2024-02-01-accounts

Trustees’ Annual Report for the period

From 01 February 2023 Period start date To 31 January 2024 Period end date

Charity name: German Shorthaired Pointer Trust

Charity registration number: 1172457

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote humane behaviour towards animals, for the German Shorthaired Pointer (GSP) breed, by providing appropriate care, protection, treatment, and security for animals that need care and attention by reason of sickness, maltreatment, poor circumstances, or ill usage and to educate the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In summary our activities are: • to provide education and advice to the public about the German Shorthaired Pointer breed, • to assist owners and, in some cases, to directly rehabilitate GSPs to ensure they can be placed into a home whilst ensuring the welfare of the animal is met and the public is protected from a potential nuisance, • to provide temporary sanctuary in registered kennels in exceptional circumstances, where the health and welfare of the dog or people is a concern, • to facilitate the successful rehoming of UK based GSPs that are surrendered to us due to unfortunate circumstances or neglect, • to support the rehoming of GSPs suffering from neglect or unfortunate circumstances from other rescues in the UK and potentially, other countries, where possible, and • to support GSP owners in helping them to provide the most positive environment for their dogs.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	**We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. In providing our services, we support the community in that we prevent animals and help owners prevent their animals becoming a nuisance. In addition, we aid people who are in unfortunate circumstance due to health, relationship, work and other issues. We provide support to GSP owners and (potential/actual) adopters with concerns about animal behaviours or individual situations that may present a risk to the animal, family or general community.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	We do not currently provide this facility
Policy on social investment including program related investment	Para 1.38	Not Applicable
Contribution made by volunteers	Para 1.38	In addition to the work carried out by the volunteer trustees, the GSP Trust is blessed to have volunteers to assist with: • Web site generation and maintenance • Maintenance of social media to promote our work and dogs in need of new homes • Visiting homes to assess suitability for adoptions • Providing transportation and foster care for dogs • Provision of fund-raising activities which have included: - Meet the Breed Day - which helps the general public to learn more about the GSP breed. - Adults and children entering challenges and raising pledge money/donations for the Trust. • Assisting with management and sale of merchandise • Clubs running events and fundraising activities in support of our charity including fun days and auctions of donated items, and raffle of donated items. • Volunteers assisting on Crufts rescue stand. • Suppliers from greater GSP community providing services and products at discounted prices. • Provide emergency kennelling for animals and assist in rehabilitation.
Other		Not Applicable

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity was established on request of various GSP organisations. They wished for a registered charity with full accountability and visibility. The charity was established and registered with the Charity Commission. We continue to meet all regulatory requirements and act in an appropriate manner. Based on feedback we have received we are seen to be fair and honest in our approach and continue to achieve the main goals placed upon us in establishing the charity. This past year has been challenging with the highest number of dogs needing homes and people requiring assistance in some manner. The financial environment has improved. We have found an increasing number of dogs needing assistance due to owner ill health or death. Landlords are reclaiming and selling homes prior to changes in law and interest rates are increasing placing additional financial burdens on families. We have also found the increased occurrence of dogs with behavioural problems continues into this year and our training costs continue to be high. The rescue’s ability to rehome these dogs has become increasingly difficult resulting in increasing kennelling costs. We provided support to the German Longhaired Pointer Club for some dogs in need of new homes as they do not have a breed rescue themselves. It was a coordinated effort to ensure the best welfare for the dogs. We have been fortunate to have continued to receive excellent support from our charity’s community and have had no significant impact on our financial situation. We have managed to build on our reserves which we believe will be needed if the increase in dogs requiring assistance continues to increase. The number of dogs we have rehomed is a critical factor in calculating our reserves as we provide lifetime support. We continue to be full members of the Association of Dogs and Cats homes which will enforce our standards and ensure that they are in accordance with best practice. We have an increased presence in the general community with referrals now being received from police and Local Authority dog facilities.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41		Finance & Governance 1. Stock – We have had review of stock holding following consolidation in one location. We have had a sale for long held stock Status: complete 2. Investigate potential savings accounts to ensure we earn interest on reserves with plan to place funds into savings in year 2024. Risk 1. Establish procedures appropriate for a charitable organisation. - Annual review of all policy and procedure to see if any updates required. - Complete 2. Insurance - Maintain Insurance policy to cover insurable risk and reduce vulnerability for Charity. - Complete 3. Information Management - Research and consider online rescue management service to improve record keeping and coordination. - Selected software based on price and functions. Trialling software in 2023-2024 Rescue Activity 177 Dogs and families have been assisted with 99 placed into homes. Of the number assisted: 4 Foreign connections 4 Assistance involving another rescue 18 crosses assisted 16 Spent some time in foster/Kennels with us 13 Rehomed again since first placement 57 Were withdrawn before placement ** Exceptional Event – Fundraising and rescue of Pups from Northern Cyprus.
Performance of fundraising activities against objectives set	Para 1.41		Primary Fundraising Meet the Breed We made the decision to run this event ourselves this year to ensure a broader inclusion for GSP Community. The event was slightly smaller intentionally as a lower risk activity to inform future events. IT was a resounding success. Auctions Pre-Christmas auction held and very successful.

