HINTON FOOTBALL CLUB
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CHARTER STANDARD CLUB
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BROOMY HILL, HEREFORD. HR4 OLJ - www.hintonfc.co.uk
Annual General Meeting 7.00pm
Tuesday 17th June 2025 - The Wellington, Widemarsh Street, Hereford.
Minutes of AGM:
o Attendees/Apologies
- Attendees:
Graham Andrews, Dawn Nicholls, Manu Bonnel, Jason Roberts, Mike Andrews, Steve Haddon, Darren Birch, Sam Birch Neil Marshall
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Parents: None
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Apologies:
Graham Goodfellow, Kane Nicholls, Alan Preissler.
- Absent:
Nathan Scott, Connor Lambert, Shaun Arrowsmith, Rod Haslam, Simon Hall.
o Summary of the Last AGM/Committee Meeting
Accepted and no matters arising.
o Chairman’s report
Graham Andrews presented his Chairman’s report (see copy attached). He expressed strong satisfaction with the Club’s progress, particularly the increase in revenue being received from adult subscriptions.
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o Treasurer’s report
Sam Birch presented the Treasurer’s report (see copy attached). She summarised that the Club has broken even for the 2024/25 season.
o New Clubhouse report
Graham Goodfellow continues to pursue approval for new changing rooms.
o Proposed Rule Changes/Code of Conduct changes
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No Club Rule change proposals were received.
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No Codes of Conduct change proposals were received.
o Election of Club Officers
The committee was re-elected and Jason Roberts will approach Sam Gethin-Lewis regarding becoming a committee member
Club Executive committee: Minimum six members.
Chairman: Graham Andrews Club Secretary/CWO: Graham Goodfellow Treasurer: Sam Birch Fundraising Committee Lead: Dawn Nicholls Junior Secretary: Graham Goodfellow Senior Section: Neil Marshall / Nathan Scott / Kane Nicholls / Connor Lambert Junior Section: Mike Andrews, Jason Roberts Junior Welfare Officer: Simon Hall / Alan Preissler Chief Policy Adviser: Via HFA Co-opted: Darren Birch
o Subscriptions for 2025/26 and TeamFeePay Implementation
The TeamFeePay app is scheduled to go live on 1st July 2025. Parents will be required to input their child’s details into the app.
The fees structure was discussed.
Current subs are £25 per month over 12 months.
Proposed subs are a £10 (plus app fee) signing-on fee per player, subs £25 (plus app fee) per month over 10 months. Tournament fees are to be covered separately by each team.
Mike Andrews raised concerns over the potential drop of revenue with the 10 month plan. Majority voted for the proposed subs to be reviewed for the 2026/27 season.
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Confirmed fees (including app charges) effective 1st July 2025: Signing-on fee £10.63,
Monthly Fee of £26.27 for 10 months,
Training only players £13.57,
Tournament fee to be covered by individual teams.
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AGM and Committee related AOB
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The Welcome Pack is to be updated and issued by Graham Goodfellow.
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Portable full-size goals are needed for the bottom pitches.
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Shortage of size 4 and 5 footballs.
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Vets’ match fee: £5.00 per player per game.
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Refs to be asked if they prefer BACS payment when match info is sent.
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No Hereford U18s this season.
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Cheltenham Dev U18s to play home games at Hinton (evening schedule TBC).
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DN proposed hiring someone to apply for grants on a “No Win, No Fee” basis.
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The second container installation underway (groundwork started).
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HINTON FOOTBALL CLUB TREASURERS REPORT 2024/25
Bank & cash balances
We started the season with £9,428 and finished with £9,279 (a decrease in balances of £149).
Expenditure
Expenditure totalled £34,143.
The largest items of expenditure during the season were;
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Grounds maintenance £7,806 and other maintenance £2,155,
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Hire of training facilities (Hereford Academy, HFA, Whitecross School, Hereford Sixth Form College & St. Martin’s Church Hall) and Tournaments £6,046,
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Kit & equipment (part of this expenditure was funded by sponsorships received by individual teams) £5,822,
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HFA/HJFL affiliations, sign on fees & fines £3,474,
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Ref fees £2,448,
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Electricity, water & buildings/contents insurance £2,027,
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Shop supplies £1,347,
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Solicitors Fees £720,
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Website & TeamFeePay App fees £631,
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Trophies & End of Season events £535,
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Laundry £490,
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Expenses for fundraising events (see below) £433.
