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Annual Report of Allendale Youth Ambition 1[st] April 2023 to 31[st] March 2024
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OPENING STATEMENT BY CHAIR
I am delighted to report on another successful year for Allendale Youth Ambition despite continuing challenges. The withdrawal of direct support for Youth Work by the local authority came to pass - which impacted on the budgets of many charitable youth projects across all Northumberland districts. Despite this, thanks to support from our wonderful donors and grant makers, we have been able to secure the post of a key staff member who was directly affected.
In January 2024, we received confirmation of a significant Capital grant from the Department of Culture, Media and Sport Youth Investment Fund, which awarded us over £55,000.00 for the refurbishment of our youth centre kitchen and toilet area - which has suffered from rising damp for many years. Plans are drawn and we look forward to seeing the finished result in the Autumn of 2024.
I take the opportunity now, to thank again, all our funders, donors and supporters - who over the years have risen to the challenge of funding what was at one time, statutory youth work. Because of your investments and trust in us – we have been able to maintain our staff team of 5 local people and commission other professionals as required.
Your funding has provided our young people with opportunities to take part in residential experiences to Whithaugh Park, Boggle Hole Youth Hostel in Robins Hood Bay, hosted the High Sheriff of Northumberland, taken part in the Duke of Edinburgh Award Scheme, First Aid Training, Map Reading, Camping Skills, Cookery and Baking, Forest Schools learning, Skills for Life, Dance/Drama Instruction, Theatre Trips, Pool Parties, Outdoor Adventure, Easter Fun and treasure hunts, Theme Parks, planning Allendale Fair, Creative Arts, Community Cinema, Bowling, Children’s Tea Party and Youth Stage and developing our seniors into youth leaders as part of their volunteering element of Duke of Edinburgh. At every activity, no matter how frivolous it may appear on the surface, young people always leave a session having learned something of the world.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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OBJECTIVES AND ACTIVITIES
A youth resource for young people living in the Allen Valleys and surrounding areas where they can access support, informal education, advice and guidance and participate in programmes of physical, educational and other activities. Using positive activity programmes to support young people in developing their skills and self-confidence to enable them to participate in society as independent, mature and responsible individuals. To provide young people with somewhere safe to go, something to do and somebody to talk to.
STRUCTURE AND CONTACT DETAILS:
Allendale Youth Ambition transitioned from a community organisation into a Charitable Incorporated Organisation (CIO) in 2017.
Charity Number: 1172492 Registered Address: The Old Brewery Allendale Hexham, NE47 9EE Phone: 01434 683147 Email: allendaleyouthclub@gmail.com Website: allendaleyouth.org.uk
OUR TRUSTEES:
The Founder Trustees of Allendale Youth Ambition are listed below and serve as the Management Committee of the Charity. As can be found in our Constitution, existing members can propose additional individuals who have a skill that meets the need and who will be vetted and interviewed before appointment.
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Any proposed Trustee must be appointed by a resolution passed at a properly convened meeting of the Charity Trustees.
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Emailed documents agreeing to resolutions are acceptable as allowed by our Constitution.
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Any proposed Trustee will be required to provide the personal details needed for the Charity Commission and to carry out background checks.
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The Chair will issue a confirmation email to the new Trustee, welcoming them to the Board, together with any relevant information.
Current Board of Trustees:
Chair: Margaret Stonehouse Treasurer: Professor Stephanie Atkinson MBE Ph.D. Secretary: David Humes Trustee: Philip Walter Trustee: Zoe Bell
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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FINANCES 2023-2024
Finances are healthy in the reporting period and no risks to staffing or delivery of our work is identified going forward into the next financial year. We have a small reserve which would allow us to continue for up to 6 months.
Income: £52526.00 Expenditure: £49001.00
Reserves: £13222.00
Please refer to our detailed Reserves Policy which is attached to this document.
