) |
Profit and Loss Gloucestershire & Worcestershire 4x4 Response
21 Sep 2023 Page 1 of 1
Balance Sheet
Gloucestershire & Worcestershire 4x4 Response As at 31 July 2023
| Balance Sheet Gloucestershire & Worcestershire 4x4 Response As at 31 July 2023 |
Balance Sheet Gloucestershire & Worcestershire 4x4 Response As at 31 July 2023 |
|---|---|
| 31 JUL 2023 31 JUL 2022 |
|
| Fixed Assets | |
| Tangible Assets | |
| Plant & Machinery 3,420.75 1,333.00 |
|
| Less Accumulated Depreciation on Plant and Machinery (977.05) (540.75) |
|
| Total Tangible Assets 2,443.70 792.25 |
|
| Total Fixed Assets 2,443.70 792.25 Current Assets |
|
| Cash at bank and in hand | |
| Lloyds Current Account 18,632.17 15,587.77 |
|
| Total Cash at bank and in hand 18,632.17 15,587.77 |
|
| Inventory 2,204.91 2,233.88 |
|
| Accounts Receivable 2,544.70 2,602.60 |
|
| Prepayments 543.30 168.79 |
|
| Cash in Hand 181.90 121.95 |
|
| Total Current Assets 24,106.98 20,714.99 Creditors: amounts falling due withinone year |
|
| Accounts Payable 230.00 - |
|
| Income in Advance 480.00 480.00 |
|
| Total Creditors: amounts falling due within one year 710.00 480.00 |
|
| Net Current Assets (Liabilities) 23,396.98 20,234.99 |
|
| Total Assets less Current Liabilities 25,840.68 21,027.24 |
|
| Net Assets 25,840.68 21,027.24 Capital and Reserves |
|
| Current Year Earnings 4,813.44 8,772.29 |
|
| Retained Earnings 21,027.24 12,254.95 |
|
| Total Capital and Reserves 25,840.68 21,027.24 |
21 Sep 2023 Page 1 of 1
Balance Sheet Gloucestershire & Worcestershire 4x4 Response
Training Report for 2022/ 2023 Membership Year
Following last Years AGM a generic day of the month was picked to alternate between Socials and Training evenings. This was chosen as the first Thursday of the month, this was found in previous (Pre COVID) sessions to be what had been chosen. In hindsight this is probably not a good �me of the month as sta�s�cs have shown this membership year and to date.
Membership year being 1[st] August to 31[st] July, causes some differences with the report, so predominantly this report is based on AGM’ dates.
October 23[rd] was one of the two training days per year. This wasn’t as well a�ended as I would have hoped for (10-12 a�endees (2 from Herefordshire 4x4R)). This is a way of ge�ng the team together for a social as well as training.
In November we conducted a couple of exercises, the aim is to get people out naviga�ng to pick up points and rendezvous loca�ons using Radios and ge�ng the Controllers working with Responders. 10 Responders completed the exercise and 2 of them were at the rendezvous points to check kit and offer sweets, I mean Medicine! Only 3 controllers were available, with 5 Controllers not being available. Perhaps doing it on a Sunday wasn’t a good sugges�on, by a responder who suggested this at the AGM and subsequently didn’t a�end the exercise and has now resigned from the team.
December was a planned to be a Christmas Social but got changed to a training which was a Presenta�on by Jerry on Powerlines and Electrical safety awareness. There were 9 - 11 a�endees.
The New Year 2023 was to start with a Social, but due to lack of response it was cancelled. This might have been because it was planned for 5[th] January, and everyone had Christmas and New Year blues.
2[nd] February and we had a refresher training for ARM and Radio for new people and to mop up personnel in the team that hadn’t received this training or needed a refresher. Including those involved with delivering the training 13 personnel a�ended.
March and we were back in the quarry at Whitecliff with Bacon bu�es for our 2[nd] training day of the year. Some personnel had to a�end to keep there responder status ac�ve, but only 14 personnel were in a�endance which included at least 4 of the personnel doing the instruc�on/ guidance for the day.
April’s Social was cancelled due to lack of response or willingness to a�end a social. There might have been a clash with Easter holidays which could have impacted possible a�endance.
May was just difficult due to the Bank Holidays and the Kings Corona�on plus the training officer went on holiday to take advantage of the Kings Corona�on Bank Holiday.
June, Well I finally managed to get Dave Harford Traffic Officer from the Highways England to come and talk to us. He brought one of the Highways England Volvo XC90’s and showed us the kit they carry and talked us through the role that they do and some of the sights they encounter when out patrolling the Major roads within the UK. Of the 11 personnel that a�ended the feedback was that Dave gave us a great talk. Such a shame more people couldn’t a�end or even reply to the emails that went out about this session. It makes it difficult to be able to plan and organise future training talks without the team commitment.
July and August were wri�en off for any planned ac�vity due to the event schedule, people taking holidays with families etc. Therefore, once the schools had gone back a gentle reminder to get ready for winter and to ease in with a Social at the Aviator, thanks to the other 2 of us that turned up and cha�ed about cars and general nonsense over a beer or so� drink.
Is anyone seeing a theme yet?!
This brings to me to the end of this report as it’s submi�ed for the AGM. However, to remind you all that October 15[th] is the Whitcliffe Training Day, at the moment there are 4 personnel that need to a�end to maintain Responder status, albeit 2 of them have to do the new starter course first, so that leaves 2 and 1 of them hasn’t responded to anything since 2021, but pays his membership!