Income
Income totalled £33,994.
The main items of income during the season were;
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Subs & sponsorship totalled £25,586 (£20,039 from junior teams and £5,546 from senior teams),
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Shop sales £3,742,
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Hire of Broomy Hill £960,
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Grants & donations £600;
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£300 from Hereford Lions Club
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£300 from Hereford Round Table
Fundraising events (net income raised £2,753)
Income from fundraising events (Music bingo, Xmas Raffle, Mental Health Awareness Day & Easter Bingo) totalled £2,753 with expenses being £433.
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HINTON FOOTBALL CLUB 2024/25
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INCOME & EXPENDITURE FOR THE YEAR ENDED 30[TH] APRIL 2025
| Income | ||||
|---|---|---|---|---|
| Subs & Sponsors | Girls & Allstars 786.62 |
786.62 | ||
| U7s 1,019.35 |
1,019.35 | |||
| U9s 2,937.40 |
2,937.40 | |||
| U12s 4,972.00 |
4,972.00 | |||
| U14s 5,696.50 |
5,696.50 | |||
| U16s 4,628.00 |
4,628.00 | |||
| Seniors 5,546.50 |
5,546.50 | 25,586.37 | ||
| Grants & Donations | Hereford Lions Club 300.00 |
300.00 | ||
| Hereford Round Table 300.00 |
300.00 | 600.00 | ||
| Bank Interest | 72.76 | |||
| Fundraising | 2,753.24 | |||
| HFA Grassroots Award | 50.00 | |||
| Hire of Broomy Hill | 960.00 | |||
| HJFL affiliation refund | 30.00 | |||
| Sale of Oak Trunk | 200.00 | |||
| Shop Takings | 3,742.10 | 33,994.47 | ||
| Expenditure | ||||
| Electricity | (925.29) | |||
| Water | (32.04) | |||
| Insurance | (1,070.58) | |||
| Ground maintenance | (7,806.07) | |||
| Maintenance | (2,155.37) | |||
| Kit and Equipment | (5,821.62) | |||
| Pitch Hire (incl. AWP Training) | (5,689.85) | |||
| HFA/HFL affiliation & fines | (3,474.20) | |||
| 6-a-side/tournaments | (356.50) | |||
| Refs Fees | (2,448.00) | |||
| Website & App subscriptions | (631.30) | |||
| Laundry | (490.00) | |||
| Fundraising Costs | (432.51) | |||
| Misc. | Trophies | (416.04) | ||
| Shop expenses | (1,346.69) | |||
| Training courses | (90.00) | |||
| DBS fees | (70.00) | |||
| Bank charges | (48.07) | |||
| End of Season Events | (119.00) | |||
| Solicitor Fees | (720.00) | (2,809.80) | (34,143.13) | |
| EXCESS EXPENDITURE OVER INCOME | EXCESS EXPENDITURE OVER INCOME | (148.66) |
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BALANCE SHEET AS AT 30[TH] APRIL 2025
| Current Assets Cash & Bank Balances Business Savings A/c Treasurers Current A/c Cash in hand (Allstars) Current Liabilities Amount owed to Seniors Coach Amount owed to Chairman Net Current Assets Equity Retained profit as at 1stMay 2024 Excess expenditure over income for year ending 30/04/2025 |
8,616.46 2,260.06 29.00 10,905.52 (144.00) (1,482.28) (1,626.28) 9,427.90 (148.66) |
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| 9,279.24 | ||
| 9,279.24 |
Note: Non-current assets (land and buildings at Broomy Hill) have not been included in the Balance Sheet above and have not been professionally valued. The sum insured values for insurance purposes are as follows;
Buildings (including Clubhouse, Outbuildings, Floodlights & Playing surface) £334,692 Machinery, Plant, Fixtures & Fittings and contents £24,648
Accounts prepared by Mrs. Samantha Birch, Hinton Football Club Treasurer
Independent Review of Accounts:
In my opinion the above Income & Expenditure Account and Balance Sheet as at 30[th] April 2025 are in accordance with the books, records and vouchers of the Club.
I have carried out an audit of the books and records and, where necessary, have relied on the information and explanations given to me by the Club’s committee members and am satisfied the above mentioned Income & Expenditure Account and Balance Sheet show a true and fair view of the activities of the Club for the year to 30[th] April 2025.
Name: Steve Cameron Date: 18/01/26
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