Annual Accounts and Financial Statements
are independently examined by CM Welch FCA of Shilburn Road, Allendale, NE47 9LQ
Statement on Fundraising
We rely on grants and donations from those charities, organisations and benefactors that wish to support the lives of young people. We apply to those funders whose grant criteria meets our identified needs, which we obtain through staff direct observations of their work with young people.
The Charity does not raise funds from the public for general purposes. From time to time, for a specific aim or item - we may consider the occasional use of Crowd Funding, or hold a Bake Sale, Jumble Sale, Coffee Morning, where the majority of our supporters are parents and friends of Allendale Youth Ambition. Funds raised this way will always be spent on the specific purpose identified and for which it is given.
ADMINSTRATION AND STAFFING
All staff roles are funded by our donors. Julie Humes, BA (Hons) Community and Youth Work, is Project Manager and Lead Youth Worker and responsible for the day to day running of the Charity reporting into and reports to the Trustees. Also responsible for safeguarding, supervision and development of other staff and volunteers, fundraising, policy and procedure, training, delivering quality, educational activities and ensuring the safety and wellbeing of young people accessing the provision.
Charlotte Reid supports the project as Deputy and Senior Youth Worker - and delivers our Duke of Edinburgh Award Scheme. Charlotte is overseeing a new cohort of 12 young people on their Bronze journey through volunteering, new skills and physical exercise.
Following redundancy from the local authority, Amy Bailey’s role of Lead Support Worker has been secured by our donors. Jamie Dover-Nattrass and Aaron Walter as Youth Support Workers in training - are developing their roles very well and growing in confidence under supervision and guidance from Julie, Charlotte and Amy.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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We are very grateful to our local volunteers as Leaders and Assessors to our Duke of Edinburgh Award Expedition Team – including Phil Swaile, Bel Smith and James Birchall – who are committing a lot of volunteer time to the essential training and are now preparing young people for their Expedition, due to take place in Summer 2024. (Thanks also to Samuel Emmerson, our DofE Manager at DofE HQ for all your support and guidance!)
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Boggle Hole Residential - On the Beach at Robin Hood’s Bay Summer 2023
TRAINING & DEVELOPMENT
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Charlotte Reid, already a trained Forest School Practitioner, is starting her Level 3 Youth Worker Qualification with the National Youth Agency and funded by the DCMS Youth Investment Fund.
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All staff and volunteers regularly undergo DBS checks and safeguarding training takes place every three years as recommended by the local authority. All safeguarding and first aid training is up to date.
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Julie Humes is the Safeguarding Designated Person for the charity and managed the training record of all staff and volunteers. JH is also the first point of contact for any safeguarding or child protection concerns and receives update training every two years.
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Staff have attended Key Plus training, which enables us to work with young people on specific projects, which when all required the outcomes are achieved (Plan, Do, Review), receive funding.
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All staff are trained in Emergency First Aid, and Charlotte Reid has Outdoor First Aid and Paediatrics.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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REACHING YOUNG PEOPLE
The charity has had a very successful year overall, with sufficient receipts from fundraising to secure existing, core staff hours, employ additional staff – still allowing us to build a small reserve for the future of our youth provision for a minimum of 6 months.
We continue to increase the numbers of young people we engage with - as our Duke of Edinburgh Award scheme develops. During the period we made contact with 150 young people aged 5 to 17 accessing our different sessions and community activities and projects offered throughout the year, with more frequent participation from 60 young people that we see on a regular basis.
LIFE SKILLS LEARNING (ADVICE AND GUIDANCE)
Participants are continuously supported through the different issues and trends that present risks to young people. This can include themes on sensible phone use, the dangers of exploitation, deep water, threats from County Lines, managing friendships and what bullying and exclusion is. This ensures young people are making fully informed choices about the threats presented to them from all directions.
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Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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POSITIVE ACTIVITIES
Activities and outings continue to form a large part of our offer and help build on the trusted relationship between young people and staff. In particular, adventurous activity centres provides personal challenge and offers a complete digital detox. Activities include paddle boarding, climbing, high ropes, abseiling, canoeing, archery, swimming and zip wire.