November 2023 will be some planned exercises and December we will be busy responding, but we could have a Christmas Social if anyone could be bothered to turn up!
Accounts Summary
Gloucestershire & Worcestershire 4x4 Response For the year ended 31 July 2023
Income
Overall our income is down in 2023 over 2022 however please note that there are two amounts in the 2022 figures for Cotswold Show due to the timing of payments in 2021 so the true comparison of Event Income is 2023 £10,940 and 2022 £9,856 so again thank you to everyone who has supported.
Expenditure
We have continued to control administration expenditure during the year, however we have invested in additional kit for members hence the increase in costs of equipment purchases. Event expenditure increased again mainly down to additional kit like signage to help us support our clients even more.
Overall
Although our surplus for the year is lower in 2023 the level is still comfortable and allows us to continue to have a solid foundation to work from.
My apologies for not being able to be at the AGM however I am more than happy as always to answer any queries by email in the first instance.
Profit and Loss
Gloucestershire & Worcestershire 4x4 Response For the year ended 31 July 2023
| For the year ended 31 July 2023 | |||
|---|---|---|---|
| 2023 | 2022 | VARIANCE | |
| Turnover | |||
| Call Out Services | 692.10 | 247.40 | 444.70 |
| Donations - Gift Aid | - | 515.25 | (515.25) |
| Donations - Online Commissions | 488.87 | 280.13 | 208.74 |
| Equipment | 111.95 | 1,099.16 | (987.21) |
| Events | 10,940.00 | 11,955.50 | (1,015.50) |
| Subs | 920.00 | 1,100.00 | (180.00) |
| Total Turnover | 13,152.92 | 15,197.44 | (2,044.52) |
| Cost of Sales | |||
| Call out Services Expenses | 325.13 | 94.80 | 230.33 |
| Equipment for resale | 149.93 | 855.06 | (705.13) |
| Equipment purchases | 1,196.75 | 121.44 | 1,075.31 |
| Event Expenses | 1,075.91 | 90.60 | 985.31 |
| Training | 1,872.15 | 2,001.15 | (129.00) |
| Total Cost of Sales | 4,619.87 | 3,163.05 | 1,456.82 |
| Gross Profit | 8,533.05 | 12,034.39 | (3,501.34) |
| Administrative Costs | |||
| Depreciation Expense | 436.30 | 164.15 | 272.15 |
| Insurance | 168.79 | 168.79 | - |
| IT Software and Consumables | 805.89 | 861.23 | (55.34) |
| Radio Network | 1,297.60 | 1,257.60 | 40.00 |
| Rent | 373.00 | 334.25 | 38.75 |
| Repairs & Maintenance | 455.15 | 309.13 | 146.02 |
| Subscriptions | 111.00 | 137.00 | (26.00) |
| Telephone, Internet & SMS | 71.88 | 29.95 | 41.93 |
| Total Administrative Costs | 3,719.61 | 3,262.10 | 457.51 |
| Operating Profit | 4,813.44 | 8,772.29 | (3,958.85) |
| Profit on Ordinary Activities Before Taxation | 4,813.44 | 8,772.29 | (3,958.85) |
| Profit after Taxation | 4,813.44 | 8,772.29 | (3,958.85) |
Profit and Loss Gloucestershire & Worcestershire 4x4 Response
21 Sep 2023 Page 1 of 1
Balance Sheet
Gloucestershire & Worcestershire 4x4 Response As at 31 July 2023
| Balance Sheet Gloucestershire & Worcestershire 4x4 Response As at 31 July 2023 |
Balance Sheet Gloucestershire & Worcestershire 4x4 Response As at 31 July 2023 |
|---|---|
| 31 JUL 2023 31 JUL 2022 |
|
| Fixed Assets | |
| Tangible Assets | |
| Plant & Machinery 3,420.75 1,333.00 |
|
| Less Accumulated Depreciation on Plant and Machinery (977.05) (540.75) |
|
| Total Tangible Assets 2,443.70 792.25 |
|
| Total Fixed Assets 2,443.70 792.25 Current Assets |
|
| Cash at bank and in hand | |
| Lloyds Current Account 18,632.17 15,587.77 |
|
| Total Cash at bank and in hand 18,632.17 15,587.77 |
|
| Inventory 2,204.91 2,233.88 |
|
| Accounts Receivable 2,544.70 2,602.60 |
|
| Prepayments 543.30 168.79 |
|
| Cash in Hand 181.90 121.95 |
|
| Total Current Assets 24,106.98 20,714.99 Creditors: amounts falling due withinone year |
|
| Accounts Payable 230.00 - |
|
| Income in Advance 480.00 480.00 |
|
| Total Creditors: amounts falling due within one year 710.00 480.00 |
|
| Net Current Assets (Liabilities) 23,396.98 20,234.99 |
|
| Total Assets less Current Liabilities 25,840.68 21,027.24 |
|
| Net Assets 25,840.68 21,027.24 Capital and Reserves |
|
| Current Year Earnings 4,813.44 8,772.29 |
|
| Retained Earnings 21,027.24 12,254.95 |
|
| Total Capital and Reserves 25,840.68 21,027.24 |
21 Sep 2023 Page 1 of 1
Balance Sheet Gloucestershire & Worcestershire 4x4 Response