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2022-03-31-accounts

REGISTERED CHARITY NUMBER: 1172470

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

FOR

ROCHDALE FOODBANK

Wyatt, Morris, Golland Ltd Park House 200 Drake Street Rochdale Lancashire OL16 1PJ

ROCHDALE FOODBANK

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13

ROCHDALE FOODBANK

REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2022

TRUSTEES

REGISTERED OFFICE

Mrs W Fell S Field Mrs J Thompson Ms K Ansley Rev R Battershell N Williams L Jenkinson (resigned 30.9.21) Mrs J M Hill (appointed 16.5.21) 14-16 Newgate Rochdale Lancashire OL16 1BA

REGISTERED CHARITY NUMBER 1172470

INDEPENDENT EXAMINER

Wyatt, Morris, Golland Ltd Park House 200 Drake Street Rochdale Lancashire OL16 1PJ

Page 1

ROCHDALE FOODBANK

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's principle objective as set out in its constitution is to relieve persons in England and Wales, and specifically in Rochdale, who are in conditions of need or distress in such ways as the trustees from time to time think fit. Currently the trustees consider that this is currently best served by providing food and other daily essentials

Public benefit

The trustees confirm that they have referred to the advice contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives, and in planning future activities. In particular the trustees have considered how planned activities will contribute to the aims and objectives they have set.

Page 2

ROCHDALE FOODBANK

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

ACHIEVEMENT AND PERFORMANCE

Achievement and Performance

Rochdale Foodbank is part of the network of Trussell Trust Foodbanks. It is an independent charity but works to the guidelines given by Trussell Trust.

We have safeguarding policies in place and conduct all appropriate risk assessments for our volunteers and clients in line with current Health and Safety regulations.

Rochdale Foodbank, founded in July 2012, was initially an unincorporated organisation, registered charity number 1153975. On 1st July 2017, the Foodbank became a Charitable Incorporated Organisation (CIO), registered charity number 1172470 and uses the Charity Commission's foundation model constitution for CIOs. The only voting members are the Foodbank's Trustees who give their time freely and receive no remuneration for their work.

The Foodbank continued operating from 8 South Parade with our satellite centre operating from the Branches Fellowship Church in Smallbridge on a Saturday morning. We faced considerable delay in moving to our new warehouse in the Exchange Centre but were relieved that the Wheatsheaf Centre could contain our reducing need up until we moved. That happened successfully in early November just in time for the busiest donating period in the year as Harvest moved into Christmas. The season was a success in volume and value terms, although the overall giving was lower than in the same period on 2020.

We were not able to move to our new Foodbank premises. Once again, there was considerable delay in reaching agreement with our landlords, who needed to bring the core heating up to standard. This meant that we were only able to take possession of the property in late January 2022, with significant internal work still required to create the new Foodbank. Our expectation was that we would open in Newgate in July 2022; in fact, it was August 1st.

The demand for our daily Foodbank service continued to fluctuate over much of the year with no clear pattern from week to week. We honoured 3652 vouchers, providing 4949 adults and 2451 children [7400 in total] with parcels of food and personal products. This amounted to around 60 tonnes of food given directly to our clients and around 3 tonnes donated to other voluntary food providers in the Borough; more than 5 tonnes of food donated on average each month. We also took the decision to donate, realised in January 2022, £10,000 spread amongst 10 other voluntary providers in the Borough. This was to support the valuable work they do in areas and amongst groups we do not reach or have directed our clients towards.

Throughout the early part of the year, we were subject to remaining challenges from the pandemic. Our volunteer teams remained relatively small and focussed on our core role, operating successfully under the guidance of our Co-ordinator. As intimated in last year's report we moved to appoint a warehouse manager on a daily part-time basis, with effect from May 2021. Similarly, facing the loss of our Treasurer, as we completed the end of year accounts for 2020-21 we moved to share the financial responsibilities amongst the Co-ordinator, Chair of Trustees and the appointment of a Bookkeeper.

During the year we were able to finalise the formal Agreement with the Council for the secondment of our Coordinator. It was pleasing to put pen to paper at last and we appreciate the considerable challenges that officers of the Council faced in bringing us to this point. The Co-Ordinator's contract is secure with the Foodbank until September 2023 and can, with the agreement of all three parties, be extended after that point.