In addition to the refurbishment grant, the Youth Investment Fund has funded cookery sessions for our young people. This will be rolled out in Summer 2024.
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Whithaugh Outdoor Centre 2023
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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DUKE OF EDINBURGH AWARD
Our first cohort of candidates graduated in early 2023. Currently, we have a group of 12 young people going through the process of volunteering, learning a new skill, being physical - and are expected to graduate following their expedition in the Summer of 2024. New cohorts are added each September as young people move into Year 9. A lot of help is received from the DofE itself to run the scheme - and this has helped us very much to support the young people. 6 volunteers are contributing many hours to the award.
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DofE Expedition Prep Board
FUN & FRIENDSHIP
Young people had fun simply being together every week at youth club (Somewhere to Go, Something to Do, Someone to Talk To) and benefit from an extended offer of residentials, outings and projects, where they can spend overnight experiences together, outings at pool parties, trampoline park, cinema trip, go-karting, theatre, afternoon tea and ice-skating trips to name but a few.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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S'mores, Fun and Friendship at Youthy!
LEADERSHIP SKILLS
We are very proud of our older young people, who carry out a leadership role at youth club and out on activities. They have been able to use this as part of their Duke of Edinburgh Award in volunteering for other community groups, such as supporting Allendale’s very first football team for girls. This has built confidence and self-esteem in these young leaders and prepares them well for adult-hood and the world of work.
CREATIVE AND PERFORMING ARTS
Young people take part in many sessions related to arts and crafts, visits to the theatre, singing and music making. Allendale Youth delivered a highly successful Youth Stage at Allendale Fair in July 2023, providing DJ Decks, Circus Skills, Dance Groups and Singing Workshops. They made their own dance costumes from recycled materials, procured and delivered live on-stage performances and a children’s tea party. Many life skills develop from participation in activities like this.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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DJ Decks!
POSITIVE FUTURES AND JOB SUPPORT
Young people are helped with decisions over education, training and the workplace. Not everyone has a clear vocation before them (6[th] form? Gap Year? College? Apprenticeship? Job?). Talking these things through with a friendly youth worker or developing a CV and interview skills helps a great deal with important life changing decisions.
COMMUNITY ENGAGEMENT
A proud moment when our young people represented Allendale Youth at the High Sheriff of Northumberland Annual Awards Ceremony in March 2024. A nerve-racking moment as they took to the stage to accept our award from some Very Important People!
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Allendale May Fair 2023
Young people delivered another successful Fancy Dress Tea Party for early years children as part of the Youth Club’s Community Fair offering in 2023. They organised all the food and games themselves and helped with all the clearing up.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Story Board for Allendale Fair 2023
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Allendale Fair Youth Stage Community Event
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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TYNEDALE YOUTH FORUM
We are committed to our participation in the Tynedale Youth Forum - of which Julie is Chair. Sharing joined up activities and training with our five main youth charities and colleagues from across the District (Haltwhistle Young & Sweet, Corbridge Youth, Hexham Youth, North Tyne Youth and Prudhoe Youth), we are all hoping to be part of the new proposed Consortium known as Northumberland Youth Work Network, led by Berwick Youth Project. This will enable us to bid as a collective for any commissioning of youth work services and give us strength to equal that of the large youth charities.
FINANCES/FUNDRAISING
We were very grateful to received support from several grant makers who continued to fund the charity for 2023-2024
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Ballinger Trust
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Helen Allinson Trust
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Sir James Knott Trust
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EC Forster Belford Trust
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Clay Pigeon Shoot Donation
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High Sheriff of Northumberland
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Allendale Parish Council
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Duke of Edinburgh Award Bursary and Training Schemes
BUILDING/REFURBISHMENT
For many years, the youth centre kitchen and toilet area has suffered from rising damp – which made the centre hard to keep warm and safe for the young people. We are delighted to announce that the Youth Investment Fund has awarded a grant of £55,000.00 to refurbish the area and make into a fully functional space. Due for completion in November 2024, we look forward to reporting on the finished works in next year’s report!