			Adoption Donations Donations meet daily operation costs. Merchandise We offer a simple offering of merchandise geared toward animal welfare and promotion of the breed. Christmas Calendar & Cards Published and sold annual Calendars and cards. External Events The Natural Dog Hub held an event on behalf of the charity to provide a family with free dog food. This was very successful and resulted in over £1000 being raised.
Investment performance against objectives	Para 1.41		Not applicable
Other			Not applicable

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity’s financial performance was fairly balanced this year. Gross income of £ 54,612 Total expenditure of £ 42,960 Sales of merchandise exceeded cost of merchandise realising £ 1,915 Key expenditures were: Kennelling: £ 8,683 Veterinary: £ 19,615
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Reserves Policy for the GSP Trust is to hold a sum for two critical areas – veterinary care and emergency kennelling. We also hold funds to ensure the continued operation of the charity. The level of reserves is set by the: 1. Number of Animals in our care 2. Historical pattern of spend 3. Number requiring neutering Number of animals in care includes animals currently in process of being rehomed and the number of animals rehomed that are still living.
Amount of reserves held	Para 1.22	£97,390
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The Trustees have no concerns currently

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	The charity’s principal sources of funds (including any fundraising)	Para 1.47	The GSP Trust principal sources of funding are: 1. Auction of donated goods 2. Member of public fundraising e.g., sponsored activities 3. Donations from members of the public who adopt dogs 4. Legacies 5. Donations to support our work 6. Annual calendars & cards 7. Attendance at GSP activities

Investment policy and objectives including any social investment policy adopted	Para 1.46	The investment strategy for the charity is risk averse and consists of holding funds with recognised banking institutions. In the current economic environment, we prefer a low-risk approach. We are looking at the potential of placing some reserve funds into a fixed rate low risk account to earn interest.
A description of the principal risks facing the charity	Para 1.46	The primary risks for the charity are: 1. Regulatory 2. Reputation 3. Third Party Claims 4. Governance 5. Trustee succession and loss of critical Skills These risks are mitigated with financial and operational controls. Efforts are being made to ensure trustees are trained to provide cover for each other. Financial resilience and support are being provided with support from financial professionals, as needed. All information is maintained on an electronic system that can be accessed in a controlled manner by others. We are looking at adding an additional Trustee to assist with administrative matters as the volume of activity increases and to provide some redundancy in trustees. If this proves successful, we will consider a further expansion as need to cover other critical activities.
Other		Not Applicable

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees were initially appointed to post with a staggered period of service. Upon expiration of period of service, they may choose to be re-elected to post or resign.

constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees	constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees	period of service, they may choose to be re-elected to post or resign.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	We follow Charity Commission guidelines in this respect
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity is governed by five trustees with responsibilities for Finance & Governance, Operations, Administration and Fundraising. We support the GSP community of owners and associated organisations. We endeavour to work with the various Clubs and organisations for the welfare of the breed and provide coordinated support. We also now provide support as needed to the German Longhaired Pointer breed when required as they do not have a breed rescue.
Relationship with any related parties	Para 1.51	Not applicable
Other		Appointment of New Trustee A decision was made to appoint an additional trustee. The decision was made to provide back up for administrative activities currently performed by one trustee with no back up.. The Trustee has a remit over general administrative matters for the rescue with gradual training into the role and refinement of role and responsibilities.