The Debt Advice Service has remained 'mothballed' throughout the year; yet there is a compelling need for this service. We are in the early stages of reaching agreement for funding from Trussell Trust to support [if successful] a three-year programme with a national provider of advisory services, face to face with our clients within the Foodbank. The new premises are to be fitted out accordingly. We continue to advise clients of the range of other services they might need to access, through an up-to-date signposting sheet, provided with every food parcel. We continue to be supervised by Community Money Advice and are compliant with, authorised and regulated by the FCA.

In conclusion, despite the continuing challenges, we have been able to sustain our central Foodbank objective every weekday and Saturday throughout the year. We remain very grateful to the people of the Borough who continue to donate food and money and increasingly, their service. Without their generosity we would be unable to continue.

We are conscious of the remaining strategic challenges that we face, especially in our longer-term sustainability and our succession planning. Nonetheless we are confident that we can find solutions. The challenges are not issues that impact directly on the day-to-day delivery of food to our clients, which continues to provide the service to our many clients in a sympathetic, friendly and effective way.

FINANCIAL REVIEW Investment policy and objectives

The trustees have considered the most appropriate policy for investing funds and consider that a bank deposit account serve the needs of the charity.

Page 3

ROCHDALE FOODBANK

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

FINANCIAL REVIEW

Reserves policy

It is the intention of the trustees to achieve a balance of free reserves equivalent to at least 6 months costs.

As at 31st March 2022 the charity had total reserves of £116,843 of which £6,443 is restricted, leaving unrestricted reserves of £110,400 of which £107,499 are free reserves. The amount of free reserves is higher than 6 months costs so adequate for the charity.

Going concern

There are no material uncertainties of the charity continuing as a going concern. The charity reserves are maintained currently at a very healthy level and the trustees are confident of the future operation, and in the objectives of the Foodbank. The Covid-19 pandemic has had a positive impact on the donations. We were hopeful that the local community, through individuals, institutions and commercial organisations, would support the charity as the need to access the service grew in that climate. That hope has been realised.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a constitution, and constitutes a Charitable Incorporated Organisation whose only voting members are its charity trustees ('Foundation' model constitution).

The Charities Act 2011 creates the basic legal framework for the CIO. This framework is completed by regulations:

Risk management

The trustees have a duty to identify and review the risks to which the charitycharity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Approved by order of the board of trustees on 17 October 2022 and signed on its behalf by:

.............................................................................. S Field - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROCHDALE FOODBANK

Independent examiner's report to the trustees of Rochdale Foodbank

I report to the charity trustees on my examination of the accounts of Rochdale Foodbank (the CIO) for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of the examination of the CIO’s accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities Act (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

Patricia Richards FCA, DChA Chartered Accountant Wyatt, Morris, Golland Ltd Park House 200 Drake Street Rochdale Lancashire OL16 1PJ

Date: 17 October 2022

Page 5

ROCHDALE FOODBANK

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS
FROM
Donations and legacies
2
150,524
Charitable activities
Grants for Foodbank
9,000
Investment income
3
10
Total
159,534
EXPENDITURE ON
Charitable activities
5
Foodbank
186,910
NET
INCOME/(EXPENDITURE)
(27,376)
Transfers between funds
14
366
Net movement in funds
(27,010)
RECONCILIATION OF FUNDS
Total funds brought forward
137,410
TOTAL FUNDS CARRIED
FORWARD
110,400		 Restricted
funds
£
-
-
-
-
1,237
(1,237)
(366)
(1,603)
8,046
6,443		 Food and
Other
Donated
Goods
£
-
-
-
-
-
-
-
-
-
-		 2022
Total
funds
£
150,524
9,000
10
159,534
188,147
(28,613)
-
(28,613)
145,456
116,843		 2021
Total
funds
£
232,167
22,582
42
254,791
137,924
116,867
-
116,867
28,589
145,456