ONGOING/FUTURE PLANS
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Maintain the sustainability of Allendale Youth Ambition as a whole.
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Continue fundraising for security of staffing, project work and related activities
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Continue fundraising for the ongoing refurbishment and improvement programme of the youth centre.
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Increase use of The Key funded projects
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Expanding roll out of the Duke of Edinburgh Award Scheme
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Development of Forest Schools Learning
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Rolling programme of Life Skills Learning project work and Job Support
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Homework/Job Clubs
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Cookery Programmes
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Young people’s own fundraising activities
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Community Volunteering (e.g. Allendale Fair and local community groups)
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Introduce a Youth Council – so that young people can have an active say
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School Holiday 2024 programme of activities.
CHALLENGES/RISKS/SOLUTIONS
The challenges have not changed significantly since the last reporting period. However, we are pleased to note that the trend suggesting more grant makers are willing to fund core costs is becoming more common place. We are pleased this is so – that funders recognise that the survival of charities comes before any activity can take place. This is still a risk area, as local authorities have less to spend, more projects are growing in the voluntary sector – making fund-raising more competitive than ever before.
Funding applications are always time-consuming, even for relatively small amounts. Success rate is now around one in seven applications. Disappointingly, our local authority appear to be placing their reduced budget for open access youth work with much larger charities with bigger resources - against which it is difficult for us to be noticed. We are hopeful that the proposed Northumberland Youth Network Consortium will address this.
Maintaining the interest and commitment of some older participants remains a challenge as they become more independent and prefer to be distant from adult supervision. The youth worker/young person relationship developed in earlier years definitely helps and the success of our Duke of Edinburgh Programme has added strength to regular attendance.
Junior youth club – welcoming younger children aged 9 and up – is definitely the key to attracting young people to the service and this develops a strong bond with staff, and they are much more likely to transition to seniors. We also believe the solution is through the offer of enjoyable activities that the young people choose to be involved with and want to commit to.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Whether you gave us money, delivered workshops, lent us space, baked a cake - we thank all our funders and supporters past and present (not forgetting parents, grandparents and young people!)
Ballinger Trust DCMS Youth Investment Fund The High Sheriff of Northumberland Police Commissioner – Kim McGuiness Police VRU/Home Office The Schofield Trust Sir James Knott Trust Northumberland Domestic Abuse Service
NE Youth Debbi’s Doodles & Neil Cole Ute Johnson Belford Trust Co-operative Foundation Allendale Co-op Hadrian Trust The Key Queens Hall Arts Tynedale Youth Forum Arts Council/Youth Music Lisa Drama Sherburn House Charity The Joicey Trust Allendale Fair Committee Community Foundation Northumberland Communities Together/Big Lottery Helen Allinson Trust Northumberland Youth Service Northumberland High Sheriff UK Youth CAF Covid Response Covid Resilience Fund Rotary Club Allendale Parish Council Allendale Village Hall Allendale Primary School Allendale Forge Arts
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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ALLENDALE YOUTH AMBITION RESERVES TABLE APPLYING TO 2024/2025
| REPORTING YEAR 2023-2024 |
COMMENTS | |
|---|---|---|
| Year End Closing/Opening Balances (as stated on Audited Accounts) |
100276 | Restricted Closing Balance:£87054 Unrestricted Closing Balance:£13222 |
| Restricted Funds | 68724 9895 2813 1463 20 4140 |
Staf & Provider Costs (Belford/SJKT/Ball) Positve Actvity Duke of Edinburgh Bursaries Refurbishment Young People’s Own Fundraising Agreed Reserve |
| Total of Restricted Funds | 88563 | |
| Unrestricted (General Account) | 13222 | Designated to Core Operatonal Overhead as set out below |
| Designated Core Operatonal Overhead from Unrestricted Budget of £13222.00 - Session Resources/Equipment - Rent - Insurance & Subscriptons - IT - Admin Account - Bank Charges - Training & Safeguarding |