Reference and Administrative details

Charity name	German Shorthaired Pointer Trust
Other name the charity uses	German Shorthaired Pointer Rescue UK, GSP Rescue UK
Registered charity number	1172457
Charity’s principal address	6 Forge Row Gilwern Abergavenny NP7 0HA

Names of the charity trustees who manage the charity

Trustee name Deborah Seeley Natalie Stamp KerryDavies Sue Rose Amanda House	Office (if any)	Dates acted if not **for whole year **	Name of person (or body) entitled to appoint trustee (ifany)

– Corporate trustees names of the directors at the date the report was approved

Director name Not applicable

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Not applicable

Funds held as custodian trustees on behalf of others

Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	Not applicable
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Not applicable
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Trustee as above

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Natalie Stamp	Deborah Seeley
	Trustee	Trustee
	20/11/2024
	20/11/2024

Management Report

German Shorthaired Pointer Trust For the period ended 31 January 2024

Prepared on 23 October 2024

For management use only

Table of Contents

Profit and Loss ................................................................................................................................................3 Balance Sheet .................................................................................................................................................4

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Profit and Loss

February 2023 - January 2024

Profit and Loss February 2023 - January 2024
	Total
INCOME
Auction	10,712.30
Charitable activites	28,577.40
Donations and legacies	6,999.60
Gift aid	5,118.26
Sales of Product Income	11,200.10
Total Income	62,607.66
COST OF SALES
Cost of sales	6,450.37
Stock Shrinkage	1,545.29
Total Cost of Sales	7,995.66
TOTAL	54,612.00
EXPENDITURES
Advertising/Promotional	95.49
Animal Welfare - Equipment	810.69
Animal Welfare - kenneling	8,683.26
Animal Welfare - Training	1,217.00
Bank charges	27.00
Bank charges - Paypal	21.28
Computer Costs	997.89
Exceptional welfare cost	6,870.00
Insurances	863.57
Office/General Administrative Expenses	505.19
Other Professional Services	228.40
Postage	557.88
Printing, Postage and Stationery	1,288.39
Raising funds	190.00
Travel and Accommodation	989.20
VeterinaryCare	19,615.57
Total Expenditures	42,960.81
NET OPERATING INCOME	11,651.19
OTHER EXPENDITURES
Fix & Fittings Depreciation P&L	310.04
Office Equip Depreciation P&L	223.50
Refund	15.00
Total Other Expenditures	548.54
NET OTHER INCOME	-548.54
NET INCOME/(EXPENDITURE)	£11,102.65

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German Shorthaired Pointer Trust

Balance Sheet

As of January 31, 2024

Balance Sheet As of January 31, 2024
	Total
FIXED ASSET
Tangible assets
Fixtures and Fittings Cost	1,240.16
Fixtures and Fittings Depreciation	-1,240.12
Office Equipment Cost	1,471.99
Office Equipment Depreciation	-1,193.92
Total Tangible assets	278.11
Total Fixed Asset	278.11
CASH AT BANK AND IN HAND
GSP Rescue UK	2,416.13
GSP Trust Account	87,744.44
Paypal GSPrescueuk	1,440.85
PettyCash	170.00
Total Cash at bank and in hand	91,771.42
CURRENT ASSETS
Prepaid Expenditures	264.00
Stock Asset	6,434.03
Stockprovision	-1,357.48
Total Current Assets	5,340.55
NET CURRENT ASSETS	97,111.97
NET CURRENT ASSETS(LIABILITIES)	97,111.97
TOTAL ASSETS LESS CURRENT LIABILITIES	97,390.08
TOTAL NET ASSETS (LIABILITIES)	£97,390.08
CHARITY FUNDS
Opening Balance Equity	6,372.05
Retained Earnings	79,915.38
Surplus/(Deficit)	11,102.65
Total Charity funds	£97,390.08

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German Shorthaired Pointer Trust

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trnstsesl members of Gempn Shorthaired Pointer Trust On accounts for the year ended 31 Jan 2024 Charity no (if any) 1172457 Set out on pages I report lo the trustees on my examination of the accounts of the aL tharity {Ihe Trusf) for the year ended 3110112024. Responslblllues and As the charity injstees of the Tnjst. you are reswJnsible for the preparatK)n basls of report of the accounts in accordance wilh the requirements of the Charities Act 2011 {Ihe Acr). I report in resFed of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in c8rying out my examination, I have followed the applThble Directions given by the Chartty ComMiss￿n under section 145{5)(b) of the Aci. I have ojmpleted my examination. I confim that no material matters have come to my attention in connedK?n with the e￿InatIon which gives me rAuse to believe that in, any material respect.. aC￿Unting records were not kept in accordance with sectbon 130 of the Act or the a(xounts do not accord wilh the wxounting records Independent examlner's ststsment I have rn conc£ms and have c<xne xross no other matters in connection with the examination to which attention should be drawn in order to enable 8 proper understanding of the accx)unts to be reached. . Please delete Ihe wonys in the bftck8ts rf they do not apply. Slgned: 23110124 Name: James Millar Relevant professlonal qualiflcationls) or body lif any): ICAS Address: The Bam. Faulds Fami. Tandlehill Road Kilbarchan, Renfrewshire PA10 2PL