The notes form part of these financial statements

Page 6

ROCHDALE FOODBANK

BALANCE SHEET 31 MARCH 2022

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
10
2,901
CURRENT ASSETS
Debtors
11
1,500
Cash at bank and in hand
126,971
128,471
CREDITORS
Amounts falling due within one year 12
(20,972)
NET CURRENT ASSETS
107,499
TOTAL ASSETS LESS
CURRENT LIABILITIES
110,400
NET ASSETS
110,400
FUNDS
14
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
563
-
5,880
5,880
-
5,880
6,443
6,443		 Food and
Other
Donated
Goods
£
-
-
-
-
-
-
-
-		 2022
Total
funds
£
3,464
1,500
132,851
134,351
(20,972)
113,379
116,843
116,843
110,400
6,443
116,843		 2021
Total
funds
£
4,617
7,897
135,179
143,076
(2,237)
140,839
145,456
145,456
137,410
8,046
145,456

The CIO is entitled to exemption from audit under the Charities Act 2011 for the year ended 31 March 2022.

The members have not required the CIO to obtain an audit of its financial statements for the year ended 31 March 2022.

The trustees acknowledge their responsibilities for

(a) ensuring that the CIO keeps accounting records that comply with the Charities Act 2011 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the CIO as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of the Charities Act 2011 relating to financial statements, so far as applicable to the CIO.

The financial statements were approved by the Board of Trustees and authorised for issue on 17 October 2022 and were signed on its behalf by:

............................................. S Field - Trustee

The notes form part of these financial statements

Page 7

ROCHDALE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - Straight line over 4 years and Straight line over length of lease
Motor vehicles - 25% on reducing balance
Computer equipment - Straight line over 3 years

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Donated food items

In accordance with the Charities SORP, donated goods should be recognised upon receipt and included at Net Realisable Value. As the food donated has no Net Realisable Value as it will be donated to those in need, the donations are valued at the Trussel Trust £/kg value on donations made, this value is included in the appropriate note. At the year end the food held in stock has no residual value so is not included.

2. DONATIONS AND LEGACIES

Donations
Supermarket top ups
Donated food items
Donation in kind		 2022
£
44,765
1,179
104,580
-
150,524		 2021
£
127,611
1,092
94,154
9,310
232,167

During the year, the donated food items were included as 59,750 Kg of food at the Trussell Trust value of £1.75/Kg, totalling £104,580

continued...

Page 8

ROCHDALE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS - continued

FOR THE YEAR ENDED 31 MARCH 2022

3. INVESTMENT INCOME

Bank account interest
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Grants
Grants for Foodbank
Grants received, included in the above, are as follows:
RMBC Rent contribution
Forever Community Support
Trussell Trust - PPE
Co Operative Grant - Debt advice service
5.
CHARITABLE ACTIVITIES COSTS
Foodbank
6.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Staff costs
Rent, insurance, phone and electric
Motor expenses
Admin / sundries
Food shortages
Repairs to 8 South Parade
Trussell Trust
Costs of debt advice centre
Consumables
Donated food items
Donated items to pantries
Foodbank co-ordinator costs
Donations
Depreciation		 Direct
Costs (see
note 6)
£
186,101		 2022
£
10
2022
£
9,000
2022
£
9,000
-
-
-
9,000
Support
costs
£
2,046
2022
£
8,985
24,353
2,401
2,665
10,864
906
360
1,050
784
104,580
-
18,000
10,000
1,153
186,101

continued...

Page 9

ROCHDALE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS - continued

FOR THE YEAR ENDED 31 MARCH 2022

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2022 2021
£ £
Depreciation - owned assets 1,153 1,756

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

Expenses reimbursed to trustees totalled £711. These expenses were office and administrative expenses and the number of trustees reimbursed was one.

9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
230,917
Charitable activities
Grants for Foodbank
9,000
Investment income
42
Total
239,959
EXPENDITURE ON
Charitable activities
Foodbank
129,207
NET INCOME
110,752
Transfers between funds
(30)
Net movement in funds
110,722
RECONCILIATION OF FUNDS
Total funds brought forward
26,687
TOTAL FUNDS CARRIED FORWARD
137,409		 Restricted
funds
£
1,250
13,582
-
14,832
8,717
6,115
30
6,145
1,902
8,047		 Food and
Other
Donated
Goods
£
-
-
-
-
-
-
-
-
-
-		 Total
funds
£
232,167
22,582
42
254,791
137,924
116,867
-
116,867
28,589
145,456

continued...