2024-2025 3307 2000 696 846 491 658 1568 |
Opening Balances |
| Total of Designated Core Operatonal Costs from Unrestricted Budget |
9566 | This is our Core Operatonal Budget as set for 2024-2024 |
| Un-Designated Funds Remaining (£13222 - £9566) |
3656 | Free funds - not assigned to any essential core costs or specific purpose but available to respond to new opportunities, activities and experiences for our young people as they may arise. |
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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ALLENDALE YOUTH AMBITION RESERVES POLICY 2024-2025
(developed from 2023/2024 Accounts)
Introduction
The Trustees of Allendale Youth Ambition (AYA) have agreed the need to secure the charity’s viability beyond the immediate future. In order to be able to provide reliable services over the longer term, AYA must be able to manage and absorb setbacks and to take advantage of change and opportunity. The Trustees will provide for this by maintaining, and where possible, putting aside, when afforded, some of our unrestricted income as a reserve against future uncertainties. When carrying reserves forward, the charity refers to three general descriptors of reserve funds:
Restricted Reserves
Restricted Reserves are those funds provided by donors/grant-makers for specific intended or future use. The level of restricted reserves varies from year to year in accordance with the amount of restricted funds raised, expenditure, the purpose and timescales. Restricted Reserves may also include planned for and extended periods of carry forward funding; for example, three-year salary projections and other core costs which are often typical subjects for core funding donations as compared with close ended activity projects.
Unrestricted (Designated Reserves)
Although Unrestricted Funds (those not earmarked by donors) are often considered to be free reserves, such funds form the basis of the annual budget for essential core spending and fixed costs - usually allocated to the overhead/ operational costs of running the charity. Unless specifically grant based - these include essentials such as admin, banking, rent, repairs insurance, maintenance, training, and IT costs. Similarly, AYA also designates a budget for session and related activity delivery costs – as this is a core function of our face-to-face work with young people. As such, these designated funds, because they meet the need of our core overhead costs, cannot be treated as absolute free reserves. Therefore, to assist grant-makers in their decisions whether to award funds to the charity – a Reserve Table of how funds are allocated is attached to this document - and this includes the agreed reserve. This demonstrates that funds are designated to where they are needed to run the core operations of the charity – and that large reserves are not being hoarded.
Unrestricted (Not Designated)
These are funds that are not restricted by a donor, nor are they designated to essential or anticipated spending on overhead and operational costs. They are also a useful resource to meet new opportunities for young people that may arise, or an unexpected essential repair. Such funds can also contribute to building a small free reserve, that would safeguard the operations of the charity for a short period of time, should new or anticipated income streams fail. During years of healthy and regular donations, such funds will be diverted to specific projects for young people or to meet a specific delivery need.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Setting a Free Reserves Value
AYA aims to retain sufficient financial reserves to protect against failure to meet fundraising needs, unforeseen costs, and general risk to the viability of the charity. The Trustees recognise that financial reserves can only be built up through the receipt of unplanned, unrestricted income. The accumulation of unrestricted financial reserves will therefore be, in the main, opportunistic.
A formal policy on reserves was agreed at a meeting of the Board and the Trustees have set a reserves policy which requires:
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Reserves are built, maintained (or reduced) at levels to secure 3 months of the organisation’s current activity outputs to enable continuation during periods of unforeseen difficulty. For the current year (2024-2025) following our annual audit, the Board will continue the aim of building the free reserve up to the sum of £5000.00. This sum will consist of funds that have not been designated for any other purposes or used and will be reviewed annually, at the year-end by the Board.
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In deciding where and how to invest financial reserves, Trustees will always consider the need for balance between short-term cash needs and investing for better returns for the charity. Therefore, for the financial year of 2024-2025 , the nominated free reserve of up to £5000.00 will be built up alongside other funds in the existing accessible charity bank account.
Achievement of the Goal
If AYA achieves an unrestricted and non-designated surplus position within the reserve figure achieved, it will aim not to spend the surplus, unless the needs of our service users dictate an intervention or unexpected major repairs. If AYA were to receive significant, unexpected funds (wherein the donor has not specified expenditure), Trustees will decide, on a case-by-case basis, whether the income should be designated for a particular purpose, or to boost the unrestricted financial reserves. Trustees will always monitor the growth and size of any free reserve and have responsibility to decide if excessive reserves should be diverted to increase the outputs of the charity.
Measurement of progress towards the goal
Achievement or otherwise against the Financial Reserves Policy will be measured and reviewed annually.
Trustees will review progress against the policy, and the policy itself, alongside approval of the Annual Report and Accounts each year. Decisions on designations, or changes to designations, will be recorded. In addition, consideration will be given to the following:
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Risks associated with each stream of income and expenditure being different to that budgeted
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Planned activity level
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Organisation’s commitments
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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£5000.00 is agreed to be a reasonable level of free reserve and the charity will seek to reach/maintain this level over the next 12 months.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Allendale Youth Ambition Financial Reserves Policy (supporting information)
Definition of Reserves
For the purposes of this policy, the term “reserves” is applied to that part of AYA income that is freely available for its general purposes, aims and objectives. Reserves are the resources that AYA has, or can make available to spend, for any or all of its purposes once it has met its commitments and covered its other planned expenditure.
This definition excludes unspent money from restricted grants, i.e. where a funder has specified what the money must be spent on and thus the Trustees do not have the power to spend the money on anything else. In any case, funders generally require the return of any significant unspent funds. In terms of Charity Commission guidance, it excludes the following:
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i. Permanent endowment/capital
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ii. Expendable endowment/capital
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iii. Restricted income/funds
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iv. Designated income funds
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v. Income funds which could only be realised by disposing of fixed assets held for charity use.
Although there are no legal restrictions on the use of Designated income funds or expendable endowment as reserves, this is generally not recommended by the Charity Commission. If part of an Unrestricted fund is ear-marked for a particular project it may be designated as a separate fund. Funds could be designated for a project that AYA is seeking to build resources for. Designation does not restrict the Trustees; they can change their minds. But the initial decision should be a genuine one, not a method of hoarding funds.
Any Designations will be recorded in the minutes of a board meeting – as will any subsequent redesignation. It is important that a policy providing for transfer between funds and allocations to or from designated funds as well as the reasons for setting up a fund are explained, specifically in notes to accounts.
Reserves will therefore generally only include:
Unrestricted Funds – General
This is money that can be spent on anything which furthers the objectives of AYA. Often this is money that has been generated through public fund-raising (raffles, donations and so on), unless the money was promoted as being raised for a specific purpose.
All unrestricted funds come within the definition of free reserves so long as they are not currently Designated. Money from restricted funds can only be included in free reserves if the funder has given written permission for this to happen.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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Justification for Holding Reserves
Any organisation which enters commitments – through the agreement to deliver services, the employment of staff, the rental of premises, the purchase of goods or services etc, must ensure it has sufficient resources to cover the related costs. Even when an organisation operates in the most stable of environments, there will remain an element of uncertainty about a grant coming in. Against this background it is considered good practice for AYA to seek to build some financial reserves which allow us to meet future commitments or unforeseen expenses without a negative impact on its ability to deliver services in the manner planned.
AYA will hold reserves to enable the organisation to:
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a. Absorb setbacks, to take advantage of change and opportunities and expansion of services where appropriate.
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b. Demonstrate that we have thought through how we might secure our viability beyond the immediate future an provide reliable services over the longer term.
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c. Demonstrate to potential funders that we are effectively managing our resources and have considered our long-term plans and viability.