Page 10

ROCHDALE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

10. TANGIBLE FIXED ASSETS

Fixtures
and
Motor
Computer
fittings
vehicles
equipment
£
£
£
COST
At 1 April 2021 and 31 March 2022
17,386
6,155
457
DEPRECIATION
At 1 April 2021
17,385
1,539
457
Charge for year
-
1,153
-
At 31 March 2022
17,385
2,692
457
NET BOOK VALUE
At 31 March 2022
1
3,463
-
At 31 March 2021
1
4,616
-
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022
£
Prepayments and accrued income
1,500
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022
£
Accrued expenses
20,972
13.
LEASING AGREEMENTS
Minimum lease payments under non-cancellable operating leases fall due as follows:
2022
£
Within one year
3,840
Between one and five years
23,250
27,090		 Totals
£
23,998
19,381
1,153
20,534
3,464
4,617
2021
£
7,897
2021
£
2,237
2021
£
5,760
-
5,760

The lease payments relate to a property where the lease, from 1 April 2019 was on a rolling 6 month contract on which notice was given 1/1/22. A further two leases were undertaken during the year which expire 1/11/24.

14. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Debt advice service - Asda
Forever Manchester Support
Trussell Trust - PPE
Debt Advice - Co operative
TOTAL FUNDS		 Net
movement
At 1.4.21
in funds
£
£
137,410
(27,376)
807
-
4,148
(187)
923
-
2,168
(1,050)
8,046
(1,237)
145,456
**(28,613) **		 Transfers
between
funds
£
366
-
-
(366)
-
(366)
-		 At
31.3.22
£
110,400
807
3,961
557
1,118
6,443
116,843

continued...

Page 11

ROCHDALE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

14. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Forever Manchester Support
Debt Advice - Co operative
TOTAL FUNDS		 Incoming
resources
£
159,534
-
-
-
159,534		 Resources
Movement
expended
in funds
£
£
(186,910)
(27,376)
(187)
(187)
(1,050)
(1,050)
(1,237)
(1,237)
(188,147)
(28,613)

Comparatives for movement in funds

Net
movement
At 1.4.20
in funds
£
£
Unrestricted funds
General fund
26,687
110,753
Restricted funds
Debt advice service - Asda
1,902
(1,095)
Motor Expenses
-
(30)
Forever Manchester Support
-
4,148
Trussell Trust - PPE
-
923
Debt Advice - Co operative
-
2,168
1,902
6,114
TOTAL FUNDS
28,589
116,867
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
239,959
Restricted funds
Debt advice service - Asda
-
Motor Expenses
1,250
Forever Manchester Support
10,000
Trussell Trust - PPE
1,414
Debt Advice - Co operative
2,168
14,832
TOTAL FUNDS
254,791		 Transfers
between
At
funds
31.3.21
£
£
(30)
137,410
-
807
30
-
-
4,148
-
923
-
2,168
30
8,046
-
145,456
Resources
Movement
expended
in funds
£
£
(129,206)
110,753
(1,095)
(1,095)
(1,280)
(30)
(5,852)
4,148
(491)
923
-
2,168
(8,718)
6,114
(137,924)
116,867

Debt advice service

The grant of £2,121 was received from the Trussell trust via the Asda grant scheme. This grant was to fund the debt advice centre costs from 1st January 2020.

continued...

Page 12

ROCHDALE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

14. MOVEMENT IN FUNDS - continued

The grant of £2,168 was received in 2021 from the Co Operative grant scheme to support the debt advice centre from 1st January 2021, which was partly utilised in 2022.

Forever Manchester Support

£10,000 was received in 2021 to support the Community in regards to extra support re: covid-19 and restarting activities.

Trussel Trust - PPE

£1,414 was received in 2021 to fund the purchase of PPE to protect everyone at the Foodbank in line with Covid-19 guidelines.

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2022.

Page 13