Documentation, in the form of this Reserves Policy, provides the public, existing and potential funders with a clear explanation of the nature and purpose of any reserves held. The essential point here is that it can demonstrate to funders/donors the reasons to retain a particular level of income as a reserve.
The Reserve Policy is based on a realistic assessment of need and covers as a minimum:
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i. The reasons why AHA needs reserves
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ii. The level or range of reserves needed
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iii. The steps AYA is going to take to establish or maintain reserves at the agrees level of range
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iv. Arrangements for monitoring and reviewing the policy.
Setting a Reserve Level
There is no absolute level of free reserves that AYA should hold but when looking at the level of free reserves considerations should include:
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How secure is AYA’s present funding?
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How long would it take to find alternative sources of funding?
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If AYA had to close, how long would it take to wind it up in an orderly manner?
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What costs may be involved in winding up? Consider:
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Staffing
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Rent
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Other commitments
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
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AYA declare that an acceptable level of free reserve is to maintain level of service for between 3 – 6 months.
Reserve Policy – Timing
The AYA Reserves Policy will be reviewed/updated every financial year end and will reflect the prevailing financial circumstance. This will be completed in preparation for any applications going forward for funding in the new financial year.
Chair: Margaret Stonehouse Allendale Youth Ambition CIO Registered Charity No. 1172492
ALLENDALE YOUTH AMBITION CHARITY NO .1172492 Financlal Staternnts lorth• P•rfod trom 1st April 2023 to 31 March 2024 L05tYoor Unrp%trtcl•d R•Btrlct4d Endowm•rt T•W thb 01.Dl.22 lund• nd& fvnds rh)d 01.04.21 01.01.24 ID QI.01.IB 10 01.01.IE Io 10 31.03.22 31.03.21 310323 Apts 41J18 41.385 47.421 40fOS loo 3U8to 490 1.060 1.540 3.&31 631 113 6( 987 1500 11.2DS 41J10 52,5RO 48180 47.748 40705 33367 JTr 14.7e5 27.561 16A65 27.501 21J03 6295 278 1D605 715D 4219 10524 770 232S3 1035 $1Q 12.304 705 955 382 131 539 3,D16 too 235 213 213 2D5 269 391 549 449 123 ti)5 331 15L 552 127 1YJ 130 31 1M80 ToilPaym•& 42 421 Net rocelptsllpaymontsl Tr3nstsrs beNdeen jS sh bj& ai siartdrw C5hfurth at[01 TIod 5.fy33 3.525 1S.784 20673 t6417 757 752 5430D 74973 37?B3 39.144 3T.e83 13222 7.0 100,276 90.757 $4300 R•#trittwl Enrtowment funds lund Lasiya 01.D4.2Z Total Ihlts O?.Q4.21 41.04.20 t• Ql.01.19 31.03.22 31.OJ.21 01.01.IB 31.03.23 CashBalaE 13222 87,054 11J0276 M7$2 74973 J7.863 Thèrè are no othot m4)notsry ¥$$0ts, th¥o$tn%enta$sèls w ILibllhhs. Thore are noassots r•tsln•dforthg CrIty's W I Forand on tyustees apwovBI Is]L4. page 1
Respectlve Responsibilities of the Trnstees and Independent Examiner The charity's trustees are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this period under section 144 of the Charities Act 20111.the Charities Act") and that an independent examination is needed. It is my re5ponsibiliry to examine the accounts under sertion 145 of the Charities Act; to follow the procedures laid down in the general Directlons given by the Charity Commission lur¢der section 14515llbl of the Charities Act, and- to state whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination was tarried out in accordonce with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts psented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustee5 concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit, and ¢onseqLbently no opinion is given as to whether the accounts present a 'trLte and fai view. Independent Examiner's Statement In connection with my examination, no matters have come to my attention whith gives me cause to believe that in any material respect.. the accounting records were not kept in accordance with s.130 of the Charities Art,. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning form and content of accounts set out in the Charities (Accounts and Reports) Regulation5 2008 other than any requirement that the accounts give a 'true and fairf view which 15 not a matter considered as part of an independent examination. The only other matter ir* connection with the examination to which attention should be drawn in this report is that four restricted funds brought forward with very small balances have been consolidated into another larger restricted fund of similar purpose. C M Welch FCA, Shilbum Road. Allendale 22 May 2024
Ln fft o c> 04 (n o o o lnts7Nmrn Ln m *Y) Ln m rr> o o o o o o o CL C> d Z 4g U LU 1£ r£ o CL 75 r£ O i Ckn rx LL LL LL LL f£ r£ c£ rc cc
ALLENDALE YOUTH AMBITION CHARITY NO .1172492 Financlal Staternnts lorth• P•rfod trom 1st April 2023 to 31 March 2024 L05tYoor Unrp%trtcl•d R•Btrlct4d Endowm•rt T•W thb 01.Dl.22 lund• nd& fvnds rh)d 01.04.21 01.01.24 ID QI.01.IB 10 01.01.IE Io 10 31.03.22 31.03.21 310323 Apts 41J18 41.385 47.421 40fOS loo 3U8to 490 1.060 1.540 3.&31 631 113 6( 987 1500 11.2DS 41J10 52,5RO 48180 47.748 40705 33367 JTr 14.7e5 27.561 16A65 27.501 21J03 6295 278 1D605 715D 4219 10524 770 232S3 1035 $1Q 12.304 705 955 382 131 539 3,D16 too 235 213 213 2D5 269 391 549 449 123 ti)5 331 15L 552 127 1YJ 130 31 1M80 ToilPaym•& 42 421 Net rocelptsllpaymontsl Tr3nstsrs beNdeen jS sh bj& ai siartdrw C5hfurth at[01 TIod 5.fy33 3.525 1S.784 20673 t6417 757 752 5430D 74973 37?B3 39.144 3T.e83 13222 7.0 100,276 90.757 $4300 R•#trittwl Enrtowment funds lund Lasiya 01.D4.2Z Total Ihlts O?.Q4.21 41.04.20 t• Ql.01.19 31.03.22 31.OJ.21 01.01.IB 31.03.23 CashBalaE 13222 87,054 11J0276 M7$2 74973 J7.863 Thèrè are no othot m4)notsry ¥$$0ts, th¥o$tn%enta$sèls w ILibllhhs. Thore are noassots r•tsln•dforthg CrIty's W I Forand on tyustees apwovBI Is]L4. page 1
Respectlve Responsibilities of the Trnstees and Independent Examiner The charity's trustees are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this period under section 144 of the Charities Act 20111.the Charities Act") and that an independent examination is needed. It is my re5ponsibiliry to examine the accounts under sertion 145 of the Charities Act; to follow the procedures laid down in the general Directlons given by the Charity Commission lur¢der section 14515llbl of the Charities Act, and- to state whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination was tarried out in accordonce with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts psented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustee5 concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit, and ¢onseqLbently no opinion is given as to whether the accounts present a 'trLte and fai view. Independent Examiner's Statement In connection with my examination, no matters have come to my attention whith gives me cause to believe that in any material respect.. the accounting records were not kept in accordance with s.130 of the Charities Art,. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning form and content of accounts set out in the Charities (Accounts and Reports) Regulation5 2008 other than any requirement that the accounts give a 'true and fairf view which 15 not a matter considered as part of an independent examination. The only other matter ir* connection with the examination to which attention should be drawn in this report is that four restricted funds brought forward with very small balances have been consolidated into another larger restricted fund of similar purpose. C M Welch FCA, Shilbum Road. Allendale 22 May 2024
Ln fft o c> 04 (n o o o lnts7Nmrn Ln m *Y) Ln m rr> o o o o o o o CL C> d Z 4g U LU 1£ r£ o CL 75 r£ O i Ckn rx LL LL LL LL f£ r£ c£ rc cc